El Dorado irrigation District RFP16-04 ADDENDUM NO. 1 EL DORADO IRRIGATION DISTRICT ON-CALL PROFESSIONAL SERVICES JUNE 3. 2016 To; All Potential Proposers THIS IS AN ADDENDUM TO WHICH SPECIAL ATTENTION SHOULD BE GIVEN IN ORDER TO PRESERVE THE VALIDITY OF ANY PROPOSAL SUBMITTED PURSUANT TO THE ABOVE REQUEST FOR PROPOSALS. THE RFP IS REVISED, MODIFIED. AND CLARIFIED AS FOLLOWS: Item 1 Questions received and answered by District: Question 1: Is there any budget limitation for this project? Answer 1: No. In RFP, see Section Vll. INFORMATION TO BE SUBMITTED IN PROPOSAL, paragraph B. COST OF SERVICES, paragraph 3 "Award of an on-call contract does not in-and-of-itself entitle the selected firm to any work of the District or payment from the District but instead provides the District with a list on contracted firms from which to solicit proposals if and when the District decides to use the on-call services in performance of a project." Also, please refer to the District's CIP posted on its website at http://www.eid.orq/home/showdocument?id=5200 for a list of potential projects. Question 2: Is there any present service provider for similar services (GIS and IT), if yes please share the name along with last year expenditure. Answer 2: See attached list of current on-call consultant's for 2014-2016. We spent zero in the GIS category in 2015. We spent $23,962.38 in the IT category in 2015. Question 3: Answer 3: Question 4: Answer 4: Can you please provide the approximate spending for each job class covered in last contract (GIS and IT)? See Answer 2 above for 2015 expenditures. In 2014, we spent zero in the GIS category and $18,560 in the IT category. How many consultants will be selected for each service category? Typically 3-5 firms are chosen per category.
Addendum No. 1 On-Call Professional Services RFP16-04 Page 2 of 2 Question 5: Answer 5: Since the hourly rate table is not in the Section VILA. Content list, is it included in the 10-page limit? No. The rate sheet is not included in the 10 page limit. Question 6: Is any language within the Agreement negotible? If so, when is it appropriate to ask for clarification? Answer 6: Section VII.A.6 says "Section 6 - Contract and Insurance Requirements All successful proposers will be required to execute a contract in the form shown in Exhibit B attached hereto and to meet the insurance requirements of Appendix C to that Exhibit. Please confirm your firm's willingness and ability to comply with these requirements." Section II. Proposal Submission, paragraph 9 says "The District's acceptance of proposer's offer shall be limited to the terms herein, including all attachments hereto, unless expressly agreed in writing by the District's authorized representative. Proposals offering terms other than those shown herein may be declared non-responsive and may not be considered. By submission of a signed proposal, proposer consents to be bound by all terms and conditions set forth in the pages of this solicitation and all attachments hereto, including without limitation the Professional Services Agreement sample (and insurance requirements attached thereto) attached to this RFP as Exhibit B." Question 7: Answer 7: Is "Hazardous materials investigations and remediation" included under the Geotechnical service category or should it be only under the environmental category? "Hazardous materials investigations and remediation" is included in the Geotechnical Services Category and is not included under the Environmental - CEQA/NEPA/Biological Studies category. Item 2 RFP Clarification: Your attention is drawn to Page 6, Section B. Cost of Services. For simplicity, the District requires your hourly rates to remain constant over the entire 3-year contract period. THIS ADDENDUM AND ALL OTHERS ISSUED SHALL BE PART OF THE PROPOSAL AND QONTRACT DOCUMENTS. BriarTD.'Poulsen, Jr., Senior Deputy General Counsel Attachment: Date 4> 1. List of current on-call providers for 2014-2016 (4 pages) END OF ADDENDUM NO. 1
On-Call Professional Services effective January 1, 2014 thru December 31, 2016 Board Approved 10/15/13 Service Catagory APPRAISAL SERVICES Bender Rosenthal, Inc. P.C.S. Appraisal Services ARBORIST/TREE FALLER Arborwell, Inc. Carsten Tree Service CONSTRUCTION INSPECTION* *This category was not added until 5/26/15. Domenichelli & Associates, Inc. (CM Group, Inc. PSOMAS CULTURAL STUDIES AECOM Technical Services, Inc. ASM Affiliates, Inc. Far Western Anthropological Research Group, Inc. GrassRoots Environmental DAM SAFETY ENGINEERING Black & Veatch Corporation 6EI Consultants, Inc. Kessler and Associates, Inc. DRAFTING Auriga Corporation BT Consulting, Inc. Domenichelli & Associates, Inc. Peterson Brustad Inc. ELECTRICAL/INSTRUMENTATION/SCADA SYSTEMS INTEGRATION Page 1 of 4 AT.E.E.M. Electrical Engineering, Inc. ControlPoInt Engineering, Inc. Frisch Engineering, Inc. kennedy/jenks Consultants Westin Engineering, Inc.
Service Category ENVIRONMENTAL - CEQA/NEPA/BIO-PERMITTING AECOM Technical Services, Inc. Cardno, Inc. Dudek ECORP Consulting, Inc. EN2 Resources, Inc. GENERAL ENGINEERING Carollo Engineering, Inc. Domenichelli & Associates, Inc. GHD, Inc. (wascarlton Engineering) HydroScience Engineers, Inc. Kennedy/Jenks Consultants SAGE Engineers, Inc. GEOGRAPHIC INFORMATION SYSTEMS (GIS) Dudek Environmental Systems Research Institute, Inc. Kessler and Associates, Inc. PSOMAS GEOTECHNICAL GHD, Inc. (was Carlton Engineering) Paragon Geotechnical, Inc. RMA Group Youngdahl Consulting Group, Inc. HYDROELECTRIC COMPLIANCE AECOM Technical Services, Inc. Garcia and Associates Landmark Environmental, inc. Page 2 of 4
Service Category INFORMATION TECHNOLOGY Auriga Corporation InflnitI Consulting Group, Inc. Network Design Associates, Inc. NexLevel Information Technology, Inc. NWN Corporation Robert Haif Technology ThirdWave Corporation Westin Engineering, Inc. LEGAL SERVICES - LABOR/HR COUNSEL Atkinson, Andelson, Loya, Ruud & Romo Llebert Cassidy Whitmore Meyers Nave LEGAL SERVICES - TITLE SEARCH PPC Land Consultants LEGAL SERVICES - WATER RIGHTS COUNSEL Ellison, Schneider & Harris LLP PAINTING INSPECTION Bay Area Coating Consultants, Inc. CSI Services, Inc. REGULATORY PERMITTING Downey Brand Attorneys LLP Robertson-Bryan, Inc. Stantec Consulting Services, Inc. Stratus Environmental, Inc. (was The Westmark Group) SURFACE WATER HYDROLOGY ECORP Consulting, Inc. Peterson Brustad Inc. Tully & Young, Inc. Page 3 of 4
Service Catagory SURVEY Alan R. Divers, PLS Andregg Geomatics BT Consulting, Inc. GHD, Inc. (wascarlton Engineering) SWPPP DEVELOPMENT Ahtna Government Services Corp. BT Consulting, Inc. Cardno, Inc. Domenichelli and Associates, Inc. Jacobson James & Associates, Inc. WATER/WASTEWATER LABORATORY ANALYSIS BSK Associates California Laboratory Services Eurofins Eaton Analytical, Inc. Page 4 of 4