Benchmarking Coding Quality



Similar documents
Coding Endoscopic Sinus Surgery

Revenue Cycle Responsibilities. Revenue Cycle. Objectives 4/9/2013

Regulatory Compliance Policy No. COMP.RCC 4.71 Title:

Regulatory Compliance Policy No. COMP.RCC 4.70 Title:

The Official Guidelines for coding and reporting using ICD-9-CM

Coding Injections and Infusions

The Why and How of a CDI Program. Deb Neville, RHIA, CCS-P, Elsevier/MC Strategies Donna Bonno, CPC- CPC-I, QuadraMed September 12, 2012

Revenue Integrity Boot Camp. Coding. Agenda

Survey on Coding Quality Measurement: Hospital Inpatient Acute Care

Appendix A WORK PROCESS SCHEDULE HIM (HEALTH INFORMATION MANAGEMENT) HOSPITAL CODER O*NET-SOC CODE: RAPIDS CODE: TBD

Benchmarking Coding Productivity

Effective Denials Management

Monterey County HEALTH INFORMATION MANAGEMENT CODING SUPERVISOR

Defining the Core Clinical Documentation Set

What is Data Analytics and How Does it Help Prepare Providers for ICD-10?

Monitoring Coding Compliance

REIMBURSEMENT CODING SERIES

What is your level of coding experience?

The RN-Coder Network 1142 S. Diamond Bar Blvd. Suite 796 Diamond Bar, CA

The Physician Query Process & HCCA West Coast Regional Conference June 2010 Newport Beach, CA

Reporting Hospital Outpatient Modifiers

Rotator Cuff Repair Surgical Procedures

REIMBURSEMENT CODING SERIES

HIM 111 Introduction to Health Information Management HIM 135 Medical Terminology

The Changing Face of Medical Necessity under ICD-10

ICD-10-CM and ICD-10-PCS Frequently asked questions for HIM and Patient Financial Services Leaders

Title: Coding and Documentation for Inpatient Services

HEALTH INFORMATION MANAGEMENT CODER I/II

Clinical Support Versus Documentation: Determining the Best Approach for Appealing Denials

Medical Necessity for Outpatient Services

Stroke Coding Issues Presentation to: NorthEast Cerebrovascular Consortium

10/23/2010. Objectives. Coding Process. What is ICD-9-CM coding? HCPCS. What is CPT-4? Provide a basic understanding of the coding process

Computer Assisted Coding: A Path to Mitigate Risk & Reduce Cost

A Guide to Education and Training for ICD-10 Implementation

APC Revenue Cycle: Tips for Success

Final. National Health Care Billing Audit Guidelines. as amended by. The American Association of Medical Audit Specialists (AAMAS)

Department of Veterans Affairs VHA HANDBOOK Washington, DC November 2, 2007

THE VALUE OF A COMPLETE CODING QUALITY AUDIT PROGRAM. By Lisa Marks, RHIT, CCS, Coding Audit Director, Precyse

Abu Dhabi Clinical Coding Audit

How To Write An Hm Compliance Program

Professional Coders Role in Compliance

ICD-9-CM Diagnostic Coding Guidelines for Outpatient Services

ICD-10-CM Field Testing Project

Objectives. ICD Background. Introduction to ICD-10 and what you need to know for a Successful Transition

Course Catalog. Libman Education Inc. offers the following training and education opportunities for HIM professionals:

Coding Specialty Track HIM Curriculum Competencies

COM Compliance Policy No. 3

Procedures for Coding Inpatient Medical Record Cases for the CCS Examination

9/15/2015. Learning objectives. Coding and compliance. Coding Compliance for the IDS Environment. Could Your Coding be Costing You Money?

Fundamentals of Workflow Analysis: Implementing New Systems

Department of Veterans Affairs VHA HANDBOOK Washington, DC September 26, 2012

Importance of Revenue Cycle Continuous. Presentation Outline

Continuous Quality Monitoring

DIVISION OF HEALTH PROFESSIONS VIRGINIA BEACH CAMPUS

Exploring the Impact of the RAC Program on Hospitals Nationwide. Results of AHA RACTRAC Survey, 4 th Quarter 2012

Optimizing Clinical Documentation Improvement AT THE INTERFACE OF CLINICAL OPERATIONS AND THE REVENUE CYCLE

Health Information. Technology and Cancer Information Management. Health Information Technology & Cancer Information Management 363

In the second of a quarterly series of articles available to ACDIS members,

Health Information Technology and Cancer Information

Data Analytics. Data Analytics: Next Step for Coding Specialists? 3/18/2016

Clinical Documentation Improvement Toolkit

Anthem Workers Compensation

Compliance and Coding Ethics

Postacute Care Transfer Rule Review. HFMA Northern California COMPLIANCE WEBINAR SERIES California Statewide Webinar February 2012.

Coding with. Snayhil Rana

CODING. Neighborhood Health Plan 1 Provider Payment Guidelines

Commission on Certification for Health Informatics and Information Management (CCHIIM) Recertification Guide

DocuComp LLC 2012 Educational Seminar Catalog

Coding Specialist-Physician-Based (CCS-P )

Medical Coding Preparatory

5/2/2014. Beginning Biller / Coder 101 Thursday, May 8 1:00 p.m. to 2:30 p.m. Disclaimer. Stay in touch through Facebook Please note

RARITAN VALLEY COMMUNITY COLLEGE ACADEMIC COURSE OUTLINE HITC 290 MEDICAL CODING INTERNSHIP

Observation Coding and Billing

A. CPT Coding System B. CPT Categories, Subcategories, and Headings

POSITION DESCRIPTION/ COLUMBUS REGIONAL HEALTHCARE SYSTEM HEALTH INFORMATION MANAGEMENT

Billing an NP's Service Under a Physician's Provider Number

KYPHON. Reimbursement Guide. Physician Reimbursement. Balloon Kyphoplasty Procedure. ICD-9-CM Diagnosis Codes. CPT Codes and Payment

The Field. Preparation

Midland College Syllabus HITT 2340 Spring 2008 Advanced Medical Billing and Coding

WHAT IS CODING & UNDERSTANDING THE DIFFERENCE BETWEEN CCA, CCS, CPC. Julie A. Shay, RHIA HIT Program Director Julie.shay@sfcollege.

Coding Certificate Program Competencies

TUTORIAL: How to Code an Emergency Department (ED) Record

Clinical Documentation Improvement Program Inpatient Setting Our Implementation Journey

Insights and Best Practices for Clinical Documentation Improvement Programs

How To Transition From Icd 9 To Icd 10

Real World Experience In Recoding Charts In ICD-10

New semester for this Certificate will begin Fall 2015

Reimbursement for Medical Products: Ensuring Marketplace

SYLLABUS. Credits: 4 Lecture Hours: 3 Lab/Studio Hours: 2

Information Governance includes the Core Record Set for Coding Compliance Bonnie S. Cassidy, MPA, RHIA, FHIMSS

Transcription:

Benchmarking Coding Quality Audio Seminar/Webinar July 24, 2008 Practical Tools for Seminar Learning Copyright 2008 American Health Information Management Association. All rights reserved.

Disclaimer The American Health Information Management Association makes no representation or guarantee with respect to the contents herein and specifically disclaims any implied guarantee of suitability for any specific purpose. AHIMA has no liability or responsibility to any person or entity with respect to any loss or damage caused by the use of this audio seminar, including but not limited to any loss of revenue, interruption of service, loss of business, or indirect damages resulting from the use of this program. AHIMA makes no guarantee that the use of this program will prevent differences of opinion or disputes with Medicare or other third party payers as to the amount that will be paid to providers of service. As a provider of continuing education the American Health Information Management Association (AHIMA) must assure balance, independence, objectivity and scientific rigor in all of its endeavors. AHIMA is solely responsible for control of program objectives and content and the selection of presenters. All speakers and planning committee members are expected to disclose to the audience: (1) any significant financial interest or other relationships with the manufacturer(s) or provider(s) of any commercial product(s) or services(s) discussed in an educational presentation; (2) any significant financial interest or other relationship with any companies providing commercial support for the activity; and (3) if the presentation will include discussion of investigational or unlabeled uses of a product. The intent of this requirement is not to prevent a speaker with commercial affiliations from presenting, but rather to provide the participants with information from which they may make their own judgments. AHIMA 2008 Audio Seminar Series http://campus.ahima.org/audio American Health Information Management Association 233 N. Michigan Ave., 21 st Floor, Chicago, Illinois i

Faculty Cheryl D Amato, RHIT, CCS Cheryl D Amato is the director of health information management at HSS, Inc., an Ingenix Company that provides software focusing on encoding, reimbursement, and profiling of healthcare services. Ms. D Amato has over 20 years of experience in the healthcare industry, with expertise in implementing and managing utilization, quality assurance, and health information coding systems. Genia Isaacs Kelley, RHIA, CCS, CCS-P Genia Isaacs Kelley is the system director of coding reimbursement for Appalachian Regional Healthcare, a multi-healthcare system serving eastern Kentucky and southern West Virginia. Ms. Kelley manages inpatient, outpatient, and physician coding. She recently served three years as the co-chair of the coding roundtable for her local chapter in Kentucky. AHIMA 2008 Audio Seminar Series ii

Table of Contents Disclaimer... i Faculty...ii Presentation Objectives... 1 Coding Quality Polling Question #1... 1 Clinical Coding Quality... 2 Standards for Coding Quality... 2-3 Current State Survey Findings... 3-4 Polling Question #2... 5 Coding Audits Best Practice for Coding Audits... 5 How Often are Reviews Performed... 6 When are Reviews Performed... 6 Who Performs the Review... 7 Which Financial Classes are Included in the Review... 7 What Types of Review are Performed... 8 Inpatient Includes... 8 Outpatient Includes... 9 Focused Reviews... 9 Examples of Inpatient Focus Areas...10 Examples of Outpatient Focus Areas...10 Record Sampling Techniques...11 Measuring Coding Quality Benchmarking Coding Quality...12 Polling Question #3...13 Record-over-Record Approach...13-14 Code-over-Code Approach...14-15 Benchmark Survey Results...15 Let s Compare Methods...16-17 Code-over-Code Category Breakdown...18 Code-over-Code Key Terms...18 Code-over-Code Key Definitions Correct Code...19 Code-over-Code Key Definitions Coding Error...19 Code-over-Code Key Definitions Revised Code...20-21 Code-over-Code Key Definitions Added Code...21 Code-over-Code Key Definitions Deleted Code...22 IP Formula - # Reviewed per record = 1...22 OP Formula - # Reviewed per record = 1...23 IP Formula - # Reviewed per record could be >1...23 OP Formula - # Reviewed per record could be >1...24 Identifying Educational Opportunities...24 AHIMA 2008 Audio Seminar Series (CONTINUED)

Table of Contents Measuring Coding Quality (cont.) Overall Accuracy IP...25 Overall Accuracy OP...25 Case Study Example #1...26 Case Study Example #2...27 Where to start?...28 Coding Quality Support Supporting Coding Quality...28 Guidelines...29 Documentation...29 Documentation Inpatient...30 Documentation Improvement Techniques...30 Additional Items that Support Coding Quality...31 Items that Negatively Impact Coding Quality...32 Quality Training for Coders...32 Quality Training for Physicians...33 Conclusion...33 Resources...34 Audience Questions...34 Audio Seminar Discussion and Audio Seminar Information Online...35 Upcoming Audio Seminars...36 Thank You/Evaluation Form and CE Certificate (Web Address)...36 Appendix...37 Resource/Reference List...38 CE Certificate Instructions AHIMA 2008 Audio Seminar Series

Presentation Objectives Discuss Findings and Recommendations from the AHIMA E-HIM Work Group on Benchmark Standards for Coding Focus on Quality Review best practice guidelines for coding audit review methodology To define the formula for calculating coding accuracy Discuss guidelines, regulations, documentation, and processes that support coding quality 1 Polling Question #1 Have you established quality expectations for your coding staff? *1 Yes *2 No *3 Don t Know 2 AHIMA 2008 Audio Seminar Series 1

Clinical Coding Quality Quality coding influences many areas in the healthcare industry including: Benchmarking Reimbursement Clinical and financial decision-making Public health tracking Healthcare policies Research Most recently, coding has been moving to the forefront with issues related to quality of care and publicly reported data 3 Standards for Coding Quality Healthcare organizations must adopt a standardized method to: Measure coding quality performance Standardize definitions for how to count coding variance Standardize a method for classifying and reporting variances 4 AHIMA 2008 Audio Seminar Series 2

Standards for Coding Quality AHIMA Work Group on Benchmark Standards for Clinical Coding Performance Measurement convened in 2007 A subgroup was charged with addressing coding quality To evaluate the current state of coding performance measurement To provide standard benchmarks/best practices for the above 5 Current State - Survey Findings Survey on Coding Quality Measurement: Hospital Inpatient Acute Care Coder and physician documentation are the two main reasons for coding error Coder errors Complication/comorbidity code assignment Principal diagnosis code assignment Secondary diagnosis code assignment Coder errors related to query policies Lack of a clear understanding of clinical indicators for the condition being queried Writing unnecessary queries Lack of follow-up for inappropriate queries initiated by clinical documentation specialist 6 AHIMA 2008 Audio Seminar Series 3

Current State - Survey Findings Coding errors due to physician documentation Vague documentation that leads to nonspecific code assignment or the need to query Lack of documentation to support a cause-andeffect relationship between two conditions Physician not concluding with a definitive diagnosis (after study) as the reason for admission Conflicting or inconsistent documentation 7 Current State - Survey Findings The top two reasons for coding errors related to physician response to queries are a delayed response followed by no response to queries Systems, policies, and procedures are another cause for coding errors Codes not crossing to the UB-04 Codes assigned by chargemaster incorrectly Payers who do not follow official coding guidelines These types of coding errors should not be attributed to the coder or physician 8 AHIMA 2008 Audio Seminar Series 4

Polling Question #2 How often do you perform comprehensive audits, either internally or externally? *1 Monthly *2 Quarterly *3 Annually *4 Bi-annually *5 Other 9 Best Practice for Coding Audits Review best practice guidelines for coding audit review methodology Frequency of reviews Which financial classes to include Who performs the review Types of reviews Record sampling techniques 10 AHIMA 2008 Audio Seminar Series 5

How Often Are Reviews Performed At a minimum bi-annual internal reviews Best practice is quarterly Annual external audits 11 When Are Reviews Performed Both pre-bill and post-bill Emphasis on pre-bill Utilize electronic compliance process to facilitate pre-bill reviews 12 AHIMA 2008 Audio Seminar Series 6

Who Performs the Review Credentialed and qualified internal and external coding auditors Depending on your organization reviews can be conducted by Coding Manager Lead coder Compliance Department 13 Which Financial Classes Are Included In The Review Best Practice suggests all financial classes Focus on coding compliance for all payers Additional focus on MS-DRG assignment for Medicare cases 14 AHIMA 2008 Audio Seminar Series 7

What Types Of Review Are Performed Types of reviews Representative sample Focused review Both inpatient and outpatient cases A representative sample is a selection of records at random A focused review is a selection of records from a list of pre-identified problem areas 15 Inpatient Includes Acute care inpatient Long-term acute care (LTAC) Psychiatric Rehabilitation Nursing Facility (SNF, NF) Home Health Agencies for principal diagnosis assignment 16 AHIMA 2008 Audio Seminar Series 8

Outpatient Includes Any hospital-based outpatient services Ancillary outpatient Emergency department or urgent care Observation Same-day-surgery or special procedure including interventional radiology Ambulatory clinics 17 Focused Reviews Focus on areas that cause the most risk New coders - 100% for at least 3 months High risk MS-DRGs POA/HAC conditions RAC initiatives High volume/high cost outpatient procedures 18 AHIMA 2008 Audio Seminar Series 9

Examples of Inpatient Focus Areas Debridement Decubitus ulcer Sequencing of COPD and pneumonia Heart Failure Pleural effusion with CHF Sepsis/UTI Extensive OR procedures with unrelated principal Diagnosis, MS-DRGs 981, 982, 983 Malnutrition as a CC Mechanical ventilation MS-DRG cases with one CC/MCC 19 Examples of Outpatient Focus Areas Bone Marrow Biopsies Coagulopathy Principal diagnosis documented as Coumadininduced coagulopathy Modifiers 59 and 25 Debridement and wound care Endoscopy Facility E/M coding Observation 20 AHIMA 2008 Audio Seminar Series 10

Record Sampling Techniques Timeframe: Pull records starting from the date of scheduled review back to one month after the education date from the results of the last audit 21 Record Sampling Techniques Number of records per review: Representative or random sample: Pull records in consecutive order by the last digit of the account number 2% of the required productivity standards per patient type by coder Focused sample: Pull records in consecutive order by type of focused review 30 records or all records in the timeframe if less than 30 22 AHIMA 2008 Audio Seminar Series 11

Benchmarking Coding Quality Today s challenge to be more consistent in benchmarking coding quality Identify root causes for coding errors to decrease variance and increase reliability Identify strengths and weaknesses of coders to target education To ensure all codes reported represents quality data 23 Benchmarking Coding Quality At a minimum, 95% is best practice for coding quality standard Types of audits to determine coding quality Record-over-Record Code-over-Code 24 AHIMA 2008 Audio Seminar Series 12

Polling Question #3 Which approach do you use for measuring coding quality? *1 Record-over-Record *2 Code-over-Code *3 Other method *4 Don t know 25 Record over Record Approach Sample number of charts are reviewed Errors counted typically represent DRG error, PDX error, complication/comorbidity Errors noted, but not counted, typically represent secondary diagnoses and procedures that do not impact reimbursement Educational efforts remain on DRG related issues 26 AHIMA 2008 Audio Seminar Series 13

Record-over-Record Approach Advantages Less labor intensive, widely recognized, focus on one statistic Disadvantages More subjective May not have definition of what counts as an error. Some organizations adjust the accuracy rate based on the type (or the impact) of error Educational opportunities are not easily identified 27 Code-over-Code Approach Sample number of charts are reviewed Errors counted are reported per category DRG, all diagnoses, all procedures, Overall Errors counted are defined as revised, added, or deleted Errors counted can be explained as what type (coding convention, coding guideline, etc.) 28 AHIMA 2008 Audio Seminar Series 14

Code-over-Code Approach Advantages More specific categories that includes an overall accuracy level More objective errors are more clearly defined Identify trends for education or other process improvements Reflects current coding practices for quality of reported data Supports the audit function more appropriately Disadvantages More time consuming, represents a change in thinking and learning curve for auditors 29 Benchmark Survey Results Based on the AHIMA 2007 Coding Benchmark Survey, 61% of the 322 respondents monitored coding quality by the total number of records reviewed as the denominator and the total number of records with errors as the numerator only 25% of the 322 respondents based their coding quality on the total number of codes assigned 30 AHIMA 2008 Audio Seminar Series 15

Let s Compare Methods IP Example #1 Sam had the following errors identified in a random audit sample of 25 records 1 DRG, 2 PDX, 38 SDX, 1 SP Record-over-Record approach 92% accuracy 1 DRG change (1 PDX change); 1 PDX change (no DRG change) Code-over-Code approach DRG: 96% PDX: 92% SDX: 62% PP: 100% SP: 83.33% Overall ICD-9-CM Accuracy: 70.63% 31 Let s Compare Methods IP Example #2 Julie had the following errors identified in a random audit sample of 25 inpatient records 4 DRG, 2 PDX, 5 SDX, 1 PP Record-over-Record approach 84% accuracy 4 DRG changes (2 PDX changes, 1 SDX (C/C), 1 PP) Code-over-Code approach DRG: 84% PDX: 92% SDX: 95.15% PP: 83.33% SP: 100% Overall ICD-9-CM Accuracy: 94.44% 32 AHIMA 2008 Audio Seminar Series 16

Let s Compare Methods OP Example #1 Anne had the following errors identified in a random audit sample of 25 outpatient records 2 APC, 2 1 st Listed DX, 15 SDX, 3 CPT Record-over-Record approach 92% accuracy 2 charts (1 APC, 1 1 st Listed DX, and 1 CPT in error) and (1 1 st Listed DX and 1 CPT in error) Code-over-Code approach APC: 90% 1 st Listed DX: 92% SDX: 83.33% CPT: 85.71% Overall Accuracy (ICD-9-CM and CPT): 85.29% 33 Let s Compare Methods OP Example #2 Sue had the following errors identified in a random audit sample of 25 outpatient records 8 APC, 2 SDX, 8 CPT Record-over-Record approach 68% accuracy 8 charts had APC/CPT coding errors Code-over-Code approach APC: 68% 1 st Listed DX: 100% SDX: 97.40% CPT: 68% Overall Accuracy (ICD-9-CM and CPT): 92.13% 34 AHIMA 2008 Audio Seminar Series 17

Code-over-Code Category Breakdown Inpatient DRG, PDX, SDX, PP, SP, Overall Accuracy (ICD-9-CM codes) Outpatient APC, 1st Listed DX, SDX, CPT, Overall Accuracy (ICD-9-CM and CPT codes) 35 Code-over-Code Key Terms Correct Code Coding Error Revised Code Added Code Deleted Code 36 AHIMA 2008 Audio Seminar Series 18

Code-over-Code Key Definitions Correct Code Correct code is any code without a coding error (not revised, not added, or not deleted by the auditor). This applies to all codes 37 Code-over-Code Key Definitions Coding Error Coding error is any code that is revised, added, or deleted 38 AHIMA 2008 Audio Seminar Series 19

Code-over-Code Key Definitions Revised Code Revised code applies to any of the following: PDX/PP: resequencing the PDX/PP to SDX/SP and then adding a PDX/PP; deleting the PDX/PP and then adding a PDX/PP; deleting the PDX/PP and then resequencing a SDX/SP to PDX/PP; 39 Code-over-Code Key Definitions Revised Code Revised code applies to any of the following: SDX/SP: deleting one code and revising the second code to report the combination code for the condition or procedure (300.00 and 311 being validated, auditor deletes one code and revises second code to 300.4); revising one code to more accurately reflect the condition (496 being validated, auditor revises to 491.21) or modifying the fifth digit (45.13 being validated, auditor revises to 45.16); deleting one code and adding one code in its place (delete V10.3 and add V16.3) 40 AHIMA 2008 Audio Seminar Series 20

Code-over-Code Key Definitions Revised Code Revised codes are counted as one error or one revision when the diagnosis or procedure being validated requires any type of revision 41 Code-over-Code Key Definitions Added Code Added codes are not reported by coder but meet secondary diagnosis or procedure reporting guidelines. This includes diagnosis codes added to more completely reflect a condition. Such as in sepsis, the auditor adds 995.91; or the auditor adds a manifestation code, or the auditor adds a secondary diagnosis documented and treated but is not coded Auditor counts one error for each code added 42 AHIMA 2008 Audio Seminar Series 21

Code-over-Code Key Definitions Deleted Code Deleted codes are reported by coder but do not meet secondary diagnosis or procedure reporting guidelines. Auditor counts one error for each code deleted 43 IP Formula # Reviewed per record = 1 DRG, PDX, PP Numerator: # revised Denominator: # reviewed After dividing, multiply the answer by 100 to report the error rate. To report the accuracy rate, subtract the error rate from 100. For example, 2/25 DRGs incorrect - 92% accuracy 0/25 PDX incorrect - 100% accuracy 1/7 PP incorrect - 86% accuracy 44 AHIMA 2008 Audio Seminar Series 22

OP Formula # Reviewed per record = 1 1 st Listed DX Numerator: # revised Denominator: # reviewed After dividing, multiply the answer by 100 to report the error rate. To report the accuracy rate, subtract the error rate from 100. For example, 2/25 1 st Listed DX incorrect - 92% accuracy 45 IP Formula # Reviewed per record could be >1 SDX, SP Numerator: total # of errors (revised + added + deleted) Denominator: total # of codes reviewed + revised + added deleted After dividing, multiply the answer by 100 to report the error rate. To report the accuracy rate, subtract the error rate from 100. For example, 45/220 SDX incorrect -80% accuracy; 2/15 SP incorrect -87% accuracy 46 AHIMA 2008 Audio Seminar Series 23

OP Formula # Reviewed per record could be >1 APC, SDX, ICD-9-CM Procedure, CPT Numerator: total # of errors (revised + added + deleted) Denominator: total # of codes reviewed + revised + added deleted After dividing, multiply the answer by 100 to report the error rate. To report the accuracy rate, subtract the error rate from 100. For example, 2/20 APC incorrect 90% accuracy; 5/95 SDX incorrect 95% accuracy; 3/20 CPT incorrect - 85% accuracy 47 Identifying Educational Opportunities When a code is revised, added, or deleted indicate what coding error category so education can be targeted For example, Coding conventions Official Coding Guidelines Official Coding Advice Hospital-specific coding guidelines, including post-discharge queries Clinical Decision Making 48 AHIMA 2008 Audio Seminar Series 24

Overall Accuracy - IP Numerator: total # of errors for all ICD-9- CM diagnoses and procedures (revised + added + deleted) Denominator: total # of ICD-9-CM diagnoses and procedure codes reviewed + revised + added deleted For example, 1/25 PDX, 15/150 SDX, 1/10 PP, 0/5 SP = 17 total errors out of 190 reviewed codes 91.05% Overall ICD-9-CM Accuracy 49 Overall Accuracy - OP Numerator: total # of errors for all ICD-9- CM diagnoses and procedures and CPT/HCPCS (revised + added + deleted) Denominator: total # of ICD-9-CM diagnoses and procedure codes and CPT/HCPCS reviewed + revised + added deleted For example, 1/25 1 st Listed DX, 10/75 SDX, 1/10 CPT = 12 total errors out of 110 reviewed codes 89% Overall Accuracy 50 AHIMA 2008 Audio Seminar Series 25

Case Study Example #1 Coding Quality Accuracy Report-INPATIENT Timeframe: April - June 2008 Coder: Sam 100.00 96.00 100.00 95.00 92.00 90.00 85.00 83.33 Percent 80.00 75.00 70.63 70.00 Coder % Target % 65.00 62.00 60.00 55.00 50.00 Overall DRG PDX SDX POA PP SP PS Coding Accuracy by Category 51 Case Study Example #1 Sam SDX Accuracy 62% (38 incorrect) - Target is 95% Re-educated on coding chronic diseases Official Guidelines Sect 3 Re-educated on coding tobacco abuse per hospital specific policy Re-educated on coding of BMI from Dietician documentation 52 AHIMA 2008 Audio Seminar Series 26

Case Study Example #2 Coding Quality Accuracy Report-OUTPATIENT April - June 2008 Coder: Sue 100.00 92.13 100.00 97.40 90.00 Percent 80.00 70.00 68.00 68.00 Coder % Target % 60.00 50.00 Overall APC 1st Listed SDX I-9 Procedure CPT/HCPCS Coding Accuracy by Category 53 Case Study Example #2 Sue CPT Accuracy 68% (8/17 incorrect) - Target is 95% Re-educated on size of excision Re-educated on reading entire body of operative report was missing biopsies 54 AHIMA 2008 Audio Seminar Series 27

Where to start? Benchmark tools for IP and OP in Book Excel computer skills Clear understanding of errors and classification of educational opportunities Use method with your next audit and compare results to previous audit 55 Supporting Coding Quality Guidelines, regulations, documentation, and/or processes that support coding quality 56 AHIMA 2008 Audio Seminar Series 28

Guidelines ICD-9-CM Official Guidelines for Coding and Reporting. Section 1: Conventions, general coding guidelines, and chapter specific coding guidelines. Section 2: Selection of principal diagnosis (IP) Section 3: Reporting additional diagnoses (IP) Section 4: Diagnostic Coding and Reporting Guidelines for Outpatient Services (OP) Appendix I: Present on Admission (POA) reporting guidelines (Inpatient) AHA Coding Clinic for ICD-9-CM AHA Coding Clinic for HCPCS (OP) Medicare Post Acute Transfer DRG Rule (IP) 57 Documentation Initial physician assessments and orders ED notes H&P Consultations Orders Diagnostic and therapeutic treatment Test results Diagnostic reports Operative and procedure reports Other: Nursing notes Ancillary testing results Other clinical department supporting documentation 58 AHIMA 2008 Audio Seminar Series 29

Documentation - Inpatient Survey: 66% use the discharge summary for coding 23% require the discharge summary meaning they would not code the record without it 50%-56% will recheck the coding in record when the summary is received Best Practice Establish process Records coded without a discharge summary that at the time of the audit had the discharge summary and included identified coding recommendations based on documentation in the discharge summary are referred for potential rebilling and identified as a compliance issue with action plan follow-up 59 Documentation Improvement Techniques Develop Clinical Documentation Improvement Programs (CDIPs) Improve Physician Communication Process Educate all providers 60 AHIMA 2008 Audio Seminar Series 30

Additional Items That Support Coding Quality Complete, accurate, consistent, legible, and timely documentation Established process to track, trend, report and initiate action plans for identified quality issues related to documentation delays or nonresponse to queries Access to current coding books and/or encoder Access to official coding sources Access to medical dictionaries, Merck manual, anatomy and physiology book, drug book, or the applicable payer manuals 61 Additional Items That Support Coding Quality Review internal coding policies and procedures annually. Identify root cause for declining accuracy scores Educate and train coders on a regular basis Follow the OIG Compliance Program Guidance for Hospitals 62 AHIMA 2008 Audio Seminar Series 31

Items That Negatively Impact Coding Quality Ambiguous, incomplete, conflicting, and illegible documentation Image quality when scanning systems are utilized Insufficient new hire coder orientation and training program Final billing expectations Non-coding tasks Insufficient audit and education program 63 Quality Training for Coders Coding roundtables AHIMA audio seminars Self-study instruction Stress how the coder can improve accuracy through education 64 AHIMA 2008 Audio Seminar Series 32

Quality Training for Physicians Get a physician champion to generate physician support and serve as liaison between coder and physician Provide training Department or quarterly department meetings HIM sponsored meetings One-on-one Stress what s in it for the physician Relate documentation requirements back to physician quality reporting, pay for performance initiatives, and physician quality report cards 65 Conclusion Reporting root cause consistently will reflect the quality and consistency of coded data Utilize a benchmarking tool - recommend code over code to calculate your accuracy rate Implement corrective action plan which includes education to coders, physicians and clinicians Monitor the effectiveness of the educational sessions through follow-up reviews 66 AHIMA 2008 Audio Seminar Series 33

Resources Collecting Root Cause to Improve Coding Quality Measurement Journal of AHIMA, March 2008 Wilson, Donna and Dunn, Rose. Benchmarking to Improve Coding Accuracy and Productivity. AHIMA publication. 2008 67 Audience Questions AHIMA 2008 Audio Seminar Series 34

Audio Seminar Discussion Following today s live seminar Available to AHIMA members at www.ahima.org Click on Communities of Practice (CoP) icon on top right AHIMA Member ID number and password required for members only Join the Coding Community from your Personal Page under Community Discussions, choose the Audio Seminar Forum You will be able to: Discuss seminar topics Network with other AHIMA members Enhance your learning experience AHIMA Audio Seminars Visit our Web site http://campus.ahima.org for information on the 2008 seminar schedule. While online, you can also register for seminars or order CDs and pre-recorded Webcasts of past seminars. AHIMA 2008 Audio Seminar Series 35

Upcoming Seminars/Webinars Coding Endoscopic Sinus Surgery July 31, 2008 Coding Central Venous Access Devices August 7, 2008 POA and DRG Methodologies August 21, 2008 Thank you for joining us today! Remember sign on to the AHIMA Audio Seminars Web site to complete your evaluation form and receive your CE Certificate online at: http://campus.ahima.org/audio/2008seminars.html Each person seeking CE credit must complete the sign-in form and evaluation in order to view and print their CE certificate Certificates will be awarded for AHIMA Continuing Education Credit AHIMA 2008 Audio Seminar Series 36

Appendix Resource/Reference List...38 CE Certificate Instructions AHIMA 2008 Audio Seminar Series 37

Appendix Resource/Reference List Collecting Root Cause to Improve Coding Quality Measurement Journal of AHIMA, March 2008. Wilson, Donna and Dunn, Rose. Benchmarking to Improve Coding Accuracy and Productivity. AHIMA publication. 2008. AHIMA 2008 Audio Seminar Series 38

To receive your CE Certificate Please go to the AHIMA Web site http://campus.ahima.org/audio/2008seminars.html click on the link to Sign In and Complete Online Evaluation listed for this seminar. You will be automatically linked to the CE certificate for this seminar after completing the evaluation. Each participant expecting to receive continuing education credit must complete the online evaluation and sign-in information after the seminar, in order to view and print the CE certificate.