KEY INFORMATION SUMMARY SHEET Dcument Scanning fr Lan Sub-Servicing Files Invitatin fr Bids (IFB) fr Cmmunity Service Prviders Prcurement Officer: Mailing Address: Jada Fletcher (301) 429-7570 jada.fletcher1@maryland.gv Department f Husing and Cmmunity Develpment Attentin: Jada Fletcher 7800 Harkins Rad, Rm 260 Lanham, Maryland 20706 Anticipated Cntract Start: May 1, 2016 If prpsals are hand-carried, directins t DHCD are: http://dhcd.maryland.gv/pages/abut/directins.aspx Days fr Prject Cmpletin: Thirty (30) Calendar Days Expected Cmpletin Date: May 31, 2016* *Maryland state gvernment is clsed n Mnday, May 30. 1
STATEMENT OF WORK OVERVIEW The awarded vendr will prvide dcument scanning services fr lan files currently hused with DHCD s cntracted sub-servicer Bgman, Inc., in rder that they can be transferred t DHCD s new sub-servicer, Dvenmuehle, Inc. DETAILED SPECIFICATIONS. The services t be perfrmed include dcument transprtatin, preparatin, and scanning, as utlined belw. A. Dcument Transprtatin 1. All riginal dcuments will be picked up prir t scanning and delivered after scanning t the fllwing address: Bgman, Inc. 12301 Old Clumbia Pike Silver Spring, Maryland 20904 Attn: Mary Pratr, Vice President (240) 482-1056 2. The estimated scanning inventry includes lan riginatin files in 347 banker's bxes; servicing files in 270, legal paper-size, file drawers; and insurance files in 97 letter-size file drawers. B. Dcument Preparatin 1. Dcuments are t be prepared accrding t the instructins listed in Exhibit A Servicing File Stacking Order List 2016. 2. If any dcuments are missing within a lan file, the Cntractr must ntify Bgman, Inc., within 24 hurs s that the missing files can be lcated. If missing files cannt be lcated, the Cntractr shall skip t the next dcument in the stacking rder. C. Dcument Scanning 1. All files shall be scanned in a.pdf frmat and saved with the Bgman lan number. 2. Once scanned, lan files are t be sent via FTP, prtable hard drive, flash drive, r CDs t the fllwing addresses: Jeanne Mullen-Archer Department f Husing and Cmmunity Develpment 7800 Harkins Rad Lanham, Maryland 20706 Phne: (301) 429-7659 Email: jeanne.mullen-archer@maryland.gv Lennx R. Gwie, Jr., Prject Manager Dvenmuehle Mrtgage, Inc. 2
1 Crprate Drive, Suite 360 Lake Zurich, Illinis 60047-8945 Attn: Transfer & Cnversin Dept. lennx.gwie@dmicrp.cm Phne: (847) 719-5737 Files fr Bankruptcy and Freclsure are t be sent t: Dvenmuehle Mrtgage, Inc. 1 Crprate Drive, Suite 360 Lake Zurich, Illinis 60047-8945 Attn: T&C BK/FC Cre Team Phne: (847) 550-7584 Files fr Cllectin and Lss Mitigatin shuld be sent t: Dvenmuehle Mrtgage, Inc. 1 Crprate Drive, Suite 360 Lake Zurich, Illinis 60047-8945 Attn: T&C Lss Mitigatin Cre Team Phne: (847) 550-7584 Files fr REO and Claims shuld be sent t: Dvenmuehle Mrtgage, Inc. 1 Crprate Drive, Suite 360 Lake Zurich, Illinis 60047-8945 Attn: T&C REO/Claims Cre Team Phne: (847) 550-7584 CONTRACT MANAGER After cntract award and thrughut the curse f the prject, the Cntract Manager listed belw will schedule the Cntractr s wrk, review the Cntractr s wrk as it is submitted, mnitr the perfrmance f the Cntractr, and apprve prper Cntractr invices fr payment. Jeanne Mullen-Archer Department f Husing and Cmmunity Develpment 7800 Harkins Rad Lanham, MD 20706 Phne: (301) 429-7659 Email: jeanne.mullen-archer@maryland.gv 3
EXHIBIT A SERVICING FILE STACKING ORDER LIST 2016 ELECTRONIC SERVICING FILES CFPB Required Servicing Dcuments Bulk Lan Transfers All files must cntain these dcuments. Each individual lan file must be in.pdf frmat and saved with either the ld lan number r DMI lan number. All files must be delivered via FTP, prtable hard drive, flash drive r CD s. ORIGINATION/COLLATERAL DOCUMENTS Cpy f Recrded Mrtgage r Deed f Trust and all applicable Riders and Addendums Cpy f Recrded Assignments Cpy f signed, amended r mdified Nte, and any applicable Riders Buydwn Agreement Master Cnd Plicy, if applicable Lan Applicatin Prperty Appraisal Tax Certificatin Frm Mrtgagr s W-9 Frm Fld Determinatin Certificatin Initial Escrw Accunt Disclsure Statement/Escrw Waiver First Payment Letter Clsing Disclsure (Effective Octber 3, 2015) r Final HUD 1 Settlement Statement, if applicable Final Title Plicy Legal Descriptin (if nt prvided n Recrded Mrtgage) Fld Insurance Plicy Declaratin Page REQUIRED RURAL HOUSING DOCUMENTS Rural Husing Guarantee Lan Nte (USDA) Rural Husing Leverage Agreement Rural Husing Cnditinal Cmmitment Letter REQUIRED ON ALL MOBILE HOMES Mbile Hme Rider Mbile Hme Legal Descriptin Title Plicy indicating VIN and classificatin f hme (persnal prperty r real estate) ADDITIONAL DOCUMENTS, IF APPLICABLE VA Lan Guaranty Certificate r FHA Mrtgage Insurance Certificate RESPA Letter UCC Financing Statement, if any, including attachments and last filed cntinuatin statement fr any mrtgaged premises that is a cperative husing unit 4
Affidavit Regarding Manufactured (and factry built) Husing Units PMI Certificate SERVICING DOCUMENTS Cpies f all crrespndence that has been sent t the brrwers (if n BKFA all OLLW cpies) Assumptins (Cmplete r Pending) Subrdinatins (Cmplete r Pending) Partial Releases (Cmplete r Pending) Balln Payment Due Ntice(s) Initial ARM Change Ntice Subsequent ARM Rate Change Ntice Brrwer Cmplaint dcumentatin DEFAULT DOCUMENTS Ntice f Default (fr FHA and VA lans) Breach Letters (fr lans 60 days r mre past due) All cmpleted TDR, HAMP, HARDSHIP, Step Rate, Rate Change, r Principal Curtailment Mdificatins All cmpleted Lss Mitigatin Frbearance, Wrkuts, and Deed in Lieu r Shrt Sales All cmpleted Bankruptcy and Freclsure Dcumentatin NOTE: All active TDR, HAMP, HARDSHIP, Step Rate, Rate Change, r Principal Curtailment Mdificatins, all active Lss Mitigatin (Frbearance, Wrkuts, Deed in Lieu, r Shrt Sales), and all active Bankruptcy and freclsure files are t be prvided per the required dcument standing lists prvided at Due Diligence. ADDITIONAL SEPARATE FILES ALL LOANS COMBINED (SEARCHABLE.PDF FORMAT) Electrnic cpy f all custmer service cmments and cllectins ntes Electrnic cpy f 1098 s fr the last three (3) years Electrnic cpy f last Escrw Analysis Statements Electrnic detailed Payment Histry file fr at least tw (2) years (Fr any lan that riginated as f January 10, 2014, life f lan histry is required.) Electrnic frmat/imaged Cpies are Preferred. Servicer must prvide the media. Dvenmuehle will return any external hard-drives prvided as lng as return instructins are included. Files shuld be sent in such a way a tracking number can be prvided when the files are sent. Files shuld be separated and identified with the applicable default type. The servicer lan number must be clearly identified. Packing lists must be included within each bx with an electrnic cpy sent via email. Packing list shuld indicate which bx number the file is in. Default Files must include cpies f all required dcuments as listed belw. Cpies f invices fr all Crprate Advances cnverting are required. 5
Bankruptcy Payment histry frm the time f the bankruptcy filing Cpy f the POC and the arrearage breakdwn Cpy f the plan Due dates at the time f transfer Lan dcuments Attrney handling file Cpy f any stipulatin agreements Ntice f any legal actin pending Amunt f claim paid by the trustee Cpy f reaffirmatin Crprate advance histry Bankruptcy ntes Screen print r smething shwing key dates regarding bankruptcy If n MSP system, BNK1, BNKP, BNK3, BNKH, BNKN, NOTS, BNKC, P309, P194 All invices bth unpaid r cpies f paid invices Cpies f transfer letters sent t trustee advising and naming Dvenmuehle new servicer Cpies f transfer letters sent t attrneys advising and naming Dvenmuehle new servicer If lan was in freclsure prir t the bankruptcy will need the fllwing: Status f the freclsure when bankruptcy was filed Attrney wh handled the freclsure All f the items in the fllwing Freclsure dcument list Freclsure Freclsure ntes Any extensins Any ver allwables Cpies f transfer letters sent t attrneys advising and naming Dvenmuehle new servicer Cpies f transfer letters sent t prperty preservatin r any ther vendr advising and naming Dvenmuehle new servicer Lss mitigatin ntes Any lss mitigatin wrkuts Buy dwn infrmatin Pending litigatin ntes All invices bth unpaid r cpies f paid invices Attrney handling file Ledger histry Cpies f lan dcuments Cpies f cmplaint, freclsure sale publicatin, judgment etc. Screen print r smething shwing key dates regarding freclsure such as date f referral, first actin date, judgment date, freclsure sale date etc. If n MSP System, FOR1, FOR2, FOR3, P309, DLQ1, NOTS, P194, DFRI screen (if FHLMC) Cpy f BPO r appraisal if ne was dne prir t transfer Cpy f bidding instructins if they were already cmpleted prir t transfer Cpy f any inspectins dne prir t transfer HUD SCRA Letter 6
Claims Lan mdificatins Frced place insurance cmpany/ REO insurance cmpany Special frbearance agreements Attrney handling file Freclsure ntes Cpies f transfer letters sent t attrneys advising and naming Dvenmuehle new servicer Cpies f transfer letters sent t prperty preservatin r any ther vendr advising and naming Dvenmuehle new servicer Claims ntes Bankruptcy ntes Lss mitigatin ntes All invices bth unpaid r cpies f paid invices All ver allwables HUD extensins Cpies f all recrded deeds Assignments Mrtgage Nte All prperty preservatin wrk All system ntes Key cdes First time vacant dates Secured dates, and Liens All final invices (attrney, P&P, etc.) Histry f all balances r crprate advance histry Final invices All deeds (recrded) All freclsure dcs Lan guarantee certificate Histry f lan Title package Electin t cnvey dcument If the VA claim has already been filed, we will need a cpy f the Analyst sheet. If FNMA lan has claim been filed Screen print r smething shwing key dates regarding freclsure such as date f referral, first actin date, judgment date, freclsure sale date etc. Screen print r smething shwing key dates regarding bankruptcy Screen print r smething shwing key dates regarding lss mitigatin If n MSP System, FOR1, FOR2, FOR3, P309, DLQ1, NOTS, LMTN, BNKN, P194 3rd Party Sales Invices Histry Payffs REO 7
Include all infrmatin requested in the freclsure file, bankruptcy file and claims file plus the fllwing: Freclsure Date MI cverage cmpany REO insurance cmpany Infrmatin n MI claim if filed and date if filed Attrney Infrmatin Crprate Advance Histry All invices bth unpaid r cpies f paid invices Cpies f transfer letters sent t attrneys advising and naming DMI new Servicer Any new BPO r Appraisal FCL Deed Title Plicy Is prperty listed Agent name and phne number REO Cnt. Any apprved marketing packages Screen print r smething shwing key dates regarding freclsure such as date f referral, 1st actin date, judgment date, freclsure sale date etc. Screen print r smething shwing key dates regarding Bankruptcy Screen print r smething shwing key dates regarding Lss Mitigatin If n MSP System, FOR1, FOR2, FOR3, P309, DLQ1, NOTS, LMTN, BNKN Prperty Preservatin All prir prperty preservatin histry with pictures and invices. All insurance claim dcuments with breakdwns that the insurance claim was filed n a vacant/abandned prperty. Prperty Preservatin cntacts. Current Grass cut/winterizatin list. Vacant Prperty Registratin list f prperties already registered. Cntact t have sign registratin frms if participatin is elected. Lss Mitigatin Hardship letter Attachment A r ther cver letters sent t the brrwers Financial frm(s) (signed and dated) Pay stub(s) Asset Statements (three (3) mnths fr all files, except FNMA, which is tw (2) mnths) Tax Returns (tw (2) years, except FNMA, wh des nt require them) Prfit and lss statement fr self-emplyed brrwers Divrce/child supprt dcuments, if applicable Client apprval/denial PMI apprval/denial Credit reprt Purchase Agreement, fr shrt sales Estimated HUD-1, shrt sales 8
Listing Agreement fr shrt sales and DILs Pre-Apprval letter, shrt sale nly Earnest mney check fr shrt sales Appraisal/BPO Title search Repayment plan signed and dated Frbearance plan signed and dated Mdificatin agreement signed and dated FHA partial claim dcuments HSA dcuments Dcument shwing the surplus incme used t qualify brrwer fr an FHA wrkut. Shrt sale calculatins and justificatins DIL calculatins and justificatins Checklists f each wrkut Evidence that ther wrkuts had been cnsidered and written explanatin as t why the particular wrkut was chsen. If n MSP system, FOR1, FOR2, FOR3 (if lan was in freclsure), BNK1, BNKP, BNK3, BNKH, BNKN, BNKC (if lan was in bankruptcy) and LMT1, LMTN, and LMT3, NOTS, P309, DLQ1, P194 and DFRI Cpies f lan dcuments Screen prints shwing the ntes n the lan Ledger histry Cpies f the bankruptcy plan the POC and the breakdwn f the arrearages Any extensins t freclsure Any bankruptcy prceedings that invlve lss mitigatin Subrdinatin agreements Recrded dcuments Cpy f any inspectins dne prir t transfer Any final attrney fees and csts Buy dwn infrmatin Cpies f transfer letters sent t attrneys invlved with the file Cpies f transfer letters sent t the prperty preservatin cmpany advising and naming Dvenmuehle the new Servicer Pending ligatin ntes Any HUD extensins requested Any VA claims already filed, including a cpy f the analyst sheet SCRA Search-Status Reprt Pursuant t Service Members Civil Relief Act HAMP Lans Brrwer incme verificatin Evidence and dcumentatin t verify ccupancy status Cpies f all NPV tests, including NPV mdel and versin used, assumptins, inputs and utputs Title reprt Credit reprts with credit scres BPOs r AVMs used and any apprval needed t verify the cnfidence scre f the BPOs used, if applicable Spreadsheet used t calculate eligibility, which includes: 9
Evidence f each step f the standard mdificatin waterfall calculatins Escrw analysis and any escrw advances included Calculatins f the mnthly mrtgage payment t grss incme, shwing that it was abve the 31% target payment All items capitalized The mdified mnthly mrtgage payment t reach the 31% target payment Ttal mnthly grss debt payment calculatins Reasns fr default Evidence f all pre-qualifying questins being asked and answered Determinatin f imminent default, if applicable, using the debt cverage rati and cash reserve methds Original mrtgage infrmatin, capitalized principal balance, new mdified mrtgage Evidence f using PITIAS and nt including PMI fr the 31% target payment calculatins Signed and dated trial perid plan, including any acceptable changes t the dcuments and cver letters (accrding t the Treasury, FNMA and/r FHLMC guidelines) Signed and recrded mdificatin agreement, including any acceptable changes t the dcuments (accrding t the Treasury, FNMA and/r FHLMC guidelines) Signed and recrded subrdinatin agreements, if applicable Dcumentatin f any re-default under the HAMP, including dcumentatin f ther lss mitigatin wrkuts that were cnsidered HMDA infrmatin in the file Any system HMDA infrmatin The LMTW wrksheet, if used Any system cding used t indicate that the HAMP has been cnsidered and the brrwers reviewed fr the prgram. Any system cding as t the utcme f the qualifying prcess, the success r failure f the trial perid plan, the terms f bth the trial perid plan and the mdificatin agreement and any redefault f the HAMP Mdificatin. Cpies f all papers required by state and federal law in setting up an escrw accunt. Any system cding as t the escrw analysis and the spread f the escrw shrtage ver five (5) years Any system cding as t the tracking f the incentives fr the brrwer, servicer and/r lender All reprting dcumentatin t the Treasury, FNMA and/r FHLMC A cpy f the Service Participatin Agreement (PSA) Cpies f the registratin fr HMPadmin.cm and the user technlgy frms Detailed terms and requirements f any imitatin HAMP prgrams fr lans that are nt FNMA r FHLMC lans and the client has nt signed up with the Treasury FHA Files Only: LDP Search Limited Denial f Participatin SAM Search System fr Award Management 10
ATTACHMENT A BID FORM Dcument Scanning fr Lan Sub-Servicing Files The Bid shall cntain all price infrmatin in the frmat specified n these pages. Cmplete the Bid Frm nly as prvided in the Bid Pricing Instructins. D nt amend, alter r leave blank any items n the Bid Frm. If ptin years are included, Bidders must submit Bids fr each ptin year. Failure t adhere t any f these instructins may result in the bid being determined nn-respnsive and rejected by the Department. I. DELIVERABLE II. UNIT OF MEASURE III. ESTIMATED UNITS IV. UNIT PRICE V. TOTAL LINE ITEM PRICE (III * IV) A. File Preparatin Per Hur 1,000 $ $ B. File Transprtatin (pickup and delivery) Per Rundtrip (between Bgman & wrk site) 6 $ $ C. Recrd Scanning / Indexing Per Page 3,026,000 $ $ TOTAL BID PRICE: Clumn V, Line A + Line B + Line C $ *Clumn III represents estimates nly. Actual amunts may be mre r less. Submitted By: Authrized Signature: Date: Printed Name and Title: Bidder Name: Bidder Address: FEIN: SBR Certificatin #: emm #: Bidder Cntact Infrmatin: Telephne: ( ) Fax: ( ) E-mail: 11