3982/strat MSA MEDICAL PANEL TERMS OF REFERENCE AND OPERATING PRINCIPLES Purpose To provide the leadership necessary to ensure that all steps are taken to protect the safety and well-being of competitors and officials in all categories of motorsport under MSA s auspices. MSA Strategic Direction Vision (2012 2015) Excellence (fair and consistent rules equal treatment and respect for everyone) World Class Events under MSA jurisdiction Financial sustainability Transformation at all levels Close alliances with Government, Sport and Industry Successful training programmes for officials and competitors Concern for issues such as safety of competitors, health and environmental issues Professionalism in all its actions / operations MSA s success is powered by its: Skilled, passionate volunteers Increasingly active, participating clubs, promoters and organisers Equal Access for everyone Diversified sources of revenue (i.e. Growth Revenue Participation/Training being Key Areas) Values Fairness, inclusion, unity and transparency guide all processes Professionalism and expertise are vital for MSA s credibility Highest standards of health, safety and environment are essential Excellence is important in everything we do Passion and commitment by volunteers is the backbone of motorsport Related MSA Action Plan Objectives Control of Business: Medical Insurance Risks Competitors made aware of consequences for providing false and/or inaccurate declarations on Medical Fitness Form Competency tests introduced for competitors applying for circuit racing licence for first time (reducing risk of accidents and/or injuries that could be sustained due to inexperience) Recognition and acknowledgement of contribution and work of volunteers/officials Register of Medical Personnel officiating at events compiled and updated on regular basis Corporate Identity & Creative Management: Recognition and promotion of MSA brand (value and to instil pride) Panel has strategic plans that are consistent with the overall MSA Strategy Plan Brand Ambassadors acting on behalf of MSA to ensure greater visibility for both MSA and MSA Medical Panel (present at events and where possible, at exhibitions, etc.) Regular communication with MSA PR & Communications Manager regarding Panel s communication role and channels of communication Equal Opportunities, Social Responsibility
Women and the youth with medical backgrounds and/or qualifications and/or experience, encouraged to become involved in motorsport Medical Service Providers encouraged to have at least one women as a member of the medical team at events Establishment of a quota system over a set time frame for Medical personnel and Panel members Motorsport: The Sport Fair and consistent application of MSA Appendix L (Medical Code) requirements MSA Medical Code for following year approved during August each year (ensuring that Code requirements are practical and possible to implement) Formalised consultation with promoters/organisers Regular communication with regional committees (via regional Panel members) Medical Standards and Requirements: No events take place unless all medical personnel and necessary safety and rescue vehicles and equipment are in place Regular revision and updating of MSA Medical Code Suitably qualified EMS SP at events is non-negotiable Medial Seminar attendance compulsory for all Service \Provider Personnel every 4 years All hospital groups provided with detailed information regarding MSA s competitor/officials medical insurance Hospital/medical institution in close proximity of venue, notified to be ready to admit and treat injured competitors Competitors reminded on regular basis regarding procedure to be followed to ensure trouble-free hospital admission Competitors educated regarding need to provide Medical Certificate of Fitness to compete following an injury and before being allowed to participate again One Medical Panel member attends meetings of Commissions when required to ensure awareness of all incidents and to answer possible questions Regional Medical Panel member attends relevant regional committee meetings on regular basis Medical representation on Panel strengthened (i.e. equal representation of all disciplines (nursing, etc) and specialists such as off road rescue unit Panel members liaise closely with those interested, and encourage participation within motorsport medical field Clerk of Course remains in overall control of events, but cognisance is taken of CMO report regarding medical issues Composition: In terms of MSA s Articles, the structure of existing and new Specialist Panels is determined by MSA ManCom. The Panel may appoint or dissolve such sub-committees (Working Groups) as may be considered necessary and may delegate to such sub-committee (Working Group) such of the powers and duties of the Panel as may be deemed appropriate. Each sub-committee (Working Group) shall have a Chairman and if considered necessary, a Vice Chairman. Panel Members Panel President (who must be a registered medical practitioner) Panel Vice President (optional) Expert members who should preferably be either registered medical practitioners, or at least Advanced Life Support (ALS) paramedics. (The number of Panel members to be determined by Panel President in consultation with ManCom). All MSA recognised motorsport regions should be represented on the Panel. (All members have voting rights) Ex-officio (non voting) : CEO MSA ManCom members Nomination / Election / Appointment process: Panel President In terms of MSA s Articles, the Panel President shall be appointed by the BOD on the recommendation of the CEO.
A Vice President of the Panel may be elected annually by the members of the Panel from amongst its members. Panel Members Panel members may either be nominated and elected by MSA corporate members, or may be appointed by MSA ManCom, acting on the recommendation of the Panel President. Due to the specialist nature of the Panel, there is no limitation on the maximum number of members of the Panel, but it must be borne in mind that larger groups tend to take longer to make decisions. As set out under the heading Composition above, the Panel may appoint or dissolve sub-committees (Working Groups) for specific projects. To ensure that any sub-committee (Working Group) functions properly and is pro-active, the minimum number of members of a sub-committee (Working Group) shall be 4. Specific Responsibilities 1. Develop, implement, monitor and evaluate a Work Plan to implement the Medical strategic direction of MSA, ensuring that all applicable objectives and actions from MSA s Actions Plans are addressed. 2. Ensure that a Panel SWOT Analysis is compiled (and updated on a regular basis) prior to the development of annual Work Plans 3. Research potential new medical rules to ensure related recommendations at meetings are evidence based 4. Develop medical training programmes and materials; train and evaluate officials in accordance with system and criteria established by Panel 5. Facilitate and/or organise training workshops, seminars and/or any other necessary forums and/or meetings to ensure that all Panel members are qualified at all times to perform the duties required of them in a satisfactory manner 6. Ensure ongoing two way communication between the Panel and MSA Commissions, including but not limited to the opportunity to provide input regarding impact of emerging medical trends and innovations 7. Establish and maintain strong relationships with all MSA regional committees in order to ensure a clear understanding of the situation in each region 8. Provide written reports on achievements, implementation of Work Plan items, targets, etc. and submit such reports to the CEO for submission and review by the MSA BOD (Panels being accountable to the MSA BOD for their actions at all times) 9. All National Circulars relating to medical matters shall be signed by the Panel President and a MSA ManCom member 10. Ensure a formal mechanism for seeking input from organisers, officials and competitors where applicable 11. Increase the number of opportunities for females, veterans and the youth (as well as the disabled where possible) 12. Recruit former competitors with medical background/experience to become members of the Panel or sub-committees, etc. (succession planning) 13. Ensure approved MSA policies and regulations are quickly and effectively implemented 14. Explore opportunities to enhance, expand and develop MSA s medical policy and programme 15. Work with the PR & Communications Manager as well as any marketing body established by MSA, to increase the visibility of MSA Medical Panel campaigns and projects 16. Review all FIA and FIM Medical Commission Codes and decisions and liaise with these bodies when required (via the MSA Admin Manager) 17. Establish close cooperation with external parties who are also experts in the medical field 18. Facilitate sharing of successful medical strategies and initiatives 19. Act in accordance with powers, responsibilities and procedures outlined in MSA s Articles, Internal Regulations and other approved policies 20. Undertake other responsibilities delegated by BOD, CEO, ManCom which are consistent with the purpose of the Panel 21. Recommend amendment of possible relevant GCRs to MSA ManCom Commitment of Panel President and Members Work by consensus
Assume responsibility for specific tasks and deliver within the agreed time frames Communicate concerns and doubts about Panel decisions and/or the process within the Panel and speak with one voice once the Panel recommendations have been agreed upon Treat discussions within the Panel as works in progress, recognising that recommendations may be altered in order to enhance co-ordination and harmonisation of different disciplines within MSA Be accessible by e-mail and by other electronic means such as Skype, Conference Call or other means that may be determined by MSA ManCom Respond to requests for input within a minimum of 72 hours to maximum 7 days, depending upon the situation, and agree that where circumstances prevent participation that everyone will respect and support the consensus of the rest of the Panel All members (including Panel President and sub-committee (Working Group) members) agree that they will not either during or after their term of office disclose to any third party, or use information deemed to be confidential by MSA, without the written approval of the CEO Any member who has a direct or indirect, financial or material interest or otherwise in any matter under discussion, shall declare such interest at the start of the discussion, and such interest shall be recorded in the Minutes of the meeting in question. Any member who has any interest as set out above, shall not seek to influence debate on a proposal, nor vote in respect of the said proposal. Reports to: The MSA CEO Works with: The MSA CEO MSA ManCom members Other MSA Commissions, Panels, Regional Committees and/or MSA Divisions MSA Medical Panel Coordinator Authority and Decision Making Decisions delegated to the Panel Decisions within the Panel will generally be made by consensus. If a formal vote is requested by a member of the Panel, each member shall have one vote. The President shall have a casting vote as well as a deliberative vote as set out in MSA s Articles. Decisions that have been decided by the vote of the President shall be referred to MSA ManCom for ratification prior to implementation. The Panel shall have the authority to make the following decisions: Set and enforcement of MSA Medical Code (Appendix L) Explore potential opportunities and/or carry out responsibilities outlined within these Terms of Reference Appoint Working Groups (their respective Chairs and members) to investigate/work on specific activities within the Panel Work Plan Invite experts in a particular environment related area to participate in specific discussions at meetings or work related to their area of expertise (such experts will have no voting rights) Decisions for Ratification All medical related items are acknowledged as being under the responsibility and authority of the Panel. However, in order to ensure a Panel decision is not in conflict with other aspects of MSA s work; is consistent with its strategic direction and regulations and does not pose any undue risk to MSA, decisions that may have an administrative, financial, and/or judicial implication, must receive ratification from ManCom before they are implemented. ManCom may not amend a recommendation for ratification. It may only approve the recommendation or return it to the Panel for further work. If a recommendation for ratification is declined, ManCom must provide the Panel with its rationale for not ratifying the recommendation and/or suggested amendments. The Panel upon having reviewed the feedback from ManCom may choose to put forward a revised recommendation and/or provide further background and rationale to support the original recommendation. Decisions for Approval / Ratification by BOD In the event of a dispute between the Panel and ManCom, the matter will be referred to the BOD by the CEO Only in instances where members of ManCom and the CEO are in disagreement, will a ManCom decision be referred to the BOD directly for final approval and ratification
The Panel may not negotiate or enter into any contract with any third party without the prior written approval of the MSA BOD (via the CEO) Meetings The Panel will meet as necessary to achieve the targets outlined in its approved Work Plan. This will include two meetings per annum and at other times via telephone or electronic means. The principal method of communication and decision-making between meetings shall be by e-mail. The timing and location of meetings will be determined by the President in consultation with the members and MSA ManCom. Record of Meetings and Activity The Medical Panel Coordinator shall ensure a record of all meetings and actions of the Panel are maintained as per the requirements of MSA s Articles of Association. A copy of all Minutes as well as decisions of any Working Groups that may be appointed by the Panel - shall be kept on file at the MSA Secretariat by the Coordinator. Term of Office As per Art. 38.5 of MSA Articles of Association. April 2011