SERTICA Fleet Management / Procurement / Maintenance
Introducing Sertica Sertica is a software solution for fleet management, procurement and maintenance. The solution has been developed in close co-operation with numerous shipping companies and fleet managers around the world, and fulfils both the managerial as well as the many practical requirements of fleet operations today. Sertica provides a software platform that functions equally well at the office as it does on board any kind of vessel. The following pages provide an overview of Sertica, and introduce the scale of possibilities and advantages that Sertica has to offer. WWW.SERTICA.COM
How does it work? Office Vessel Result Procurement and Logistics Safety and Vetting Document Management Fleet Management & Data Supervision Inspections Inventory Reporting Planned Maintenance Easy to learn and to operate Cost optimization Reduces manual processes Seamless communication Increases availability
Functional areas One system covers all areas Sertica is a complete solution for both vessels as well as the office. The solution has broad and deep functional coverage. Its success is due to the modular structure which allows adaption of the solution to cover all relevant departments and functional areas. Customers find that Sertica provides benefits in the areas it is specified for. The main benefit of the modular concept is that each module provides value in the area that it is built for. Across the solution, users will find that it is coherent, robust, and carefully thought through. Investment in implementation, training and deployment is minimized and the experienced value of the solution is high due to the synergies across the different modules. This is precisely why Sertica is the preferred solution for many ship owners and managers. Modules, scalability and adaptations Sertica is a standard software solution for fleet operators and fleet managers. However, we understand the need for individual adaptations as customers have different requirements and workflows. Sertica addresses all sizes of customers; from single vessel operators to fleet managers with more than a hundred vessels. This clearly illustrates Sertica s flexibility and scalability. Sertica s range is significant due to the many different add-on modules we can provide. From dock to document management and from voyage reporting to pre-vetting inspections. We have the experience, ability and passion to understand our customer s processes and incorporate them in Sertica if needed - we integrate knowledge and technology. Sertica is carefully tailored to fit your exact requirements - and it grows with your business. Maintenance Fleet Management Procurement Safety & Quality Dry-dock Logistics
Choose your area of interest Sertica covers it! Maintenance Maintenance is a key discipline in Sertica. Managing maintenance is efficient for both the crew and technical superintendents. Sertica Maintenance is a planned maintenance system designed to plan, manage, monitor and document maintenance activities. The focus is on user-friendliness and quick overviews of vital information as well as easy-to-use guides for daily maintenance tasks. The crew will find that Sertica makes their day more efficient. Fleet Management Managing an entire fleet is easy with the Fleet Management module in Sertica. Superintendents can view information across the entire fleet or explore specific areas of individual vessels. Utilizing Sertica s unique data management solution, Fleet Management will always reflect the vessel s data precisely. The office can add, delete and modify data on board the vessel. Populating a new vessel with data is efficient using a combination of packaged ready-made data and experience from similar vessels, as well as shared master data across the fleet. Procurement Sertica Procurement is a centralized purchasing solution specifically developed for the maritime business. The starting point is on board the vessels, from where requisitions will flow seamlessly into the technical department for technical approval. It is also possible for the purchasing department to do consolidated procurement on behalf of the vessel or fleet. The purchasing department will have a paperless workflow, managing the entire procure-to-pay workflow. Contracted items as well as individually quoted items are managed in the same solution. Sertica Procurement can even be closely connected to preferred suppliers using Sertica Connect, an integrated price/ quote web portal. Safety and Quality Covering safety management systems, inspections, vetting, events and risk management (HSEQ), Sertica has functionality for any task related to maintaining and improving safety and quality. Expanding on the unique features of the built-in document management in Sertica, an entire Safety Management System can be implemented. Occurred events, near-misses and incidents can be accurately documented and moved through a well-defined flow between vessel and office. An occurred event can even result in a linked activity and a maintenance job, ensuring complete traceability and reporting. Whether you report to management, class societies or oil majors, Sertica is the key! Dry-dock Planning and executing a dry-dock is a complex and time consuming task but not with Sertica. Sertica Dry-dock will help throughout the process from selecting jobs, defining and documenting work procedures, to obtaining and selecting quotes from relevant dry-docks. Distributing the entire work list with complete component and work order descriptions is easy. Sertica integrates to standard office programs and exports to PDF. When the project is initiated, Sertica Dry-dock will help follow up on time, costs and quality. All work related to dry-dock is kept as historical data on vessel equipment. Standard dock work lists can be reused minimizing redundant work flows. Logistics Logistics is integrated in Sertica and provides full visibility all the way through the value chain, from initial reception at central or transit warehouse, through transport, agent handling and final delivery on board. Sertica ensures that crew, superintendents, purchasers and freight forwarders have access to the right information at the right time. Sertica generates shipment manifests and pro forma invoices for customs and detailed freight reports for forwarders and agents. The entire request-to-delivery process is covered with Sertica. Sertica has all the functionality you need. Contact Logimatic for fact sheets or request a meeting and live presentation. We look forward to showing you why Sertica will be your next system.
Add-ons Adding value guaranteed Because Sertica is a modern system, it is built with support for Business Intelligence, Supplier Connectivity via the Internet and even Mobile Connectivity. All of these solutions are carefully tailored to match Sertica s advanced functionality and provide even more value in the utilization of Sertica as an all-in-one tool for all departments. Supplier Connectivity As a natural part of supporting a complete paperless purchasing process from vessel to office to supplier, Sertica has a web-based pricing portal, Sertica Connect. Sertica Connect connects buyer and supplier in a oneto-one private communication regarding pricing and delivery details. The supplier benefits from receiving Request for Quotes electronically, being notified per email and quoting on-line. Purchasers benefit from receiving prices electronically into Sertica, where the prices can be used for comparison between different suppliers as well as known prices from e.g. frame agreements. The received quotes can be turned directly into a Purchase Order at the click of a button, entirely without the need to re-enter any data. Sertica Connect will speed up the process, reduce the workload and minimize data errors. The supplier will receive a Purchase Order based directly on their own quote, which in turn dramatically improves the ratio of invoices matching the Purchase Order. Suppliers even have the possibility of downloading the Purchase Order in Microsoft Excel spreadsheet for easier processing in their own backend system. This also eliminates the need to re-enter line items for the supplier. Business Intelligence Business Intelligence is a unique tool developed specifically for Sertica. With it, you can extract any relevant combination of data from Sertica. All data in Sertica is grouped logically, and all fields are translated into real life terms, that are directly usable throughout your organization. Business Intelligence contains an extensive range of report layouts, all ready to deliver consistent data. Data in reports can be filtered, sorted, grouped, summed and compared. Creating a report such as Top 10 most expensive maintenance jobs across the entire fleet can be created with a few clicks. A defined report can even be saved, enabling it to be re-opened with a single click. If you wish to subscribe to a report and receive it every Monday morning in your mail, Business Intelligence will help you. Sertica Business Intelligence exports data directly or into Microsoft Excel where it is possible to graph and pivot in the ready-made and included templates. Creating an ad hoc report from scratch to graphed presentation is a breeze. Supplier Connectivity Business Intelligence Mobile Connectivity
Mobile Connectivity Mobile Connectivity for Sertica is built with the latest technology. Utilizing Apple ipad, ipod, or iphone, there is now functionality for Sertica available in the App Store. By using an ipad with the inspection module in Sertica, technical superintendents will experience true mobility. The superintendent can prepare a complete vessel inspection in Sertica and synchronize all inspection points on the ipad including historical data from the previous inspection. The inspection can be carried out, and all observations can be registered on the ipad complete with text and documented with images. Using an ipad with Sertica ensures unsurpassed efficiency and accuracy when carrying out inspections. Using the smaller and more portable ipod, Sertica offers functionality for stock movements and even an intuitive system for fault reporting integrated into Helpdesk and Job functionality inside Sertica. Functionality is complete with options to print QR bar codes for spare parts, items, components and much more. The future is mobile so is Sertica. Scan the QR code Visit our website by scanning the QR code.
References Sertica is Type Approved by members of IACS * Sertica is installed on vessels worldwide and covers all types of vessels; Passenger, Cargo, Tanker, Bulk, Gas carrier, Dredgers, Yacht, Tugs and Off-shore supply vessels. This provides us with unique knowledge of the shipping business which benefits our customers. Shipping as business is the largest export industry in Denmark and Danish shipping companies are responsible for transporting 10 % of world trade. Logimatic is the market leader of Fleet Management systems among Danish shipping companies and Denmark is one of the leading shipping countries worldwide. Therefore, we believe Logimatic is a very competitive supplier of Fleet Management software. Logimatic is dedicated to delivering solutions and services to our customers and we have years of continuous co-operation with many of our customers. We believe this is a first-rate indicator of the capabilities and supplier loyalty of Logimatic. * IACS is the International Association of Classification Societies
Achieve results Customers achieve real-world results with Sertica. The wins vary from customer to customer. When using Sertica the results achieved will be a combination of: Increased crew productivity Increased technical control Better options to drive continuous development and growth Greater visibility of fleet performance Increased flexibility Fewer resources needed for software maintenance Effective implementation and rollout
Maritime Platform Maritime Platform Sertica s very strong and durable platform is one of the reasons that Sertica is the most flexible and adaptable system on the market today. We call it the Sertica Maritime Platform. The Sertica that we know today is the result of more than 20 years of experience within the maritime business. Sertica is now in its fifth technical generation, and for every generation of the system, the system has evolved towards increased speed, stability, usability and efficiency. Sertica is built with and for the latest in Microsoft technology, ensuring that customers get future-proof value for money. Today there are more than 100 customers running more than 2000 instances of Sertica every day. Sertica Maritime Platform is the most stable and dependable platform you can base your technical solution on. Our customers think the same, feel free to ask! Data Communication The main driver in Sertica is the data communication engine. Logimatic has invested thousands of development hours in building the most stable data transportation mechanism available on the maritime market today. In Sertica all data will travel between the vessel and the office in the form of transactions. Transactions in Sertica have many benefits: The users will experience a system of accurate and timely data alignment between vessel and office and vice versa. Sertica will automatically retry transmission when connection is lost, recover missing transactions using its unique handshake functionality and handle any combination of slow and fast data connections. Sertica can even handle data amount limitations and communicate via e-mail, over the Internet or through manually transferred files. All of the situations and combinations are supported. Documents and Certificates Sertica includes complete document management functionality. Documents can be registered and stored in Sertica, where versions and revisions can be easily managed. Documents are stored as part of Sertica s database, ensuring that documents are always instantly available to relevant crew members on the vessels and in the office. Documents can be attached to all relevant data in Sertica, being physical equipment, components, spare parts but also to exchanged information like request for quotes, purchase orders and much more. A complete document library can be implemented and vessel type variations easily handled. This is the easiest way to a well-organized and updated document library, being an entire Safety Management System or repair guide library. With Sertica s Document Management you will experience the power of a truly integrated system. Data Communication Documents & Certificates Inventory OPEX
Parts and inventory Spare parts, stores, and other inventory are integral in Sertica. All items stored, used and consumed can be registered in Sertica. With Sertica you can easily store supplier prices, documents, guides, drawings and other technical information. Parts can be attached to components for easy reference, and items can be tied to jobs for convenience, statistics and cost control. Our customers even benefit from integrated warehousing and stock control functionality, giving easy access to lists of stock below minimum, critical items and access to requisitions in a few clicks. Sertica can print QR barcodes for inventory and you can take stock with the App for ipod and iphone. Parts and inventory is built in, not bolted on. Financial accounts When a job is carried out, a requisition ordered, or the stock adjusted, the financial transactions are stored in Sertica. Sertica will capture the on-going costs for running a remote office, a single vessel or the entire fleet. With the built-in support for accounts and budgets, you can meet requirements for financial follow-up. Sertica keeps relevant data for OPEX and commitments and interface to the financial system if required.
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Service & Support We do not have a support department Because in Logimatic, it is the senior developers, consultants and project managers that support Sertica! This qualifies the service that our customers get when they need support. Our staff is always able to help efficiently because they know what they are talking about. An integral part of the Sertica solution is an agreement about service and support. The team behind Sertica offers both services in terms of implementation, consulting, training courses, customer adaptations and daily customer as well as end-user support. Logimatic is dedicated to maximizing our customers return on investment with Sertica. We do this in many ways, but two key elements are firstly to assist in implementation to achieve a short and effective process, and secondly to support the solution in the long perspective. Many of our customers have used Sertica for over 10 years. We have a very low churn rate because we are committed to long-term cooperation. Sertica is updated regularly with new functionality that all customers on a service contract can access. Updates include enhancements as well as new functionality. Additional modules are also developed to expand the functionality of Sertica. Logimatic is committed to service - worldwide!
Testimonials We needed a software solution supporting our global operation of our large fleet of vessels. The vendor, Logimatic, offers high customer configurable modules and system functionalities which gives us the userfriendliness, flexibility and scalability we are looking for. We have an ambitious growth strategy in DFDS and we can implement this in practice with the tools that we have. Sertica is definitely a very important piece of the puzzle. Changing from a multiple program platform to one single global platform will provide one truth when it comes to data management and maintenance and further, with the integration to Navision, budgeting and forecasting expenses for the vessels will become much less time consuming than today. Jesper A. Larsen Director Group Purchasing, SVITZER Kasper Moos VP Technical Organisation, DFDS Allan Rasmussen VP Fleet & Newbuilding Support, TORM
The Sertica Solution Supplier Connectivity Business Intelligence Mobile Connectivity Maintenance Fleet Management Procurement Safety & Quality Dry-dock Logistics Maritime Platform Functional Areas Add-ons Data Communication Documents & Certificates Inventory OPEX
About Logimatic Logimatic is an engineering and software company which develops, sells, implements and supports in-house developed software and automation solutions. The solutions address many different types of companies - from private to public and from service to production. Usually, consultancy and services are integrated parts of the total delivery and we are often project managers during system integrations and development of customised solutions. We integrate knowledge and technology and thus supply value-creating solutions to our customers. Solutions which optimize the processes and workflows of the individual customer and thereby enable them to take a leading position in the increasingly competitive markets. Logimatic Sofiendalsvej 5B DK-9200 Aalborg SV +45 9634 7000 sertica@logimatic.com www.sertica.com WWW.SERTICA.COM