GEAR UP ALABAMA TUTORING PROGRAM This document was prepared by Auburn University K-12 Outreach Office of the Vice President of University Outreach
GEAR UP Alabama A United States Department of Education Grant Dr. Lawrence Tyson, Principal Investigator, University of Alabama Birmingham Dr. Royrickers Cook, Co-Principal Investigator, Auburn University Dr. Veronique Zimmerman-Brown, GEAR UP Alabama Director, University of Alabama Birmingham Felicia Lucky, President, Black Belt Community Foundation College and University Partners: Alabama Community College System Alabama State University Auburn University Auburn University at Montgomery Montevallo University Troy University University of Alabama University of Alabama Birmingham University of West Alabama
Table of Contents GEAR UP Overview... 1 GUA Tutoring Program... 2 Expected Outcomes... 2 IHEs... 2 Audience Served... 2 Tutors... 2 GUA Personnel... 2 GEAR UP Stakeholders Expected Commitment to GUA Tutoring Program... 3 IHEs... 3 Tutors... 3 GUA s... 3 GUA Personnel... 4 Appendices... I. GUA Tutoring Program Tutor Terms of Service... 5 II. GUA Tutoring Program Tutoring Session Procedures... 6 III. GUA Tutoring Program Guidelines for Tutor Conduct... 7 IV. GUA Tutoring Program 6 Tutoring Strategies for Success... 8 V. GUA Tutoring Program Teacher Referral Form... 9 VI. GUA Tutoring Program Student Progress Form... 10 VII. GUA Tutoring Program Tutor Reflections... 11 Contacts... 12-17 GUA Sign-in Sheet (sent as separate attachment)
GEAR UP Overview GEAR UP Alabama (GUA) is a University of Alabama Birmingham (UAB) project that focuses on serving students in Alabama s Black Belt region. The project s primary partners include (1) the Alabama State Department of Education, (2) Auburn University, and (3) the Black Belt Community Foundation. GEAR UP Alabama spans across 18 counties in the Black Belt region of Alabama, serving over 9,000 students in 21 school districts. GUA s purpose is to help build the infrastructure of school districts in the Black Belt to effectively prepare students for postsecondary education. The GUA project will serve a cohort of students beginning in their 6 th and 7 th grade years and follow them for the next 7 years, providing them with supplemental education and summer activities to promote their readiness for college. Auburn University s Office of K-12 Outreach facilitates GUA s school site core subject summer academies throughout the Black Belt region. K12 Outreach also leads the development and implementation of summer camps at Auburn University and establishes camps at other Institutions of Higher Education (IHE s). Additionally, K12 Outreach is responsible for the development and facilitation of the GUA Tutoring Program, recruiting IHE s to sponsor their students as tutors at GUA schools in their region. 1
GUA Tutoring Program The purpose of GUA tutoring program is to facilitate one-on-one and small group academic tutoring between college students and GUA school participants. Expected Outcomes IHE s Increased math, science, and English/Language Arts achievement for GUA students through individualized assistance Improve GUA students exposure to college-age near peers in order to promote a college-going culture Leveraging IHE resources in order to improve the academic success of students in Alabama s Black Belt region GUA welcomes public and private IHE s throughout Alabama Community Colleges/4 year Institutions as partner organizations to provide tutoring throughout the Black Belt Region. Audience Served The GUA tutoring program will serve students, teachers, and schools affiliated with the GUA grant regions. Tutors Students enrolled in IHE s with an official GUA partnering program who have an interest in working with middle school students and demonstrated proficiency in math, reading, and science are encouraged to participate. GUA Personnel GUA personnel who will help facilitate the tutoring program process include Regional Coordinators, Team Leader, and Team Leaders who are all assigned to GUA schools. 2
GEAR UP Stakeholders Expected Commitment to Tutoring Program IHE s Designating a College Coordinator and point of contact for their tutoring program Utilize your institution s existing application process to screen qualified students Selection of college tutors from appropriate programs or organizations within the institution (e.g. honors colleges, Leadership Scholars, fraternal organizations, etc.) Training of tutors using GUA and other appropriate materials Coordinating a schedule with their assigned GUA school(s) to determine days, times, and duration of tutoring Coordinating and sponsoring the transportation of tutors to the GUA school(s) Collection of required GUA tutoring data by the IHE s designated Coordinator (log of service hours, Student Progress forms, names, classification, and majors of tutors) Tutors Agree to the commitment to Terms of Service (dates, times, location, duration) Use appropriate tutoring strategies to help students achieve success in their designated content area Agree to participate in tutor orientation, tutor training, and teacher conferences as needed to update teachers on student progress Complete electronic Student Progress Forms following each session and submit to designated Team Leader and teacher Develop positive relationships with students GUA s Commit to cooperating with agreed upon Terms of Service (dates, times, location, duration) established with IHE s Provide teacher referrals to determine individual student needs (subject area, skill development, remediation, etc.) Provide appropriate tutoring locations and resources (books, computers as necessary, student assignments required for remediation) Have students escorted to the designated tutoring location upon arrival of tutors Direct teachers to participate in student progress assessment with tutors as appropriate Tutoring locations must be in view of other school personnel (e.g. cafeteria, library) 3
GUA Personnel GUA personnel will direct the facilitation of the tutoring program in order to maximize service to students and optimize communication between schools and IHE s. Regional Coordinators will serve as liaisons for districts and Auburn University Team Leader will serve as liaisons between IHE s, schools, and tutors Appendix I 4
GUA Tutoring Program Tutor Terms of Service I hereby acknowledge the following: I have made a hour weekly commitment to the GEAR UP Alabama Tutoring. I understand that I am making a commitment to my community and my peers by volunteering to become a tutor. I understand that by agreeing to be a tutor for GUA, it is my duty to attend my designated shift, and to perform to the best of my abilities. I will exercise appropriate behavior during my interaction with students and teachers (see GUA Tutor Guidelines) If I am unavailable to volunteer during any given week, I will notify my College Coordinator. I understand that my failure to do so will bring myself and the GUA program into a negative light. I understand that if I continually miss my designated shift, I can and will be dropped from the program. Tutor Name (print): Tutor signature: College Coordinator signature: Date: 5
Appendix II GUA Tutoring Program Tutoring Session Procedures Students to be tutored will be selected based upon a referral by their teacher Referrals will be submitted by the Team Leader to your College Coordinator You will be assigned a student to tutor by your College Coordinators based upon your academic match/preference On the days you tutor, your college will provide transportation for your group of tutors to the designated GUA school Upon arrival, students will be escorted to the designated tutoring location At the conclusion of the tutoring session, you must complete the Student Progress form for your student, briefly documenting the accomplishments for the day and submit it electronically to the Team Leader and the referring teacher of the student being tutored. 6
Appendix III GUA Tutoring Program Guidelines for Tutor Conduct Use appropriate language Conduct tutoring sessions in area/location designated by the school Maintain friendly and non-intimate (inappropriate or suggestive physical or verbal expressions) interaction with students Wear appropriate attire that closely adheres to GUA school s dress code (e.g. no spaghetti straps/tank tops, revealing attire, clothing with inappropriate or offensive language or graphics, pajamas) Report any unusual incidents immediately to GUA Team Leader 7
Appendix IV GUA Tutoring Program 6 Tutoring Strategies for Success 1. Greeting your student: Start your session by saying hello and establish eye contact, be friendly and try to establish a common bond with them. 2. Outline your goals for the session: Before the lesson, draft a written outline of how you plan on structuring your time with your student during the session. Tell the student what you intend to cover, and try to stick to it. 3. Presentation and discussion: Take time to explain the topic in a methodical way. Start with the basics and build up. Making the tutorial session interactive also ensures that your student stays focused and interested throughout the session. 4. Be flexible: If you notice that your student is particularly tired or mentally drained on a given day, don t be afraid to veer from previously laid plans and put the focus on fun in the subject area (e.g. math games, high interest reading etc.) 5. Do they really understand the topic: Watch out for subtle signs that their students are failing to grasp an important idea. If you sense this, go over the concepts again in a different way and always try to use as simple and as practical example as possible, so that your student does not feel that the concept is too esoteric or intellectually demanding. 6. Sweet endings: As the lesson draws to a close, tell them what they will be encountering in your next session. Tell them you have a special challenge in store for them; most students will be excited by the prospect of a new game or puzzle. We encourage you to find and utilize additional strategies from various resources (e.g. internet, college tutoring center, etc.) 8
Appendix V GUA Tutoring Program Teacher Referral Form Referring Teacher: Room#: Referring Teacher email: Student s name: Grade: Subject for tutoring: (Read/Math/Science) Please list any specific areas that tutor should address with student: Please list and explain briefly the various types of assignments student needs assistance with: 9
Appendix VI GUA Tutoring Program Student Progress Form GUA Tutor Name: Tutor s College: Student s name: Grade: Subject for tutoring: (Read/Math/Science) Referring Teacher: Room#: Progress towards specific areas for which student was referred: Progress made by student on teacher designated assignments: Tutoring Strategies used (check all that apply): I greeted my student I outlined and shared the goals for the session I presented and discussed the session topic with my student I was flexible I checked for understanding I ended the session on a positive note 10
Appendix VII GUA Tutoring Program Tutor Reflections TO BE COMPLETED AT THE END OF THE TUTORING PROGRAM AND SUBMITTED TO COLLEGE COORDINATOR Tutor Name: No. of Students tutored this term: boys girls List topics covered: How would you describe the overall progress of the students: What have you learned this term through this experience: (IHE may insert additional reflective piece here) 11
CONTACTS For more information contact: GUA- Team Leader Contact List Region 1 District GUA Team Leader 1 Phenix City Phenix City Intermediate SchooL Name: Aslin Fleming afleming@pcboe.net 706-987-3734 1 Phenix City South Girard Name: Amy Carver acarver@pcboe.net apcarver00@gmail.com 706-527-1977 1 Russell County Russell Middle Name: 1 Macon County Notasulga High Name: Teneshia Sanford sanfordt@maconk12.org Phone Office#: 1-334-724-1240 Cell# 334-319-6384 1 Macon County Tuskegee Middle Name: Belinda A. Hart hartb@maconk12.org 334-207-2288 1 Bullock South Highlands Name: Kimberly Flowers kimberly.flowers@bullockco.org 334-202-2876 1 Pike County Banks Name: Latoya Gay lgay@pikecountyschool.com 334-243-5514 1 Pike County Pike County High Name: JoAnna Kilpatrick jkilpatrick@pikecountyschools.com 334-735-2389 1 Pike County Goshen High Name: Cheryl Watson cwatson@pikecountyschools.com (334) 464-1615 12
1 Barbour County Barbour County Jr High Name: Mary A. Burks mary.thompkins@barbourschools.org (334) 775-3545-ext. 4004 Region 2 District GUA Team Leader 2 Montgomery Bellingrath Name: Denise Whittle denise.whittle@mps.k12.al.us 334-269-3621 2 Montgomery Brewbaker Name: Sheree Graham Sheree.graham@mps.k12.al.us (334) 322-3334 2 Montgomery Capitol Heights Middle Name: Natasha Hendricks natasha.hendricks@mps.k12.al.us (334) 430-1815 2 Montgomery George Washington Middle Name: Tanika Tate tanika.tate@mps.k12.al.us 334-220-0158 2 Montgomery Carr Middle Name: Linda Williams linda.williams@mps.k12.al.us (334)306-8999 2 Montgomery Goodwyn Name: 2 Montgomery McKee Name: Victor Davis victor.davis@mps.k12.al.us 334-538-4383 2 Montgomery South Lawn Name: Lucy Pettway Lucy.Pettway@mps.k12.al.us 334 201-2199 2 Montgomery Dunbar-Ramer Name: Donna Wyatt donna.wyatt@mps.k12.al.us 334 562-3250 2 Montgomery FEWS Name: Jasmine Richards jasmine.morris@mps.k12.al.us 334/269-3665 Region 3 District GUA Team Leader 13
3 Butler Georgiana Name: 3 Butler McKenzie Name: 3 Butler Greenville Middle Name: Kelly Flowers Kelly.flowers@butlerco.k12.al.us 334.382.3450 3 Dallas Keith Middle Name: 3 Dallas Tipton Durant Name: 3 Dallas William Martin Name: 3 Selma Hudson Middle Name: Tracey Parker tracey.parker@selmacityschools.org (334) 505-9350 3 Lowndes Hayneville Middle Name: Stephanie Rogers srogers@lowndesboe.org (334) 548-2184 (334) 356-4510 3 Lowndes Lowdnes Middle Name: Ursula Goldsmith ugoldsmith@lowndesboe.org (334) 399-3094 Region 4 District GUA Team Leader 4 Wilcox Camden Name: 4 Demopolis City Demopolis Middle Name: Susan Browder sbrowder@dcsedu.com 205-496-0002 14
4 Choctaw Choctaw County High Name: Gwendolyn Foster gfoster@choctawal.org 251-843-5645 school 205-861-4188 cell 205-604-8495 home 4 Choctaw Southern Choctaw County High 4 Sumter Kinterbush Junion Name: 4 Sumter North Sumter Jr Name: 4 Sumter Livingston Jr Name: 4 Sumter Yorkwest End Jr Name: Name: Gwendolyn Foster gfoster@choctawal.org 251-843-5645 school 205-861-4188 cell 205-604-8495 home 4 Linden City George Austin Jr Name: Gwen Rogers grogers@lindencity.org 334-216-8508 4 Marengo County 4 Marengo County Amelia Johnson High Marengo High Name: Romekia Johnson rjohnson@marengo.k12.al.us 334-627-3364 251-680-5920 Name: 4 Marengo County Sweet Water High Name: Tanya Williams twilliams@marengo.k12.al.us 205-572-5653 Region 5 District GUA Team Leader 15
5 Perry County Robert Hatch Name: Christine White-Bruno cwhite@perrycountyal.org 334-628-4061 5 Perry County Francis Marion Name: Donnita Tucker dee_tuck_2000@yahoo.com 334-683-4773 5 Hale County Hale County Middle Name: 5 Hale County Greensboro Middle Name: 5 Pickens County Aliceville Middle Name: Joyce Bryant bryantj@ams.pickens.k12.al.us 205-373-2783 5 Pickens County Gordo High Name: Kimberly Posey poseyk@ghs.pickens.k12.al.us 205-364-7353 5 Pickens County Pickens County High Name: Beth Hickman hickmanb@pchs.pickens.k12.al.us 205-399-2636 5 Greene County Carver Middle Name: Andrea Perry aperry@greene.k12.al.us Phone Office #: 205-372-4618 334-507-2007 Cell 5 Greene County Paramont Junior Name: Rosalyn Robinson rrobinson01@greene.k12.al.us 205-336-8557 205-496-2171 Cell 16
Auburn University K-12 Outreach Office Tanja Matthews, K-12 Outreach Coordinator University Outreach K-12 Outreach 313 O.D. Smith Hall 135 College Street Auburn, AL 36849-5607 Office/Cell: 334-740-2421 tanjamatthews@auburn.edu Leah Mathison, K-12 Outreach Coordinator University Outreach K-12 Outreach 313 O.D. Smith Hall 135 College Street Auburn, AL 36849-5607 Office/Cell: 334-734-3091 lmathison@auburn.edu 17
Team Leader: Please complete at the beginning of each tutoring session and submit to GUA GEAR UP Alabama STUDENT Sign in Sheet (For Same- Activities) Name: Partner Organization: Partner Contact Name: Partner Signature: Date: Activity Name: Tutoring Duration of Activity (minutes): * Category (Choose 1): 2 Student Name (First and Last) PLEASE PRINT CLEARLY Date of Birth Grade Student Signature 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 * Categories (choose 1): 1) College visit/ college student shadowing 5) Family/ cultural events 9) Summer programs 2) Comprehensive mentoring 6) Financial aid counseling/ advising 10) Supportive Services 3) Counseling/advising/ career counseling 7) Job site visit/ job shadowing 11) Workshops 4) Education field trips 8) Rigorous academic curricula 12) Educational speaker/ Assembly