Recruiting & Retaining Academic Staff at Universities & Research Institutes

Practical Seminar Recruiting & Retaining Academic Staff at Universities & Research Institutes Effective Human Resource Management to Win the Struggle for Talents 2 nd 3 rd May 2016, Berlin Brochure With the following experts: University of Oxford, Director of Human Resources, United Kingdom European Organization for Nuclear Research (CERN), Talent Acquisition Consultant Norwegian University of Science and Technology NTNU, International HR Adviser University of Bergen, Assistant Director of Human Resources, Norway Regent s University London, Pro Vice-Chancellor (HR), United Kingdom Luleå University of Technology, Pro Vice-Chancellor, Sweden With Workshops on: Strategic Recruitment Measures in Higher Education Attracting International Top Talent Looking at Leadership in Academia 1

PRACTICAL SEMINAR Recruiting & Retaining Academic Staff at Universities & Research Institutes Strengthening your academic workforce through effective Human Resources Management Higher education institutes (HEI) and research entities are constantly competing for talent with other institutions in the world offering excellent conditions for researchers and lecturers. The attractiveness of universities and research institutes as employers plays an important role in drawing and recruiting the brightest, most talented people from around the globe. To strengthen location-based advantages of European HEI it is therefore crucial to understand the specific challenges of human resources management (HRM) to appeal to and retain excellent staff in the area of research, development and innovation (R&D&I). Human Resources departments need to keep up with this development and find strategies to present their unique features in the best possible light to compete successfully not only against other HEI but also the private sector. Only then can they attract the brightest talents and ensure the quality of their research and teaching. Recruiting and retaining the right talents for your institution However, it is equally important to ensure that academic staff fits into your organisation and that all parties have a positive working environment. A functioning HRM system not only works towards reaching and assessing potential employees. It also has to develop strategies to retain the institution s skilled academic personnel. Anticipating employees needs by providing support programmes or through the establishment of a Dual Career Service is an important step towards this goal. Another approach towards retaining excellent talents is the development of leadership perspectives, which are beneficial for both, the institutions and their academic staff. This practical seminar offers you the possibility to learn and build up the best strategies to identify, recruit and retain the academic staff needed at your higher education institute. Be best equipped with the tools to win the competition for talent. Who is this practical seminar for? Directors, Heads of Departments and Units, Managers, Officers and other members of staff responsible for the management and recruiting of academic staff, from departments such as: Human Resources and Development, Personnel Services Recruitment Career Development Office Rector s Office International Relations Academic and Educational Affairs In Institutions such as: Higher Education Institutes (HEIs) in particular Universities, both public and private Research and Technology Institutes, Centres and Clusters University Hospitals University Spin-offs Alive and very interesting! Therése Hansson, Human Resources Specialist, University of Skövde, Sweden A thought provoking knowledge transfer. Nick Davis, Hiring Solutions Executive, Times Higher Education, TES Global, United Kingdom 2

What will you learn at this seminar? How can the HR department develop strategic staff planning? How do other HEIs attract the most talented academic staff from around the world? What are the challenges of staff internationalisation? How to best deal with them? How to improve HR support for international researchers How can pay be linked to performance in academics? What are the advantages and risks of performance pay? How to best adopt strategic HR planning to individual career goals and needs of academic staff? What does a functioning talent management entail? Which strategies help to retain researchers, lecturers and excellent students at your institution? How is leadership in academia changing? And what is the role of the HR department in this process? Which impact do Dual Career Services have on recruiting and retaining academic staff? How to best compete with the private sector? Which measures can an HR department take to avoid losing academic staff to industry? Your benefits Be one step ahead of the competition Avoid losing excellent staff to industry Raise your HR staff s awareness for special needs and requirements of international academic staff Deepen your knowledge and improve your professional skills on the management of human resources Benefit from best practice reports and case studies from experienced experts in the field Discuss your challenges with our experts and receive practical tips and tricks how to proceed Network and exchange experiences with our experts and other professionals working in HR management from all across Europe YOUR SPECIAL BENEFIT: We encourage you to send in your particular questions and indicate which parts of the agenda are particularly important for you! Please send your questions to: coordination@euroacad.eu Very useful, practical. I go home with a lot of ideas. The seminar addresses important changes in academic HR departments. 3

PROGRAMME DAY 1 Recruiting & Retaining Academic Staff at Universities & Research Institutes 8.30-9.00 Registration and Handout of Seminar Documents 9.00-9.05 Opening Remarks from the European Academy for Taxes, Economics & Law 9.05-9.30 Welcome Note from the Chair and Round of Introductions Julian Duxfield, Director of Human Resources, University of Oxford, United Kingdom 9.30-10.30 Forming an Academic Workforce Creating a Culture of High Performance Performance management and personal development Collegiate and professional behaviours Process and moderation Pay linked to performance The journey ahead Susan Shutter, Pro Vice-Chancellor (HR), Regent s University London, United Kingdom 10.30-10.45 10.45-11.15 Coffee Break and Networking Opportunity Improving your Recruiting Strategy and Developing your Recruitment Structures 11.15-12.15 The Role of Employer Branding in a Research and Technology Organisation an example from CERN Why would anyone want to work here? Well branded RTOs Setting up an employer brand process How CERN approached it He who asks gets answers The employer brand in the framework of the RTO brand What now? Pierre Gildemyn, Talent Acquisition Consultant, European Organization for Nuclear Research (CERN) 12.15-12.30 12.30-13.45 Lunch Break and Networking Opportunity JULIAN DUXFIELD Director of Human Resources, University of Oxford, United Kingdom Julian Duxfield has been holding the position as Director of Human Resources of the University of Oxford since 2013 and is responsible for the HR strategy across the university. From 2007 to 2012, Julian Duxfield worked as HR Director for an international company. Before that he was director of HR for the Department of Transport of the United Kingdom. Julian Duxfield has also worked in other HR Director and HR management roles in other multinational companies since 1989. In addition he was an independent member of the remuneration committee from the Care Quality Commission of the Department of Health from 2009 to 2014. SUSAN SHUTTER Pro Vice-Chancellor (HR), Regent s University London, United Kingdom Susan Shutter has been employed by Regent s University London and its predecessor, Regent s College for just over six years as Pro Vice-Chancellor (HR). Her responsibilities are delegated to her by the Board of Trustee s, via the Vice-Chancellor. As a member of Directorate and Senate she leads and manages the HR department and oversees the design, development, delivery and evaluation of the strategic and operational workforce plans. Prior to this, she led the HR team for Oxford City Council from January 2007 to September 2008. From 2003 to 2007, her position was Director of HR and Governance in the National Health Service (NHS) for a Primary Care Trust. PIERRE GILDEMYN Talent Acquisition Consultant, European Organization for Nuclear Research (CERN) Pierre Gildemyn has been working as Talent Acquisition Consultant at CERN since 2011. He started his work for CERN in 2001 as Compensation and Benefits Manager including one year as a Training and Development Specialist. Pierre Gildemyn has also gathered twenty years of experience in the Human Resource departments of private companies such as Ford, Pfizer, GE, Merck or LVMH. 4

13.45-14.30 Enhancing Academic Excellence through Development Supporting the career development of early career academics in a range of roles Providing development activity aligned to organisational strategy Working within HR to ensure that development activities are aligned to HR policy and processes Working within the HR excellence in Research framework and European Charter and Code Working within institutional and sector contexts Julian Duxfield, Director of Human Resources, University of Oxford, United Kingdom 14.30-14.45 Workshop 14.45-16.00 Strategic Engagement Measures in Higher Education Retaining International Top Talent Creating the best combination of measures to form an engagement strategy is crucial to retaining the best academics on a national and especially on an international level. This workshop will explore your understanding of how to approach employee engagement at your institution. Short case study: How to retaining the best Strategic engagement measures Which additional actions could your institution take? In this interactive workshop session you will be given a task to work on in small groups. The different groups then present their results and discuss them with the audience. In case of any questions our expert is ready to give advice. Susan Shutter, Pro Vice-Chancellor (HR), Regent s University London, United Kingdom BIRGITTA BERGVALL- KÅREBORN Pro Vice-Chancellor, Luleå University of Technology, Sweden Birgitta Bergvall-Kåreborn is Pro Vice- Chancellor and Professor in Information Systems at Luleå University of Technology. As ProVice-Chancellor she has worked with strategic recruitment for four year in close collaboration with the university s H&R department. This work has resulted in a more holistic view on recruitment, a better understanding of the internal processes and their strengths and weaknesses, and shorter lead times for the actual recruitment process. Her research interests concern design oriented research focused on participatory design in distributed and open environments; human-centric and appreciative methodologies for design and learning; valuebased information systems development; the increasing overlap between stakeholder-participation and laboursourcing, and its consequences for value-creation and valuecapture. Birgitta Bergvall-Kåreborn has published over 60 articles within these areas and participated in a large number of national and international research projects. CARINA MATTSSON HR-Strategist, Human Resources Department, Luleå University of Technology, Sweden Carina Mattsson has been HR strategist at Human Resources at Luleå University of Technology since 2012. Prior to this she was Director of Human Resources at the Public Dental Service in Norrbotten County Council. Carina began her HR career at Luleå University of Technology and worked in both public and private sector roles before returning to work in higher education. Her work includes a variety of strategic work such as recruitment, internationalisation, diversity, strategic planning, analysis and process improvement. 16.00-16.30 Coffee Break and Networking Opportunity Building a Framework to Attract International Top Talent 16.30-17.15 Recruiting Academic Talent to the Northern part of Sweden or Great ideas grow better below zero Recruitment strategies How do we get noticed? The social dimension of recruiting and retaining international talent The challenges of relocating international academic staff. Birgitta Bergvall-Kåreborn, Pro Vice-Chancellor, Luleå University of Technology, Sweden 17:30 Get-Together Reception Carina Mattsson, HR-Strategist, Human Resources Department, Luleå University of Technology, Sweden 17.15-17.30 17.30 End of Day One 5

PROGRAMME DAY 2 Recruiting & Retaining Academic Staff at Universities & Research Institutes 9.00-9.15 Welcome Note from the Chair Britt-Karin Muri, Assistant Director, Human Resources, University of Bergen, Norway Retaining Talent at your Institution 9.15-10.00 Towards Becoming an Outstanding University by International Standards Case Study Organisational strategy: recruiting and retaining the best talents in the world Country specific strengths and challenges 34 % of academic staff with an international background. What does it entail? International Researcher Support (NIRS) Services offered by NIRS to international researchers Iuliana Mariana Hussein, International HR Adviser, Human Resources Division, Norwegian University of Science and Technology (NTNU), Norway 10.00-10.15 10.15-10.45 Coffee Break and Networking Opportunity 10.45-11.30 Dual Career Services An Essential Recruiting Tool What is Dual career and why? Developing Dual Career services at NTNU. What have we learned? Country specific strengths and challenges Description of Dual Career services Finding the right contributors Iuliana Mariana Hussein, International HR Adviser, Human Resources Division, Norwegian University of Science and Technology (NTNU), Norway 11.30-11.45 BRITT-KARIN MURI Assistant Director, Human Resources, University of Bergen, Norway Since February 2014, Britt-Karin Muri has been in the position of Acting HR Director at the University of Bergen. As Assistant Director of Human Resources she is a member of the university directors leader group, and heads the Division of Human Resources with 26 staff. She is responsible for the HR policy at the university and the employer cooperation with the unions as well as leader training programmes and leader support. Britt-Karin Muri joined the University of Bergen in 1983 and has held a number of positions including Assistant HR Director since 2009, Senior Adviser at the Division of Human Resources from 2001 to 2009 and Head of Administration at the Department of Psychosocial Science from 1996 to 2001. IULIANA MARIANA HUSSEIN International HR Adviser, Human Resources Division, Norwegian University of Science and Technology (NTNU), Norway Iuliana Mariana Hussein works as an International HR Adviser in the Human Resources Division of the Norwegian University of Science and Technology (NTNU). In this position she supports international researchers at NTNU. She advises in the field of international mobility and is responsible for developing and implementing the university s Dual Career services and policy. Prior to joining the HR Division, for five years Iuliana Mariana Hussein had been Head of Administration at Kavli Institute for Systems Neuroscience, NTNU, with employees from more than 16 different countries. Internationalisation of academic staff is the most pressing issue for us right now. I think there is no alternative to this seminar in the human resource sector in research and higher education. 6

11.45-12.45 Attracting and Retaining the Best Scientific Talents, and Then: How to have Individual Aspirations meet the Laboratory s Goals? How CERN aims to recruit the best scientists How do the recruited scientists contribute to CERN s goals whilst having the job of their life? How to retain the right scientists for CERN s long term goals? Pierre Gildemyn, Talent Acquisition Consultant, European Organization for Nuclear Research (CERN) 12.45-13.00 13.00-14.15 Lunch Break and Networking Opportunity Identification through Responsibilities How to Involve Talents in the Structure of your Organisation PIERRE GILDEMYN Talent Acquisition Consultant, European Organization for Nuclear Research (CERN) Pierre Gildemyn has been working as Talent Acquisition Consultant at CERN since 2011. He started his work for CERN in 2001 as Compensation and Benefits Manager including one year as a Training and Development Specialist. Pierre Gildemyn has also gathered twenty years of experience in the Human Resource departments of private companies such as Ford, Pfizer, GE, Merck or LVMH. Workshop 14.15-15.30 Looking at Leadership in Academia Encouraging excellent research and teaching staff to take on an active role in academic leadership is an important step in the development and retention of top academics. You as HR practitioners play an important role in this context and this workshop gives you the chance to explore new ideas and impulses for the leadership strategy at your institution. Exploring the role of leadership in higher education Looking at leadership challenges from an HR expert s point of view Leadership perspectives Owning the vision Personal and collective leadership Academic leadership vs leadership per se 16.15-17.00 How to Streamline HR Processes within the University Challenges by divergent HR Processes at Faculty Level? University policy or local flavour? - Presentation of an organisational development project to enhance quality in recruitment processes Britt-Karin Muri, Assistant Director, Human Resources, University of Bergen, Norway 17.00-17.15 Final 17.15 End of Seminar and Handout of Certificates In this interactive workshop session you will be given a task to work on in small groups. The different groups then present their results. In case of any questions our expert is ready to give advice. Britt-Karin Muri, Assistant Director, Human Resources, University of Bergen, Norway What a great initiative! 15.30-15.45 15.45-16.15 Coffee Break and Networking Opportunity Indeed an innovative programme. Very impressive! 7

ORGANISATIONAL MATTERS Recruiting & Retaining Academic Staff at Universities & Research Institutes Date of Event 2 nd 3 rd May 2016 Booking Number S-1255 Event Language The event language will be English. Event Price Early booking price valid until the 11 th of March 2016: 1.189,- Euro excl. German VAT (19%) Normal price from the 12 th of March 2016: 1.389,- Euro excl. German VAT (19%) The above price covers the following: Admission to the seminar Hand-out documents Seminar certificate, if seminar fully attended Soft drinks and coffee / tea on both event days Lunch on both event days Upon request you can receive a digital version of the seminar documents after the event for 60,- Euro excl. German VAT (19%) in addition to the seminar. BOOKING E-mail: booking@euroacad.eu Phone: +49 (0)30 80 20 80 230 Fax: +49 (0)30 80 20 80 250 For online booking please visit our website: www.euroacad.eu Contact European Academy for Taxes, Economics & Law At Potsdamer Platz, Entrance Leipziger Platz 9, 10117 Berlin, Germany Phone: +49 (0)30 80 20 80 230 Fax: +49 (0)30 80 20 80 250 E-mail: info@euroacad.eu Internet: www.euroacad.eu Your contact persons for the programme: Regina Lüning, M. Sc. econ. Head of Marketing and Sales Phone: +49 (0)30 80 20 80 246 Fax: +49 (0)30 80 20 80 259 E-mail: regina.luening@euroacad.eu Carl von Duhn, dual MES Conference Manager Phone: +49 (0)30 80 20 80 235 Fax: +49 (0)30 80 20 80 259 E-mail: carl.vonduhn@euroacad.eu (Programme is subject to alterations) Event Location Adina Apartment Hotel Berlin Checkpoint Charlie Krausenstraße 35-36 10117 Berlin, Germany Phone: +49 (0)30 200 767 555 Fax: +49 (0)30 200 767 599 E-mail: aber@adina.eu Please contact the hotel directly and refer to the European Academy for Taxes, Economics & Law if you wish to benefit from a limited number of available rooms. Of course you can always look for an alternative hotel accommodation. 8

BOOKING E-mail: booking@euroacad.eu Fax: +49 (0)30 802080-250 Phone: +49 (0)30 802080-230 For online booking please visit our website: www.euroacad.eu BOOKING BOOKING NUMBER: S-1255 (DM) 2 nd 3 rd MAY 2016, BERLIN Herewith we register the following persons for the Practical Seminar: Recruiting & Retaining Academic Staff at Universities & Research Institutes. Delegate 1 Ms. Mr. First name Last name Your organisation Department Unit Job position Street Postcode / City Country Delegate 2 Ms. Mr. First name Last name Your organisation Department Unit Job position Street Postcode / City Country Delegate 3 Ms. Mr. First name Last name Your organisation Department Unit Job position Street Postcode / City Country Phone Fax E-mail Phone Fax E-mail Phone Fax E-mail I hereby order the digital version of the seminar documents (fee required) in addition to the seminar. I hereby order the digital version of the seminar documents (fee required) in addition to the seminar. I hereby order the digital version of the seminar documents (fee required) in addition to the seminar. Invoice Organisation First name Your Organisation Department Unit Job Position E-mail Ms. Mr. Last name Street Postcode / City Country Phone Fax With my signature I confirm my registration and accept the General Terms and Conditions as legally binding. I herewith agree to receive further information from the European Academy for Taxes, Economics & Law In case of registration of more than one delegate do you prefer: single invoice? collective invoice? NOTE Only Valid with Signature and Stamp. Place, Date Authorised Signature and Stamp European Academy for Taxes, Economics & Law Brauner Klingenberg GmbH Leipziger Platz 9 10117 Berlin Phone +49 (0)30 80 20 80 230 Fax +49 (0)30 80 20 80 259 9

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