Document Copying on GXS Trading Grid Messaging Service Debbie Scott Senior Solution Consultant
Agenda Trading Grid Messaging Service Document Copying Sample scenarios AutoCopy, Carbon Copy, AutoForward Q&A Overview How it works How to set it up Slide 2 2010- GXS, Inc.
Messaging Services Hub High Availability Architecture Protocol Mediation e-customs Filings Supply Chain Transactions Administration and Reporting Employee Benefits Secure, Reliable, High- Performance B2B Multi-Lingual Support Banking and Payments Document Routing & Copying Insurance Claims Spoke Next Generation EDI Low cost, high-volume messaging EDI, XML, other files Near real time exchange in seconds Pi Primarily il Internet t protocols (FTP, AS2) GXS Service Large, growing community of trading partners Local language support High availability architecture Proactive migration to newest platform Slide 3 2010- GXS, Inc.
Document Copying as the Sender Broker Scenario For your vendors who have brokers, the broker needs a copy of all purchase orders You send the PO to your vendor via TGMS as usual TGMS automatically sends a copy of the PO to the broker Vendors Purchase Order Purchase Order Copy of Purchase Order Brokers ERP Slide 4 2010- GXS, Inc.
Document Copying as the Receiver Customs Broker Example You have goods arriving via ocean carrier and need to notify Customs to initiate clearance You receive the ASN from your supplier via TGMS as usual TGMS automatically sends a copy of the ASN to Customs Advance Ship Notice Ocean Carrier ERP Advance Ship Notice Copy of Advance Ship Notice Customs Broker Slide 5 2010- GXS, Inc.
Copying Options on TGMS Are You the Sender or the Receiver? When You Are the Sender When You Are the Receiver 1. AutoCopy AutoForward 2. Carbon Copy Interchange-Level Document-Level Interchange-Level Group-Level Document-Level A AutoCopy B C A B AutoForward C Carbon Copy Slide 6 2010- GXS, Inc.
Copying When You Send Documents Slide 7 2010- GXS, Inc.
AutoCopy Sender Copying Option #1 Purpose: To automatically send the same data to one or more recipients How It Works: You create an EDI address for a distribution list e.g., ZZ: DISTLIST a virtual address You define the actual receiver addresses to be included in the distribution list e.g., 12:9172725129 and ZZ:JENTST You send documents to the distribution list address; TGMS automatically creates a transaction from you to each address defined A AutoCopy B C B is an address for a distribution list you create TGMS copies the document you send to B to all addresses defined in that list C, D, Slide 8 2010- GXS, Inc.
AutoCopy Sample Transaction Process You create and ISA*00* *00* *12*6322948206 *ZZ*DIST send 1 document LIST *090121*2132*;*00404*000000001*0*P*^G with the distribution S*PO*6322948206*BABYEON*20090121*21320000* list address as the 12*X*004040ST*850*000120001 receiver address: TGMS automatically creates and sends 2d documents to the real addresses: ISA*00* *00* *12*6322948206 *12*917 27251292 *090121*2132*;*00404*000000001*0*P*^*00404*000000001*0*P*^ GS*PO*6322948206*BABYEON*20090121*2132000 0*12*X*004040ST*850*000120001 ISA*00* *00* *12*6322948206 *ZZ*JEN TST *090121*2132*;*00404*000000001*0*P*^GS* PO*6322948206*BABYEON*20090121*21320000*12 *X*004040ST*850*000120001 Slide 9 2010- GXS, Inc.
AutoCopy Bear in Mind... Notes: Works with any data type (e.g., ANSI, EDIFACT, XML) Distribution lists may contain any number of EDI addresses Distribution lists may contain embedded distribution lists Trading gpartnerships p required for the copied transactions No receipt of FA or CNTRL messages; you may not be able to do FA reconciliation Pricing: You pay one send charge, regardless of how many recipients in the distribution list Setup: EC Support Net Users: Complete an AutoCopy Relationship Request Form; Customer Support will set up distribution list Trading Grid Online Users: You create the distribution list online Slide 10 2010- GXS, Inc.
Carbon Copy, Document-Level Sender Copying Option #2 Purpose: To automatically send the same A B data to one or more recipients C How It Works: You define a copying rule based on 3 values: Sender Address, Receiver Address, Document Type You also define the Carbon Copy receiver Whenever you send a document that matches the rule, TGMS automatically creates and sends a copy from you to the Carbon Copy receiver You can also create a Carbon Copy distribution list Carbon Copy EXAMPLE of a RULE: IF: ZZ: man _company (A) sends a Purchase Order to ZZ: vendor_company (B) THEN create a copy and send it to ZZ: broker_company (C) Slide 11 2010- GXS, Inc.
Document-Level Carbon Copy Sample Transaction Process You create and ISA*00* *00* *12*6322948206 *ZZ*BA send 1 document BYEON to an original *090121*2132*;*00404*000000001*0*P* ^GS*PO*6322948206*BABYEON*20090121*213200 receiver, 00*12*X*004040ST*850*000120001 ZZ:BABYEON TGMS ISA*00* *00* *12*6322948206 *12*917 automatically 2725129 *090121*2132*;*00404*000000001*0*P*^ creates and sends GS*PO*6322948206*BABYEON*20090121*2132000 a2 nd document to 0*12*X*004040ST*850*000120001 004040ST 000120001 a Carbon Copy receiver, 12:9172725129 Slide 12 2010- GXS, Inc.
Document-Level Carbon Copy Bear In Mind... Notes: ANSI X12 ONLY Document Type is determined by the ST01 value in the first ST segment FAs from the Carbon Copy receiver will need to be suppressed by the receiver or ignored by your software You can define the Document Type as a wildcard and any document sent from sender to receiver will be copied to the Carbon Copy receiver Pricing: You pay send charges for both the original and Carbon Copies Setup: EC Support Net Users: Call Customer Support Trading Grid Online Users: Call Customer Support Slide 13 2010- GXS, Inc.
AutoCopy or Carbon Copy? Document Format You Define Charges FAs? AutoCopy Any Distribution list 1 Send Transaction NONE Carbon Copy ANSI only Copy Rule at document level or all documents Distribution list Multiple send transactions Yes, if indicated in ISA Slide 14 2010- GXS, Inc.
Copy Options When You Receive Documents Slide 15 2010- GXS, Inc.
Interchange-Level AutoForward Receiver Copying Option #1 Purpose: To automatically forward the same data you received to one or more recipients How It Works: You (B) receive an interchange from partner A TGMS automatically: Copies the data A B Replaces the sender ID with B s ID Replaces the receiver ID with C s ID Sends the data to C AutoForward Controlled by the trading partnership (A to B) Performed at the interchange level (all data sent from A to B will be forwarded to C) C Slide 16 2010- GXS, Inc.
Interchange Level AutoForward Sample Transaction Process You receive an ISA*00* *00* *12*6322948206 *ZZ*BA interchange from BYEON *090121*2132*;*00404*000000001*0*P* 12*6322948206 ^GS*PO*6322948206*BABYEON*20090121*213200 00*12*X*004040ST*850*000120001 TGMS automatically replaces the sender and receiver IDs and sends a copy of the interchange from you to 12*9172725129 A B AutoForward C ISA*00* *00* *ZZ*BABYEON *12*917 2725129 *090121*2132*;*00404*000000001*0*P*^ GS*PO*6322948206*BABYEON*20090121*2132000 0*12*X*004040ST*850*000120001 Slide 17 2010- GXS, Inc.
Interchange-Level AutoForward Bear in Mind... Notes: Works with any data type (e.g., ANSI, EDIFACT, XML) FAs from the copied receiver to you will need to be suppressed or ignored by your software Pricing: A pays to send A B B pays to receive B pays to send AutoForward C pays to receive Setup: EC Support Net Users: complete an AutoForward Relationship Request Form; Customer Support will set up required relationships Trading Grid Online Users: you define the AutoForward rule online C Slide 18 2010- GXS, Inc.
Group-Level AutoForward Enables you to set up a rule to select the interchanges to be forwarded d based on the group functional ID Similar to AutoForward but the interchange is opened by TGMS First group level of the interchange used to determine if data should be auto-forwarded Uses the GS01 and GS03 values within the first GS segment ANSI X12 only Slide 19 2010- GXS, Inc.
Document-Level AutoForward Similar to AutoForward and Group-Level AutoForward The rule is based on the sender, receiver and document type The ST01 value in the first ST segment of the interchange is used or the UNB ANSI X12 and EDIFACT Slide 20 2010- GXS, Inc.
Sample Setup on Trading Grid Online Slide 21 2010- GXS, Inc.
AutoCopy Setup on Trading Grid Online a c b d 1. Complete AutoCopy form a) Provide your mailbox ID b) Name the distribution list c) List EDI addresses for distribution list d) Select one address to be billed for the receiving 2. Initiate Trading Partner Relationships with each receiver 3. Initiate Trading Partner Relationship with the distribution list 4. Trading Partners approve the relationships Slide 22 2010- GXS, Inc.
AutoForward Setup via TGO 1. Complete AutoForward Partnership form a) Provide sender address b) Provide your address c) Provide the address of the AutoForwarded receiver d) Select envelope type 2. Initiate Trading Partner Relationship between your address and the AutoForward receiver address 3. Trading Partner approves the relationships Slide 23 2010- GXS, Inc.
Upgrading to Trading Grid Online For EC Support Net Users Only Slide 24 2010- GXS, Inc.
Questions and Answers GXS Sales: US: 1-800-334-5669, option 3 EMEA: +44 (0) 1932 776047 GXS Websites: www.gxs.com www.gxs.eu Slide 25 2010- GXS, Inc.