Software Project Planning CITS1220 Software Engineering
Lecture Overview Problems for SW Project Planning Planning Terms Work Breakdown Dependencies Schedule Tracking 2
Planning SW Projects Your boss: How long will this take? You: Between 1 and 6 months. People are not happy when you respond that way. You figure out that finishing anytime before six months will meet your promise. Your boss figures that with some hard work you can be done in a month! In reality, you don t have the slightest clue how long it will take, because you don t know the work to be done. 3
SW Planning Solution Use divide and conquer To give a good answer you have to break the work down into activities for which you can get good timing estimates From these estimates you compute the estimated project duration 4
Activities to obtain good time estimates Identify the work that needs to be done Work breakdown structure (WBS) Identify the dependency between work units Dependency Graph Estimate the duration of the work to be done Schedule 5
Project Management Terms (you should know) Tasks activities which must be completed to achieve the project goal Milestones important checkpoints Deliverables milestones with an external output 6
More terms Work Breakdown Structure (WBS): Set of activities to do Dependency Graph: Identification of dependency relationships between activities identified in the WBS Schedule: Dependency graph decorated with time estimates for each activity PERT: One of the first techniques proposed to analyse complex dependency graphs and schedules Gantt Chart: Notation used to visualize schedule 7
Work Breakdown Structure A to-do list, sorted by category Task description (what) Estimated time (length) Person responsible for task (who) Resources required Cost ($) 8
3 Steps to a SW Project Plan Step 1: Identify Tasks & Resources Step 2: Identify Milestones Step 3: Analyse Dependencies and Define Schedule with a Gantt or Pert Chart 9
Initial Plan, Tasks & Resources Tedious and hard...but must be done What ==> tasks When ==> schedule How ==> people, materials, equipment costs Set scope and avoid "scope creep" 10
Identifying Tasks & Resources State each task using "verb-noun" form Examples: Write manual; Implement Prototype; Review requirements with client Use appropriate level of detail Function, not form, known at start of project Example: "Build concept demonstration prototype" Make each task significant e.g. Identify competitive products" not "Go to library Defining tasks is hard but worthwhile! 11
Identifying Milestones Milestones are key targets for completion of certain phases of a project Provide tangible interim goals Demonstrate progress and so provide motivation Used to enforce schedule A milestone requires both the state of the task/phase and a date/time to be set. State each milestone in "noun-verb" form Examples: Mission stated; Mid-quarter review presented; Prototype completed 12
Example Milestones Group plan agreed Lego NXT prototype complete Requirements specifications completed NXT sensor tests complete Systems documentation completed Test data sets completed User prepared test data has been run User manuals completed Client acceptance tests run and approved Post-implementation review completed 13
Identify Dependencies Organise the tasks in a hierarchy of tasks and sub-tasks Finding this organization involves categorization and refinement (so do after, not during brainstorming) Identify dependencies between tasks Show these in a dependency graph Nodes are activities Lines represent temporal dependencies 14
Prepare Draft Report Prepare Report Org-Chart Format Review Draft Report Write Final Report Prepare Final Report Print Final Report Prepare Report 1.0 Prepare draft report 2.0 Review draft report 3.0 Prepare final report 3.1 Write final report 3.2 Print final report Outline Format Bubble Format Review Draft Report Review Draft Report Prepare Report Write Final Report Review Final Report Print Final Report 15
Scheduling and Tracking Scheduling is the process of deciding: In what sequence a set of activities will be performed. When they should start and be completed. Tracking is the process of determining how well you are sticking to the cost estimate and schedule. 16
Scheduling with GANTT charts Best basic scheduling tool for tracking progress Developed in 1917 by Henry L. Gantt Pick appropriate time scale (days/wks) Decide who is responsible for each task Good software (e.g. MS Project) is available. GANTT charts don t show dependencies between tasks explicitly 17
Source http://searchcio.techtarget.com/ 18
Gantt Chart components horizontal axis = total time span of the project vertical axis = project tasks horizontal bars = sequences, timing, and time span for each task bar spans (tasks) may overlap secondary bars, arrowheads, or darkened bars added as project progresses to indicate completed tasks vertical line = report date 19
RISK Potential points of failure. Most risks or potential failures can be overcome or resolved, given enough time and resources. 20
Heuristic: Identifying Risk When you identify activities for a work breakdown structure, you can also identify the risks in your project. Risks are usually associated with unknown information. Unknown information comes in two flavors A known unknown: Information that you don t have but someone else does. Find out who has the information and determine what the information is. (Interviews, Phone calls, tasks analysis) An unknown unknown: Information that you don t have because it does not yet exist. Develop contingency plans for each of these risks. These contingency plans need be followed when you find out the information does not exist. Write these risks down 21
Risk Management Examples Risk: The project is falling behind schedule. Contingency Plan? Review plan and revise priorities and times as needed. Risk: Sub-team 1 cannot provide functions needed by subteam 2. Contingency Plan? Both teams get together to solve this problem, possibly reassigning effort Risk: The Lego NXT sensors or motors don t provide the functionality you need. Contingency Plan? Test feasibility of your plans for sensor and motors at the start of the project. 22
Exercise Brainstorm a SW project plan for the group Lego project Start with work breakdown structure And then move to a schedule You have 6 people to assign to different tasks You only have 4 weeks to complete the project 23