NJOYN APPLICANT MANUAL 2/21/2014 Applicants A step by step guide on how to use the Njoyn system to apply for a position with SIGA. The information in this manual is to help you successfully apply for a position using the Njoyn applicant tracking system.
Summary of what your profile will do for you: Keep track of the jobs you've applied to. Stay on top of your status with each job you've applied to. Maintain a current copy of your resume. Update your status ("Active" if you are still looking, "inactive" if you are not). Do I need to create a profile to apply for a job? Yes, you need to create a profile to apply for jobs on our website. It's fast and easy! Click Login, enter your email address and click the hypertext link for new applicants. You'll be provided a form to fill out, including a place to specify your particular skills and a window in which to paste your resume. Once you've completed and saved your profile, a password will be emailed to you from helpdesk.njoyn@cgi.com. You can use this password to access your profile at any time to apply for jobs online. Do I need an email to create a profile? Yes, you will need a valid email address to use the system and to receive communication through the Njoyn system. If you currently don t have an email address, you can obtain one by visiting www.hotmail.com, www.gmail.com, www.yahoo.com or other free public email sites. Do I need to apply for a job to create a profile? No you do not need to apply for a specific job in order to create a profile. Once you are at the job listings page, you will see 'My Profile' at the top of the screen. Click on this and you will be brought to the login page. Follow the steps for creating, or updating, your profile. This will be saved in the system and as recruiters perform searches on the database they will immediately have access to your profile. If you have any questions or experience problems please call: SIGA HR Planning: (306)477-7383. Hours: Monday - Friday8:30-12:00 & 1:00-5:00pm Njoyn Support: 1-877-427-7717, Option 1 Candidate support: candidate.njoynhelp@cgi.com Page 1 Revised July 23, 2012
CREATING A PROFILE To create a profile you will need visit our website @ www.siga.sk.ca. Once you are on the SIGA website, click on Careers. From the Careers drop down, click Current Opportunities. Once you click on Current Opportunities a listing of SIGA locations will appear. Click on any site you are interested in. After a location is selected, you will be taken to a Job Listings page similar to the one below. To view a job click on the position title you are interested in. On this screen, you can create your profile. Page 2
On the Job Listings page, click My Profile on the menu bar at the top of the page. You will be taken to a Profile Login page similar to the one below. On the profile login page, you will be asked to enter your information if you are a Returning user or a New Applicant. If you are a New Applicant, type a valid email address and click Create Profile to proceed. If you are a Returning User, type in your email and username. You will be taken to your profile page. On the profile page, you can use the top menu bar to make edits and/or updates. Page 3 Revised July 23, 2012
UPLOADING A RESUME Note* Uploading your resume is a very important part of creating your profile. The system reads your resume and automatically inputs information for you such as name and email address. To upload your resume, you will need to perform the following steps: 1. On the Resume Upload page, click Browse to search for your resume and cover letter (retrieving you resume from where you saved it). 2. Choose the File Type from the drop down to indicate whether it is a cover letter, resume, transcript or any other document. 3. You can upload more than one document, just be sure to indicate what type of document it is from the drop down 4. Once your resume appears in the blank area, click Upload 5. Once your resume is uploaded, click Save & Continue Once your document(s) have been uploaded and you have clicked save. You will be taken to the Profile Registration page where you will fill out all the information. The first section is the General Information section of the profile registration. All fields are required. Enter your Email, your First Name and Last Name, and City, Province and Telephone number. Page 4
Fill out the Education portion of the profile page. All fields are required. Enter the Highest Education Level Completed, the Name of Institution, and the Year Completed or Last Attended. Please fill out Employment Experience portion. All fields are required. Enter your Current Job Title and whether or not you have been Previously Employed by SIGA. If you were previously employed by SIGA, select the site where you worked). Fill out the Employment Preferences portion. All fields are required. 1. Select your Preferred Department from the drop down. 2. Choose your Desired Employment type from the drop down. 3. Enter the Date Available. Follow (DAY, MONTH, YEAR) format. 4. Enter your Willingness to Travel in numerical form. 5. Answer yes or no for Willingness to Work Shift Work and Work Evening/Weekends as well as the Willingness to Relocate. 6. Please choose yes or no to the global references statement. Page 5 Revised July 23, 2012
In the Section, How did you hear about us? Choose from the Source Category* drop down on how you heard about SIGA and the employment opportunity. Please also indicate the Specific Source. Fill out the Employment Equity (Voluntary Declaration) portion. Fill out the Skills Section. Please review the skills that have been pre-populated for you in the Categories section. Clicking on a category will take you to a list of skills within that specific category. 1. To add a skill, select a skill within a category on the left hand side so that it s highlighted in blue. 2. Select the number of Year s experience (from the year s field in the middle of the screen) relative to the skill. 3. Once the skill and years experience have been selected, click the > to move the skill to the Selected Skills list on the right hand side. You may also select an alternate category to add other skills to your profile. Page 6
TO SEARCH THE SKILL CATEGORIES You can type in the first few letters of the skill you are searching for in the Search Keywords area or you can click on the drop down to view the different categories; within each category is a set of skills. Choose the skills that apply to you. To remove a skill, click the skill from the selected skills list on the right hand side that you wish to remove, once selected, click the < to remove it. To Edit the number of years experience: click the skill from the selected skills list on the right hand side that you wish to edit. Once selected; click the < to remove the skill. Select a skill then select the number of year s experience. Once the skill and years experience have been selected, click the > to move the skill to the selected skills list on the right hand side. To change the skills ranking order (denoted by the 1-15 on the far right side), click a skill on the selected skills list and then use the up and down arrows at the bottom of the screen to move the skill up and down the ranks. Fill out the Resume/Employment section of the profile page. If you uploaded your resume at the beginning, it will appear in the large white text box at the bottom of the profile page, you can delete it if you wish & copy & paste a recent/up-to-date cover letter ONLY if your resume has already been uploaded. Agree to the statement and click, Save my profile. If your resume was not uploaded and you have already saved clicked Saved my Profile, you can upload it once your profile is created by logging in. Page 7 Revised July 23, 2012
If you require assistance please contact the following: SIGA HR Planning: (306)477-7383. Hours: Monday - Friday8:30-12:00 & 1:00-5:00pm Njoyn Support: 1-877-427-7717, Option 1 Candidate support: candidate.njoynhelp@cgi.com Once the profile is saved, a confirmation screen will appear, the Njoyn system will advise you that your profile has been successfully saved. You will receive an email from helpdesk@njoyn.com. Page 8
Congratulations!!! You have now successfully completed your Njoyn profile! You can now update your profile at any time, manage your password, sign up for career alerts, upload a resume or cover letter and search SIGA job postings. HOW TO UPDATE YOUR PROFILE *Note: Candidates are able to manage their documents (resumes) by clicking on Resume Upload (There will be a list of documents and a delete option). To create a profile you will need visit our website @ http://www.siga.sk.ca/careers/ourculture/. Once you are on the SIGA website, you will click on Careers. From the careers drop down, click Current Opportunities. Once you click on Current Opportunities a listing of SIGA locations will appear. Click or any site you are interested in. On the Job Listings page, click My Profile on the menu bar at the top of the page. You will be taken to a Profile login page similar to the one below. Page 9 Revised July 23, 2012
On the profile login page, you will be asked to enter your information if you are a Returning user or a New Applicant. Under the Returning User section type in your email and username. You will be taken to your profile page. On the profile page, you can use the top menu bar to make edits and/or updates. Once you access your profile page, you can begin changing any information that requires updating using the profile menu bar at the top of the page, pictured below. Page 10
NJOYN MENU OPTIONS Career Listing Activate your personal SIGA Job Notification alerts to be notified when specific career opportunities become available. My Career Alerts Simply select job categories and locations that interest you, and let our job search agent do the work for you. As soon as a match is found, you'll be notified by email and invited to visit our site to review the opportunity. Your Gold Eagle Casino Career Alert will remain active for 90 days. You may reactivate the Alert and update your Profile at any time. Once you sign up for career alerts, Njoyn will immediately alert you of any new job posting that you are interest in. Type in sites that you are interested in. Click on applicable job category. Click on save. My Profile This selection will allow you to update and edit your profile. My Jobs This selection will allow you to see jobs you have applied for. Resume Upload Upload resume and manage documents. Change Password This selection will allow you to change your password. We recommend that you change your password to something easy to remember. Help You will find common troubleshooting questions & answers. Page 11 Revised July 23, 2012
Njoyn Import LinkedIn Profile The Njoyn Import LinkedIn Profile feature allows candidates the ability to create a Njoyn profile using their current LinkedIn profile account. At the profile creation stage, this feature gives the candidate the option of importing their resume information directly from LinkedIn. After the candidate logs into LinkedIn and allows Njoyn performs this function by first sifting through certain parsed fields from the candidate s LinkedIn Profile and importing the information found in those fields directly to Njoyn. The candidate still needs to upload their resume 1. Candidate will enter their email address 2. Candidate will choose the country they are in (i.e. Canada) 3. Candidate will click on the check box to Import my information from LinkedIn 4. Candidate will click on the Create profile button 5. Candidate will upload additional files for applying for Jobs 6. A LinkedIn pop-up window appears allowing the candidate to enter their LinkedIn login credentials and allow Njoyn access to their LinkedIn profile 7. Njoyn will then pre-populate the available career profile fields with the candidates LinkedIn account information 8. Candidate continues to fill in their profile When a candidate begins the Njoyn profile creation process, they will be given the option to create a profile using their LinkedIn account. Picture Above: Candidate enters their email address and clicks the LinkedIn Check Box Candidate will click on the Create profile button Candidate will browse upload additional documents Page 12
A LinkedIn window appears allowing the candidate to enter their login credentials After the candidate has created their profile, a recruiter will be able to see the candidate s plain text Resume in the Candidates Database. The recruiter Resume Tab, Skills Tab, and Education tab. Page 13 Revised July 23, 2012
Candidate Document Management The Njoyn Document Management feature provides benefits to both candidates and recruiters. Candidates shall now have the ability to identify the document(s) type as well as the job the specific document(s) should be associated to. Recruiters will now be able to easily identify which document(s) the candidate associated to specific jobs within the user interface. When a candidate applies for a job, they will be prompted to upload and associate a document(s) for their application. The candidate shall have the ability to either assign a previously uploaded file to the specified job, or upload a new file to be associated. a. Assign previously uploaded file b. Select the document with the check box and click Save & Continue Upload a new file and assign: a. Browse and select document to upload, then click Attach b. Select document from refreshed listed, then click save to assign. Candidate Withdraw Feature This feature allows the ability for candidates to withdraw from a job directly from their My jobs page. When the candidate clicks the Withdraws job button, they are moved to the declined folder and a note is added to indicate the reason that they have withdrawn for the jobs. On the candidate interface: It allow candidates to withdraw from a job they applied to from the my jobs page. 1. A Withdraw button has been added to the My Jobs page, similar to the delete button that is used. Page 14
2. When the candidate clicks and withdraws from the job, they are moved to the declined folder and a note is added to indicate that they have withdrawn. On the recruiter side, a note is added to indicate the reason that they have withdrawn for the jobs. On the My jobs page, a withdraw link has been added next to the previously applied jobs. The candidate has withdrawn his application successfully. If you require assistance please contact the following: SIGA HR Planning: (306)477-7383. Hours: Monday - Friday8:30-12:00 & 1:00-5:00pm Njoyn Support: 1-877-427-7717, Option 1 Candidate support: candidate.njoynhelp@cgi.com Page 15 Revised July 23, 2012