Department of Medical Physics. University of Wisconsin M a d i s o n. Student Handbook. Date of Publication: December 2013

Department of Medical Physics University of Wisconsin M a d i s o n Student Handbook Date of Publication: December 2013 Department of Medical Physics University of Wisconsin 1111 Highland Avenue 1005 Wisconsin Institutes for Medical Research Madison, WI 53705-2275

Policy In conformance with applicable federal and state regulations, UW-Madison does not discriminate on the basis of race, sex, handicap, religion, age, national origin, or veteran's status with regard to treatment of students in the educational programs or activities which it operates. Inquiries concerning this policy may be directed to appropriate campus admitting or employing units or to the Affirmative Action Office, 175 Bascom Hall, Campus. Medical Physics Administrative Directory Department Office: 262-2170 (phone), 262-2413 (fax) Edward F Jackson, Chairman..... 262-2171 John Vetter, Administrator.......262-8780 JoAnn Kronberg, Assistant to the Chair..... 262-2171 Deb Torgerson, Graduate Coordinator.. 265-6504 Mary Paskey, Grants Administrator....... 262-8795 Clint Colby, Financial Specialist....265-4041 Irina Diaz, Financial Specialist...... 265-6116 Beth Bierman, Office Operations.. 262-2170 Yacouba Traore, System Administrator....... 263-5924 Charles Reinke, Data Base and Web Programmer....... 262-2170 Alejandro Munoz Del Rio, Radiology, Med Physics Statistician..... 265-4840 Frank Korosec, Director of Imaging Sciences for Radiology..... 265-5558 Denise Roche, Assistant to the Director of Radiological Imaging Sciences..... 262-3857 Department of Medical Physics 1111 Highland Avenue 1005 Wisconsin Institutes for Medical Research Madison, WI 53705-2275 Telephone: (608) 262-2170 2

Contents Information About The Department of Medical Physics... 5 Introduction... 5 The Department Of Medical Physics... 5 Degrees Offered... 6 Clinical Physics Positions: ABR Board Certification... 6 Appointments and Personal Help... 7 Admissions Policies... 7 Financial Assistance... 8 Lab Rotations... 9 Students with Disabilities... 9 Personal Safety, Harassment... 9 Campus Police... 9 Getting Started in Medical Physics at Wisconsin... 9 Desks, Cubicles... 10 Computers... 10 HIPAA Training (Mandatory)... 11 Advanced HIPAA Training... 12 Semester Registration Procedures for all: Web Enrollment... 12 Late Registration Appeal Process... 12 Late Payment Fees... 13 A Grade of Incomplete... 13 Pass-Fail Privilege... 13 Leave of Absence... 13 Department Requirements for the Master of Science Degree... 14 General Medical Physics Option... 14 Image Track Option... 14 Health Physics Option... 14 Biological Science: Physiology/Anatomy Requirement... 14 Courses for Training Grant-Supported Students... 15 Ethics and Responsible Conduct of Research... 15 Integrating Research Ethics and Scholarship (IRES)... 15 Other Requirements... 15 Dual Degree Program B.S. Nuclear Engineering M.S. Med Physics... 16 Student and Exchange Visitor Information System (SEVIS)... 17 Other Specifics about the MS... 18 Typical Program for Master of Science Degree in Medical Physics (General Medical Physics Option). 19 Typical Program for Master of Science Degree in Medical Physics (Image Science Track Option)... 20 Typical Program for Master of Science Degree in Medical Physics (Health Physics Option)... 21 BS-NE/MS-MP Dual Degree Program Plan... 22 Qualifying Examination... 23 Satisfactory Progress... 24 Requirements of the Graduate School for the M.S. Degree in Medical Physics... 24 Graduation for Master Degree Students... 24 Degree Certification... 24 Department Requirements for the Ph.D. Degree... 25 Ph.D. Candidacy... 25 Course Requirements... 25 Minor Subject Area... 25 Minor in Medical Physics... 27 Preliminary Examination (Oral)... 27 Summary of Procedure for Completing the Preliminary Exam... 28 Dissertator Status... 29 Dissertation and Thesis Defense... 30 Steps to Follow When Setting up the Thesis Defense... 31 3

Summary of the Requirements for the Ph.D. Degree in Medical Physics... 33 Requirements of the Graduate School for the Ph.D. Degrees in Medical Physics... 33 Graduation for Ph.D. Degree Students... 33 Degree Certification... 34 Department Criteria for Satisfactory Progress... 34 Students with Financial Assistance... 34 Students with No Financial Assistance... 35 Satisfactory Progress Regarding the Graduate School... 35 Useful Information about Medical Physics... 36 General Information... 36 Whom to Ask For Help... 38 UW-Madison Alumni Association... 38 Campus Resources... 39 Computing... 39 My UW-Madison... 39 Writing Center... 39 Libraries... 40 Transportation... 40 University Health Services (UHS)... 41 Sources of Information... 41 About The City... 42 Housing... 42 Schools and Child Care... 43 Voting... 43 Other Sources of Information... 43 Web Sites... 44 Forms And Tables... 47 Revised Academic Calendar for 2011-2016... 47 U.W. Medical Physics Graduate Record Card - General Medical Physics Option... 48 U.W. Medical Physics Graduate Record Card Image Science Track Option... 49 U.W. Medical Physics Graduate Record Card Health Physics Option... 50 Minor Program Course Proposal... 51 Preliminary Warrant Application Checklist... 53 Thesis Defense Application Checklist... 55 Department Directory Information Form... 57 Last Semester Check Out List... 58 Program Termination Information... 59 Alumni Directory Changes... 60 Campus Map... 61 First-Semester Student Survival Checklist... 62 4

Information About The Department of Medical Physics Introduction The University of Wisconsin-Madison is spread out on a series of wooded glacial hills along the south shore of Lake Mendota, less than a mile from the State Capitol. Since its founding in 1849, the University has matured to become one of the nation's leading institutions of higher learning. It combines teaching and research in basic humanities and sciences with professional education in a wide range of fields. The University has grown to accommodate about 40,000 students while continuing to emphasize quality in all its activities. The city of Madison provides a pleasant and stimulating setting for the University that is appreciated by both students and faculty. It offers an abundance of cultural as well as outside activities, at all seasons of the year. The famous Hoofer's Club organizes activities in hiking, camping, sailing, skiing, mountaineering, scuba, horseback riding, and ballooning. The Department Of Medical Physics Medical Physics is a branch of applied physics; it uses concepts and methods of physics to help diagnose and treat human disease. The UW Medical Physics Department offers graduate training and education in radiological physics and dosimetry and in functional, anatomical, and interventional medical imaging. New procedures including ablation therapy, molecular imaging, optical imaging, photoacoustic imaging and biomagnetism also are included in the curriculum and research. The Department of Medical Physics is one of the basic science departments in the UW School of Medicine and Public Health. Graduate work in this department prepares students for professional positions in teaching, research or service in medical centers, national laboratories, universities, governmental regulatory agencies, and in the medical and nuclear technology industries. The departmental office can provide specific information on employment opportunities. The Department of Medical Physics maintains close collaborative ties with other UW departments including Human Oncology, Medicine, Neurology, Neurological Surgery, Radiology, Psychiatry, Physics, Biomedical Engineering, Nuclear Engineering and Engineering Physics, and the School of Veterinary Medicine. Most faculty members hold joint appointments, principally in Radiology and/or Human Oncology. These cross-links broaden the scope of the research opportunities open to graduate students and provide access to additional equipment and facilities, such as linear accelerators, magnetic resonance imaging (MRI) equipment, X-ray Computed Tomography (CT) scanners, ultrasound scanners, optical imaging equipment and positron emission tomography (PET) scanners. The Medical Physics Department has access to many unique imaging research facilities in its new location in the Wisconsin Institutes for Medical Research (WIMR), adjacent to UW Hospitals and to the Medical School s Health Sciences Learning Center. State of the art MRI scanners, CT machines, ultrasound scanners, angiography machines, and a biomagnetism suite are located on the first floor of WIMR and are shared with Radiology for carrying out imaging research. A PET Trace cyclotron facility, PET chemistry labs with automated synthesis modules, a CT/PET scanning unit, preclinical Optical, MRI, and CT/PET, as well as a machine shop and the Accredited Dosimetry Lab are located one floor down. Graduate students engaged 5

in research in any of these modalities often are trained to, and do use these facilities. The Department s Accredited Dosimetry Calibration Laboratory is one of three in the U.S. accredited by the American Association of Physicists in Medicine. The lab also runs an associated UW Radiation Calibration Service. In addition, the Department serves UW Hospitals and nearby medical centers by providing Diagnostic Imaging Equipment Quality Assurance programs and Radiation Therapy Physics services. Finally, many unique opportunities for Medical Physics trainees are provided by faculty in the adjacent Radiation Oncology unit. Degrees Offered The Department of Medical Physics offers programs of study leading to the Master of Science (M.S.) and the Doctor of Philosophy (Ph.D.) in Medical Physics. The program is planned so the student may emphasize General Medical Physics (GMP), Image Science (IS), or Health Physics (HP). The M.S. in Medical Physics with the General Medical Physics or Health Physics emphasis is a valuable and worthwhile terminal degree that provides access to many employment opportunities in the field. The Ph.D. is primarily a research degree that extends the student's depth of knowledge in a specialty area. Faculty positions at universities, research positions, positions in industry, and some clinical physics positions require the Ph.D. The primary emphasis of the GMP program is in radiological physics. Radiological physicists may participate professionally, for example, in the radiation treatment of cancer patients, in advanced diagnostic imaging procedures such as ultrasound, biomagnetism, PET, CT, and MRI, and in related research, teaching and quality assurance. Clinical physics residency experience along with board certification through the ABR (American Board of Radiology) is needed for most hospital-based Medical Physics positions. The "Image Science Track" offers specialization in the mathematics and physics related to all aspects of medical imaging. The course sequence in the image science track enables students to concentrate on imaging courses during their early years of training and assures a comprehensive coverage of all imaging modalities. Individuals who specialize in image science work professionally in research positions, industry, academic institutions, government laboratories, and hospitals. Health physicists may, for example, operate radiation protection programs at universities, hospitals, and nuclear industrial facilities, and may perform research on methods of measuring ionizing radiations (i.e., dosimetry) or controlling environmental radiation hazards. Clinical Physics Positions: ABR Board Certification For those interested in careers in clinical Medical Physics, it is important to note that most clinical Medical Physics positions require certification by a testing board, the most common being the American Board of Radiology. Please be aware of eligibility requirements for ABR board certification exams. The exam is given in 3 parts. Part 1 tests basic radiological physics and clinical aspects of radiological physics, including physiology and anatomy. Prerequisites include undergraduate physics training (either a physics major or an engineering, math, applied math, etc., degree PLUS courses that equal a minor in physics) and an advanced degree in physics or Medical Physics. Candidates enrolled in a CAMPEP-accredited Medical Physics graduate program, such as here at UW-Madison, are eligible to take Part 1 during their graduate training. (CAMPEP is the Commission for Accreditation of Medical Physics Educational Programs. The web site is http://www.campep.org). 6

Part 2 has a choice of 3 separate tests: a) Diagnostic Radiologic Physics; b) Medical Nuclear Physics; and c) Therapeutic Radiologic Physics. Besides didactic training, eligibility for Part 2 includes clinical training, which starting with individuals taking Part 1 in 2014 and later, must be done in a CAMPEP approved residency program. The official ABR ruling is as follows: Candidates taking the American Board of Radiology Part 1 examination in Radiologic Physics in 2014 and later will be required to complete a CAMPEP accredited residency program before being eligible for Part 2 of the ABR exam. The ABR s Medical Physics web site is http://theabr.org/ic/ic_rp_landing.html. Part 3 is an oral examination designed to test knowledge and fitness to practice applied Medical Physics in one or more of the specialty areas of Diagnostic Radiological Physics, Medical Nuclear Physics and Therapeutic Radiologic Physics. The candidate is examined by five physics examiners, each of whom asks questions in five physics categories related to the specialty area(s). Currently, the five physics categories are: Radiation protection and patient safety; Patient-related measurements; Image acquisition, processing and display; Calibration, quality control and quality assurance; and Equipment. The breadth of the UW graduate program is such that it is possible to obtain a MS or Ph.D. degree in our department without necessarily satisfying all ABR didactic prerequisites as spelled out in the American Association of Physicists in Medicine s TG 197 Report. For example, UW s image science track lists Radiobiology (Med Physics 410) as an optional course, but this is a required class for anyone wanting ABR board certification. As another example, the general track lists Ultrasound (Med Physics 575) and MRI (468) as optional, but knowledge here also is essential for any clinical medical physicist. It is up to you to plan your courses accordingly to be sure you have all requirements satisfied. Effective with the entering class of 2012, a certificate of completion of the minimum Medical Physics core curriculum defined by AAPM Report 197 will be provided to students who have taken MP410, MP463, MP501, MP566, MP567, MP569, MP572, MP573, MP568, MP575, MP701, Anatomy/Physiology, and Statistics. This is a requirement for CAMPEP-accredited Medical Physics graduate programs in which students can complete all degree requirements without the completion of core Report 197 curriculum requirements. Note, Ph.D. students may use Medical Physics courses to fulfill part or all of their minor requirements. (See section on Department Requirements for the Ph.D. Degree below in this handbook.) Admissions Policies Appointments and Personal Help Students admitted to the UW Medical Physics program will have satisfied all relevant requirements of both the Medical Physics Department and the UW Graduate School. Requirements and all admissions information for the Medical Physics Department are at http://medphysics.wisc.edu/graduate/admissions/ The UW Graduate School Catalog (http://www.wisc.edu/grad/catalog) provides information on Graduate School requirements. Other links to specific information or forms are as follows: http://info.gradsch.wisc.edu/admin/admissions/requirements.html contains details of the Graduate School Admission Requirements; a checklist for the Grad Sch. Application is at http://info.gradsch.wisc.edu/admin/admissions/gschecklist.html. 7

Students who have entered the Medical Physics program with an advanced degree (M.S. or Ph.D.) in a field other than medical or radiological physics must take our introductory courses, unless equivalent coursework has been completed elsewhere, and must take the Medical Physics qualifying exam. The master's degree in Medical Physics is prerequisite to the Ph.D. If a student has already received a master's degree in medical or radiological physics elsewhere, it may be possible to enter the program here with intent to begin immediately working toward the Ph.D., taking only those M.S. required courses which were (in the opinion of the Graduate Committee) inadequately covered in the previous course of study. A student may be excused from taking any required course if, in the judgment of the course instructor and the Graduate Committee, an equivalent course has been successfully completed elsewhere. Financial Assistance Financial assistance is available in the form of fellowships, research assistantships, project assistantships, traineeships, and teaching assistantships. Such support is limited in availability and is not an automatic consequence of being accepted into the graduate program. Some students who are accepted for graduate study in Medical Physics receive partial financial support as research assistants or project assistants. These Research Assistant (R.A.) and Project Assistant (P.A.) positions are filled on the basis of competence, relevant experience, and financial need. A student who does not receive such an appointment in the first semester may possibly do so later, depending upon availability of financial resources such as grants and contracts. In no case, however, should a student assume that such support will be forthcoming unless so notified in writing by a faculty member of the Department of Medical Physics. A limited number of Teaching Assistant (T.A.) positions are available in the department. These usually are awarded to advanced students who have taken the courses in which TA s are hired. Discuss working as a TA with specific course instructors and the department administrator. The Medical Physics Department also has an NIH NRSA Training Grant, which supports select students completing their Ph.D. research. Nominations for training grant positions are made by the student s advisor. In most cases students must have reached dissertator status to be considered for a training grant position. Other training grant opportunities also are available, but these usually are directed towards entering students and are administered by other basic science departments. Included here are the Biotechnology Training Grant and the Neurosciences Training Grant. A list of training grants throughout the university can be found at http://www.grad.wisc.edu/education/diversity/recruitingmaterials/traininggrants.pdf For a graduate student in the Medical Physics Department who is a research assistant, fellow or trainee, he/she must carry at least 8 credits during regular semesters and 2 credits during the summer. Students who have achieved dissertator status must register for 3 credits at all times. P.A.'s and T.A.'s must register for at least 2 or more credits in the fall and spring semesters; summer registration is not necessary for P.A. s and T.A. s. In most cases, to be eligible for financial support, a student must be making satisfactory progress as defined by the department and the Graduate School. 8

Lab Rotations Lab rotation opportunities are available to students who have funding and have not as yet become aligned with a research group. These 'lab rotations' provide the opportunity for students to better evaluate the labs and mentors they are considering working with. It also allows the faculty to better evaluate students being considered for their research teams. Students are not required to participate in these rotations. Some students enter the Medical Physics program knowing which research group they want to work with and secure RA positions immediately. There are generally a limited number of openings in each group, and those positions might be filled before the end of the rotations. It is in the student s best interest to join a research group as soon as possible even while completing their rotations. Students with Disabilities Support services can be found at the McBurney Disability Resource Center which is located at 702 West Johnson Street, Suite 2104. The phone number is (608) 263-2741 and the TTY number is (608) 263-6393. Their e-mail address is mcburney@odos.wisc.edu and their web site can be found at http://www.mcburney.wisc.edu. Personal Safety, Harassment While there are many resources and activities designed to help you stay healthy and safe, three in particular are SAFE Nighttime Services, University Health Services (UHS), and the University Police. Consult the online version of Student Orientation Handbook at http://www.newstudent.wisc.edu (You also may go directly to http://www.safeu.wisc.edu/.) Sexual harassment is an important issue for many young women and men, especially when you are a student. UW-Madison offers a place to go if you believe that you are a victim of sexual harassment. Check online at http://oed.wisc.edu (click on Sexual Harassment Information and Resources) to find several resources on how to effectively deal with sexual harassment issues. Or call the Campus Women's Center at (608) 262-8093 for similar information. Campus Police The phone number for campus police is 1-608-264-2677. And of course, if there is an emergency, use 911. Getting Started in Medical Physics at Wisconsin The last page of this handbook contains a list of procedures to follow to get started in the department. Start by checking in with Medical Physics Departmental Office, Room 1005 WIMR. Be sure you complete any necessary paperwork, such as applications for health insurance if applicable, that is requested. 1. Enroll for classes. When you were admitted into the program, the Graduate School informed you that you are eligible to enroll on or after a specific date. In addition, they sent you a unique campus ID number as well as a link to the registration page. Registration for classes is done on-line. You will need your campus ID number to register. 2. Once you are enrolled and you arrive on campus, you can get your picture student ID card, or WISCSARD. This is issued at the UW Union South. You will need your ID number as well as a photo-id, such as that on your passport, your driver s license, or 9

some other official government issued ID. For information, see http://wiscard.wisc.edu/service.html. 3. Activate your free student e-mail at http://www.mynetid.wisc.edu/activate. Click on the ACTIVATE NETID button from the My UW Madison login screen. Enter your 10 digit student ID number and birth date. The NetID you create and password you enter are keys to your access to the My UW portal so make a record of it and keep it private. 4. Verify your mailing address on My UW at: http://my.wisc.edu 5. Pay your tuition/fees at the Bursar s Office (watch deadlines because they charge fines for overdue payments) 6. Pick up a free Madison Metro bus pass at the Union South 7. Take Radiation Dosimetry Training. This is required to get a radiation film badge, which must be worn in many areas. See http://www.fpm.wisc.edu/safety/radiation/rad.htm 8. Take HIPAA training (see Mandatory HIPAA training below.) Desks, Cubicles The Medical Physics Department attempts to locate all students in study and work areas in close proximity to their advisor. For the majority of students this means the student will have space either in a study carrel or a cubicle in the L1 or B1 module of Tower 1 of WIMR. Other areas that may be closer to the student s work area and to their advisors include L7 of WIMR-1 (Drs. Jeraj and Cai), the Radiation Oncology department and labs (Dr. Paliwal), the Keck Imaging Center (Drs. Alexander and Christian), and the Wisconsin Institutes for Discovery, (Dr. Mackie). To get a desk in L1 or B1 of WIMR-1, the student s advisor fills out a request form found at http://www.medphysics.wisc.edu/faculty/. (Click on Student Trainee Space Request.) The completed and signed form is given to Beth Bierman, who coordinates L1 and B1 space requests in WIMR. Not all students can be accommodated conveniently at this time because of the large number of trainees currently working with Medical Physics faculty. The administrative staffs of Medical Physics and Radiology do their best to accommodate all requests. Computers The department and the university support an extensive computer network for communication, e-mail, word processing, scientific computing, image processing, and presentations. The department s goal is for each student to have access to a desktop machine. Computers generally are provided through the student s research group, working in partnership with the Medical Physics Department. Once a computer is made available, the Medical Physics Department IT personnel work with students to set up the machine, explain policy, and install software updates when appropriate. Since moving into WIMR in 2008, we have experienced 3 flooding situations, one resulting in serious damage to computational machines. Please avoid putting computers and other electronic gear on the floor as such locations have resulted in loss of data and costly repairs during these episodes. Laptop computers can be used throughout WIMR. Access to the wireless portal is automatic with most wireless devices. Logging on to the wireless system requires passage through the WIMR portal, with agreement that you will abide by the IT policies and procedures of the School of Medicine and Public Health. The Medical Physics Department rules and regulations are found at: http://medphysics.wisc.edu/faculty/it/ Information on School of 10

Medicine and Public Health policy is at https://portal1.med.wisc.edu:8001/captiveportalpfsense2.html. Students should consult with their advisor on acquiring a desktop machine. In some situations it may not be possible to accommodate all students with their own desktop system. A limited number of shared computers are available in shared office space. Yacouba Traore can help you to set up an account on these systems. HIPAA Training (Mandatory) The HIPAA (Health Insurance Portability and Accountability Act) Privacy Rule is a federal law designed to help protect the privacy of patient health information. As an employee or student of Medical Physics, which is a unit included within the University's Health Care Component, you must be familiar with the basic principles of the Privacy Rule. Therefore, you must complete HIPAA training modules and document your completion to the Assistant to the Chair, JoAnn Kronberg. Failure to do so will prohibit you from being a member of the department or working with one of the Medical Physics, Engineering, Radiology, or Human Oncology research groups. 1. Go to hipaa.wisc.edu 2. Create a login and password (this is new; they used to recognize your NETID and password.) 3. Once logged in you ll see, Welcome to HIPAA Training! Click the link below to begin your training. HIPAA Privacy and Security Training (For New Employees) HIPAA Security Rule Training (For Employees who have completed the Privacy Rule Training) Choose HIPAA Privacy and Security Training (For New Employees). You will then see: HIPAA training is delivered in modules. You will now be asked several Yes/No questions to determine which training modules are appropriate for you. (Press Start ) Q 1: Do you have an appointment in a UW School, Department, Center or other administrative unit that is part of the University Health Care Component (see HCC list) or are you a UWHC resident or are you a UWMF mid-level professional? (Answer is YES ) Q2: Do you provide patient care? (Answer is No ) Q3: Do you use individually identifiable patient health information (see HIPAA Glossary) for research? (Unless you are already engaged in patient research answer is No ) Q4: Do you use individually identifiable patient health information (see HIPAA Glossary) for teaching? (At this time, answer should be ( No ) Q5: Do you use or handle individually identifiable patient health information (see glossary) for any other purpose in the normal course of your job duties? ( No ) Now you ll see: Based on your answers, you must complete the following HIPAA training modules: HIPAA Basics (5 minutes) Security Rule Training - Basics (10 minutes) 11

This module is contained in a single HTML document. It will take you approximately 15 minutes to complete this training online. Complete and then get the certification. Send the certification to the HIPAA security coordinator in the department. Advanced HIPAA Training Many trainees require access to private patient information. Any student working on projects that involve human subjects and Private Health Information must complete more advanced modules in this series. For example, if you use computers that have patient images, or if you will be involved in any patient research, this must be so indicated when you do the HIPPA training, OR you may have to complete the more advanced training at a later date. A list of individuals who have received the training is maintained by the Medical Sciences Center IRB, and everyone listed as an experimenter on a protocol must have participated in the training. Semester Registration Procedures for all: Web Enrollment Students must register for classes prior to the Fall and Spring semesters and prior to the summer session. Information and detailed instructions may be found at the Registrar s Homepage: http://www.registrar.wisc.edu. 1. Review your Enrollment Invitation. For most first year students this was mailed by the Graduate School after you were accepted into the program. (Note, it usually is not mailed to international addresses). For continuing students this invitation is mailed 2. Meet with your Advisor and discuss course options. Use the form for the Medical Physics option you have chosen (located on pages 48-50) as a guide for your course registration. 3. Login to My UW Madison http://my.wisc.edu 4. Go to the Student Center 5. Follow the options on the top left corner. Courses will be added to your Shopping Cart. Make sure at the end that you do actually enroll into those courses. 6. Pay Tuition by the deadline to avoid the $100 Late Payment Fee [Once you Register for a course(s), you have made a Commitment to Pay.] Please pay attention to the registration and fee deadlines throughout your graduate studies. If you attempt to register late, not only will you have to pay a late fee, you will need to request permission from the Graduate School Dean, you will have to fill out a Course Change Form, and you must obtain Departmental Permission to register. For general enrollment information and assistance with web enrollment, call the Registrar s Office Enrollment Helpline at (608) 262-0920, Monday through Friday, 7:45 a.m. to 4:20 p.m. Late Registration Appeal Process Under extenuating circumstances, the Graduate School Dean may consider an appeal to the late fee requirement. The appeal requires the following: 1) Letters from advisor and chairman on department letterhead stating why the student didn t register by the two week deadline and why the student needs to be registered 2) Completed Course Change Form (list as add) 12

The above three items are sent to the Dean of the Graduate School. Late Payment Fees It is important to pay your tuition and fees, whether enrolled in one or multiple sessions, by the due-date on your Student Account Invoice. A $100 fee is assessed for payment made after the due date shown on your invoice; other serious consequences may also result for summer and future terms. Questions should be directed to the Student Accounts Section, Bursar's Office, at (608) 262-2367. Late-payment fees may be appealed to the Bursar's Student Accounts Section. Documentation must clearly demonstrate that you were not at fault for failure to meet the fee deadline. Waivers of late fees are not granted if it is deemed the student could have met the fee deadline. A Grade of Incomplete An instructor may, at his/her option, assign the temporary grade "Incomplete'' to a student who fails to complete the work in a particular course. Each "Incomplete'' must be replaced by a permanent grade by the end of the next semester. The course instructor will assign a permanent grade on the basis of what the student has accomplished in the course by that time. To remove an incomplete, the student must finish and turn in the coursework to his/her professor. The student should then request a grade change from his/her professor that can be done online. Pass-Fail Privilege You may take a course pass/fail if it is not used to meet general degree or major course requirements. (However, the biological sciences degree requirement can be satisfied with a pass/fail grade of pass. See Biological Science: Physiology/Anatomy, below.) Generally, the instructor is not aware the course is being taken as pass/fail, and a grade of A, AB, B, BC, or C is reported as P; D or F is reported as F. Other courses, designated as credit/no credit, are offered for credit (Cr) or no credit (N); these courses are labeled in the Timetable. No grade points are assigned for courses taken pass/fail or credit/no credit; these credits are not averaged into your GPA. For information, call the Registrar's Office, (608) 262-3811. None of the courses included in your PhD minor may be taken Pass-Fail. Leave of Absence In some circumstances it may be necessary for a student to temporarily leave the university for personal reasons or other reasons. The following information is from the Graduate School Academic Policies and Procedures. Students should notify their programs as well as the Graduate School Office of Admissions and Academic Services (gsacserv@grad.wisc.edu) of their intention to take a leave of absence. If students have pre-enrolled for a future term and plan to take a leave of absence, they must be sure to drop all courses before the first day of class. Previously enrolled students who wish to return to Graduate School should follow the instructions for returning, located on the Graduate School Admissions webpage, grad.wisc.edu/education/admissions/reentry.html. There is no application fee if readmission is made within five years of the last semester of enrollment. 13

Department Requirements for the Master of Science Degree There are three options for the Master of Science (M.S.) in Medical Physics: General Medical Physics (GMP), Image Science (IS), and Health Physics (HP). General Medical Physics Option Core courses totaling 20 credits are required for the M.S. Degree in Medical Physics in the General Medical Physics Option. The courses are Medical Physics 410, 463, 501, 566, 567, 569 and 701. In addition, 12 more relevant graduate-level elective credits (300 or higher), approved by your advisor, are required for a total of 32 credits. These must include either anatomy or physiology course work, unless this requirement has been satisfied with previous course work, and at least three of the courses, Laboratories in Radiological Physics ( Rad Labs or Medical Physics 661-666). Rad Labs are one credit each except for Medical Physics 661, which is a 2 credit course. Journal Club (Medical Physics 900) must be taken for credit twice. Students should complete a graduate course in statistics, namely, Statistics 541, 571, or its equivalent. Image Track Option Core courses totaling 25 credits are required for the M.S. Degree in Medical Physics in the Image Science Track Medical Physics Option. The courses are Medical Physics 463, 501, 573, 574, 567, 568, 569, 575 and 701. The additional 5-7 required credits include Journal Club (taken for credit twice), Anatomy for 3 credits or Physiology for 5 credits (or alternative). This is a total of 32 credits for the M.S. Degree. Students should complete a graduate course in statistics, namely, Statistics 541, 571, or its equivalent. Health Physics Option For the M.S. Degree in the Health Physics Option, 20 credits of Core courses are required: Medical Physics 410, 463, 501, 569, 664, 699, 701 (Independent reading course on H.P. Rules and Regulations - 1 Cr.); and Nuclear Engineering 427 and 571. In addition 12 more elective credits are required, including at least one of Medical Physics 661, 662, 663, or 665. Anatomy for 3 credits or Physiology for 5 credits (or alternative) is also required. This is a total of 32 credits for the M.S. Degree. Students should complete a graduate course in statistics, namely, Statistics 541, 571, or its equivalent. Biological Science: Physiology/Anatomy Requirement Human Physiology (Physiology 335 or equivalent) or Human Anatomy (Anatomy 328 or equivalent) are required for all options. It is also possible to apply Neuroscience 524 or other anatomy or physiology courses to satisfy this requirement. The course may be taken on a pass/fail basis if the student wishes. (A pass/fail grade is not used in computing the GPA, and the student must receive a pass grade to fulfill this requirement.) Note, however that a pass/fail course cannot count for major or minor credit. The physiology or anatomy requirement may be waived if an equivalent course has been taken for credit in a prior program. The procedure for waiver is for the student to present evidence of having taken an equivalent course to the current instructor of Anatomy 328 or Physiology 335. If the instructor is satisfied that the student has passed an equivalent course, 14

he/she will write a letter to the chair of the Graduate Committee/ Graduate coordinator in Medical Physics summarizing this assessment. Courses for Training Grant-Supported Students Students selected as Training Grant trainees may be required to take additional courses in the biological sciences and in research methods. Each training grant program has specific requirements, so present and prospective training grant trainees should consult with the coordinator of the specific program for details. The Medical Physics Department administers the Radiological Sciences Training Grant. Students may be nominated by their advisors for one of the 10 pre-doctoral positions on this grant whenever there is an opening. These positions are most often filled by pre-docs who have attained dissertator status and are in their final years of Ph.D. training. Ethics and Responsible Conduct of Research All Master's and Ph.D. students should complete the 1-credit, Medical Physics course (MP 701) Ethics and the Responsible Conduct of Research in their 4 th Semester. The Medical Physics Department allows any of these other courses to be taken in lieu of the MP 701 course for obtaining the Preliminary Examination warrant. Among the course choices are: 1. MEDICAL HISTORY AND BIOETHICS (545) Ethical and Regulatory Issues in Clinical Investigation (1 credit) 2. MEDICAL HISTORY AND BIOETHICS (558) Ethical Problems Raised by Biomedical Technology (3 credits) 3. ONCOLOGY (721) The Conduct of Science (1 credit) 4. MEDICAL HISTORY AND BIOETHICS (999) Research Ethics (1 credit) Integrating Research Ethics and Scholarship (IRES) Integrating Research Ethics and Scholarship, or IRES is an initiative, sponsored by the Graduate School, that offers novice and seasoned researchers and scholars educational opportunities and resources that reflect best practices in ethics education and scholarly integrity. IRES sessions consist of seminars and "events." The program changes each semester. Check http://www.grad.wisc.edu/ethics/index.html for this semester's training sessions Other Requirements Seminar Attendance: All graduate students are expected to attend regularly the weekly Medical Physics 900 Seminar every semester. This is a required course which must be taken for credit any two semesters before receiving the M.S. degree. Working with Animals Students and personnel working with animals must complete the Research Animal Resource Center (RARC): Animal User Online Certification available through the same UW-RSP site. Note, in order to be eligible to be listed on a RARC protocol, certified completion of this course is necessary. Working with Human Subjects UW-Madison requires that all personnel engaged in human subjects research listed on an Institutional Review Board (IRB) protocol submitted to a UW- Madison IRB must complete Human Subjects Protection training before the protocol can be 15

approved. This set of online training modules is available at the website http://www.grad.wisc.edu/research/wkshop/index.html#hst. Certification of training is provided upon completion of short quizzes associated with most modules. PHI (Private Health Information) and HIPPA See HIPPA section above. Statistics Courses: Students interested in following the path to ABR Board Certification must keep in mind that CAMPEP expects there will be a course in statistical procedures in the training program. Students should complete a graduate course in statistics, namely, Statistics 541, 571, or its equivalent. Dual Degree Program B.S. Nuclear Engineering M.S. Med Physics The UW Medical Physics Department and the Engineering Physics Department have established a Dual Degree program in which qualified engineering students may earn a B.S. degree in Nuclear Engineering (BSNE) and a M.S. degree in Medical Physics (MSMP) in a focused, 5-year curriculum. The program requires earning a total of 150 credits, following a carefully chosen plan of study. Both degrees are granted simultaneously when all B.S. and M.S. degree requirements are met. The Requirements for Consideration to the Dual Degree Program are as follows: 1. Students must be majoring in Nuclear Engineering; 2. Their grade point average must be 3.3 or better; 3. Students should be at least in their junior year. 4. Approval by the Medical Physics Admissions Committee is required. (Admission is not automatic by meeting the above three criteria.) Application Procedure 1. By mid-semester (March 15 for the Spring Semester) of the junior year students will submit a letter of intent to the Chair of the Engineering Physics Department. a. The letter should include an outline of the professional goals of the student and how the dual degree program will help to meet these goals b. The letter should be accompanied by a copy of the student s academic transcript (campus copy is acceptable), and a schedule plan for the courses to be taken during the fourth and fifth years. This plan should be worked out with, and approved by, the student s undergrad advisor and an advisor from the Medical Physics Department. The plan should designate which courses taken during the last two years are to be counted for undergraduate credit and which will be done for graduate credit. Up to 5 credits may be used for both undergraduate and graduate credit. c. If accepted as a candidate to the Dual Degree program, a notation of such will be placed on the student s transcript. The student classification will remain NE4 during the senior year. 2. After being accepted as a candidate and at the completion of their junior year, students must apply for admission to the Medical Physics Graduate Program. Admission is for the 16

semester starting the fifth year. Admission decisions for the Dual Degree Program are made early in the summer. If admitted, the student s classification will be changed to G655 (Graduate Status-Medical Physics Department) starting the fifth year; students will pay graduate fees for the final year of study. In addition to their undergraduate advisor, they will be assigned an advisor from the Medical Physics Department. 3. Students who are accepted into the Dual Degree program but later drop out of the program will have their classification changed back to NE4, and the BS degree will be granted when all requirements for this degree are met. Dual Degree Requirements 1. The usual requirements for both the BSNE and MSMP degrees apply. See the undergraduate and graduate advising materials for a description of the requirements. 2. The total number of credits must be at least 150 for completing the Dual Degree Program. Up to 5 credits may be used for meeting both the undergraduate and graduate degree requirements. 3. Changes in a dual degree student s program must be approved by both the Medical Physics and Nuclear Engineering advisors, and a revised program plan must be submitted to both departments prior to deviating from the earlier program plan. See pages 22-23 for a typical Dual Degree Plan outline. Student and Exchange Visitor Information System (SEVIS) SEVIS is an internet-based, electronic data collection system that allows schools and the U.S. Department of Homeland Security (DHS) to exchange data on the visa status of international students. The UW-Madison must report: Whether the student has enrolled at the school, or failed to enroll. A change of the student's or dependent's legal name or address. Any student who graduates prior to the end date listed on the I-20. Academic or disciplinary actions taken due to criminal conviction. Whether the student drops below a full course of study without prior authorization from the DSO (Immigration regulations refer to international student advisers as "designated school officials" - DSOs). Termination date of academic program and reason for termination. Other data generated by standard procedures such as program extensions, school transfers, changes in level of study, employment authorizations, and reinstatement. Any student who fails to maintain status or complete his or her program. Some examples of failure to maintain status include dropping from full-time to part-time enrollment without prior approval from the DSO, attending a school other than the one a student is authorized to attend, failure to apply for a timely transfer or I-20 extension or change in level of study, unauthorized employment, and failure to report a change of address. 17

Students' records will be updated in SEVIS every semester. Students who fail to maintain status will lose the privileges of their student visa and become subject to deportation. Specific consequences are severe and may include denial of reentry to the U.S., inability to move from undergraduate to graduate status, denial of requests for practical training, denial of requests to change visa status, and possible denial of all future visa applications. For more information on SEVIS regulations, see SEVIS Questions & Answers, http://info.gradsch.wisc.edu/whyuwmadison/academic/sevis.html; contact International Student Services (ISS), 217 Armory and Gymnasium (Red Gym), 716 Langdon Street, 262-2044, iss@odos.wisc.edu, http://iss.wisc.edu; or visit DHS Office of Immigration and Customs Enforcement at http://www.ice.gov/sevis/index.htm. Other Specifics about the MS The M.S. degree does not require a thesis. With the approval of the Graduate Committee, a thesis may be substituted for six elective credits. However, all other M.S. degree requirements are unchanged when a thesis option is selected. A 3.0 (B) grade-point average must be achieved for the total program of graduate courses taken, not including research credits (Medical Physics 990). Following on pages 19-21, are typical course programs that may be taken for the three M.S. options, beginning with the Fall Semester. 18

Typical Program for Master of Science Degree in Medical Physics (General Medical Physics Option) 1st Semester -- (Fall) Med. Phys. 463 -- Radioisotopes in Medicine and Biology -- (3 cr.) Med. Phys. 501 -- Radiological Physics and Dosimetry -- (3 cr.) Med. Phys. 567 -- The Physics of Diagnostic Radiology -- (3 cr.) Med. Phys. 900 -- Journal Club and Seminar -- (1 cr.) 2nd Semester -- (Spring) Med. Phys. 410** -- Radiobiology -- (2 cr.) Med. Phys. 566 -- Physics of Radiotherapy -- (4 cr.) Med. Phys. 569 -- Health Physics -- (4 cr.) *Electives: Choose From: Med. Phys. 568 -- Magnetic Resonance Imaging (MRI) -- (3 cr.) Med. Phys. 575 -- Diagnostic Ultrasound Physics -- (2 cr.) Med. Phys. 530 -- Medical Imaging Systems -- (3 cr.) Med. Phys. 570*** -- Advanced Brachytherapy Physics -- (3 cr.) Med. Phys. 707 -- Applications of Digital Imaging: DSA, CT, MRI -- (2 cr.) Med. Phys. 900 -- Journal Club and Seminar -- (1 cr.) Medical Physics Qualifier (5 required courses: 463, 501, 566, 567, 569) 3rd Semester -- (Fall) *Electives: Choose From: Med. Phys. 572 Advanced Radiation Treatment Planning (3 cr.) Med. Phys. 573 -- Medical Image Science: Mathematical & Conceptual Basis -- (3 cr.) Statistics 541, 571 or equivalent -- Statistics -- (3-4 cr.) Biological Science (i.e. Physiology 335, Oncology 401, Anatomy 328, 637) Med. Phys. 471 -- Radiation Treatment Planning Systems -- (3 cr.) Med. Phys. 571 -- Advanced External Beam Radiotherapy -- (3 cr.) Med. Phys. 577 -- Principles of X-ray Computed Tomography -- (3 cr.) Med. Phys. 679 -- Radiation Physics Metrology -- (3 cr.) Med. Phys. 710 -- Advances in Medical Magnetic Resonance -- (2 cr.) Med. Phys. 900 -- Journal Club and Seminar 4th Semester -- (Spring) Med. Phys. 701 -- Ethics and the Responsible Conduct of Research -- (1 cr.) Med. Phys. 410** -- Radiobiology -- (2 cr.) *Electives: Choose From: Med. Phys. 568 -- Magnetic Resonance Imaging (MRI) -- (3 cr.) Med. Phys. 575 -- Diagnostic Ultrasound Physics -- (2 cr.) Med. Phys. 530 -- Medical Imaging Systems -- (3 cr.) Med. Phys. 570*** -- Advanced Brachytherapy Physics -- (3 cr.) Med. Phys. 574 -- Medical Image Science: Applications -- (3 cr.) Med. Phys. 707 -- Applications of Digital Imaging: DSA, CT, MRI -- (2 cr.) Biological Science (i.e. Neuroscience 524, Physiology 335) Med. Phys. 900 -- Journal Club and Seminar Required course. Course required to meet core TG197 curriculum for Medical Physics. * Electives are to be approved by faculty advisor. ** Offered every EVEN Spring *** Offered every ODD Spring Summary: 20 core credits [410, 463, 501, 566, 567, 569, and 701], 12 additional required credits [Journal Club twice, Anatomy/Physiology (or alternative)], Statistics for a total of 32 credits for the M.S. Degree. Please note: Trainees on the Radiological Sciences Training Grant must take Oncology 401 or 703. All students must take Research Ethics MP 701, as outlined above on page 15. 19

Typical Program for Master of Science Degree in Medical Physics (Image Science Track Option) 1st Semester -- (Fall) Med. Phys. 573 -- Medical Image Science: Mathematical and Conceptual Basis -- (3 cr.) Med. Phys. 567 -- The Physics of Diagnostic Radiology -- (3 cr.) Either (1of 2): Med. Phys. 463 -- Radioisotopes in Medicine and Biology -- (3 cr.) Med. Phys. 501 -- Radiological Physics and Dosimetry -- (3 cr.) Med. Phys. 900 -- Journal Club and Seminar -- (1 cr.) 2nd Semester -- (Spring) Med. Phys. 574 -- Medical Image Science: Applications -- (3 cr.) Med. Phys. 568 -- Magnetic Resonance Imaging (MRI) -- (3 cr.) Med. Phys. 575 -- Diagnostic Ultrasound Physics -- (3 cr.) Med. Phys. 900 -- Journal Club and Seminar -- (1 cr.) Medical Physics Qualifier 3 required courses: 573, 574 & 567 2 out of the following 5 courses: 463, 501, 568, 575 or 577 (student s choice) 3rd Semester -- (Fall) Either (1of 2): Med. Phys. 463 -- Radioisotopes in Medicine and Biology -- (3 cr.) Med. Phys. 501 -- Radiological Physics and Dosimetry -- (3 cr.) *Typical Electives: Med. Phys. 572 Advanced Radiation Treatment Planning (3 cr.) Statistics 541, 571 or equivalent -- Statistics -- (3-4 cr.) Biological Science (i.e., Anatomy 328, Physiology 335, Oncology 401, Anatomy 637) Med. Phys. 547 -- Biomedical Optics (3) Med. Phys. 577 -- Principles of X-ray Computed Tomography -- (3 cr.) Med. Phys. 679 -- Radiation Physics Metrology -- (3 cr.) Med. Phys. 710 -- Advances in Medical Magnetic Resonance -- (2 cr.) Comp. Sci. 412 -- Introduction to Numerical Methods -- (3 cr.) Comp. Sci. 514 -- Numerical Methods -- (3 cr.) Physics 623 -- Electronic Aids to Measurement -- (4 cr.) 4th Semester -- (Spring) Med. Phys. 569 -- Health Physics -- (3 cr. -- lecture only) Med. Phys. 701 -- Ethics and the Responsible Conduct of Research -- (1 cr.) *Typical Electives: Med. Phys. 410** -- Radiobiology -- (2 cr.) Med. Phys. 566 -- Physics of Radiotherapy -- (4 cr.) Med. Phys. 401 -- Physics for Medicine and Biology (3 cr.) Med. Phys. 530 -- Medical Imaging Systems -- (3 cr.) Med. Phys. 619 -- Microscopy of Life -- (3 cr.) Med. Phys. 707 -- Applications of Digital Imaging: DSA, CT, MRI -- (2 cr.) Comp. Sci. 412 -- Introduction to Numerical Methods -- (3 cr.) Biological Science (i.e., Physiology 335, Neuroscience 524) Required course. Course required to meet core TG197 curriculum for Medical Physics. * Electives are to be approved by faculty advisor. ** Offered every other Spring (even years) Summary: 25 core credits [463, 501, 567, 569, 573, 574, 575, 568, and 701], 5-7 additional required credits [Journal Club twice, Anatomy/Physiology (or alternative)], Statistics for a total of 32 credits for the M.S. Degree. Please note: Trainees on the Radiological Sciences Training Grant must take Oncology 401 or 703. All students must take Research Ethics MP701, as outlined above on page 15. 20