Historical Summary OPERATING BUDGET FY 2015 FY 2015 FY 2016 FY 2017 FY 2017 Total App Actual Approp Request Gov Rec BY PROGRAM 22,683,600 22,659,300 22,723,400 25,860,200 26,441,000 Community Work Centers 5,031,900 5,036,000 4,983,200 5,769,500 5,854,000 Total: 27,715,500 27,695,300 27,706,600 31,629,700 32,295,000 BY FUND CATEGORY General 18,759,800 18,881,000 18,825,500 20,883,500 21,383,900 Dedicated 8,895,600 8,754,800 8,819,400 10,681,700 10,844,900 Federal 60,100 59,500 61,700 64,500 66,200 Total: 27,715,500 27,695,300 27,706,600 31,629,700 32,295,000 Percent Change: (0.1%) 0.0% 14.2% 16.6% BY OBJECT OF EXPENDITURE Personnel Costs 22,510,000 22,603,000 23,094,900 25,677,400 26,342,700 Operating Expenditures 4,323,200 4,066,100 4,044,000 4,161,900 4,161,900 Capital Outlay 882,300 1,026,200 567,700 1,790,400 1,790,400 Total: 27,715,500 27,695,300 27,706,600 31,629,700 32,295,000 Full-Time Positions (FTP) 375.35 375.35 374.35 392.35 392.35 Division Description includes the supervision of probationers and parolees and the operation of community work centers throughout the state. Parole and probation officers and pre-sentence investigators work out of regional offices located in each of the seven judicial districts. Officers are mandated with the responsibility of supervising all probationers and parolees. Probationers are persons with a court sentence that does not involve confinement but does impose conditions, and parolees are offenders who have served a portion of their sentence in an institution and are selected for release by the Parole Commission while under the continued custody of the state. In addition, statutorily mandated pre-sentence reports are prepared to provide relevant information to the courts to assist the judge during sentencing, and are used in after-care by the Department of Correction. Residents of the community work centers in Boise, Nampa, and Idaho Falls are required to maintain employment. The program provides community services, employment counseling, and individual and family counseling. 3-37
Comparative Summary Decision Unit FTP Governor's Rec General Total FTP General FY 2016 Original Appropriation 374.35 18,825,500 27,706,600 374.35 18,825,500 27,706,600 2. Sewer Repairs 0.00 0 34,000 0.00 0 34,000 5. JRI Training Savings 0.00 (205,000) (205,000) 0.00 (205,000) (205,000) 6. Add Probation & Parole Staff 4.00 248,400 248,400 4.00 248,400 248,400 8. Addl Personnel Costs/Operating 0.00 69,000 343,200 0.00 69,000 343,200 FY 2016 Total Appropriation 378.35 18,937,900 28,127,200 378.35 18,937,900 28,127,200 Removal of One-Time Expenditures 0.00 0 (601,700) 0.00 0 (601,700) Base Adjustments 0.00 8,400 8,400 0.00 8,400 8,400 FY 2017 Base 378.35 18,946,300 27,533,900 378.35 18,946,300 27,533,900 Benefit Costs 0.00 129,100 172,600 0.00 323,200 433,200 Inflationary Adjustments 0.00 7,700 22,400 0.00 7,700 22,400 Replacement Items 0.00 0 1,459,500 0.00 0 1,459,500 Statewide Cost Allocation 0.00 72,300 85,800 0.00 72,300 85,800 Change in Employee Compensation 0.00 150,000 200,000 0.00 448,700 598,900 27th Payroll 0.00 557,500 741,900 0.00 557,500 741,900 FY 2017 Program Maintenance 378.35 19,862,900 30,216,100 378.35 20,355,700 30,875,600 1. Security Retention Plan 0.00 86,900 96,300 0.00 69,600 77,200 2. Radios for District 7 0.00 0 36,100 0.00 0 36,100 3. Security Cameras 0.00 0 22,300 0.00 0 22,300 4. Access Control System 0.00 0 148,600 0.00 0 148,600 6. Fire Alarm System 0.00 0 26,100 0.00 0 26,100 7. P&P Vehicles 0.00 0 142,500 0.00 0 142,500 8. IT Server Room HVAC System 0.00 0 7,000 0.00 0 7,000 13. Decentralize Offender Programs 8.00 582,500 583,500 8.00 597,800 598,800 14. Distribute Out Headquarters Staff 6.00 351,200 351,200 6.00 360,800 360,800 FY 2017 Total 392.35 20,883,500 31,629,700 392.35 21,383,900 32,295,000 Change from Original Appropriation % Change from Original Appropriation 18.00 2,058,000 3,923,100 10.9% 14.2% Total 18.00 2,558,400 4,588,400 13.6% 16.6% 3-38
FY 2016 Original Appropriation 374.35 18,825,500 8,819,400 61,700 27,706,600 2. Sewer Repairs Community Work Centers The department requests an additional $34,000 in one-time operating expenditures from the Inmate Management Fund for emergency sewer repairs at the Idaho Falls Community Reentry Center (IF-CRC). In 2015, IF-CRC experienced a significant failure of the facility s sewer system, which required replacement of the main sewer line and the rerouting of existing infrastructure to the new sewer main line. This program lacks sufficient appropriation to cover the cost of the project. 0.00 0 34,000 0 34,000 0.00 0 34,000 0 34,000 5. JRI Training Savings The department requests an ongoing transfer of $205,000 in operating expenditures from the General Fund between and Prisons Administration in order to provide training related to recent changes in the department s offender programming. The Council of State Governments (CSG) recently conducted a Justice Program Assessment (JPA), which concluded that much of the department s programming is outdated and not evidence-based. To address the JPA findings, the department is phasingin program changes, beginning with substance abuse and sex offender programs. The department currently has an ongoing appropriation of $500,000 to provide training related to the Justice Reinvestment Initiative (JRI). However, the department indicates that it only needs $295,000 for JRI-related training. Thus, the department desires to use this $205,000 in savings from JRI-related training to provide training on substance abuse and sex offender program curricula. 0.00 (205,000) 0 0 (205,000) 0.00 (205,000) 0 0 (205,000) 6. Add Probation & Parole Staff This is one portion of a multifaceted request to reorganize the department by reallocating 12.00 FTP from Unit 24 at Idaho State Correctional Institution (ISCI), along with $667,800 in personnel costs from the General Fund, among programs. Unit 24 was a Correctional Industries warehouse converted to temporary inmate housing. The department was originally provided with $557,400 in FY 2010, offset by a reduction in the County and Out-of-State Placement program, to establish Unit 24 and add 200 beds at ISCI. Due to ongoing safety concerns, the department chose to close Unit 24 in May of 2015. Of the 12.00 FTP and $667,800 that have been requested to be removed from ISCI s budget in separate decision units, this request would reclassify 4.00 FTP (from correctional officers to probation and parole officers) and transfer them to, along with $248,400 in General Fund appropriation. 4.00 248,400 0 0 248,400 4.00 248,400 0 0 248,400 8. Addl Personnel Costs/Operating This is a request for a total ongoing amount of $343,200 for various operating expenditures and personnel costs related, in part, to the increased demand placed on the Program by the Justice Reinvestment Initiative (JRI). Of the total amount requested in operating expenditures, $69,000 from the General Fund is for additional office space due to recent increases in FTP; $49,600 from the Parolee Supervision Fund is for collection costs related to the cost of supervision; $20,000 from the Parolee Supervision Fund is for additional uniforms; and $15,000 from the Parolee Supervision Fund is for inmate incentives required by the JRI Response Matrix. In personnel costs, $189,600 from the Parolee Supervision Fund is requested to provide sufficient appropriation to meet current personnel obligations in that particular fund. 0.00 69,000 274,200 0 343,200 0.00 69,000 274,200 0 343,200 FY 2016 Total Appropriation 378.35 18,937,900 9,127,600 61,700 28,127,200 378.35 18,937,900 9,127,600 61,700 28,127,200 3-39
Removal of One-Time Expenditures 0.00 0 (601,700) 0 (601,700) 0.00 0 (601,700) 0 (601,700) Base Adjustments Adjustments include the reallocation of operating expenditures associated with risk management costs between various budgeted programs department-wide with an overall net-zero effect on appropriation amounts. 0.00 8,400 0 0 8,400 0.00 8,400 0 0 8,400 FY 2017 Base 378.35 18,946,300 8,525,900 61,700 27,533,900 378.35 18,946,300 8,525,900 61,700 27,533,900 Benefit Costs Employer-paid benefit changes including a 3% increase (or $340 per eligible FTP) for health insurance, reductions in unemployment insurance, and adjustments in workers' compensation that vary by agency. 0.00 129,100 43,100 400 172,600 Based on the most recent actuarial analysis, the Governor recommends $1,040 for each eligible FTP for a 9.3% increase in health insurance, and discontinuing thriveidaho, the state's wellness program. 0.00 323,200 108,900 1,100 433,200 Inflationary Adjustments Includes $7,700 from the General Fund and $5,200 from the Parolee Supervision Fund for office rent increases in various district and satellite offices. Also included is $9,500 from the Inmate Labor Fund for a 3.5% increase in food and dietary costs as projected by the USDA Economic Research Services inflation forecast. 0.00 7,700 14,700 0 22,400 0.00 7,700 14,700 0 22,400 Replacement Items See page 3-10 for more information on requested replacement items. 0.00 0 1,459,500 0 1,459,500 The Governor's recommendation for replacement items matches the agency's request. 0.00 0 1,459,500 0 1,459,500 Statewide Cost Allocation This request includes adjustments to recover the cost of services provided by other agencies in accordance with federal and state guidelines on cost allocation. Risk management fees will increase by $85,800 in this division. 0.00 72,300 13,500 0 85,800 0.00 72,300 13,500 0 85,800 Change in Employee Compensation For calculation purposes agencies were directed to include the cost of a 1% salary increase for permanent and temporary employees. The total includes the one-time cost of a 1% CEC on the 27th payroll. 0.00 150,000 49,500 500 200,000 The Governor recommends a 3% increase in compensation, distributed on merit. He does not recommend a compensation increase for group and temporary positions. The total includes $21,500 for the one-time cost of a 3% CEC on the 27th payroll. 0.00 448,700 148,700 1,500 598,900 3-40
27th Payroll Includes the cost of the 27th payroll that will occur in FY 2017 for all state agencies using a bi-weekly payroll. Payroll costs accrue, but are unpaid at the rate of one day per year for ten years, to be paid out in the eleventh year. This request is calculated using FY 2016 payroll costs. 0.00 557,500 182,500 1,900 741,900 0.00 557,500 182,500 1,900 741,900 FY 2017 Program Maintenance 378.35 19,862,900 10,288,700 64,500 30,216,100 378.35 20,355,700 10,453,700 66,200 30,875,600 1. Security Retention Plan State Prisons & Community Work Centers This is a request to fund year two of the department's Security Retention Plan. Department-wide, the total request is for $2,741,200. Of this total amount, $101,600 is one-time due to the 27th pay period. In the Division, this request amounts to $96,300, of which $3,500 is one-time. According to the department, turnover in the security ranks has been high. While they have been able to successfully recruit new correctional officers, retaining those individuals has proven difficult. For example, the department employs nearly 800 correctional officers, yet 67% have less than two years experience with the agency. This relative inexperience poses potential security risks. The inability to retain existing staff means more overtime liabilities at 1.5 times the actual hours worked. In addition, the department invests about $15,000 in training each new correctional officer to prepare them for the challenges they will confront in an institutional setting. In response to these challenges, the department has developed a Security Retention Plan to offer pay progression certainty to security staff if they meet performance standards. This plan leaves security staff s starting rate and probationary increase unchanged, but offers subsequent annual increases over five years of their career so long as they meet or exceed performance expectations and remain in a security position in a correctional setting. Security staff covered by this plan will not be eligible for annual Change in Employee Compensation (CEC) increases until they conclude their fifth full year of employment. Prior to that time, their annual increases will be based on merit and fall within the guidelines established under the new retention plan. The plan also includes a pay equity component to adjust salaries of current correctional security staff. The equity adjustments, implemented over the first two years of the plan, will safeguard against pay compression issues created by the retention plan's implementation with new security employees. As originally projected, the department estimated that year one of the plan would cost $2,620,600 in FY 2016 and $2,518,700 in FY 2017. For FY 2016, the department was appropriated $1,679,000 for year one, with the expectation that amounts appropriated for CEC would be used to help fund the Security Retention Plan. 0.00 86,900 9,400 0 96,300 The Governor recommends funding for the Security Retention Plan. However, the recommendation has been adjusted downward to account for the 3% CEC. 0.00 69,600 7,600 0 77,200 2. Radios for District 7 The department requests $36,100 from the Parolee Supervision Fund to purchase encrypted radios to be used by probation and parole officers in District 7. The Bonneville County Sheriff s Office and the Idaho Falls Police Department recently updated their radio equipment through a Homeland Security Grant. During that process, their frequencies were encrypted, which resulted in District 7 s radio equipment becoming obsolete. As a temporary fix to the problem, District 7 was able to borrow eight radios from Bonneville County. However, as a long term solution, District 7 will need to purchase ten radios to maintain radio communication with law enforcement. Of the total amount, $600 is for ongoing maintenance of the radios. The remainder is one-time. 0.00 0 36,100 0 36,100 0.00 0 36,100 0 36,100 3-41
3. Security Cameras, Community Work Centers This is a request for $22,300 in one-time capital outlay to augment security camera coverage at the department s facilities and work sites. According to the department, adding security camera coverage will better provide for the safety of staff, offenders, and the public in addition to providing evidentiary value should criminal acts take place. In, cameras would be added to the probation and parole district offices in Districts 2 and 3 ($16,100 from the Parole Supervision Fund). In Community Work Centers, cameras would be added at the Nampa Community Reentry Center ($6,200 from the Inmate Management Fund). 0.00 0 22,300 0 22,300 0.00 0 22,300 0 22,300 4. Access Control System Mgmt Srvcs, State Prisons, Com Supv & CWCs The department requests $148,600 in one-time capital outlay from the Parolee Supervision Fund to purchase and install employee access control systems in 22 different locations throughout the state, including the department s central office, nine of the state prisons, four community reentry centers, and eight probation and parole district offices. Access control systems enable the building entrances to be locked down and can be integrated with a variety of security systems such as intercoms, sound systems, lighting control, and closed circuit (CCTV). The department seeks to install a scalable access control system by first establishing a system that can record an employee's photo, credentials (e.g., name, title, job site, etc.), and ID expiration date. With the system, each location would be equipped to take employee photos, add them to the system, and print ID cards. Employees photos and credentials would then appear on a monitor for verification, and a time/date stamp recorded in the system. Employees, vendors, and volunteers could enter any facility in the agency using the same card. All locations would require a camera, an ID card printer, the proximity scanner, monitor, and the related hardware and connections. 0.00 0 148,600 0 148,600 0.00 0 148,600 0 148,600 6. Fire Alarm System Community Work Centers The department requests $26,100 in one-time capital outlay from the Inmate Management Fund to add a fire alarm system to the administration building at the East Boise Community Reentry Center. The administration building does not currently have a fire alarm system to detect or alarm staff and offenders of a fire, though the housing unit does. However, the fire alarm cannot be heard in the administration building when it is engaged in the housing unit, which sits across the parking lot from the administration building. 0.00 0 26,100 0 26,100 0.00 0 26,100 0 26,100 7. P&P Vehicles This line item request is for $142,500 from the Parolee Supervision Fund to purchase five new sedans and one SUV for the program. Probation & parole officers, presentence investigators and other staff use state vehicles to perform field work and to travel offsite for presentence investigations, court appearances, training, etc. According to the department, these six new vehicles would be necessary to balance staff-to-vehicle ratio changes related to the various staff reallocations requested in other decision units herein. Of the total amount requested, $11,000 is ongoing operating expenditures for fuel and maintenance needs. The remainder is one-time capital outlay. 0.00 0 142,500 0 142,500 0.00 0 142,500 0 142,500 8. IT Server Room HVAC System Community Work Centers The department requests $7,000 in one-time capital outlay from the Inmate Management Fund to add a oneton cooling only mini split for the server room located in the basement of the administration building of the East Boise Community Reentry Center. IT equipment was damaged due to a lack of temperature control in the server room in the summer of 2014, which caused interruptions with the server and internet. The oneton cooling mini split will provide a way to regulate the temperature for the IT equipment and phone system that is in the server room. 0.00 0 7,000 0 7,000 0.00 0 7,000 0 7,000 3-42
13. Decentralize Offender Programs, Community Work Centers The agency requests to reorganize the department by reallocating 35.00 FTP and five temporary positions, along with their associated personnel costs and operating expenditures, among programs. If approved, this line item would decentralize the functions of Offender Programs and reallocate its FTP and appropriation throughout the agency. According to the department, a review of its division structure and each position in headquarters highlighted confusion in lines of communication and reporting, as well as redundancy of effort across divisional lines. Of the 8.00 affected FTP in this division, the department requests to move 6.00 (administrative assistant, technical records specialist, corrections manager, two corrections program coordinators, probation & parole officer) from Offender Programs to ; a project manager from Management Services to ; and a drug & alcohol rehabilitation specialist from Offender Programs to Community Work Centers for a net increase of $583,500 and 8.00 FTP. Department-wide, however, this request has a net-zero effect on FTP counts and appropriation amounts. 8.00 582,500 1,000 0 583,500 The difference between the request and recommendation is attributable to the recommended 3% CEC, as opposed to the 1% CEC reflected in the request. 8.00 597,800 1,000 0 598,800 14. Distribute Out Headquarters Staff The department requests to reclassify 8.00 FTP and reallocate them and their associated personnel costs among programs. According to the department, a review of its division structure and each position in headquarters identified many positions that are not mission-critical. Of the six affected positions in this division (administrative assistant, project manager, technical writer, two business analysts, correctional program coordinator), the department requests to reclassify them to probation & parole officers and move them to (five from Management Services and one from Community-Based Substance Abuse Treatment) for a net increase of 6.00 FTP and $351,200 from the General Fund. Department-wide, however, this request has a net-zero effect on FTP counts and appropriation amounts. 6.00 351,200 0 0 351,200 The difference between the request and recommendation is attributable to the recommended 3% CEC, as opposed to the 1% CEC reflected in the request. 6.00 360,800 0 0 360,800 FY 2017 Total Change from Original App % Change from Original App Change from Original App % Change from Original App 392.35 20,883,500 10,681,700 64,500 31,629,700 392.35 21,383,900 10,844,900 66,200 32,295,000 18.00 2,058,000 1,862,300 2,800 3,923,100 4.8% 10.9% 21.1% 4.5% 14.2% 18.00 2,558,400 2,025,500 4,500 4,588,400 4.8% 13.6% 23.0% 7.3% 16.6% 3-43