Learning Leadership Council September 16 th, 2015 District Office Room 502 2:00 5:00 PM IN ATTENDANCE: Susan Ledlow (Co-chair), Carl Creasman (Co-chair), Kari Makepeace (Council Coordinator), Terry Allcorn (Guest), Leonard Bass (Guest), Joe Battista, Laura Blasi (Guest), Karen Borglum, Robyn Brighton (Guest), Kris Christian, Diane Dalrymple, Wendi Dew, Suzette Dohany, Michelle Foster, Carin Gordon (Guest), Nasser Hedayat, Debra Hollister, Page Jerzak (Guest), Stacey Johnson, Sonya Joseph, Celine Kavalec, Amy Kleeman, Michele McArdle, James McDonald, Molly McIntire, Kathleen Plinske, Karen Reilly (Guest), Jolene Rhodes, Joyce Romano, Shalini Sealey, Landon Shephard, Nichole Shorter, Jill Szentmiklosi, Michelle Terrell (Guest), Joan Tiller (Guest), Angela Trujillo, Bill White, Falecia Williams MEETING SUMMARY I. ACTION ITEMS A. Work Proposal: Incentive Components of the Faculty Compensation Plan Redesign Endorsed by LLC 9/16/15 Amy Bosley and Carl Creasman provided the Council with a revised proposal and a cover memo (Attachment A) addressing the changes that have been made to the Work Proposal for a redesign of the Incentive Component of the Faculty Compensation Plan. These changes were made based on feedback provided by both the Learning Leadership Council (LLC) and the Faculty Council (FC). The Council reviewed the changes and the revised proposal was endorsed by the LLC. The timeline for the Work Proposal is as follows: Incentive Strategy Cycle: July 1, 2017 June 30, 2019 (two year cycle conducted in even years; aligns with annual evaluation cycle and cycles of Faculty Development and Employee Development) o All previous requirements for the PD Plan would continue to the new format except the timeline, including prior approval of activities by the Dean prior to completion. March 1 June 30, 2017 (Annual Evaluation; just prior to beginning of future cycle and end of current cycle) o Future Planning - Discuss goals for Incentive Strategy (professional development, any high impact practice ideas) for upcoming year(s). Discussion helps guide faculty member for PD and/or HIP. o *Reflection and Review of Prior Cycle Discuss and review progress towards PD and/or HIP and connect to future Incentive Strategy plans. o *Faculty member must complete all activities and submit documentation of completion of Incentive Strategy plans prior to annual evaluation deadline. o *Dean makes final approval of Incentive Strategy in online tool by June 30, 201X. March 1 June 30, 2018 (Annual Evaluation; mid-point of cycle; end of first year and beginning of second year) o Faculty member must have uploaded all activities for Incentive Strategy plans and selected appropriate compensation level prior to annual evaluation deadline Note: This will be the final deadline for selecting compensation level, once deadline has past faculty members cannot increase compensation level, but can claim a lower level. Page 1 of 6
o o Reflection and Review of Prior Cycle - Review progress towards PD and/or HIP and connect to future Incentive Strategy plans. Dean makes final approval of Incentive Strategy in online tool by June 30, 201X. This report is submitted to budget office for budget planning. March 1 June 30, 2019 (Annual Evaluation; just prior to beginning of future cycle and end of current cycle) o Future Planning - Discuss goals for Incentive Strategy (professional development, any high impact practice ideas) for upcoming year(s). Discussion helps guide faculty member for PD and/or HIP. o Reflection and Review of Prior Cycle Discuss and review progress towards PD and HIP and connect to future Incentive Strategy plans. o Faculty member must complete all activities and submit documentation of completion of Incentive Strategy prior to annual evaluation deadline. o Dean makes final approval of Incentive Strategy in online tool by June 30, 201X. This report is submitted to the budget office. Fall 2019 Compensation is awarded in the first paycheck of the next academic year. B. Recommendations: Internship & Workforce Services Redesign Partially Endorsed by LLC 9/16/15 Joan Tiller, Nasser Hedayat, along with core team representatives from each campus and from Student Affairs, shared the core team findings and recommendations for the Internship & Workforce Services Redesign (Attachments B, C, and D). The Council broke into small groups and provided feedback on the findings using the We Learned, We Wonder, We Suggest form. All feedback will be compiled and provided to Joan and Nasser. The following items were discussed at length and were proposed by the Council for consideration by the work team moving forward: We may want to add a designation to the students transcripts indicating the clock hours the student completed since they can opt to do between 80 and 240 clock hours in a 1 credit internship. The listing of clock hours needs to be changed to reflect a minimum of 80 clock hours or more per credit hour or 80 clock hours or more per credit hour versus listing the range of clock hours per credit hour. We should look into ways to incentivize faculty participation. The learning outcomes in the class-size model of teaching that has contact hours need to be distinguished from the 1 to 1 faculty student ratio model that has no contact hours. The Salary Schedule currently states that faculty will receive $100 per student so it will need to be changed to reflect the proper compensation for faculty teaching the class size courses versus 1 to 1. Some of the AS programs have the NSE course already incorporated into the total credit hours so the new 2 credit hour Career Prep course could have a negative impact on some students. It may be valuable to include NSE faculty in the design process of the Career Prep course. The Council partially endorsed the recommendations. Suggestions related to improving the processes and operations of the Internship office were endorsed but the Council wanted to see the proposed Career Prep course and revised Internship course piloted and evaluated before a full-scale implementation would be approved. It was also agreed that there will be further work on course fees, faculty workloads, and increasing the participation of AA students in the program. Page 2 of 6
C. Work Proposal: Hybrid Design Endorsed by LLC 9/16/15 Wendi Dew and Page Jerzak presented a Work Proposal to establish a short-term work team that will look at Hybrid Design (Attachment E). The charge and work products of these teams are outlined below. Examine well-established literature and current practices at Valencia to refine the definition of hybrid learning and design models that meaningfully integrate online and face-to-face instruction in a planned and pedagogically valuable manner. The definition and models for hybrid learning will be designed to: (1) maximize the benefits of blended instruction to enhance student learning, promote student engagement, and close achievement gaps between instructional modalities; (2) clarify instructional modality choices for students; (3) promote clear communication to students, faculty and staff; and (4) support effective use facilities and other college resources. These guidelines will also inform our faculty induction, development and evaluation processes, and will be used by deans, program chairs, discipline coordinators and faculty. The timeline for this work proposal is as follows: September 2015 May to December 2016 o Share draft work plan with Learning Leadership Council o Contact co-chairs o Form work team via application process (based upon skills and interest); partner with Campus Presidents, IAC, FC, VP of Student Affairs, VP of Business Operations and Finance, and CIO for membership October 2015 to April 2016 o Work team conducts analysis; designs and develops strategies and products; communicates with and seeks feedback from stakeholders; reports progress to Learning Leadership Council o Co-chair Team meets to discuss progress May 2016 to December 2016 o May Work team provides final report to Learning Leadership Council o June TBA Implementation team begin work according to approved implementation plan The Council endorsed this work proposal. Going forward, the Council asked that the work teams to consider the various models and how they will be communicated and clarified to students as well as considering lecture capture. Updates will be provided to the LLC as the work progresses. II. PROGRESS REPORTS A. Robyn Brighton and Laura Blasi shared an Academic Initiative Review (AIR) Report for LinC (Attachment F) with the Council. The AIR is an evaluative process that was developed to better understand the impact of an initiative in order to inform decisions college-wide. Some evaluative questions that were asked in this process for the LinC program were: To what degree are we actually implementing the program components of the initiative? Do we have a shared understanding of the working theory, shared assumptions about the initiative, and purpose of the initiative? How does this align with the priorities in the strategic goals? What students have been identified as most at-risk or in need of support at the college? Page 3 of 6
What has been the impact on student learning and retention? Based on the findings from the review, the following recommendations were proposed: Target high-risk courses at the front door Identify courses at Valencia where students are most at-risk and design virtual learning communities around those courses. Scheduling Offer LinC pairs that align with AA and AS degree course requirements; sequence LinC pairs over the course of multiple terms; and combine LinC pairs to create block scheduling. Success Coaches Make the success coach role optional. Mandatory Faculty Development Make it mandatory for all faculty obtain a certificate of completion from the LinC development course prior to teaching a LinC. Integrated lesson template Revise the curriculum integration plan to include Learning Support services, college-wide initiatives and college success skills, which would then be completed by faculty in the LinC development course. Collaboration The Director of Curriculum Initiatives and Campus Deans of Learning Support should collaborate to develop a marketing and strategic plan for building capacity in targeted at-risk areas. The plan should also communicate how LinC aligns with college-wide and campus-based goals. The Learning Leadership Council endorsed the above recommendations. Robyn Brighton and Campus Deans of Learning Support will move forward with developing strategies based on the recommendations. A listing of these strategies will be presented at the next LLC meeting in November. In regard to using the AIR process to assess other initiatives at the college it was noted that this may be very helpful, however some important things to consider are the budgetary implications and the time required to complete a review. Going forward, Karen Borglum, Robyn Brighton, Laura Blasi, and the Deans of Learning Support will work together to develop a process by which the AIR can be applied to other initiatives and will bring a plan back to the LLC. B. Wendi Dew and Page Jerzak provided an update on the Online Learning Teams. The Online Student Preparedness Work Team is moving towards implementation by February 2015. The Faculty Preparedness Work Team will be bringing a proposal to the November LLC meeting for consideration. The Online Student Services and Support Team will be meeting a few more times and will be providing recommendations to the LLC. The Dean/Chair Development in Leadership for Online Learning Team will be bringing a proposal to the November LLC meeting for consideration. The Course and Curriculum Design Team will be meeting several times over the next month to finalize the products that will be created and outline guidelines for creating or moving courses to online and hybrid formats. The Online Data and Evaluation Work Team will be meeting monthly to address data and assessment needs for the work teams. In September, the main questions that need to be answered or have data pulled for them will be finalized. In October, the Faculty Preparedness co-chairs will stop by to begin work on their assessment plan. Page 4 of 6
C. Celine Kavalec and Carl Creasman provided an update on the Essential Competencies work. In late June, an Essential Competency College-wide Feedback Session was held. 40-50 Faculty and deans from across the College attended this interactive feedback session and supplied commentary on the first draft of the proposed Essential Competencies. Some faculty contributed written comments prior to the meeting. Members of the work teams lead small (4-5 people) table discussions on the competencies. Participants moved from table to table for 20 minute sessions each until all competencies had been discussed. The Essential Competencies Steering Committee met in July to review the feedback collectively and to confirm revisions to the proposed draft, based on feedback from faculty and deans. A revised draft was then sent to the Essential Competencies Steering Committee. Going forward, Campus discussions, led by members of the steering committee and work teams, will take place on each of the campus clusters to allow faculty and deans to provide feedback on the next iteration of the proposed draft of the competencies. The dates for these conversations are below: o Osceola, September 23, 2-4, 4-105. o East Campus, September 24, 2-4, 8-102 o West Campus, September 25, 12-2, 11-106 D. The Council briefly discussed meeting frequency and decided that we should not increase the meeting frequency. Susan Ledlow, Carl Creasman, Kari Makepeace, and Bill White will meet to decide on a process to comment on work that is coming through the Council so that we do not have to delay work from happening. III. INFORMATIONAL ITEMS A. Karen Borglum provided an updated on the Strategic Planning Work Teams. 209 people responded college-wide to join a work team. Still on track with the timeline. Kick-off scheduled for September 25, 2015. IV. FOLLOW-UP ACTION NEEDED AND PERSON RESPONSIBLE A. The Work Team for Incentive Components of the Faculty Compensation Plan Redesign will move forward with implementation. B. The Internship & Workforce Services Redesign team will move forward with developing the new Career Prep course and with revising the Internship course. During the development, there will be continued conversations and recommendations brought back to the LLC for consideration in the following areas: student fee for internship faculty compensation for both the 1 to 1 and class-size model of teaching faculty workload equivalency of a student s amount of engagement and the amount of credit they will earn for the course C. The Hybrid Design Work Team will be formed and will begin working. Updates will be brought back to the Learning Leadership Council as the work progresses. Page 5 of 6
D. Robyn Brighton and Campus Deans of Learning Support will move forward with developing strategies for the LinC Program based on the recommendations that came out of the AIR. A listing of these strategies will be presented at the November, 2015 LLC meeting. E. Karen Borglum, Robyn Brighton, Laura Blasi, and the Deans of Learning Support will work together to develop a process by which the AIR can be applied to other initiatives and will bring a plan back to the LLC. F. Susan Ledlow, Carl Creasman, Kari Makepeace, and Bill White will meet to decide on a process to comment on work that is coming through the Council so that we do not have to delay work from happening or increase meeting frequency. G. A conversation will be added to the November agenda to discuss principles for the work plan process. V. NEXT MEETING SCHEDULED The Learning Leadership Council will meet again on November 4, 2015, at the East Campus in 3-113 from 2:00-5:00 p.m. Page 6 of 6