Social Re-Audit January 2009 BSCI 8-01/09 All rights reserved. No part of this publication may be reproduced, translated, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording or otherwise, be lent, re-sold, hired out or otherwise circulated without the FTA s authority. Copyright 2004 by FTA Foreign Trade Association, Brussels gsm Global Sustainable Management GmbH, Cologne Migros-Genossenschafts-Bund, Zürich Systain Consulting GmbH, Hamburg
1/11/2011 25327 Page 2 of 17 Social Re-Audit Factory Name: Factory Address: NAMIK KEMAL MAH. DEGIRMEN SOK. NO:53, UMRANIYE/ ISTANBUL/ TURKEY Management Representative: CANAN AKGUNDUZ - COMPANY SHAREHOLDER Audit Results for BSCI Social Requirements Part B: Audit Results for Best Practice for Industry Part C: Good 1 Improvement Needed Non-compliant Good Improvement Needed Audit initiated by: BSCI Member : Supplier: Auditing Company Name: Audit report number: INTERTEK AU111478 DBID number: 25327 Lead Auditor s name and SAAS certificate CANER ESIYOK - 4236 number: Auditing Company Address: Merkez Mah. Sanayi Cad. No:23 Altındag Plaza Yenibosna 34197 Istanbul-Turkey Audit Date: 01/11/2011 Date of the new BSCI to be started: (3 years from the initial audit) Number of Initial audits performed at this facility (Cycle number 1, 2, 3..): Agreed date for closing the CAP (if applicable): 21/06/2014 2 01.01.2012 Date, Signature & Stamp: 01/11/2011 CANER ESIYOK 1 Due to the sampling nature of the auditing exercise, absence of findings during an assessment does not assure the full compliance of the facility nor does it guarantee that violations may not appear in the future. BSCI and the auditing company do not accept responsibility for conditions at other locations that may be used in the supply chain of the relevant product or service since this report covers the production site listed under audited company only.
1/11/2011 25327 Page 3 of 17 Lead-Auditor CANER ESIYOK Additional Auditor Audit Date 1/11/2011 Number of man days applied 1 MANDAY First Re-audit Second Re-Audit A. Master Data For full details on the business structure of the company, see complete Master Data in the Audit Questionnaire. Location of audited Company Basic Data Name of Company TEKS PRO PROMOSYON TEKSTIL URUNLERI SAN. VE TIC. LTD. STI. Year of foundation 08.07.2010 http://www. tekspro.com.tr Legal status PRIVATE OWNERSHIP Street NAMIK KEMAL MAH. DEGIRMEN SOK. NO:53, UMRANIYE Language(s) spoken in company City ISTANBUL Total production capacity per month Zip Code 34230 Contact Person TURKISH 100.000 pcs Country TURKEY Name CANAN AKGUNDUZ Phone 00 90 216 505 74 34 Position / Language COMPANY SHAREHOLDER/ TURKISH Fax 00 90 216 505 74 39 Phone 00 90 216 505 74 34 DBID Number 25327 E-mail canan.akgunduz@tekspro.com.tr Business Activities Clothing: Construction Material: Electronic Groups: Eyewear (Glasses): Furniture: Leather Goods (except shoes): Machinery: Other hard goods: Shoes: Textiles: Toys: Textiles raw material or accessories
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1/11/2011 25327 Page 5 of 17 B. BSCI Mandatory Social Requirements Date of Initial Audit: 21.06.2011 Date of First Re- Audit: 01.11.2011 Date of Second Re- Audit: NA B.1 Management Practice B.2 Documentation B.3 Working Time B.4 Compensation B.5 Child Labour / Young Employees B.6 Forced Labour / Prisoner Labour / Disciplinary Measures B.7 Freedom of Association / Collective Bargaining B.8 Discrimination B.9 Working Conditions B.10 Health and Social Facilities B.11 Occupational Health and Safety B.12 Dormitories B.13 Environment Initial Results First Re-audit Result Second Re-audit Results 2 1 0 NA 2 1 0 NA NR 2 1 0 NA NR Total Result for the current audit: Good Improvements Needed Non-compliant Remarks was established on 08.07.2010 and started production on 01.01.2011. It is a promotional textile work clothes manufacturer. The facility has only cutting and sample sewing processes itself and uses subcontractors for sewing and quality control- ironing-packaging operations. Issues regarding the use of subcontractors are raised as non-compliance in report and questionnaire. Total closed area occupied by the facility is 1.200 square meters in a 4 floreed building. The facility operates on 3 floors of the 4 floored building and rented its basement floor to 2 other companies (Mert Tas Dizayn- embroidery facility and Karaci Tekstil Muhammet Ali Karaci- sewing facility). Since these facilities has different owners, rental contacts of the basement floor of building, their own registration and legal status; these were not included in audit scope. Facility also uses these facilities for its embroidery and sewing processes when needed. Please fill in under results 2 = Good 1 = Improvements Needed 0 = Non-compliant NA = Not Applicable No deviation from requirements or only minor deviations and full protection of employees is given Deviations in the minority of requirements and no crucial points Deviations in 50% or in the majority of requirements or/and in crucial points (double framed) Requirements do not match to the company structure
1/11/2011 25327 Page 6 of 17 A total of 15 employees are currently working in the facility, which includes 9 (2 male and 7 female) administration staff and 6 (4 male and 2 female) blue collar employees. Payment is done 5th of each following month via bank account and via cash. Employees use finger print time recording system since June 2011. Working hours in the factory are from 08:30 to 18:30 including 1 hour lunch break and 2 times 15 minutes tea breaks, 5 days a week which is 42,5 hours a week (less than legal requirement- 45 hrs/ week). The facility exports 80% of its production to European countries. Please fill in under results 2 = Good 1 = Improvements Needed 0 = Non-compliant NA = Not Applicable No deviation from requirements or only minor deviations and full protection of employees is given Deviations in the minority of requirements and no crucial points Deviations in 50% or in the majority of requirements or/and in crucial points (double framed) Requirements do not match to the company structure
1/11/2011 25327 Page 7 of 17 Previous Corrective Action Plan (CAP) Part B BSCI Social Requirements Findings and Requested Improvements Implementation Date Fullfilled? Management Practice B.1.11&12&13&14- The company uses subcontractors for sewing and ironing-packaging processes. The company did not maintain appropriate procedures to recruit its subcontractor based on their abilities to meet the BSCI social requirements. The company did not maintain appropriate records of subcontractors commitments to social accountability to conform to all BSCI requirements, participate in the companies' monitoring activities, promptly implement remedial and corrective action to address any non conformance identified with regard to the BSCI social requirements, promptly and completely inform the company of any and all relevant business relationship with own subcontractors. The company shall maintain appropriate procedures to recruit subcontractors based on their ability to meet the BSCI social requirements. The company shall maintain appropriate records of subcontractors commitments to social accountability to conform to all BSCI requirements, participate in the companies' monitoring activities, promptly implement remedial and corrective action to address any non-conformance identified with regard to the BSCI social requirements, promptly and completely inform the company of any and all relevant business relationship with own subcontractors. 21.07.2011 YES Documentation B.2.14 & B.10.10- There was not any certificated first aider in the facility. 1 certificated first aider for every 20 workers shall be available in the facility. Date not given (according to declaration of Managemen t, application was done and reply is waited from authorised body) YES B.3- Time records are kept manually by management before June 2011 (without signature of employees for entrance and exit times). Due to this working hours, overtime hours and payments before June 2011 were not checked and were not verified through records. 21.08.2011 YES Working hours shall be recorded mentioning entrance/ exit times at least 12 months. Working Time B.3- Time records are kept manually by management before June 2011 (without signature of employees for entrance and exit times). Due to this working hours, overtime hours and payments before June 2011 were not checked and were not verified through records. Working hours shall be recorded mentioning entrance/ exit times at least 12 months. 21.08.2011 YES
Compensation 1/11/2011 25327 Page 8 of 17 B.4- Time records are kept manually by management befote June 2011 (without signature of employees for entrance and exit times). Due to this working hours, overtime hours and payments befote June 2011 were not checked and were not verified through records. 21.08.2011 YES Working hours shall be recorded mentioning entrance/ exit times at least 12 months. B.4.6 & B.4.7- Available finger print time recording system has been functional since June 2011 in the facility. Due to this, overtime payments were not checked and were not verified through records. Working hours shall be recorded mentioning entrance/ exit times at least 12 months. B.4.12- The facility has two sets of payroll. Only part of the normal salary is paid through the official payroll submitted to the government. The rest of the normal wage and all of the overtime wage is paid by cash through unofficial payroll. It is recommended that all normal and overtime wages should be paid through official payroll submitted to the government 01.01.2012 NO Child Labour / Young Employees Forced Labour / Prisoner Labour / Disciplinary Measures Freedom of Association and Collective Bargaining Discrimination Working Conditions Health and Social Facilities Occupational Health and Safety B.2.14 & B.10.10- There was not any certificated first aider in the facility. 1 certificated first aider for every 20 workers shall be available in the facility. B.11.4- Grounding test was not conducted in the facility. Grounding test shall be conducted at least once a year by an authorised body. Date not given (according to declaration of Managemen t, application was done and reply is waited from authorised body) YES 21.07.201 YES
Dormitories NA 1/11/2011 25327 Page 9 of 17 Environment Environment
1/11/2011 25327 Page 10 of 17 Current Re-Audit Corrective Action Plan (CAP) Part B BSCI Social Requirements Findings and Necessary Improvements Implementation Date Management Practice Documentation Working Time Compensation The facility has two sets of payroll. Only part of the normal salary is paid through the official payroll submitted to the government. The rest of the normal wage and all of the overtime wage is paid through unofficial payroll. It is recommended that all normal and overtime wages should be paid through official payroll submitted to the government 01.01.2012 Child Labour / Young Employees Forced Labour / Prisoner Labour / Disciplinary Measures Freedom of Association and Collective Bargaining Discrimination Working Conditions Health and Social Facilities Occupational Health and Safety Dormitories NA Environment
1/11/2011 25327 Page 11 of 17 01.11.2011 01.11.2011 CANER ESIYOK Date / signature / stamp Auditor CANAN AKGUNDUZ Signature / stamp Company
1/11/2011 25327 Page 12 of 17 C. Best Practice for Industry - Voluntary implementation but auditing is mandatory Date of Initial Audit: 21.06.2011 Date of First Re- Audit: 01.11.2011(however Cap C was not re-audited since facility did not show interest to take the corrective actions for CAP C and also there was non compliance points in CAP B) Date of Second Re- Audit: NA Initial Results First Re-audit Results Second Re-audit Results 2 1 NA 2 1 NA NR 2 1 NA NR C.1 Policy C.2 Planning and Implementation C.3 Management Review C.4 Control of Subcontractor / Suppliers / Sub-suppliers C.5 Control of Homeworkers C.6 Compensation C.7 Child Labour C.8 Evasion C.9 Outside Communication Ripe for SA8000 Certification with regard to audit results B and C YES NO Training and assistance necessary but SA8000 certifiable YES NO Please fill in under results 2 = Good 1 = Improvements Needed NA = Not Applicable No deviation from requirements Deviation from requirements Requirements do not match to the company structure
1/11/2011 25327 Page 13 of 17 Previous Corrective Action Plan (CAP) Part C Best Practice for Industry - Voluntary implementation but auditing is mandatory Findings and Requested Improvements Agreed Yes No Implemen- Tation date Fulfilled? Policy There is no policy in the facility related to SA8000 There should be policy in the facility related to SA8000. NO Planning and Implementation Management Review There is no practice of facility related to understanding and implementing the requirements of SA8000. There should be practice of facility related to understanding and implementing the requirements of SA8000. Top management did not periodically review the adequacy, suitability, and continuing effectiveness of the company s policy, procedures and performance results vis-à-vis the requirements of the SA8000 Standard and other requirements to which the company subscribes. Top management should periodically review the adequacy, suitability, and continuing effectiveness of the company s policy, procedures and performance results vis-à-vis the requirements of the SA8000 Standard and other requirements to which the company subscribes. NO NO Control of Subcontractor / Suppliers / Subsuppliers There is no practice that shows the facility chose the subcontractors and suppliers in accordance with the requirements of SA8000.2-The company did not maintain appropriate records of subcontractors/suppliers commitments to social accountability.3- The facility did not monitor their subcontractors and suppliers against the Standards of SA8000.4-The company did not maintain reasonable evidence that the subcontractors/suppliers continuously improve conditions to meet the requirements of the SA8000 standard NO 1- There should be practice that shows the facility chose the subcontractors and suppliers in accordance with the requirements of SA8000. 2-The company should maintain appropriate records of subcontractors/suppliers commitments to social accountability. 3- The facility should monitor their subcontractors and suppliers against the Standards of SA8000. 4-The company should maintain reasonable evidence that the subcontractors/suppliers continuously improve conditions to meet the requirements of the SA8000 standard Control of Homeworkers N/A Compensation The normal wages of the employees were not enough to cover the basic needs wage determined in Turkey. The normal wages of the employees should be enough to cover the basic needs wage. NO
Child Labour The company did not established and documented, maintained and effectively communicated to personnel and other interested parties the policies and procedures for remediation of children found to be working. 1/11/2011 25327 Page 14 of 17 NO The company should establish and document, maintain and effectively communicate to personnel and other interested parties the policies and procedures for remediation of children found to be working. Evasion none Outside Communication The company did not establish procedures to communicate regularly to all interested parties data and other information regarding performance of the requirements of the SA8000 Standard, including, but not limited to, the results of management reviews and monitoring activities The company should establish procedures to communicate regularly to all interested parties data and other information regarding performance of the requirements of the SA8000 Standard, including, but not limited to, the results of management reviews and monitoring activities. NO
1/11/2011 25327 Page 15 of 17 Current Re-Audit Corrective Action Plan (CAP) Part C Best Practice for Industry Findings and Necessary Improvements Agreed Yes No Implementation date Policy Not re-audited Planning and Implementation Not re-audited Management Review Not re-audited Control of Subcontractors / Suppliers / Sub-suppliers Not re-audited Control of Homeworkers NA Compensation Not re-audited Child Labour Not re-audited Evasion Outside Communication Not re-audited Cap C was not re-audited since facility did not show interest to take the corrective actions for CAP C and also there was non compliance points in CAP B Date / signature / stamp Auditor Signature / stamp Company
1/11/2011 25327 Page 16 of 17 Remarks Cap C was not re-audited since facility did not show interest to take the corrective actions for CAP C and also there was non compliance points in CAP B) List of Re-Audit Attachments Obligatory Attachments Attached? 1. Employees Interview Sheet YES 2 Photos: outside factory compound, production floor, canteen, dormitories, display of the code of conduct, nursery, etc. 3 Child Labour Record Sheet N/A (no child labor noted) YES Required copies to be available as part of the audit pack, if no legal prohibition for collecting the record, according to local law. Available with the audit files? 4 Collective Bargaining Agreement N/A 5 Personnel File sample (DUE TO PRIVACY) 6 Time Record sample YES 7 Payslip sample (DUE TO PRIVACY) 8 Payment to Social Insurance Fund YES 9 Wage List sample (DUE TO PRIVACY) 10 Maternity Leave sample (DUE TO PRIVACY) 11 Work Rules YES 12 Documentation on Health and Safety Training YES 13 Documentation on Social Issues made by officials or other social audit N/A 14 Agreement with a union or other worker representative N/A 15 Authorization for exemptions from statutory regulations N/A 16
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Audit Questionnaire 01/11/2011 25327 Page 31 of 38 Employees Interview Sheet Number Number Employees interviewed in total 5 Female employees interviewed Employees aged < 18 years interviewed 0 Seasonal workers interviewed 0 Pregnant employees interviewed 0 Migrant workers interviewed 0 Apprentices interviewed 0 Interviews conducted on site 5 Disabled persons interviewed 0 Interviews conducted off site 0 Full time workers interviewed 5 Individual interviews conducted 5 Part time workers interviewed 0 Group interviews conducted 0 Language(s) used for employee interviews TURKISH Yes No Was an interpreter used? No. of interview Essentials (If the number of rows is not enough, please add pages as needed and include with the attachments). 6 5 employees were interviewed, selected at different sections. Weekly regular working hours for production employees is 42,5 hours. They freely go to the toilets and drink water. They are paid on time without any delay and all are paid at least minimum wage. There are happy with the good approach of management. No kind of forced labor, harrassment and abuse or discrimination in the facility. Meal and transportation are paid free of charge to all employees Copyright 2004 The English version is the legally binding one. BSCI 6-01/09
Audit Questionnaire 01/11/2011 25327 Page 33 of 38 Production Unit Record Sheet Production Unit No. 1 Name Street KARACI TEKSTIL- MUHAMMET ALI KARACI NAMIK KEMAL MAH. DEGIRMEN SOK. NO:53, KAT:-1, UMRANIYE City, Zip Code, Country ISTANBUL, 34762 Phone/ Fax E-mail Contact Person MR. ALI KARACI Active for the supplier since (date) 6 MONTHS Own unit (share of Subcontractor (share of x (25% sewing process for knitted products) Supplier / Sub-Supplier (mark with a cross) Social audited Yes No If yes Audit Company Audit Number Date of Audit Result Associated with BSCI? Production Unit No. 2 Name Street City, Zip Code, Country EMİRHAN TEKSTIL CUMHURITEY CAD. PAPATYA SOKAK. NO:2, CEKMEKOY ISTANBUL Phone/ Fax 0090 537 427 05 65 E-mail Contact Person MR. METIN ABACI Active for the supplier since (date) 6 MONTHS Own unit (share of Subcontractor (share of X (100% sewing process for woven products) Supplier / Sub-Supplier (mark with a cross) Social audited Yes No If yes Audit Company Audit Number Date of Audit Result Associated with BSCI? Copyright 2004 The English version is the legally binding one. BSCI 6-01/09
Audit Questionnaire 01/11/2011 25327 Page 34 of 38 Production Unit No. 3 Name Street City, Zip Code, Country DOGAN GIYIM- OMER TAHMAZ GULLUBAGLAR MAH. ANKARA CAD. NO:240, KAT:4, PENDIK ISTANBUL Phone/ Fax 0090 216 307 26 27 E-mail Contact Person MR. DOGAN TAHMAZ Active for the supplier since (date) 6 MONTHS Own unit (share of Subcontractor (share of X (50% sewing process for knitted products+ 100% packaging) Supplier / Sub-Supplier (mark with a cross) Social audited Yes No If yes Audit Company Audit Number Date of Audit Result Associated with BSCI? Production Unit No. 4 Name Street City, Zip Code, Country HEDEF TURIZM VE GIYIM SAN. - SELAMİ UNLU EGTUGRULGAZI MAH. AYDOS CAD. NO:46/1, PENDIK ISTANBUL Phone/ Fax 0090 216 307 12 50 E-mail Contact Person MR. NAZMI UNLU Active for the supplier since (date) 6 MONTHS Own unit (share of Subcontractor (share of X (25% sewing process for knitted products) Supplier / Sub-Supplier (mark with a cross) Social audited Yes No If yes Audit Company Audit Number Date of Audit Result Associated with BSCI? Copyright 2004 The English version is the legally binding one. BSCI 6-01/09
Audit Questionnaire 01/11/2011 25327 Page 35 of 38 Production Unit No. 5 Name Street MERT TAS DIZAYN TEKSTIL NAMIK KEMAL MAH. DEGIRMEN SOK. NO:53, KAT:-1, UMRANIYE City, Zip Code, Country ISTANBUL, 34762 Phone/ Fax E-mail Contact Person Active for the supplier since (date) Own unit (share of MR. UGUR KURT 6 MONTHS (EMBROIDERY PROCESS) Subcontractor (share of Supplier / Sub-Supplier (mark with a cross) Social audited If yes Audit Company Audit Number Date of Audit Result Associated with BSCI? Yes No Production Unit No. 6 Name Street City, Zip Code, Country TEXTILIUM TEKSTIL PROMOSYON REKLAM LTD. STI. CAMLIK MAH. TURGUT OZAL BULVARI, NO:120, KOCAK IS MERKEZI, KAT:3, UMRANIYE ISTANBUL Phone/ Fax 0090 216 484 83 20 E-mail Contact Person Active for the supplier since (date) Own unit (share of MR. COSKUN 6 MONTHS (PRINTING PROCESS) Subcontractor (share of Supplier / Sub-Supplier (mark with a cross) Social audited If yes Audit Company Audit Number Date of Audit Result Associated with BSCI? Yes No Production Unit No. 7 Name HAS ORME SANAYI VE TICARET A.S. Copyright 2004 The English version is the legally binding one. BSCI 6-01/09
Audit Questionnaire Street 01/11/2011 25327 Page 36 of 38 OTAKCILAR YOLU, PASMAKCI CAYIRI CAD. NO:9/ 13, EYUP City, Zip Code, Country ISTANBUL Phone/ Fax 0090 212 567 88 34 E-mail Contact Person Active for the supplier since (date) Own unit (share of MS. NURSEN MUTLUCA 6 MONTHS (KNITTED FABRIC) Subcontractor (share of Supplier / Sub-Supplier (mark with a cross) Social audited If yes Audit Company Audit Number Date of Audit Result Associated with BSCI? Yes No Production Unit No. 8 Name Street City, Zip Code, Country GEREDE TEKSTIL BOYA SAN. LTD. STI. ORGANIZE SAN. BOLGESI, GEREDE BOLU Phone/ Fax 0090 374 311 83 63 E-mail Contact Person Active for the supplier since (date) Own unit (share of MR. YASAR 6 MONTHS (DYEING PROCESS) Subcontractor (share of Supplier / Sub-Supplier (mark with a cross) Social audited If yes Audit Company Audit Number Date of Audit Result Associated with BSCI? Yes No Production Unit No. 9 Name Street City, Zip Code, Country SEREF FERMUAR SAN. VE TIC. LTD. STI. MERCAN MAH. MERCAN CAD. CAFERIYE HAN. KAT:2, NO:27, MERCAN ISTANBUL Copyright 2004 The English version is the legally binding one. BSCI 6-01/09
Audit Questionnaire 01/11/2011 25327 Page 37 of 38 Phone/ Fax 0090 212 452 80 06 E-mail Contact Person Active for the supplier since (date) Own unit (share of MR. MEHMET 6 MONTHS (ACCESSORIES) Subcontractor (share of Supplier / Sub-Supplier (mark with a cross) Social audited If yes Audit Company Audit Number Date of Audit Result Associated with BSCI? Yes No If additional production units, please add as an attachment. Date / signature / stamp Company 01.11.2011 Copyright 2004 The English version is the legally binding one. BSCI 6-01/09
Audit Questionnaire 01/11/2011 25327 Page 38 of 38 Child Labour Record Sheet Name Birthday Attending school Present during regular shoollessons Met in non hazardous areas Receives an education Since when in he company Working under ILO-Convention 138 exception Comments Month / Year Yes / No Yes / No Yes / No Yes / No Month / Year Yes / No 1. no child labor is noted in the audit 2. 3. 4. 5. 6. 7. 8. 9. 10. Remedial Actions (incl. time frame) : N/A / 01.11.2011 Date / signature / stamp Company Copyright 2004 The English version is the legally binding one. BSCI 6-01/09
Audit Name of Company Date DBID number Page 01/01/2011 25327 1 Photo report sheet General facility photos: Outside view Notice board Fire extinguisher Marked& lightened fire exit door Evacuation map Lunch hall
Modelling section Fire alarm system First aid box Cutting section PPE (steel glove) provided in cutting section Hand washing facility
Potable water Changing facilities Fabric storage area Finger print time recording system Finished goods area Suggestion box
Model sewing section Eye guard on overlock machine Accessories room BSCI code of conduct posted Time Record Social Insurance
Labor Contract First Aid Training