Department of Public Services REQUEST FOR QUOTES FOR On-Call Plumbing Contractor November 2013 One Detjen Drive Crestwood, Missouri 63126 314-729-4720 Fax 314-729-4729 http://www.ci.crestwood.mo.us 1
Request for Quotes for On-Call Plumbing Contractor City of Crestwood, MO The City of Crestwood, MO is soliciting quotes for emergency on-call plumbing service for the Government Center facility at 1 Detjen Drive; Public Works Maintenance Facility at 8645 Pardee Lane; Crestwood Community Center at 9245 Whitecliff Park Lane and other City owned sites as designated for the period of January 1, 2014 to December 31, 2015. Emergency service must be available with a maximum 2-hour response time. All work is to be in accordance with the most recent state wage rates for the specified trade. The City of Crestwood is a tax-exempt entity and a project exemption certificate will be provided to the successful vendor. SUBMITTAL REQUIREMENTS Submit one (1) copy of the attached quotation form. CONTRACT APPROVALS Approval of a final contract between the City and the contractor, pursuant to this Request for Qualifications and the firm s response, is subject to the approval of the Crestwood Board of Aldermen. A copy of the City s standard contract form is attached to this proposal. The selected firm s fee proposal will be attached as an exhibit to this contract. The format of this contract is not negotiable. SUBMITTAL DATE Response to this Request for Quotes should be submitted by 3:00 PM, Wednesday, November 13, 2013 to: Timothy Randick City of Crestwood 1 Detjen Drive Crestwood, MO 63126 Questions regarding this Request for Quotes should be directed to Timothy Randick at 314-729- 4724. CONTRACT AWARD The City of Crestwood Department of Public Services will evaluate and rank responses to the Request for Quotes based upon established evaluation criteria. Finalists may be invited to interview prior to a recommendation for selection. An hourly contract will be negotiated with a not to exceed amount to be established prior to recommendation to the Board of Aldermen. Recommendation for contract award will be contingent on successful negotiation of these contract terms. The City of Crestwood reserves the right to award a contract to the firm or firms that, in the opinion of the City, is most responsive to this RFQ and best meets the City s requirements. The City reserves the right to reject any and all proposals and to waive any irregularity. If a fee cannot be successfully negotiated with the selected firm, the City reserves that right to negotiate with the next firm listed in the qualifications rankings. 2
QUOTE FORM FOR ON-CALL PLUMBING SERVICE CONTRACTOR CITY OF CRESTWOOD, MISSOURI Name of Contractor Address Phone and Fax Do you offer 24 hours / day, 7 days per week emergency service? Percentage Mark-up for Materials REFERENCES (Please provide customer list with names & phone numbers): BILLING RATE INFORMATION HOURLY RATES TASK 8am- 4pm Monday thru Friday Sat & Sun Holidays 4pm- 12am 12am- 8am Blockage Opening Plumbing Repairs Water Line Repairs Service Call Charge Agent Name Agent Signature 3
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF CRESTWOOD AND FOR ON-CALL PLUMBING SERVICES January 2014 4
AGREEMENT THIS AGREEMENT, made and entered into as of this day of, 2013, by and between the City of Crestwood, Missouri ( City ) and ( Contractor ). WITNESSETH THAT: WHEREAS, the City has selected Contractor to perform plumbing services for the City of Crestwood, as defined in the Request for On-Call Plumbing Services dated November 2013; NOW, THEREFORE, in consideration of the premises and of the mutual promises, covenants and agreements herein contained, the parties do agree as follows: 1. City does hereby retain Contractor for the purpose of performing the services and work provided for herein and Contractor agrees to perform such services and work. 2. The services and work to be performed include the furnishing of all necessary professional and technical plumbing services for the City of Crestwood as directed by the City. Contractor shall perform all of the services and work as described in Exhibit A (the Work ) attached hereto and made a part hereof, in accordance with the terms and conditions hereof. 3. No part of the Work to be performed by Contractor hereunder shall be assigned or subcontracted without the prior written consent of City. The consent of City shall in no way relieve the Contractor of its responsibility for the quality and performance of the Work. Contractor shall include in any such subcontract all of the terms and conditions of this Agreement and make subcontractor subject thereto. 4. Upon reasonable request by Contractor, City will provide to Contractor such relevant information or record(s) as is available to City. It is understood that City has no responsibility for the accuracy of any such information provided. 5. Contractor shall be responsible for: 5
a. Performance of all Work in accordance with the instructions issued by City, and the terms and provisions of this Agreement. b. The professional quality, technical accuracy and coordination of all documents and, without additional compensation, the correction of any errors or deficiencies in the Work. c. Maintaining and, requiring any subcontractors to maintain, all records pertaining to costs incurred in performance of the Work and making such records available for inspection by City at all reasonable times during the performance of the Work and for a period of three years from the date of final payment hereunder. Copies of any such records shall be furnished to City, if requested by City. 6. The term of the Agreement will extend from January 1, 2014 to December 31, 2015. This contract may be extended annually upon mutual agreement of the City and the Contractor 7. The City may make changes to this Agreement, provided that no changes shall be made to the scope of services, time of performance, compensation or any provision which may affect the cost of the Work, with a written amendment to this Agreement executed by both parties. 8. Contractor shall procure and maintain during the period of this Agreement insurance, as follows: a. Workers Compensation as required by law and employer s liability coverage in an amount not less than $2,000,000. b. Comprehensive general liability which provides combined single limit coverage, including property damage and bodily injury, including: Death Property Damage $2,000,000 each person $2,000,000 each occurrence $2,000,000 each occurrence $2,000,000 general aggregate 6
including: c. Comprehensive automobile liability, which provides combined single limit coverage, Death Property Damage $2,000,000 each person $2,000,000 each occurrence $2,000,000 each accident d. Professional liability $2,000,000 each occurrence $2,000,000 general aggregate The comprehensive general liability policy shall be endorsed to cover the liability of Contractor hereunder. City shall be named as an additional party insured on the comprehensive general liability and automobile liability policies and such insurance shall be primary with respect to any insurance maintained by the City. Each such policy shall be written by a company or companies licensed to do business in the state of Missouri and acceptable to the City. Certificates of insurance shall be furnished to City prior to the commencement of the Work. Each such policy shall provide that it shall not be canceled or altered, without 15 days prior written notice to City. The certificate of insurance must state the City of Crestwood is an additional insured on a primary and non-contributory basis. 9. Contractor shall indemnify and save harmless City against any injury, loss or damage, costs and expenses (including reasonable attorney s fees) incurred by City for any damages resulting from the negligent acts, errors or omissions of Contractor, any subcontractor, their respective agents, employees or contractors arising out of the Work. 10. The City representative shall be the Director of Public Services, provided that the City Administrator may, at his sole discretion, designate another City representative from time to time. In such event, City shall notify Contractor of such change in writing. 11. Any notice required or permitted to be delivered hereunder shall be in writing and shall be deemed to have been delivered on the earliest to occur of (a) actual receipt; or (b) three business days after having been deposited in the U.S. Mail, postage prepaid, certified mail, 7
return receipt requested; or (c) one business day after having been deposited with a reputable overnight express mail service that provides tracking and proof of receipt of items mailed. 12. In the event of any conflict or discrepancy between the terms of this Agreement and the provisions of Exhibit A hereof, the terms and provisions of this Agreement shall govern. 13. If any provision of this Agreement is held to be invalid or unenforceable, such provision shall be deemed severable. In such event, this Agreement shall be enforced as if such invalid or unenforceable provision had never formed a part of this Agreement and the remaining provisions of this Agreement shall remain in full force and effect and shall not be affected by the invalid or unenforceable provision. 14. Contractor represents that it has the skill and expertise, the necessary personnel and equipment in order to perform the Work and that it will perform all of such Work in accordance with the terms hereof and in accordance with the highest standards of competency. 15. City shall pay Contractor, as full compensation for all services to be provided hereunder, in accordance with Exhibits B and C hereof. The total amount under this Agreement shall not exceed $. Monthly statements shall be submitted by Contractor in accordance with Exhibits A, B and C and shall be paid following determination by City that all of the services billed have been performed in accordance with the requirements hereof. City shall have the right, upon reasonable prior notice, to examine all of the pertinent records of Contractor. 16. This Agreement shall become effective immediately upon the execution of same by the duly authorized representatives of the City and Contractor. 17. City shall have the right to terminate this Agreement should the City determine such termination to be in the best interest of the residents of the City. In the event of such termination, Contractor shall be compensated in accordance with the terms of the Agreement for all services performed to the date of such termination, plus any retention and approved costs. All drawings and documents prepared by Contractor shall become the property of City. 8
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. CITY OF CRESTWOOD ATTEST: By: Mayor City Clerk Contractor ATTEST: By: 9
EXHIBIT A SCOPE OF SERVICES On-Call Plumbing Service The Contractor shall provide services for on-call plumbing repair for City of Crestwood facilities. 10
EXHIBIT B PAYMENT 1. The amount to be paid to the CONTRACTOR by the CITY as full compensation for the performance of all services called for in this Agreement shall be based on actual work multiplied by the rates as attached in Exhibit C 2. The CONTRACTOR shall submit an invoice for services rendered to the CITY not more than once every month. Upon receipt of the invoice and determination by CITY that all of the services billed have been performed in accordance with the requirements of the Agreement, the CITY will, as soon as practicable, pay the CONTRACTOR for the services rendered less partial payment previously made. 11
EXHIBIT C SCHEDULE OF FEES 12