HURRICANE LOSS MITIGATION PROGRAM REVIEW
AGENDA Program Overview TCC Mobile Home Tie-Downs Shelter Retrofits Mitigation Research and Studies Wind Mitigation Retrofit Program Building Code Training Education and Outreach Residential Retrofits Moving Forward with RCMP
Fund was established to prevent or reduce loss after a disaster or reduce the costs of rebuilding after a disaster Programs include: PROGRAM OVERVIEW PURPOSE OF THE HURRICANE LOSS MITIGATION PROGRAM Improving the wind resistance of residences and mobile homes Cooperative programs with the federal and local governments Total Obligations: $181,019,030
PROGRAM OVERVIEW APPROPRIATION OF FUNDS Florida Legislature appropriates funding on an annual basis. Total appropriated annual funds = $10,000,000 $3,000,000 - Public Hurricane Shelter Retrofits $7,000,000 - Residential Construction Mitigation Program $3,500,000 - Competitive grant program $2,800,000 - TCC Mobile Home Tie-Down Program $700,000 - FIU Hurricane Research Grant
MOBILE HOME TIE-DOWN PROGRAM UPDATE Darrell Miller, Tallahassee Community College October 13, 2014
MOBILE HOME TIE-DOWN PROGRAM HISTORY Total Obligations $43,127,211 Total Expenditures $40,413,950 30 Counties 194 Mobile Home Communities 30,476 Mobile Homes
MOBILE HOME TIE-DOWN PROGRAM HISTORY Mobile Home Tie-Down Obligations 1999-2014 2013-2014 2012-2013 2011-2012 2010-2011 2009-2010 2008-2009 2007-2008 2006-2007 2005-2006 2004-2005 $2,800,000 $2,800,000 $2,800,000 $2,800,000 $2,800,000 $2,800,000 $2,800,000 $2,800,000 $2,800,000 $2,800,000 2003-2004 $3,215,489 2002-2003 $2,800,000 2001-2002 $3,087,099 1999-2001 $3,183,779 $2,500,000 $2,600,000 $2,700,000 $2,800,000 $2,900,000 $3,000,000 $3,100,000 $3,200,000 $3,300,000
MOBILE HOME TIE-DOWN PROGRAM HISTORY Mobile Home Tie-Downs 1999-2013 2013-2014 3103 2012-2013 2960 2011-2012 2143 2010-2011 2009-2010 2008-2009 2007-2008 2006-2007 2005-2006 2004-2005 1955 1969 1990 2038 2039 1931 1927 2003-2004 2220 2002-2003 1929 2001-2002 1999-2000 2137 2135 0 500 1000 1500 2000 2500 3000 3500
MOBILE HOME TIE-DOWN AUDIT HISTORY FY 2001/2002 was audited by Keith Delhomme, Ted Court and Roosevelt Brooks. FY 2003/04 the program was audited by Iris Stanley. The Auditor General s office audits the College annually. The most recent audit had no audit findings. The following websites reflect the Auditor General s audits of the College. http://www.myflorida.com/audgen/pages/subjects/ccollege.htm http://www.myflorida.com/audgen/pages/subjects/financial.htm#bmfa
MOBILE HOME TIE-DOWN PERSONNEL Dr. Teresa Smith Vice President for Administrative Services & Chief Financial Officer (850) 201-8590 mithte@tcc.fl.edu Vanessa Wright MPA, CRA Director of Contracts and Grants 850) 201-8519 wrightv@tcc.fl.edu Amy Bajoczky Coordinator Contracts and Grants, Interim Contracts and Grants Manager, Formerly RCMP Manager (850) 201-8025 bajoczky@tcc.fl.edu Darrell Miller Program Specialist II for Residential Construction Mitigation Program (850) 201-8508 millerda@tcc.fl.edu Windstorm Mitigation (Contractor/Vendor) (850) 575-4709 kcashin@wind-storm.net
MOBILE HOME TIE-DOWN FORMAL SELECTION PROCESS Every five years a Request for Proposal is used to determine the vendor for the program. The RFP is issued through TCC s Purchasing Department. TCC appoints an Evaluation Team to review the responses to the RFP. The Evaluation Team makes a recommendation for award of the contract based on which proposal, in the opinion of TCC, will meet the best interest of the Program. The award recommendation is forwarded to the Board of Trustees for consideration and approval.
2014 SHELTER RETROFIT PROGRAM UPDATE Danny J. Kilcollins, Planning Manager Florida Division of Emergency Management October 13, 2014
2014 SHELTER RETROFIT REPORT Annual report subject to provisions of Section 252.385(3), Fla. Stat. Provides the division s list of facilities recommended to be retrofitted using state funds Facilities in regions with deficits of public hurricane shelter space given priority
2014 SHELTER RETROFIT REPORT Facilities identified for retrofitting by local emergency managers with input/guidance of division Majority are K-12 educational facilities Also includes: University, State College, local community assembly and some private-owned facilities Retrofit priority criteria includes: Regional shelter space deficit County shelter space deficit Hurricane wind design, construction & flood considerations Number of spaces gained Cost $/space gained Local considerations
1999 2014 PROGRESS Table 1.1 2014 Shelter Retrofit Report Historical Summary of Florida's Hurricane Shelter Retrofit Program Shelter Retrofit Report Year Annual Shelter Retrofit Report Recommended Budget Cost $ (without generators) Annual Shelter Retrofit Report Projected Number of Spaces Gained Federal and State Funds Allocated to Shelter Retrofit Report Recommended Projects Shelter Retrofit Report Spaces gained Cumulative Shelter Retrofit Report Spaces gained 1999 $16,185,193 88,679 $8,473,341 72,230 72,230 2000 $36,399,457 250,362 $25,572,795 119,087 191,317 2001 $26,943,516 119,905 $5,233,731 20,574 211,891 2002 $26,959,668 157,326 $4,735,113 41,710 253,601 2003 $23,349,714 137,985 $3,000,000 33,381 286,982 2004 $13,457,737 93,967 $7,500,000 68,765 355,747 2005 $11,882,722 68,882 $3,000,000 24,481 380,228 2006 $8,683,049 54,415 $3,000,000 13,820 394,048 2007 $10,956,377 82,930 b $6,607,263 a 25,645 419,693 2008 $13,432,213 85,997 $0 c 0 419,693 2009 $11,777,884 69,465 $3,000,000 d 13,055 432,748 2010 $15,634,282 120,447 $1,750,000 e 4,861 437,609 2011 $20,337,203 109,308 $3,000,000 f 17,633 455,242 2012 $14,707,717 110,394 $3,000,000 g 15,831 471,073 2013 $12,745,072 87,150 $3,000,000 h 16,154 487,227 2014 $13,994,180 107,236 $3,000,000 j 16,539 503,766 TOTAL N/A N/A $83,872,243 503,766
1999 2014 PROGRESS
GENERAL POPULATION SHELTER DEFICIT
SPECIAL NEEDS POPULATION SHELTER DEFICIT
MITIGATION RESEARCH AND STUDIES Meredith Van Valkenburgh Florida Division of Emergency Management October 13, 2014 Conducted by Florida International University
DIVISION OF EMERGENCY MANAGEMENT GRANT FS 215.559, 10% of the Residential Construction Mitigation Program (RCMP) funds are directed to the FIU s International Hurricane Research Center 2000-2014 over $9M in funding Loss Reduction for Mobile Homes Mobile Home Replacement Program Statewide Social Surveys Development of Mitigation Devices and Techniques 1. Ring Shank Nail Building Code Modification 2. Roof Top Equipment Building Code Modification 3. Wall of Wind Concept Development. 4. Wind-driven Water Intrusion in residential buildings 5. Roof-to-Wall Connections for Low-Rise Buildings 6. Internet GIS system developed to distribute statewide airborne LiDAR data 7. Outreach partnerships with local and federal museums 8. STEM Outreach
WALL OF WIND DEVELOPMENT 2-FAN WOW RENRE 6-FAN WOW 12-FAN WOW 2005 2007 2011 1996 IHRC is created 2012
WOW AERODYNAMIC/DESTRUCTIVE TESTING Porous screens around the equipment reduced wind loads on the equipment by up to 58%
12- FAN WOW ROOF SUCTION MITIGATION
DAMAGE REDUCTION (%) - MITIGATION Masonry Frame Roof strength BRACED GABLE ENDS 1% 1% HIP ROOF 7% 10% Roof Covering RATED SHINGLES (110 MPH) 1% 1% 8d NAILS 41% 41% Wall-Floor Strength STRAPS --- 10% Roof to Wall Strength CLIPS 13% 15% STRAPS 15% 22% The potential of damage reduction techniques and new mitigation strategies will be investigated through full-scale testing at the FIU WOW.
RESIDENTIAL CONSTRUCTION MITIGATION PROGRAM (RCMP) Meredith Van Valkenburgh Florida Division of Emergency Management October 13, 2014
PROGRAM OVERVIEW Project Selection Criteria Retrofit Projects Public Outreach and Awareness Increased Code Compliance Trainings Wind Mitigation Research and Studies
PROGRAM HISTORY Percentage of RCMP Obligations by Category 16% 12% 27% 45% Retrofit Projects Outreach and Training Activities Research and Studies Building Code Training and Development RCMP Funds Obligated by Category 1997-2013 Retrofit Projects $17,742,631 Outreach and Training Activities $10,576,617 Research and Studies $6,069,939 Building Code Training and Development $4,806,013 FY 2004-2006 (Grant Categories Unavailable) $5,732,887
CURRENT PROGRAM STATUS BUILDING CODE COMPLIANCE AND MITIGATION FY 2013 68% of the allocated funds ($925,000) expended. Training and continuing education for Florida contractors Provided through the Florida Building Commission FY 2014 $925,000 incorporated into the wind retrofit budget. Translates to 100 residential retrofits Wind mitigation education continued with outreach projects to contractors and residents
OUTREACH ACTIVITIES Year Recipient Outreach Strategy 2013 Florida PACE Funding Agency 2013 Florida Foundation 2014 2014 Florida Home Builders Association Florida Association of Counties 2014 Volunteer Florida 2014 BRACE Number of Events Expositions; Conferences; Webinars; Regional workshops; Regional council presentations 19 Workshops at local community centers; Webinars 22 Training workshops at local home shows 19 Wind Mitigation Training Course for local governments 5 Residential Mitigation for Florida Homeowners 40 Webinars on Residential Mitigation for Florida Homeowners 60 FY 2013-2014 OBLIGATION TOTAL: $912,182 OVER 1,135 ATTENDEES
WIND MITIGATION RETROFIT PROGRAM Fiscal Year Obligation Communities Awarded/ Residential Retrofits Expenditures Percent of Funds Expended 2009-2010 $995,470 10 / 104 $893,366 89.7% 2010-2011 $822,176 9 / 137 $670,187 81.5% 2011-2012 $1,672,200 14 / 181 $1,297,504 77.6% 2012-2013 $1,404,317 10 / 167 $1,228,609 87.5% 2013-2014 $1,800,000 12 / 248 $1,471,344 82% 2014-2015 $2,900,000 13 - -
AWARD SELECTION PROCESS RFP My Florida Market Place Procurement reviews for eligibility Evaluation Committee Review proposals Scoring and Ranking Category Funding Determination Pre-determined in RFP announcement Remaining funds are dispersed between grantees
SCORING CRITERIA Point Max Criterion Description 10 1 20 2 Executive Summary: Capabilities, Qualifications, Prior Experience, Approach, Project Description, Need/justification for the project, Current Financials Project Team: Qualifications and experience of the Project Manager, Team Members, and Subcontractors 10 3 References: Relative project experience, Proper contact information 30 4 10 5 20 6 Work Plan: Project timeline, Work assignments, Performance measures, Subcontractors, Adequate staff, Capacity to accomplish project, Equipment Need/Justification: Identify the project need; Short term benefits; Long term benefits Cost Control*: Estimated number of wind mitigated residential structures; Methods used to reduce costs *This criteria is new to the 2014-2015 cycle
PROGRAM EVALUATION AND OVERSIGHT Benefit-Cost Analysis Contract Preparation Scope of Work Program Requirements Actively Manage Projects Reminders of upcoming dates Confirming Quarterly Reports Evaluate cost reimbursements Data collection Monitoring Administrative and or Performance Site Visits Outcome Based Corrective Action Plan Closeout Final Inspection Project File Review Closeout Letter
THE FUTURE OF RCMP Focus outreach activities directly from FDEM to communities Incorporate engineering standards and benefits for all outreach activities Prioritize coastal communities for retrofits, potentially High Velocity Hurricane Zones Veteran s Direct Grant $9.3M Spend Plan (under development) Expand contracting period from 1 year to 2 years Increase the amount of available funding
QUESTIONS? Darrell Miller Tallahassee Community College 850-201-8508, MillerDa@TCC.fl.edu Danny Kilcollins Florida Division of Emergency Management 850-413-9859, Danny.Kilcollins@em.myflorida.com Carolyn Robertson Florida International University 305-348-6057, crober@fiu.edu Meredith Van Valkenburgh Florida Division of Emergency Management 850-413-9946, Meredith.VanValkenburgh@em.myflorida.com