Legal Suite Leading Software for In-House Counsel
A LEADER OF BUSINESS LEGAL SOFTWARE Legal Suite is a leading international provider of Enterprise Legal Management solutions. Over the past decade, a quiet revolution has taken place in corporate legal departments. Corporate counsel are expected to proactively reduce financial and legal risk, maintain compliance standards and meet a rising tide of regulatory agency demands. In order to meet these new and increased responsibilities, legal departments have turned to the same enterprise technologies that other departments use. Enterprise solutions have been deemed inadequate but fortunately a better solution is now at hand. Legal Technologies as a Conviction In 2000, a former General Counsel, now CEO of Legal Suite, designed a set of solutions flexible enough to address the business needs of the legal department, according to different legal areas such as contracts, litigation, general matters, IP and others. Today, Legal Suite is a recognized leader in Enterprise Legal Management and a leading international provider of corporate legal software solutions. Legal Suite s solutions are being used by departments of all sizes-from single in-house departments to fortune 500 companies and government agencies. After 25 years as a General Counsel I deeply believe that technology is a true influence of legal performance, not only for the benefit of the Law Department but for the organization as a whole. Patrick V. Deleau Legal Suite Founder and CEO PRESERVE and CAPITALIZE on legal expertise OPTIMIZE legal operational efficiency COLLABORATE and MAXIMIZE legal performance CONTROL and DECREASE legal spending MEASURE and COMMUNICATE added value 500+ customers 850+ projects 25,000+ users Legal Suite
A FULLY-INTEGRATED APPROACH Comprehensive and A-la-carte ADAPTABLE, SECURE AND SCALABLE Legal Suite offers a choice of legal management modules, available separately or as a set, that integrate seamlessly in your corporate environment: Contracts Advice and Counsel Litigation E-Billing Enterprise Legal Management Corporate Entities Power of Attorney Intellectual Property Real Estate Insurance Supporting Tools Legal Suite also offers supporting tools, which complement the modules for a comprehensive legal management process: Contract Generation Document Management Interactive Directory Time Manager Budget KPIs Total adaptability to your environment Web-based and securely deployable either on premise or Software-as-a-Service (SaaS). Scalable to all legal departments from 1 to 100+ users. Available in multiple languages and with customizable content. Provided with tailored training and customer support. Integrates with enterprise technology, document management systems and ERP solutions. Leading Software for In-House Counsel
ENTREPRISE LEGAL MANAGEMENT TOOLS CONTRACTS The Contracts application automates and secures the enterprise s activity throughout every stage of the contract lifecycle, from negotiation and pre-contractual drafting to the final agreement. It then enables contract performance monitoring, addenda tracking, key clause reporting, renewal and termination automation. Track versions of your contracts, including all related amendments, communications and workflows. Monitor contract performance with automated triggers on commitments, deadlines, milestones, and major phases. Analyze contracts and their amendments by tracking and highlighting key clauses, latent risks and possible non-compliance. Create customizable reports quickly and easily. Streamline contract drafting. Control and preserve your contract portfolio. Improve compliance and risk management. Avoid missing deadlines or revenue opportunities. ADVICE & COUNSEL The Advice & Counsel application allows full management of in-house counselling activities. The module enables you to manage and track all issues or potential risks, and to capitalize on legal opinions, whether it is commercial, competition, employment, fiscal or regulatory, including disputes or disagreements that might lead to litigation. Maintain a complete, auditable history of requests and attorney responses. Manage cross-discipline advising efforts. Identify frequently asked requests in a database of questions and answers that can be searched by team members for rapid resolution. Measure your legal department activities with a powerful search and reporting engine. Centralize advising efforts, volume and level of service. Organize and streamline communication between legal, clients and outside counsel. Generate ad hoc reports to indicate potential risks or compliance issues. Provide accurate ideas of your key performance indicators. LITIGATION The Litigation application ensures that disputes of any kind (commercial, arbitration, civil, administrative, criminal, labor, etc.) are actively and efficiently managed. The module records all jurisdictions and parties involved, tracks risks, reserves and costs, and maintains a detailed history of disputes and proceedings. It provides you with an overall, helpful view of your risks, your concerns and the impact your management is making. Make an inventory of the types of litigation your organization is facing. Identify and mitigate common sources of disputes and litigation. Collect data for conducting an effective Early Case Assessment. Automate alerts and reminders on deadlines and important dates. Generate reports on potential and existing litigation and related risks and costs to the organization. Gain full visibility and reporting control on all pending disputes. Evaluate financial impact scrupulously and control costs. Anticipate and direct all litigation- related activities. Share your litigation reporting with the general management and enforce adequate prevention plans.
Follow the legal department s spending in real time (globally and for each matter). Measure and evaluate the efficiency of external legal service providers. Edit individualized budget reports in just a few clicks. Manage and reduce legal spend with outside counsel. E-BILLING E-Billing application is an electronic invoicing module that conforms to the standard international Legal Electronic Data Exchange Standard (LEDES). This application helps control legal spend by managing and tracking the legal department s financial resources, with full invoice lifecycle, including extended capabilities for electronic data capture, detection and notification of errors, adjustments, approval, etc. Issue of draft invoice in accordance with agreed fees, any discounts, applied reference currency, etc. Monitor the lifecycle of an invoice from its issuance control, potential adjustments to its payment. Produce statistics regarding the quality of billing and any savings made. Process invoices in compliance with the organization s rules and policies. Improve business and securities transactions, corporate governance and operations. Benefit from alerts so that you can ensure authorization, participation, etc... are consistent. Gain a complete view of entities in your organization by creating customized charts. CORPORATE ENTITIES The Corporate Entities application automates and organizes the entire management of the group s subsidiaries for best Legal Corporate Governance practice, automation of corporate secretary tasks, generation of affiliate charts and complete overviews of all related stakeholders. The module ensures that all company documentation is traceable and transparent. It automates the management of these accordingly. Develop a complete file containing information for each entity. Generate required documents in standard format for successful filing. Access the history of events of each legal person. Make reports on every aspect of corporate governance and identify areas of improvement. Create a map of the distribution of powers of attorney and banking signatures throughout your organization. Manage the delegation termination and alerts for potential disruptions in the delegation chain. Ensure banking signatures are traceable and secure your cash management. Audit delegation histories for effectiveness and compliance. POWER OF ATTORNEY The Delegation of Powers and Signatures application contributes to the legal and financial safety of organizations. It controls consistency, structures the chain of responsibilities and sets up interactive alerts. This includes an integrated legal directory and flow chart generator. The module generates detailed reports providing an exhaustive and up-to-date inventory of delegations and revocations. Its use ensures adherence to best practices in corporate governance and risk management. Create a classification system by type of powers within the organization. Identify the individuals that hold signing powers, their scope, and map them to associated entities. Generate revocation and delegation certificates based on individualized templates. Be alerted on key dates (authorization or breaks in the delegation chain).
ENTREPRISE LEGAL MANAGEMENT TOOLS INTELLECTUAL PROPERTY The Intellectual Property application can closely manage the industrial and intellectual property rights of any organization (trademark, patents, brands, designs & models, domain names, etc.), from their initial protection to renewal deadlines, including potential licensing information. Make an inventory of every item of intellectual or industrial property. Track the progress of IP filings and receive reminders on existing titles. Detect existing and potential Intellectual Property violations to engage regulatory enforcement agencies. Identify and track key participants, such as inventors, assignees, and licensees, throughout the life of the Intellectual Property asset. REAL ESTATE The Real Estate application guarantees a complete overview of your organization s real estate or rental assets. Whether your property is industrial, commercial or residential, whether you are the lessor or the lessee, the application tracks and keeps all information connected with the inventory and the management of your real estate portfolio. Create an inventory of all your immovable property and visualize them on an interactive map. View all information about a property s primary contacts, associated service providers, and business partners in one centralized location. Track and update a complete list of a property s most crucial information. Manage related day-to-day operations (construction and repairs, inspections...). Monitor financial performance of rent receipts, rent indexing, and security deposits. Maximize the value and protection of your IP assets. Identify and capture additional IP rights as they become available. Create reports that illuminate every aspect of your portfolio, from IP violations to overall value. Track licenses and royalties and calculate your return on investment. Visualize the full spectrum of a company s real estate holdings, leases, and licenses. Modernize the treatment of real property operations. Control the financial impact of your real estate management. Generate reports that illustrate the overall performance of property portfolios. INSURANCE The Insurance application provides a complete view of your risks and insurance policies. It guarantees control of risk coverage connection with the company s assets, its activities and its directors and officers. The module creates an inventory of real estate assets, equipment, people and activities while tracking them in relation to any guarantees that are in effect, their associated costs and potential claims. Identify and catalogue the nature and scope of enterprise risks. Maintain a record of each policy, its costs and any associated claims and refunds. Map insurance policies to residual risks. Generate reports that illustrate the scope of risks and their potential for harm. Summarize the company s historic premium/loss ratio. Collect and analyze actionable information about the company s risks. Map insurance policies to residual risks. Incorporate the results of compliance audits into updated policies and procedures. Implement appropriate and cost-effective mitigation and risk-transfer strategies.
SUPPORTING TOOLS Legal Suite also offers Supporting Tools, which complement the modules for a comprehensive legal management process. Contract Generation - operates information in a relevant manner so as to automate the production of legal documents. This major feature allows generation of emails and associated documents as well as contracts from the Clause Library or from a repository of contract templates. Document Management - leverage all available information, wherever it might reside, for faster legal research and document drafting, while leveraging work product from outside counsel and preventing spend on duplicative efforts. Interactive Directory - conducts a comprehensive search throughout your enterprise and identifies the contact information for all individuals and entities involved in the legal, administrative or financial operations; officers and directors, outside counsel, contractors and other business partners. Time Manager - offers a global view of the time spent on your department s activities. With Time Manager, you will receive a breakdown of time by activity, matter, employee, or other criteria for precise identification of the true cost of your department s services and potential cross charges. Budget - manages every aspect of your department s budget and enables you to determine its state at any given time. Budget analyzes your legal department s expenditures against budget, identifies potential problems, and prevents surprises. KPIs - measure workload, response times to requests, deadline compliance, department output, and performance vs. objectives. Evaluate in-house counsel performance and create a scorecard for yearover-year comparisons. COLLABORATIVE PORTAL Legal performance and recognition goes through interactions with all other business functions. This is why Legal Suite has developed a unique exchange platform called GaLexy Collaborative Portal. This solution meets the growing need for communication, openness and collaborative legal departments with their internal customers and external partners. UNIFY YOUR TEAMS AROUND A COMPREHENSIVE AND COLLABORATIVE PLATFORM Promote exchanges and communication within your team and the whole company. Collaborate with your internal clients and outside counsels on a dedicated and secure online area. Work within a private, interactive and organized space. Structure and harmonize your processes and workflows. Share information in real time. Ensure the traceability and history of all operations. Leading Software for In-House Counsel
LEADERS CHOOSE LEGAL SUITE BANKING AND INSURANCE Allianz Attijariwafa Bank Axa Banque de France Banque Nationale du Canada BNP Paribas Personal Finance Concentra Financial Crédit Agricole Financière Banque Nationale Generali Industrielle Alliance Natixis Société Générale Transunion COMMUNICATIONS - MEDIA - IT BeinSports Capgemini Cyan Inc Elite World Eurosport Havas JCDecaux Lagardère Meditelecom Murex Orange Reed Midem TiVo T-Systems CONSTRUCTION GCC - Génie Construction Civil Geoxia Lafarge Placoplatre Point P Saint Gobain Sika Legal Suite USA 1512 11th Street - Suite 205 Santa Monica, CA 90401 Phone: +1 323 206 5503 Fax: +1 323 207 3883 contactusa@legal-suite.com RETAIL Aldo Decathlon Galeries Lafayette Grand Optical Home Hardware KFC McDonald s New Era Cap Sobeys Sonia Rykiel St Hubert Yves Rocher INDUSTRY ABB Alstom Areva Mapa - Spontex Mercedes Benz Nestlé Renault Volvo Trucks ST Microelectronics Technicolor Total Uniboard Canada Unilever Veolia HEALTH AND COSMETOLOGY Alexion Pharmaceutical Astrazeneca Bayer Healthcare Clarins Essilor GlaxoSmithKline L Oréal Merck Pharmascience Sanofi Legal Suite Europe 65 rue Jean Jacques Rousseau 92150 Suresnes - France Phone: +33 1 4138 7575 Fax: +33 1 4138 7580 contact@legal-suite.fr GOVERNMENT AGENCIES Canadian Blood Services CNRS Commissariat à l Énergie Atomique Institut Pasteur La Francaise des Jeux La Poste Ministère de la Santé du Québec Ontario Pension Board Pôle Emploi Université Hassan II Casablanca Caisse des Dépôts University of Ontario SERVICES Apave Brink s Bureau Veritas Club Med Dekra Economic Zones World Gulf Bridge International Initial BTB ONET Randstad Sodexo Vinci Park TRANSPORTATION Air France Air Transat Canadian National Railways Carlson Wagonlit Travel Eurolines IATA Infrabel RATP Royal Air Maroc SNCF STEF Legal Suite Canada 420 Notre-Dame West - Suite 602 Montreal, QC H2Y 1V3 Phone: +1 514 937 3533 Fax: +1 514 937 9153 contact@legal-suite.com Los Angeles Paris Montreal 2014 - Legal Suite Group. owns and maintains the copyright and intellectual property in the materials presented in this brochure. Any unauthorized use of these materials is prohibited. Photo credits: Legal Suite, Getty Images/Matthew Antrobus, istockphoto, Fotolia. The noun project.