Account Opening Documentation : We seek your understanding and cooperation in furnishing the documents required for account opening and value your time and effort in doing so. We request you to provide suitable documentation as indicated below which is required by the Bank under local laws and regulations and also to comply with KYC guidelines and policy as part of the global effort to combat money laundering, terrorist financing and fraudulent activity. Important Note : Please fill the form in CAPITAL letters and tick wherever applicable. Avoid any sort of alterations/cutting in the Application form. Produce original documents for verification against each self attested photocopy by Account Holder (s)/ Authorized Signatory (ies). Please provide respective Proof of Identity for all Account Holder (s)/authorized Signatory(ies) and the Entity as mentioned in the Application form to confirm their Name, Address and Date of Birth. Please attach separate sheets in case the given space is insufficient. Account Opening Requirements : 1. Completed Account Opening Application Form along with required documentation. 2. Recent Passport size photographs of all the Account Holder (s)/ Authorized Signatory(ies) duly signed on front (not more than six months old) 3. PAN Card copy or Form 60 (whichever is applicable). Documents to be submitted for Account opening : Individual Proof of Identity: PAN Card, Passport, Driving License Proof of Address: Passport, Driving License, Voter ID card, Latest copy of paid Telephone Bill or Electricity Bill FRRO, Copy of Visa/Appointment letter (applicable for Foreign Nationals only). Letter from the Embassy confirming residential address ( applicable for Diplomats and other Embassy officials) Foreign Company Approval from RBI Power of Attorney in favour of the Authorized Representative from the Head office, duly notarized and attested by Indian Consulate, along with the specimen signature. Passport copy of the authorized signatory / ies. FRRO (if applicable) List of Directors with their names, date of birth, address and contact numbers along with ID proof List of Authorized signatory(ies) including Chief Executive with their names, date of birth, address and contact numbers along with ID proof Project Agreement (In case of Project office) Clearance of Project by an appropriate authority (if applicable) Copy of the following documents duly attested by the Notary Public in the country of Registration Certificate of Incorporation Certificate of Commencement of Business Memorandum of Association Articles of Association Last Audited Balance Sheet Public or Private Limited Companies Certificate of Incorporation Memorandum and Articles of Association Board Resolution for Account opening and Authority to operate the Account. Certificate of Commencement of Business (only for Public Ltd. Companies) PAN Number Copy of Form 32 Copy of Form 18 List of Directors with their names, date of birth, address and contact numbers along with ID proof List of Authorized signatory(ies) including Chief Executive with their names, date of birth, address and contact numbers along with ID proof List of guarantor(s) (if applicable) with their names, date of birth, address and contact numbers Latest audited Annual Report (if applicable) No Objection Certificate (NOC) from the Bank where account is maintained In case of Joint Venture, copy of Govt./RBI permission (if applicable) Embassy / High Commission Letter from the Embassy/High Commission signed by Ambassador/Counsellor confirming its address and residential address of Authorized Signatory(ies) List of Authorized Signatory(ies) with their names, date of birth, address and contact numbers along with ID proof. Club/Society/Association Certified true copy of Registration Certificate and Bye Laws. List of the Office Bearers along with their ID proof. Resolution signed by the Chairman/President. Pan Number of Club/Society/Association. Partnership Firms Partnership Deed. Partnership Letter signed by all Partners. List of all Partners with their names, date of birth, address and contact numbers, along with ID Proof. List of guarantor(s) (if applicable) with their names, date of birth, address and contact numbers. Registration under Shop and Establishment Act. PAN Number Income Tax Return/ Income Tax Assessment Order with PAN card copy. Certificate of Registration Registration with Sales Tax/ VAT IEC Number (if applicable) License issued by Registering Authorities like Certificate of Practice issued by Institute of Chartered Accountants of India, Indian Medical Council. Proprietorship Concerns Registration Certificate IEC Number (if applicable) Business License PAN Number Certificate/License issued under Shop and Establishment Act Income Tax Return/ Income Tax Assessment Order with PAN Card Copy Sales/ Service Tax / VAT / Excise Tax Registration License issued by Registering Authorities like Certificate of Practice issued by Institute of Chartered Accountants of India, Indian Medical Council. HUF HUF Declaration List of Co-parceners including Karta with their names, date of birth, address and contact numbers along with ID proof PAN Number of HUF Sales/ Service Tax / VAT / Excise Tax Registration Income Tax Return / Income Tax Assessment order with PAN card copy. Trusts Registration Certificate Trust Deed List of Trustees, Settlers, Beneficiaries and those holding Power of Attorney, Managers/Directors with their names, date of birth, address and contact numbers along with ID proof. Resolution PAN Number Note : 1. Bank may request for any further specific / additional documents as may be required. 2. Please provide a self attested copy of the special approval / license from Government / Regulatory Authority ( if applicable )
Account Number (For Bank use only) Customer ID No. (To be filled by applicant only) Please fill the form in BLOCK LETTERS with Black/Blue Ink only and tick boxes where applicable. Do not leave any field blank, instead mention Not applicable( N.A.) I/We hereby request The Bank of Tokyo-Mitsubishi UFJ, Ltd. Branch to open my/ our Current Account. Denominated Currency of the Account INR USD Euro JPY Details of Account : 1. Account Name Date D D M M Y Y Y Y 2. Other common names used 3. Date of Birth / Incorporation Individual / Non- Individual 4. Place of Incorporation D D M M Y Y Y Y 5. Date of Commencement of Business D D M M Y Y Y Y 6. Registration Number 7. PAN Number 8. IEC No. 9. Foreign Investment Promotion Board (FIPB)/ Ministry of Industry Approval Yes No Not Applicable 10. Communication Details : Registered Address City / State Pin Code Country Tel (with STD Code) Fax (with STD Code) Mobile Email Contact Person Designation of Contact Person Correspondence / Mailing Address City / State Pin Code Country Tel (with STD Code) Fax (with STD Code) Mobile Email Contact Person Designation of Contact Person 1 of 12
11. Type of Entity : Individual Club / Association / Society Sole Proprietorship Trust Partnership HUF Private Limited Company Foreign Company Branch office / Limited Company Liaison office / Project office Public Sector / Government Entity Embassy / High Commission Others ( Please specify) 12. Nature of Business : Manufacturing Finance / Investment Export / Import Service Provider Trading Antique Dealer Bar / Night Club / Casino Chartered Accountant/CPA Real Estate Agent Others ( Please specify) Retailer / Stockist Consultant / Professional Wholesaler Commission Agent / Broker Lottery Arms and Ammunition Lawyers, Notaries Dealer in precious metals / stones Money exchanger 13. Nature of Industry : Engineering/Architectural Firm Food Products Power / Electricity IT Software / Hardware Gems / Jewellery Retailing Commodities Hotel / Restaurant Shipping Construction / Real Estate Chemicals Textile Electronic Goods Leather Timber Financial Services Metals Transport / Logistics Others ( Please specify) 14. Holding/Parent Company : Name of Holding/Parent Company Nature of Business of Holding/Parent Company Registered address of Holding/Parent Company Correspondence address of Holding/Parent Company Contact Details of Holding/Parent Company : Contact Person Telephone (with Country Code ) E-mail ID Designation Mobile Fax (with Country Code) 15. Details of Accounts held with other Banks (Mandatory as per RBI guidelines) : The applicant maintains account/s with the following Banks : Name of the Bank Branch Address Type of Account Account Number 1. 2. 3. 2 of 12
16. Credit Facilities with other Banks (Mandatory as per RBI guidelines) : I/We declare that I/We do not enjoy credit facilities with other bank(s)/any other branch of your bank and undertake to inform the bank in writing as soon as any credit facility is availed from any other bank/ any other branch of your bank. I/We declare that I/We enjoy credit facilities with other bank(s)/ other branch(es) of your bank as per the following details: S. No. Nature of Credit Amount Amount utilized Name of the Bank Address of the Bank Account No. Facility etc. sanctioned as on date 17. Initial Payment Details : A. Funding Cheque details Currency Amount: (In words) Cheque No. Dated Drawn on Bank Branch Account Number Cheque should be crossed A/C Payee & drawn payable to The Bank of Tokyo - Mitsubishi UFJ, Ltd. A/C - Account Name and should be from own account with other Bank. Please ensure that signature (s) on funding cheque match with the specimen signature (s) provided to the Bank. B. Inward Remittance Remitter Address Currency and Amount Remitting Bank and Branch Address 18. Introducer Details : Name of Introducing customer Account number of the Introducer I/We confirm that I/We maintain an account with The Bank of Tokyo Mitsubishi UFJ, Ltd. Branch for over 12 months. I/We personally know the applicant (s) detailed in the Application form for more than 6 months and confirm his/her /their identity, occupation and address. Signature: (With stamp if applicable) 19. Mode of Account Operation : Date D D M M Y Y Y Y Singly Jointly Either or Survivor Former or Survivor Any one As per resolution attached Power of Attorney Others (please specify details below under special instructions) Special instructions: 3 of 12
20. Details of Directors/ Partners : First Director s/ Partner s Details Second Director s/ Partner s Details Name Name PLEASE PASTE THE FIRST DIRECTOR S/ PARTNER S LATEST PASSPORT SIZE COLOURED PHOTOGRAPH SIGNED ACROSS Father s/spouse Name Designation Date of Birth Residential Address PLEASE PASTE THE SECOND DIRECTOR S/ PARTNER S LATEST PASSPORT SIZE COLOURED PHOTOGRAPH SIGNED ACROSS Father s/spouse Name Designation Date of Birth Residential Address Contact details : Contact details : Home Home Mobile Mobile Office Office Fax Fax E-Mail ID E-Mail ID PAN No. PAN No. Passport/Driving License No. Passport/Driving License No. Place of Issue Place of Issue Date of Issue Date of Issue Expiry Date Expiry Date Director Identification Number (DIN) Director Identification Number (DIN) Third Director s/ Partner s Details Fourth Director s/ Partner s Details Name Name PLEASE PASTE THE THIRD DIRECTOR S/ PARTNER S LATEST PASSPORT SIZE COLOURED PHOTOGRAPH SIGNED ACROSS Father s/spouse Name Designation Date of Birth Residential Address PLEASE PASTE THE FOURTH DIRECTOR S/ PARTNER S LATEST PASSPORT SIZE COLOURED PHOTOGRAPH SIGNED ACROSS Father s/spouse Name Designation Date of Birth Residential Address Contact details : Contact details : Home Home Mobile Mobile Office Office Fax Fax E-Mail ID E-Mail ID PAN No. PAN No. Passport/Driving License No. Passport/Driving License No. Place of Issue Place of Issue Date of Issue Date of Issue Expiry Date Expiry Date Director Identification Number (DIN) Director Identification Number (DIN) Signature of Authorized Signatory / ies : (with stamp ) 4 of 12
21. Details of Authorized Signatories : First Authorized Signatory s Details: Second Authorized Signatory s Details: Name Name PLEASE PASTE THE FIRST AUTHORIZED SIGNATORY S LATEST PASSPORT SIZE COLOURED PHOTOGRAPH SIGNED ACROSS Father s/spouse Name Designation Date of Birth Residential Address PLEASE PASTE THE SECOND AUTHORIZED SIGNATORY S LATEST PASSPORT SIZE COLOURED PHOTOGRAPH SIGNED ACROSS Father s/spouse Name Designation Date of Birth Residential Address Contact details : Contact details : Singly Rs.../Unlimited Home Mobile Singly Rs.../Unlimited Home Mobile Jointly Rs.../Unlimited Office Fax E-Mail ID Jointly Rs.../Unlimited Office Fax E-Mail ID (to be signed jointly with......) PAN No. Passport/Driving License No. (to be signed jointly with......) PAN No. Passport/Driving License No. Place of Issue Place of Issue Date of Issue Date of Issue Expiry Date Expiry Date Specimen Signature with stamp Specimen Signature with stamp Third Authorized Signatory s Details: Fourth Authorized Signatory s Details: Name Name PLEASE PASTE THE THIRD AUTHORIZED SIGNATORY S LATEST PASSPORT SIZE COLOURED PHOTOGRAPH SIGNED ACROSS Father s/spouse Name Designation Date of Birth Residential Address PLEASE PASTE THE FOURTH AUTHORIZED SIGNATORY S LATEST PASSPORT SIZE COLOURED PHOTOGRAPH SIGNED ACROSS Father s/spouse Name Designation Date of Birth Residential Address Contact details : Contact details : Singly Rs.../Unlimited Home Mobile Office Fax Singly Rs.../Unlimited Home Mobile Office Fax Jointly Rs.../Unlimited E-Mail ID Jointly Rs.../Unlimited E-Mail ID (to be signed jointly with......) PAN No. Passport/Driving License No. (to be signed jointly with......) PAN No. Passport/Driving License No. Place of Issue Place of Issue Date of Issue Date of Issue Expiry Date Expiry Date Specimen Signature with stamp Specimen Signature with stamp 5 of 12
Mode of Account Operation- List of Directors/ Partners/ Authorized Signatories for operating Current Account As per the Board Resolution dated..passed in the Board Meeting held on.. / Partnership Deed dated the following Directors / Partners are authorized to operate the Current Account maintained with the Bank as per the mandate mentioned below : Name of Director/ Designation Contact Details Mode of Account Operation Specimen Partner (Telephone, Mobile, Signature Fax number and E-mail address) Tel Mob. Fax email Singly Rs... / Unlimited Jointly Rs... / Unlimited (to be signed jointly with... ) Tel Mob. Fax email Singly Rs... / Unlimited Jointly Rs... / Unlimited (to be signed jointly with... ) Tel Mob. Fax email Singly Rs... / Unlimited Jointly Rs... / Unlimited (to be signed jointly with... ) Tel Mob. Fax email Singly Rs... / Unlimited Jointly Rs... / Unlimited (to be signed jointly with... ) In addition to the above, following persons have also been authorized to operate the current account as per the Board Resolution dated.. passed in the Board Meeting held on / Power of Attorney dated Name of Designation Contact Details Mode of Account Operation Specimen Authorized (Telephone, Mobile, Signature Signatories Fax number and E-mail address) Tel Mob. Fax email Tel Mob. Fax email Tel Mob. Fax email Tel Mob. Fax email Singly Rs.../ Unlimited Jointly Rs.../ Unlimited (to be signed jointly with...) Singly Rs.../ Unlimited Jointly Rs.../ Unlimited (to be signed jointly with...) Singly Rs.../ Unlimited Jointly Rs.../ Unlimited (to be signed jointly with...) Singly Rs.../ Unlimited Jointly Rs.../ Unlimited (to be signed jointly with...) 6 of 12
22. Nomination Form (Form DA1) [ In case of Individual / Sole Proprietorship Account only ] : Yes, I / We want to nominate the following person. No, I/ We do not want to nominate. Nomination under Section 45ZA of the Banking Regulation Act, 1949 and Rule 2(1) of the Banking Companies (Nomination) Rules,1985, in respect of Bank Deposits I/ We nominate the following person to whom in the event of my/ our death the amount of the deposit/s in the account may be returned by The Bank of Tokyo Mitsubishi UFJ, Ltd. (Branch). Nominee Name & Address: Relationship with Depositor (s), if any : Age: years Date of Birth: D D M M Y Y Y Y As the nominee is a minor on this date, I / We appoint (Name & Address ) to receive the amount of the deposit/s in the account on behalf of the nominee in the event of my/our death during the minority of the nominee. I / We do hereby declare that what is stated above is true to the best of my/our knowledge and belief. Signature(s)/Thumb impression of Account Holder (s) [Only in case of Individual/ Sole proprietor] Witness Name Witness Name Signature*** Signature*** Address Address Date D D M M Y Y Y Y Date D D M M Y Y Y Y Notes: *** Thumb impressions must be attested by two witnesses Any variation in or cancellation of the nomination shall be in the prescribed form under the signatures of the Depositor. The Bank recommends that all depositors avail the nomination facility. The nominee, in the event of death of the depositor/s would receive the balance outstanding in the account as a trustee of legal affairs, thus helping in quick and easy settlement. 23. Indication of Nominee name : I/ We hereby request the Bank to indicate the Nominee s name on the statement of account. I/ We hereby request the Bank not to indicate the Nominee s name on the statement of account. Signature (s)/ Thumb Impression of Account Holder (s) [Only in case of Individual/ Sole proprietor] 7 of 12
Know Your Customer (KYC) Details : 1. Purpose of Account Opening: Salary Business Transactions Investment Loan Repayment Inter Company settlement Others ( please specify ) 2. Expected Source of Funds which shall be credited to the Account : Salary Receipts Business Receipts Income from Investments Sale Proceeds From Business Owners / Parent Company Others ( please specify ) 3. Brief description of business activities : 4. Entity s Turnover : (Amount in INR Million) Yes/No <50 51-250 251-500 501-1000 >1000 Domestic Import Export Total 5. Expected Account Turnover (INR) : 6. Expected Number of Transactions per year: 7. Expected Account Activity : Product / Service Total Amount in a Frequency Country of Purpose month (INR) in a month Remittance Cash Withdrawals -INR Cash Withdrawals- Foreign Currency Cash Deposits- INR Cash Deposits- Foreign Currency Traveller Cheques- Purchase & Sale DDs/ Pay Orders/ Cheques Issued in Clearing Cheque Deposits- Local/ Outstation Cheque Deposits- Foreign Currency RTGS/ NEFT/ ECS-Outward RTGS/ NEFT/ ECS-Inward Foreign Wire Transfer-Outward Foreign Wire Transfer-Inward Any Other Services 8 of 12
8. Major Suppliers : 9. Major Customers : Name Country Name Country 10. Whether Letter of Authority/Power of Attorney given to another person Yes No If yes, please provide POA Holder s name Date of Birth Address Identification document For Corporate Entities only : 11. Representative Director/ Executive [The highest ranking officer who is empowered to commit the corporation legally, e.g. CEO, Chairman, President, Managing Director] 12. Whether the Company is listed in Stock Exchange Yes No If yes, please mention the name of the Stock Exchange (s) 13. Share holding pattern of the Company Name Holding % Country Listed in Stock Exchange Non Listed 14. In case the shareholder holding 15% or more share as stated above is Non Listed Company, please mention the shareholding pattern of such Non Listed Company. Name Holding % Country Listed in Stock Exchange Non Listed 9 of 12
Ultimate Beneficial Owner (UBO) : A. In case of corporate entities the beneficiary owner is defined as the natural person(s) who ultimately own or control legal entity directly/indirectly through a shareholding or voting rights of 15% or more. B. In case of foundations and trust which administer and distribute funds, the beneficial owner is any natural person who receives the benefits of 15% or more of the property, assets or income of the legal entity. Whether carrying out transactions for a client: Yes No If Yes, please specify the relation and also fill the UBO Form (Ultimate Beneficial Customer) (UBO here refers that you are maintaining or propose to maintain the account for the benefit of other person) Acting as formation agent of legal person (s) Acting as (or arranging for another person to act as) a Director or Secretary of a Company. Acting as (or arranging for another person to act as) a Partner of a Partnership. Acting as (or arranging for another person to act as) a Trustee of an Express Trust. Acting as (or arranging for another person to act as) a nominee shareholder of another person. Any Other (Please Specify) Ultimate Beneficial Owner (UBO) Form for Corporate Entities : 1. Full Legal Name of the Entity: 2. Number of Ultimate Beneficial Owners: 3. Please list the names and ownership percentage & attached supporting documentation: Customer Type First Name Last Name Entity Name % Ownership Country of Residence Supporting Documents : Share Register, Memorandum and Articles of Association, Audited Annual Report, Copy of Identification Documents to confirm name, address and date of birth of individuals mentioned above Ultimate Beneficial Owner (UBO) Form for other than Corporate Entities : 1. Full Legal Name of the Customer: 2. Number of Ultimate Beneficial Owners: 3. Details of Ultimate Beneficial Owners (please submit respective identification proof): Name Address Date of Birth 10 of 12
FOREIGN EXCHANGE MANAGEMENT ACT, 1999 (FEMA) : I/We hereby declare that the transactions relating to foreign exchange routed through your Bank do not involve, and are not designed for the purpose of any contravention or evasion of the provisions of the aforesaid Act or of any rule, regulation, direction, or order made here under. I/We also hereby agree and undertake to give such information/ documents as will reasonably satisfy you about the transactions in terms of the above declaration. Authority for Collection of Cheques/Drafts/Documents : I/ We may have occasion from time to time to hand over to you for collection or negotiation Cheques, Drafts or Bills of Exchange (with or without documents attached) and I/We hereby agree to your forwarding the same to your agents for the time being for collection or negotiation. In the event of your having no independent collecting agent at any centre, I/We hereby authorize you to send cheques, drafts, etc. by mail directly to the drawee bank itself. I/We agree and undertake to hold you harmless, free from any responsibility and indemnified for any loss suffered by you in handling this business or transactions due to any cause whatsoever including delay in transit presentation, payment or default by your agent. In addition to your ordinary rights as holder of such Cheques, Drafts or Bill of Exchange, you are authorized to accept in payment thereof a banker s cheque or banker s cheques payable at your station or at other places and in the event of such cheque(s) not being paid on presentation to debit the amount to our account with all charges incurred thereon. I/We confirm that you can present Bills and receive the amount in respect thereof in accordance with the usage of the place where the Bills are made payable. It is understood that these transactions are in all respects at my/our entire risk and responsibility. Customer Declaration : I/We hereby acknowledge that I/We have received, read and understood the Bank s prevailing Terms, Conditions and Rules Governing Deposit Account and Schedule of Fees and Charges relating to the above account being opened by me/ us. I/We agree to abide by the same as amended from time to time and further agree to abide by any additional terms and conditions governing any facilities, products and/or services offered by the Bank as I/We may apply for and/or utilize from time to time. I/We agree to abide by the rules/provisions as prescribed by the Reserve Bank of India from time to time. I/We hereby confirm having opted/chosen to get Statement of Account monthly/periodically issued by the Bank pertaining to the Account to be opened pursuant to this Application. I/We also confirm not to commence or undertake any activity/transaction which is not permissible under the prevalent Foreign Direct Investment Policy or any other applicable Policy or guidelines of the Government of India/Reserve Bank of India save and except after obtaining specific prior approval from the concerned authorities under advice to the Bank. I/We hereby confirm and declare that in relation to any Transaction, Dealing(s), Credit including advise or confirmation of the same, the obligations of the Bank shall be subject to the condition that the terms thereof including any document or drafts do not contain state or mention, including without limitation: (i) Any countries, organizations, entities, or individuals (under any law) relating to any sanction parties listed under United Nation, European Union, United States of America, Japan India and other Authorities; (ii) Any goods of origin from sanction countries listed under United Nation, European Union, United States of America, Japan, India and other Authorities; (iii) Any prohibited goods under the list of United Nation, European Union, United States of America, Japan, India and other Authorities; (iv) Any place of loading, place of discharge, or place of transhipment under the list of United Nation, European Union, United States of America, Japan, India and other Authorities; and/or (v) Any vessel or carrier relating to any sanction parties listed under United Nation, European Union, United States of America, Japan, India and other Authorities. I/We shall maintain the minimum balance requirement as applicable at all times and the Bank shall levy prescribed charges in case of non-maintenance of minimum balance. In case of change of mailing address and other contact details, the same shall be communicated to the Bank in writing. It is understood that the above account will be opened on the basis of the statements, declarations made by me /us and I/We represent that the information provided by me/us in this application form and in any other document(s) provided by me/us to the Bank is true, accurate and complete. I/We acknowledge that the Bank may decline my/our application without providing any reason in which event no contractual relationship will arise between the Bank and me/us. Signature of Authorized Signatory/ ies with stamp 11 of 12
For Bank use only : 1. Customer Name : 2. Short Name : 3. Sorting Index : 4. Legal Address : : 5. Mail Address : 6. Postal Code : 7. Japanese/ Non-Japanese 8. Customer Country : 9. H.O. Country : 10. Residence : 11. Industry : 12. Sovereign / Private : 13. H.O./ Branch : 14. BIS Character : 15. Competent Division : 16. CIF List Cycle : 17. CPA List : 18. W/H Tax : 19. I/D 1 : 20. I/D 2 : 21. Local Option 1 : 22. Local Option 2 : 23. Local Option 3 : 24. Optional Inquiry 2 : 25. Optional Inquiry 3 : Staff Confirmation for Account Opening :- I,, an employee of The Bank of Tokyo-Mitsubishi UFJ, Ltd. Branch, India and working as, confirm that I have met in person Mr./ Ms. of (Name of Customer Company/ Firm/ Entity). I have provided the customer a copy of the Terms & Conditions, Schedule of Fees & Charges and obtained duly filled in Current Account Opening Application Form along with the required documents from the customer. Signature of Account Officer Name Date Recommended for Account Opening (CBD/CFD/Deposits) : Account Officer/RM Manager/Sr. Manager AGM DGM GM Checked by: Approved by (Operations) : Officer Senior Manager AGM DGM GM Compliance Check done : Manager Senior Manager CO/ CCO 12 of 12
ANNEXURE 1 - Declaration by Proprietor of Proprietorship Concern [on Firm s Letter Head] I, (Name of the Proprietor) of (Residential Address), do hereby declare that I am the Sole Proprietor of. (Trading Firm/ Business Name), and am fully responsible for all of its obligations and liabilities and shall be responsible for all transactions in my account with the Bank or arising out of its operations or otherwise. I declare that in case of any change in the Proprietorship/ Name and Style of my business, I shall advise the Bank in writing about the same. I confirm and declare that I will be responsible / liable in respect of all obligations/ out standings to the said Firm named until all such obligations have been liquidated by me or expressly discharged by the Bank. Date : Signature Place : Name ANNEXURE 2 -HUF Declaration [ to be executed on Stamp paper of prevalent prescribed value] We, the undersigned are members of the Hindu Undivided Family/ Firm which is carrying on business under the name and style of. The first signatory viz is the Karta of the Joint Family and the other signatories are the adult co-parceners of the said Joint Family. We confirm and declare that the business of the Joint Family is carried on mainly by the Karta as also by the other signatories in the interest and for the benefit of the Joint Family. We also confirm and declare that Karta is empowered and authorized to operate upon the bank account(s) and all transactions entered into and obligations incurred will be binding on us/huf. We agree and affirm that all claims/ amounts due to the Bank from the HUF firm shall be recoverable personally from all or any of us as also from the entire family properties of which the first signatory is the Karta including the share of minor co-parceners. We shall keep the Bank informed about any change in the member(s) of the Joint Family that may occur during the currency of the account. Name of Karta Signatures Name of Adult Co-parceners Signatures 1. 1. 2. 2. 3. 3. Name and Date of Birth of Minor Co-parceners 1. 2. 3.
ANNEXURE 3 - Partners Declaration [ to be executed on Stamp paper of prevalent prescribed value We, the undersigned hereby confirm and declare that we are carrying on business in Partnership under the name and style of. And that our said Firm is registered as per the provisions of the Indian Partnership Act with the Registrar of Firms. Any change in the constitution of the Partnership shall be intimated by us/ the Firm to the Bank in writing. All partners of the Firm shall be liable to the Bank in respect of all obligations incurred by anyone or more of the partners whether under the signatures of the firm or by the individual signatures of the person(s) entering into the transaction. We affirm and declare that presently we are the only partners of the firm and are jointly and severally liable in respect of all transactions entered into with the Bank by anyone or more of us until all our/ firm s obligations to the Bank are completely satisfied/ liquidated. Our/ Firm s liability shall not in any way be affected even if any third party joins in the transaction(s) as co-obligant. Any acknowledgement(s) made or given by anyone or more of us in respect of the transactions/ outstandings shall be binding on all of us for the purpose of Law of Limitation. Date : Signature Place : Name Date : Signature Place : Name Date : Signature Place : Name Date : Signature Place : Name
Annexure 4 - Draft of Board Resolution To Be Submitted By Limited Companies (On Company Letterhead) True Copy of the Resolution of the Board of Directors of the Company Passed on 1. That an account be opened with The Bank of Tokyo Mitsubishi UFJ, Ltd. at (Branch) 2. That the Bank be instructed to honor all cheques or other order which may be drawn, or receipts for money owing by the Bank to the Company which may be signed, on behalf of the company, and to debit such cheques, orders and receipts to the Company s account or accounts, whether such account or accounts be for the time being in credit or overdrawn, or may become overdrawn in consequence of such debit, provided such cheques, orders or receipts are signed by. 3. That the Bank be instructed to honor all bills accepted and promissory notes made on behalf of the Company, and to debit such bills and notes to the Company s account or accounts, whether such account or accounts be for the time being in credit or overdrawn or may become overdrawn in consequence of such debit, provided such bills or notes are signed by 4. That in above Resolution the expression Director(s) shall include alternate Director(s). 5. That be and is/are hereby authorized on behalf of the company to withdraw and deal with any of the Company s property or securities, to sign any indemnities or counter indemnities to the Bank, to arrange for the granting of credits or the issue of guarantees by the Bank at home or abroad or the discounting of any bills endorsed on behalf of the Company by and to give instructions with regard to the purchase or sale of any securities of the Company or any foreign exchange. 6. That Director(s) be and are/is hereby appointed a committee of the board with full authority. (a) To arrange with the bank from time to time for advances to the company by way of loan and/or overdraft. (b) To mortgage or charge all or any of the assets of the Company and to sign on behalf of the Company documents from time to time required by the Bank relating to or for securing any advances to the company or any liabilities of the company to the Bank. 7. That the Bank be furnished with a copy of the Company s Memorandum and Articles of Association, and with copies of any amending Special Resolutions that may from time to time be passed. 8. That the bank be furnished with a list of the names of the Directors with identification number, Secretary and other Officers of the Company and that the bank be authorized to act on any information given by any Director or the Secretary as to any change therein. 9. That this Resolution be communicated to the bank and remain in force until an amending Resolution shall be passed by the Board of Directors and a copy thereof, certified by any one of the Directors or the Secretary, shall be communicated to the Bank. We certify that the foregoing Resolution have been duly entered in the Minute Book and signed therein by the Chairman and are in accordance to the Articles of the Company and that Company is a Public/Private Company. MANAGING DIRECTOR
Annexure 5 FORM NO. 60 [ See second proviso to rule 114 B ] Form of declaration to be filled by a person who does not have a Permanent Account Number (PAN) and who enters into any transaction specified in rule 114 B 1. Full name and address of the Declarant: 2. Particulars of the transaction: 3. Amount of the transaction: 4. Are you assessed to tax? Yes No 5. If Yes, i. Details of Ward/Circle/Range where the last return of the income was filed? ii Reasons for not having Permanent Account Number? 6. Details of the document being produced in support of address in Column (1) Verification I, do hereby declare that what is stated above is true to the best of my knowledge and belief. Verified today, the day of Date : Signature of the declarant Place : Instructions : Documents which can be produced in support of the address are :- 1. Ration Card 2. Passport 3. Driving License 4. Identity card issued by any institution 5. Copy of the electricity bill or telephone bill showing residential address. 6. Any document or communication issued by any authority of the Central Government, State Government or local bodies showing residential address. 7. Any other documentary evidence in support of his/her address given in the declaration.
Annexure 6 - Cheque Book Requisition Date The Manager, The Bank of Tokyo-Mitsubishi UFJ, Ltd. Dear Sir/Madam, Please issue me/us a cheque book for my/our new current account opened with the Bank. Current (Rupee Account) Current (Dollar Account) Current (Euro Account) Please deliver the cheque book to me / us. Please deliver the cheque book to the bearer whose signatures are attested below. Bearer s Signature Name of the Bearer Signature of Account holder(s)/ Authorized Signatory/ies (with Stamp) Please note: In case the cheque book is not collected within a period of 15 days, the Bank reserves the right to dispatch the same at the correspondence address and debit the delivery charges to the account. I/ We authorize the Bank to courier the cheque book at the correspondence address and debit the delivery charges to my / our Account. Signature of Account holder(s)/ Authorized Signatory/ies (with Stamp) Account Name For Bank Use only Currency Account Number
Annexure 7 - Format of Authority Letter to collect documents ( to be submitted on letterhead) Date : The Manager, The Bank of Tokyo-Mitsubishi UFJ, Ltd. Dear Sir/ Madam, I / We authorize the following persons whose signatures are attested below to collect all documents pertaining to transactions undertaken with the Bank such as demand drafts, pay orders, fixed deposit receipts, bank guarantees, trade finance documents etc. Sr. No. Name Designation Signature I / We confirm and declare that in case of any loss/ misplacement or damage caused to any document and/or instrument after delivery to the above named nominated/ designated authorized representatives, I/ We shall be solely responsible for the same and the Bank shall not be held liable whatsoever and I/We shall keep the Bank harmless and indemnified in all respects. I / We confirm that this authority letter shall remain valid until otherwise notified by me/us. Thanking You, Yours Faithfully, (Signature of Authorized Signatory /ies with stamp) Account Name
NEW DELHI BRANCH : Jeevan Vihar, 3, Parliament Street, New Delhi - 110 001 Tel. : 91 11 4100 3456 MUMBAI BRANCH : 15th Floor, Hoechst House, 193 Vinay K. Shah Marg, (Backbay Reclamation) Nariman Point, Mumbai - 400 021 Tel.: 91 22 6669 3000 CHENNAI BRANCH : Seshachalam Centre, 6th & 7th Floor, Door No.636/1, Anna Salai, Nandanam, Chennai - 600 035 Tel.: 91-44-45605800, 45605900