City Attorney Adopted Budget FY 2006/07
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1 Budget City Attorney ADMINISTRATION Law Office Manager Administrative Assistant Office Specialist LITIGATION ADVISORY Assistant City Attorney Senior Deputy City Attorney Deputy City Attorney III (2) Investigator Legal Secretary (3) Assistant City Attorney Senior Deputy City Attorney Deputy City Attorney III (2) Deputy City Attorney I Legal Secretary 6
2 Department & Division Descriptions The City Attorney s office represents and advises the City Council and all City officers in matters of law pertaining to their offices. This includes prosecution on behalf of the people in criminal cases arising from violation of the City charter or City ordinances, appearing for the City in all civil actions, appearing on behalf of any city officer or employee for any act arising out of City employment or by reason of official capacity, attending all regular meetings of the City Council to provide advice, approving the form of all contracts, bonds, and insurance, and preparing all ordinances and resolutions of the City Council. The City Attorney s Office has two divisions, each supervised by an Assistant City Attorney: Litigation and Advisory. City Attorney Administration The purpose of the City Attorney administration is to provide management, clerical, financial, and records support. Litigation Division The Litigation Division handles all civil matters on behalf of the City and its employees and officials. In addition, it provides legal advice regarding personnel matters. Advisory Division The Advisory Division provides daily legal advice on all matters to the City Council and City officers. It prepares all ordinances, resolutions, opinions, contracts, leases, documents, and municipal code prosecutions. In addition, it coordinates administrative citation processing and provides staff support to the City Council, boards and commissions. City Attorney Administration Manage and supervise daily operations of the City Attorney s office Maintain document management software and create manual Maintain closed matters offsite Manage addition of a Senior Deputy City Attorney Create and maintain department quarterly and annual reports Update and maintain department website Ongoing Activities & Projects Litigation Division Defend and prosecute all civil matters wherein the City is a party; including police matters, land use decisions, contract disputes, personnel grievances, automobile accidents, slip and fall injuries, and constitutional challenges Coordinate with outside attorneys and city s insurance adjuster on related legal matters Advisory Division Provide on-going legal advice to Redevelopment Agency and 13 city departments Provide legal assistance regarding eight labor organizations and related personnel matters Attend, advise, and prepare for approximately 75 City Council, commission, and committee meetings Prosecute in the name of the People all violations of the City charter and municipal code Review administrative citations and hearings Prepare all ordinances and resolutions for City Council consideration 7
3 Performance Measures 1. Respond to 95% of Public Records Act requests within three business days. Budget Projected % of Public Records Act request responded to within three business days N/A 95% 95% 2. Prepare City ordinances and City Council resolutions within ten business days of request 95% of the time. % of ordinances and resolutions prepared within ten business days N/A 95% 95% 3. Review 100% of standard agreements within three business days. % of standard agreements reviewed within three business days N/A 100% 100% 4. Prosecute municipal code violations within three months, 95% of the time. % of municipal code violations prosecuted within three months N/A 95% 95% 5. Process 95% of administrative hearings within 30 days of receipt. % of administrative hearings processed within 30 days of receipt N/A 95% 95% 6. Provide ongoing legal advice to all departments in a timely manner, 95% of the time. % of ongoing legal advice to all departments in a timely manner N/A 95% 95% 7. Provide aggressive and cost-effective defense of all civil litigation, 100% of the time. % of aggressive and cost effective defense of all civil litigation N/A 95% 95% 8
4 Budget - All Funds by Object Account DEPARTMENT Expenditure Object Account EXPENDITURES PERSONAL SERVICES Salaries, Permanent 1,121,824 1,244,155 1,347,585 1,626,863 1,538,003 1,560, % Salaries, Temporary 38,574 25,439 19,107 30,826 30,826 20, % Salaries, Overtime 1, ,380 Benefits 268, , , , , , % PERSONAL SERVICES 1,430,371 1,610,778 1,763,403 2,194,260 2,057,553 2,155, % OPERATING EXPENSES Utilities ,000 Equipment and Supplies 62,474 66,546 93,886 73, ,701 73, % Repairs and Maintenance 342 1,000 1,000 1, % Conferences and Training 6,436 11,926 15,168 14,500 14,500 20, % Professional Services 1,704,322 1,110, , , , , % Other Contract Services 80,897 69,670 92,221 63,000 63,000 63, % Rental Expense 462 1, Expense Allowances 4,958 6,046 6,023 6,000 6,000 6, % Other Expenses 448 1,509 2,000 2,000 2,000 OPERATING EXPENSES 1,859,987 1,266, ,180 1,127, , , % CAPITAL EXPENDITURES Improvements 70,178 7,363 Equipment 15,110 CAPITAL EXPENDITURES 70,178 22,473 NON-OPERATING EXPENSES EXPENDITURES 3,290,358 2,877,218 2,403,762 3,321,966 2,968,567 2,778,406 City Attorney 3,290,358 2,877,218 2,403,762 3,321,966 2,968,567 2,778,406 Grand Total(s) 3,290,358 2,877,218 2,403,762 3,321,966 2,968,567 2,778, % General Fund 2,837,218 2,771,391 2,325,883 3,071,966 2,700,928 2,628, % Other Funds 453, ,827 77, , , ,000 Grand Total(s) 3,290,358 2,877,218 2,403,762 3,321,966 2,968,567 2,778, % Personnel Summary
5 Budget - General Fund Division by Object Account DIVISION Expenditure Object Account City Attorney PERSONAL SERVICES Salaries, Permanent 1,121,824 1,244,155 1,347,585 1,626,863 1,538,003 1,560, % Salaries, Temporary 38,574 25,439 19,107 30,826 30,826 20, % Salaries, Overtime 1, ,380 Benefits 268, , , , , , % PERSONAL SERVICES 1,430,371 1,610,778 1,763,403 2,194,260 2,057,553 2,155, % OPERATING EXPENSES Utilities ,000 Equipment and Supplies 62,474 66,546 93,886 73, ,701 73, % Repairs and Maintenance 342 1,000 1,000 1, % Conferences and Training 6,436 11,926 15,168 14,500 14,500 20, % Professional Services 1,249,586 1,004, , , , , % Other Contract Services 82,493 69,670 92,221 63,000 63,000 63, % Rental Expense 462 1, Expense Allowances 4,958 6,046 6,023 6,000 6,000 6, % Other Expenses 448 1,509 2,000 2,000 2,000 OPERATING EXPENSES 1,406,847 1,160, , , , , % CAPITAL EXPENDITURES Improvements 70,178 7,363 Equipment 15,110 CAPITAL EXPENDITURES 70,178 22,473 EXPENDITURES 2,837,218 2,771,391 2,325,883 3,071,966 2,700,928 2,628,406 City Attorney 2,837,218 2,771,391 2,325,883 3,071,966 2,700,928 2,628, % Significant Changes The reallocation of a Deputy City Attorney III to a Senior Deputy City Attorney has been requested. The Senior level would serve as an advisory counsel position providing legal advice on all matters to the City Council and City officers. An Office Specialist is also requested to enter data and maintain the ProLaw document management software, as well as to provide general office support. Other changes in Personal Services are due to the fact that Deputy City Attorney positions were filled at salary steps below last year's appropriation, leading to a slight decrease in this area. Change from Permanent Personnel City Attorney Assistant City Attorney Senior Deputy City Attorney Deputy City Attorney III (1.00) Deputy City Attorney I Law Office Manager Investigator Administrative Assistant Office Specialist Legal Secretary Total
6 Budget - Other Funds by Object Account OTHER FUNDS Expenditure Object Account Redevelopment-Legal PERSONAL SERVICES OPERATING EXPENSES Professional Services 454, ,827 77, , , , % Other Contract Services -1,596 OPERATING EXPENSES 453, ,827 77, , , , % CAPITAL EXPENDITURES NON-OPERATING EXPENSES EXPENDITURES City Attorney 453, ,827 77, , , , % Significant Changes The need for outside legal service was reduced with the hiring of two new attorneys in FY05/06. Change from Permanent Personnel 0.00 Total
7 Budget - All Funds by Business Unit BUSINESS UNITS Division / Business Unit ATY City Attorney ATY City Attorney City Attorney Admin 1,585,044 2,565,558 2,325,883 3,071,966 2,700,928 2,628, % Contract Legal Services 1,252, ,833 ATY City Attorney 2,837,218 2,771,391 2,325,883 3,071,966 2,700,928 2,628, % Other Funds Administration City Attorney 435, ,827 77, , , , % Liability/Insurance 17,901 Other Funds 453, ,827 77, , , , % General Fund 2,837,218 2,771,391 2,325,883 3,071,966 2,700,928 2,628, % Other Funds 453, ,827 77, , , , % Grand Total(s) 3,290,358 2,877,218 2,403,762 3,321,966 2,968,567 2,778, % 12
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