Digitization of Healthcare Information System (CSIOZ)

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1 Digitization of Healthcare Information System (CSIOZ) Kajetan Wojsyk Deputy Director for European Affairs National Centre for Healthcare Information Systems Warsaw,

2 Centre for Health Information Systems an entity subordinate of the Ministry of Health established on August 1, 2000 unit within the public funds system The mission of the unit is to: - support IT systems which will enable to optimize financial allocation on healthcare system - modeling and monitoring IT system in healthcare, including those connected with healthcare services 2

3 The most important projects implemented by CSIOZ Electronic Platform for Collection, Analysis and Sharing of Digital Medical Records - P1 Project Platform for sharing services and resources of digital medical records with on-line business P2 Project Improving the quality of health care management through the promotion of ICT knowledge P3 Project Subject specific ICT systems for information systems in healthcare P4 Project 3

4 P1 Project Budget: UE funds: Time frame: Beneficiary : ,00 PLN ,00 PLN till National Centre for Healthcare Information Systems 4

5 GOAL 1 GOAL 2 GOAL 3 GOAL 4 GOAL 5 GOAL 6 Main goals of the P1 Project Providing information concerning healthcare Providing medical personnel with access to patients digital medical records Providing digital data on medical events to patients Providing service recipient with electronic history of medical conditions, performed treatment procedures, referrals, prescriptions, sick leaves, vaccination plans and recommendations Providing information enabling current risk monitoring and counteracting Providing interoperability

6 Electronic prescription Electronic referral Electronic order for supply Electronic relief Publication Portal Support the exchange of medical records Functionalities of P1 Project Critical data Waiting lists for highly specialized services Internet Patient Account Statistics Monitoring and Analysis Support for billing and reimbursement 6

7 e-prescription P1 7

8 Issuing an e-prescription A doctor issues and digitally signs e- Prescription Electronic Prescription Document 8

9 Issuing an e-prescription P1 E-prescription is saved in P1 Electronic Prescription Document 9

e-prescriptions and basic information about prescribed medication.

10 Issuing an e-prescription Electronic Prescription Document The patient receives a text message, an or a paper printout with an access code of e-prescriptions and basic information about prescribed medication. When the patient has not got the Internet Patient Account, he/she will always get a paper printout. 10

11 Paper printout 11

12 Collection of e-prescription The access code: 1234 PESEL The patient provides pharmacists a document key or access code and PESELpersonal identifiaction numer 12

13 Collection of e-prescription P1 e-prescription The access code: 1234 PESEL Pharmacist gets access to the prescription in P1 with the access code 13

14 Collection of e-prescription P1 Realization of Prescriptions The pharmacist performs prescription and writes in P1 an Implementation of electronic document of Prescriptions 14

15 Medical event P1 15

Medical Event P1 Details of the Medical Events + Index of Electronic Medical Documentation Medical professionals record the information about the existing

16 Medical Event P1 Details of the Medical Events + Index of Electronic Medical Documentation Medical professionals record the information about the existing medical events (visits, tests, hospitalization, etc.) in the P1 System and transmit information about the medical event (Index of Electronic Medical Documentation). 16

17 Exchange of Medical Documentation P1 17

(EDM) in the Service Provider B A request for EDM P1 A

18 Exchange of Medical Documentation Service Provider A requests for access to Electronic Medical Documentation (EDM) in the Service Provider B A request for EDM P1 A request for EDM Service Provider B Shared of Medical Documentation 18

19 Exchange of Medical Documentation Service Provider A P1 Service Provider B examine the application for access to Medical Documentation Shared of Medical Documentation 19

20 Implementation 20

21 Internet Patient Account P1 21

22 Internet Patient Account e-referrals e-prescription e-orders In one place, easily accessible and legible electronic documents of prescriptions, referrals, orders but that's not all 22

23 Internet Patient Account It's a simple access through a web browser to: Electronic Medical Documentation Critical patient data relevant to lifesaving situations Medical history Calendar of visits correspondence with your doctor Directory of Service Providers and Medical Workers Managing access to medical data e-declaration for primary care 23

24 Benefits for citizens resulting from the implementation of the Project P1: ability to use e-prescriptions ability to use e-referrals ability to use e-orders easy access to information about the course of treatment a reminder of the scheduled dates the possibility of contact with the chosen medical personnel the ability to search for medical staff the ability to put your own entries the ability to obtain electronic sick leave 24

25 P2 Project Budget: UE Funds: Time frame: Beneficiary: ,00 PLN , 00 PLN till (completed) National Centre for Healthcare Information Systems 25

26 Key functionalities of P2 1. Sharing services with medical record system: 2. Providing services for the medical record system: 3. Integration with epuap - providing services epuap. 4. Search, registration and storage of documents sent in electronic archive P2 Platform the provision of application the registration of the application for registration / change / removal, to accept the letter on the proposal forward it to the applicant's outgoing provide data from the register ondemand subscription share data with other records at the request of subscription define subscriptions for data from other registries

27 The most important records available on the P2 Register of Entities Performing Medical Activity Register of Pharmacies Register of Pharmaceutical Wholesalers Register of Medicinal Products Registry of Laboratory Diagnosticians Register of Medically Assisted Procreation 27

28 P3 Project Goal of the Project: EU Funds: Increase the level of knowledge of medical staff and management on modern ICT technologies, as well as build awareness of the long-term benefits of ICT implementation in medical facilities. Human Capital Operating Programme Time frame: till Beneficiary: National Centre for Healthcare Information Systems 28

29 P4 Project Goal of the Project: Streamline business processes related to the management and access to information in the health system, which, in particular, contribute to more effective health planning by the administration, taking into account the current state of human resources, equipment, availability of medicines. Budget / EU Funds: about , 00 PLN / , 00 PLN Time frame: till Beneficiary: National Centre for Healthcare Information Systems 29

30 As part of Project P4 there will be built and implemented ICT systems supporting measures provided business areas, respectively: The Statistics in Health Care System, Risks Monitoring System, Integrated Monitoring System of Medicinal Products Trading, Education Monitoring System Medical Workers, Registration System of Resources for Health.

31 Thank you for your attention. 31

Summary of the Feasibility Study European Union Institutions section

Electronic Platform for Collection, Analysis and Sharing of digital Medical Records Summary of the Feasibility Study European Union Institutions section Summary of Feasibility Study of the project: European