SAT School Day. A Guide for SAT School Day Staff: From Registration to Test Day

Transcription

1 SAT School Day A Guide for SAT School Day Staff: From Registration to Test Day A

2 Contents Introduction to SAT School Day Testing 1 Registration Methods 1 Tracking Student Progress 1 Key Dates 1 Helping Students Get the Most Out of Testing 2 Create a Free College Board Account 2 Practice with The Official SAT Online Course 2 Interactive Instruction and Official Practice Tests 2 Valuable Feedback 2 Complete the SAT Questionnaire 3 Send Score Reports 3 Know What to Expect 3 What to Bring 3 Schedule 4 In the Testing Room 4 Taking the Test 4 More Information 4 College Board Online Account Creation Screens 5 Online Student Registration Using Vouchers 7 Helping Your Students Register With Vouchers 7 Screens from the Online Registration Process 8 Screens to Print Admission Ticket 10 Online Registration Through Electronic Bulk Processing 11 Helping Students Fill Out the Questionnaire 11 Five Simple Steps to Follow 11 SAT School Day Key Dates back cover About the College Board The College Board is a mission-driven not-for-profit organization that connects students to college success and opportunity. Founded in 1900, the College Board was created to expand access to higher education. Today, the membership association is made up of over 6,000 of the world s leading educational institutions and is dedicated to promoting excellence and equity in education. Each year, the College Board helps more than seven million students prepare for a successful transition to college through programs and services in college readiness and college success including the SAT and the Advanced Placement Program. The organization also serves the education community through research and advocacy on behalf of students, educators and schools. For further information, visit A Guide for SAT School Day Staff

3 Introduction to SAT School Day Testing SAT School Day offers your eligible students an exciting opportunity to test in the familiar surroundings of their local schools during school hours. Thank you for ensuring that all your eligible students are registered for this important opportunity on the journey to college! This guide gives you an overview of the registration process for SAT School Day so that you can help your students make the most of the SAT School Day experience. Be sure to use the following materials, enclosed with this guide, to keep your students informed: A supply of SAT School Day, a two-page flyer about the SAT, one per eligible student. A poster for display, with a write-in section for the counseling office to note the date and who is eligible. REGISTRATION METHODS The College Board offers two methods of online registration for SAT School Day, as well as a paper-based method as a backup and for registering students on the day of the test. Please turn to the section of this guide that covers the registration method in place for your district or state: Individual online registration using vouchers page 7 Electronic bulk registration using district/state data page 11 Paper registration (available on an exception basis contact the SAT Educator Help Line for assistance) TRACKING STUDENT PROGRESS As you prepare for the SAT School Day administration at your school, be sure to visit the College Board s SAT Counselor Resource Center, a website that offers test information, free practice materials, college planning information and the online SAT Counselor Registration Report. You can access the SAT Counselor Registration Report to track which students are registered. Visit sat.org/reg-roster for more information. KEY DATES Please see the back cover for key dates for SAT School Day administrations. Students who need accommodations should apply immediately so that they will have their SSD approval before registration. Important reminder: Requests for accommodations take up to seven weeks to process. Make sure that any needed requests are submitted as early as possible in the year. Students who already have approved accommodations for other College Board tests do not need to reapply. 1

4 Helping Students Get the Most Out of Testing Here are some important ways students can get more out of their SAT School Day testing experience. CREATE A FREE COLLEGE BOARD ACCOUNT All students, regardless of registration method, will need to have an address and a free online College Board account to take advantage of all aspects of the SAT School Day experience. The College Board offers a wealth of information and services to students, many of which are enhanced by the creation of a free online account. If they have previously taken the PSAT/NMSQT, your students will already have accounts. If they need to establish an account, they simply go to collegeboard.org and click Sign Up. As part of the process of establishing an account, students must provide an address. There are a number of ways to open free accounts online using Google, Yahoo or other such services. If a student must supply a thirdparty address, it is strongly recommended that the student provide his or her parent s or guardian s address. The screens and information students must provide are shown on pages 5 and 6 of this guide. PRACTICE WITH THE OFFICIAL SAT ONLINE COURSE Students can get ready to show their true potential on test day by taking advantage of The Official SAT Online Course, provided as part of the SAT School Day experience. When students prepare for the SAT with this official SAT practice resource, they become more familiar with the test experience and increase their test-taking comfort and confidence. Here is an overview of the benefits available for your staff and students: Interactive Instruction and Official Practice Tests The course s 18 interactive lessons cover the SAT s critical reading, writing and mathematics sections using interactive activities and multimedia content to create an engaging learning environment. Students gain valuable experience by taking 10 practice tests, answering more than 600 practice questions and responding to practice essay questions all developed by the test maker. Students increase confidence by practicing with questions just like the ones they ll see on test day. Valuable Feedback Students receive explanations of answers to all questions in the online course. They can use the detailed explanations to pinpoint areas where they need improvement. Students receive personalized score reports on all practice tests and quizzes. With this information, students can better understand where to focus additional study. With the auto essay scoring service, students practice for the SAT essay by responding to essay questions and getting back immediate, computer-generated scores. The auto essay scoring service employs artificial intelligence to emulate the process used by expert human scorers on the SAT. See your Director of Guidance for additional information about the online course and access information for your students. 2 A Guide for SAT School Day Staff

5 COMPLETE THE SAT QUESTIONNAIRE Please strongly encourage your students to answer the SAT Questionnaire when they register (or arrange for them to complete the Questionnaire on a paper form if they are being registered through the electronic bulk process as described on page 11). The Questionnaire provides a way for students to show what interests they have and what they are looking for in colleges and the workplace after high school. Colleges and educational programs, including scholarship programs, use the information students provide on the Questionnaire through the Student Search Service. By completing the Questionnaire and participating in this free service, your students can start making connections with programs that are looking for students like them. Student responses to the Questionnaire also accomplish two other important objectives: They help counselors better understand what students are looking for so that they can give more useful future planning advice. They provide information that the College Board uses to ensure the fairness of the test and that it accurately reflects the college readiness of all students who take it. SEND SCORE REPORTS In addition to encouraging your students to complete the Questionnaire, you should also help them see the value of the four free score sends that are available to them as part of registration. They can order online at any time up until nine days after the test (after that, the score report fee will be charged). Sending scores to colleges is a great way for students to show interest in an institution, especially since higher education institutions view interest as an important quality in potential candidates. KNOW WHAT TO EXPECT Your students will feel more at ease if they know what to expect and how to come prepared for test day. Students should know the following procedures: What to Bring The printed Admission Ticket, which is required for entry to the testing area. An acceptable photo ID. Two No. 2 pencils and a soft eraser. An approved calculator with fresh batteries. Students may bring additional batteries and a backup calculator to the test center. Test center staff will not have batteries or calculators for test-taker use. Students may not share a calculator with another test-taker. Students should not bring phones or other electronic devices into the testing area. The test administration staff reserves the right to collect and hold phones and other prohibited electronic devices during the test administration, including during break periods. If a device makes noise, or a student is seen using it or attempting to access it at any time, including breaks, the student will be dismissed immediately, the student s scores can be canceled and the device may be confiscated. The College Board is not responsible for loss or damage to personal items, including electronic devices, while a student is in the test center. 3

6 Schedule Students should arrive at the test center no later than 7:45 a.m., unless the Admission Ticket says otherwise. The doors to the testing rooms close at about 8 a.m. Testing starts between 8:30 and 9 a.m. Once testing has begun, latecomers cannot be admitted. There are three five-minute breaks. Students can consume snacks and drinks during the breaks. Lunch period will occur later than usual on test day, once testing is complete. For standard timing, the test should end by around 1 p.m. Refer students who might be testing with accommodations to your SSD 1 coordinator for more information about their testing schedule. In the Testing Room Student IDs and Admission Tickets will be checked whenever they enter the testing room. Students should keep their ID and Admission Ticket with them at all times in the center. Students must wait to be seated their seats are assigned, not chosen by them. Test books, answer sheets and calculators must remain on the students desks during breaks. Taking the Test A student s test book may have a different order of sections than those of the students sitting next to him or her. The test supervisor reads all instructions verbatim from a testing room manual and can answer only questions about procedure, not about test questions or content. The test supervisor will tell students when to start and stop each section. Students must work within each section of the test only for the time allotted. Students may not to go back to a section once that section has ended. Students may not go ahead to a new section if they finish a section early. Students cannot skip sections. Doing so may result in score cancellation, delays or both. After the test is finished, the test supervisor collects and counts the test books to make sure all materials have been turned in before dismissing students from the testing room. More Information Refer students to sat.org/test-day for complete information about test-day requirements. 1 Services for Students with Disabilities 4 A Guide for SAT School Day Staff

7 COLLEGE BOARD ONLINE ACCOUNT CREATION SCREENS Here are the questions a student answers to create his or her personal student account and profile. 5

8 6 A Guide for SAT School Day Staff

9 Online Student Registration Using Vouchers HELPING YOUR STUDENTS REGISTER WITH VOUCHERS If your school offers online registration using vouchers, a supply of vouchers for your students to use to register themselves for SAT School Day should be enclosed with this guide. Students must complete their registrations by the deadline given on the back of this guide. Arrange to distribute a School Day voucher and a flyer to each eligible student in the school. Students will enter the 12-character code on their vouchers during registration. The cards constitute payment for the test, so students should treat the vouchers they receive as they would a prepaid store card. You may find it beneficial to organize a group registration effort as a way to ensure the fullest participation. Here are the steps required: Each student must have both an account and a free online College Board account to register for the test. See the previous section of this guide for more information. If the sponsoring state or district requires a State Student ID as part of the registration process, students will be prompted to enter it as part of the registration flow. Please let students know they will need their IDs handy to enter during registration. Students with disabilities will be asked to provide their Services for Students with Disabilities (SSD) eligibility code. Students will proceed through the following steps to register. See pages 8 10 for selected screenshots. Students begin by selecting REGISTER from sat.org/register. Once students have provided their high school information and grade level on the first screen, they will be notified that they are eligible for a free administration of the SAT. Several screens will follow that ask students to provide information about themselves, their high school activities and classes, and their college plans. As noted earlier in this guide, answering the Questionnaire allows students to present a holistic view of their academic accomplishments and interests to colleges. Please refer students to information about the benefits of Student Search Service and associated policies, given in Getting Ready for the SAT and online at sat.org/studentsearch. Students will be asked to agree to the College Board s terms and conditions for taking the SAT. Next, an opportunity to enter an SSD code will be provided, along with a chance to order certain scoring services. Students will proceed to check out. Finally, students will be directed to a confirmation page and be given the option to print their SAT School Day Admission Ticket. Encourage students to print the ticket right away to check for accuracy. If they need to correct any information on it, they must call Customer Service well in advance of the test. 7

10 SAMPLE SCREENS FROM THE ONLINE REGISTRATION PROCESS Students will see their own district and school information when they go online to register for SAT School Day. These screenshots are samples. Register for the SAT School Day Welcome to the Department of Education Initiative You are eligible to participate in the SAT School Day - Department of Education Initiative i This opportunity allows you to take the SAT during school hours at your school (or other designated locations): SAT School Day Option: Wednesday, October 16, 2013 Tell us if you would like to participate in this program. Register for 14245V24CL2J the SAT School Day Services for Students with Disabilities I qualify for Services for Students with Disabilities. Yes No i Your SSD Eligibility Code: i More information for SAT Fee-Waiver users Return to My Organizer Return to My Organizer Student may also be asked to enter a State Student ID on Update Personal Info Build College Profile Select this Test screen. & Center Cancel Continue Checkout Choose Your Test & Date Choose Your Test Center Question-and-Answer Service Order this service to get a detailed report of your test performance. It provides every test question, your answer, the correct answer, the question type, the question difficulty and scoring instructions. You Eligibility will have access Code to a copy here of your essay via your free online score report. Materials will be mailed six to eight weeks after the test. Would you like to order the Question-and-Answer Service at this time? Yes, charge me $18.00 for the Question-and-Answer Service, or use my SAT Fee Waiver. No, I do not want to receive the Question-and-Answer Service. Contact Terms of Use Privacy Policy Yes, I would like to take the SAT using a voucher on a date specified No, I want to pay the testing fee(s) and take the SAT Subject Tests or the SAT on a weekend administration date To take advantage of this special opportunity you will need a valid Student Voucher i Enter Your Student Voucher Code: Student enters SSD (if applicable) Cancel Continue 2013 The College Board 8 A Guide for SAT School Day Staff

11 Register for the SAT School Day Update Personal Info Build College Profile Select Test & Center Buy SAT Practice Materials Review Your Order Your selected test center seat is still being held. You have 20 minutes to complete your registration. Checkout Return to My Organizer Review your order carefully. Make sure that all the information is correct. Your test fee is covered only under the terms of your initiative. Should you decide to change your test date or test center after you submit this registration, you may be charged a fee or you may not be eligible for the initiative. Once you are sure, click on the Confirm Registration button. This reserves your seat and lets you print out your SAT Admission Ticket. Preview Ticket Confirm all information on this ticket is accurate. SAT School Day Admission Ticket Student Name: Andy B Student Student Address: 999 Main Street Houston, TX Birth Date: 8/18/1997 Gender: Male High School: JESSE H. JONES HIGH SCHOOL Houston, TX You won t be BRING THIS TICKET TO THE TESTING SITE! admitted without it. Test Date: October 16, 2013 Test Type: SAT Testing Site: 44062: JESSE H. JONES HIGH SCHOOL Registration Number: SAINT LO ROAD HOUSTON, TX Report to your testing site no later than 7:45 a.m. unless otherwise noted on this ticket. Safeguard this Admission Ticket as you would any other piece of identification. You must keep this Admission Ticket with you at all times in the testing site. Confirm your Important SAT Messages seat reservation. for Students: SAT Test: SAT Test Test Date: October 16, 2013 Supervisor Special Instructions: Test Center: JESSE H. JONES HIGH SCHOOL 7414 SAINT LO ROAD SCORE REPORT HOUSTON, RECIPIENTS: TX Personal Information: Andy B Student Birth Date: 8/18/1997 IMPORTANT NOTICE (Change my personal information) 999 Main Street andys@example.com Houston, TX High Cell phone School: use is Jesse strictly H. Jones prohibited; High School you Why should am I not being bring asked a cell for my phone high shool? School or any Code: other prohibited electronic Grade: device to the testing 12th grade site. If your Graduation: device makes any 6/2014 noise, or you are seen accessing it at any time (including breaks), you will be dismissed immediately, your Confirm your total order. Go to collegeboard.org/mysat or call to confirm any score scores will be canceled, and the device may be confiscated and its contents inspected. This policy Item recipients not shown here or to update where you re sending your scores. Your first four score sends are free Unit if Price applies to any prohibited device. Total Price ordered by 11:59 p.m. Eastern Time October 16, SAT Registration $0.00 $0.00 p. 1 (Continue to Page 2) SAT School Day Admission Ticket Transfer out of Department of Education Initiative. i Subtotal: $0.00 Shipping: $0.00 Total: $0.00 9

12 SCREENS TO PRINT ADMISSION TICKET Students must print their tickets for presentation at the test center. They cannot be admitted without printed (not electronic) tickets. Your SAT Registration is complete Now you can print your Admission Ticket and Send Scores Step 1 Step 2 Step 3 Print your Admission Ticket it's required on test day! SAT School Day Admission Ticket 10 A Guide for SAT School Important Day Staff Information for Test Day Marco Vaca marcodelaware1@example.com Log Log Out Out Student Name: Amos B Rau Student Address: 4600 Reed Road Houston, TX Print out your Admission Birth Ticket. Date: 8/18/1993 You need to bring it along with proper photo identification on test day. Gender: Male High School: Jesse H. Jones High School Houston, TX You won t be SAT School BRING Day THIS TICKET Admission TO THE TESTING Ticket SITE! admitted without it. Test Date: October 17, 2012 Test Type: SAT Testing Site: 08400: HARRIS COUNTY ILC 7414 SAINT LO Registration Number: HOUSTON, TX Name: Sex: Birth Date: Report to your testing site no later than 7:45 a.m. unless otherwise noted on this ticket. Safeguard Marco this Admission Vaca Ticket as you would any other piece of identification. You must keep this Male 2/6/1993 Admission Ticket with you at all times in the testing site. Important Messages for Students: Send My SAT Scores Things to know: Student Name: Andy B Student Sending official SAT score reports is the only way to ensure that colleges receive Student Address: 999 Main Street Supervisor Special Instructions: 08427: your scores. MIDDLETOWN HS April 13, 2011 Review My Send History Houston, TX Four SAT 1133 score reports S CENTRAL are included AVE free with your registration. SCORE REPORT RECIPIENTS: Sending MIDDLETOWN, scores with your registration DE is the fastest way to send scores to colleges Birth Date: 8/18/1997 and scholarship programs. Many colleges view receiving your scores early as a demonstration IMPORTANT NOTICE Gender: of your interest. Male Cell phone use is strictly prohibited; you should not bring a cell phone or any other prohibited electronic High School: device to the testing site. If your device makes any noise, or you are JESSE H. JONES HIGH SCHOOL seen accessing it at any time (including breaks), you will be dismissed immediately, your Houston, TX scores will be canceled, and the device may be Go to collegeboard.org/mysat or call to confirm any score confiscated and its contents inspected. This policy recipients not shown here or to update where you re sending your scores. Your first four score sends are free if applies to any prohibited device. ordered by 11:59 p.m. Eastern Time October 16, p. 1 (Continue to Page 2) SAT School Day Admission Ticket Test Date: Test Type: Testing Site: Registration Number: Send SAT Scores to colleges and scholarship programs SAT SAT School Day Admission Ticket Print My Admission Ticket Print My Order Confirmation Print Admission Ticket ADMISSION TICKET SAT Registration No: Test Center: Test Date: Your Address & High School: Marco Vaca 123 Delaware Main St Middletown, DE : MIDDLETOWN HS Connect with the colleges and scholarship programs that have been matched to your college profile. Test Supervisor Special Instructions: BRING THIS TICKET TO THE TESTING SITE! October 16, 2013 SAT 44062: JESSE H. JONES HIGH SCHOOL 7414 SAINT LO ROAD HOUSTON, TX Report to your testing site no later than 7:45 a.m. unless otherwise noted on this ticket. Safeguard this Admission Ticket as you would any other piece of identification. You must keep this Admission Ticket with you at all times in the testing site. Important Messages for Students: Supervisor Special Instructions: SCORE REPORT RECIPIENTS: IMPORTANT NOTICE Close Window Detach Here scores will be canceled, and the device may be Go to collegeboard.org/mysat or call to confirm any score confiscated and its contents inspected. This policy recipients not shown here or to update where you re sending your scores. Your first four score sends are free if applies to any prohibited device. Arrive at your school by 7:45 a.m., unless otherwise instructed. You should be finished with your testing between 12:30 and 1 p.m. (except if ordered by 11:59 p.m. Eastern Time October 16, testing with extended time). You won t be admitted without it. Cell phone use is strictly prohibited; you should not bring a cell phone or any other prohibited electronic device to the testing site. If your device makes any noise, or you are seen accessing it at any time (including breaks), you will be dismissed immediately, your ple Student clicks this button to see a printerfriendly version.

13 Online Registration Through Electronic Bulk Processing If your school offers online registration through a centralized electronic bulk process, you will find enclosed a supply of the Registration and Questionnaire Guide and the School Day SAT Questionnaire form, along with a prelabeled shipping envelope for their return to us for processing. The data collected on the SAT Questionnaire play an important role both in the reporting that your sponsoring district or state receives and in the Student Search Service and related services that we offer to students. Thanks to your efforts now, your district or state will receive valuable information about the test-taking population. This knowledge can help efforts to improve outcomes and curricula design. HELPING STUDENTS FILL OUT THE QUESTIONNAIRE Your students will need 30 to 45 minutes to complete the SAT Questionnaire. Arrange for each eligible student to complete the Questionnaire form after the registration process has been completed, but at least two weeks before the test date. We suggest setting aside a scheduled time without interruption, such as a study period, to complete the form. You will need to collect and return the completed forms, using the enclosed, prelabeled return envelope no later than one week before the test to ensure student questionnaires are correctly matched with registration data before testing takes place. Five Simple Steps to Follow STEP 1: Assemble the publications and supplies listed below for helping students complete the SAT Questionnaire. We strongly recommend that you access and print your students registration information before your session with them. The SAT Counselor s Registration Report at sat.org/reg-roster lists all the relevant registration information for your students, including their registration numbers, which they will need to complete the form. For login details, see the Quick Start Guide at sat.org/reg-roster. If you don t have access to the report, consult your Director of Guidance. Publications and Supplies: Up-to-date SAT Counselor s Registration Report listing student registrations for SAT School Day. Copies of the Registration and Questionnaire Guide (one per student). Copies of the School Day SAT Questionnaire form (one per student). A supply of BLACK or BLUE PENS and correction fluid, which students can use to make corrections. Note: No. 2 pencils cannot be used for the Questionnaire form. Copies of the Additional Score Report Request Form and the Student Answer Verification Services Form for students wishing to order scores or scoring services by mail. STEP 2: Distribute one form and guide to each student. As you get ready to begin filling out the Questionnaire, share the following important points with the students: Students should spend some time looking over the information in the Registration and Questionnaire Guide before test day. This will ensure that they understand the requirements regarding identification, 11

14 what to bring and what not to bring on test day, as well as the SAT Test Security and Fairness policies that apply to every SAT taker. The Questionnaire is not graded in any way. Have students read the information about Student Search Service and how the Questionnaire can help them search for colleges (page 2 3 of the guide). Remind students of the value of the four free score sends that are available to them as part of registration. They can order online or by using the paper forms provided with your registration materials. The guide also tells them about our SAT Answer Verification Services. These can be ordered using the paper forms provided with your registration materials. STEP 3: Review these guidelines for filling out the form: Questionnaire Form Guidelines: Use pen. Only marks made in PEN with black or blue ink will work on this form. Print CLEARLY, using ALL CAPITAL LETTERS. Put only one letter or number per box. Always begin with the left-most box or oval. Give dates in mm-dd-yy format, with leading zeroes (for example, for Dec. 1, 1994). STEP 4: Guide students as they complete the forms: SIDE 1 Personal and Contact Information Fields: Notes: Name Date of Birth Sex The name, date of birth and sex are used for matching the student s Questionnaire data with his or her registration and SAT record, so they must match the registration information exactly. Registration Number The registration number is listed on the student s Admission Ticket and on the Counselor Registration Report. Mailing Address Address Providing an address will ensure that the student receives important notices about their test and score releases. Student Search Service participation Saying yes will help students introduce themselves to colleges and scholarship programs. Statement and Signature Students should do their best to complete the statement in cursive. Let them know that their handwriting will not be used to compute their scores. 12 A Guide for SAT School Day Staff

15 SIDE 2 The Questionnaire Using the directions in the Registration and Questionnaire Guide, students answer 35 questions about themselves. These questions ask them about their high school course work, activities of interest, anticipated major and desired college attributes (such as size and location). STEP 5: Collect and check the forms for return to the College Board: Make sure students have filled in page 1 accurately and completed all required fields. STEP 6: Return the forms promptly to ensure that can be processed before scoring begins. Place the completed student forms in the prelabeled UPS envelope, and note the tracking number for your records. Arrange for the package to be picked up or dropped off at a UPS location for delivery as soon as possible, but no later than five business days before test day (see the back of this guide for important dates, including when to return the Questionnaire forms). If you cannot locate your prelabeled envelope, ship the forms by traceable courier to the following address (be sure to keep a record of the tracking information): SAT School Day Questionnaire Processing 901 South 42nd Street, Mount Vernon, IL

16 SAT School Day Key Dates Test Date October 16, 2013 February 26, 2014 April 16, 2014 Materials Distributed August 26, 2013 December 2, 2013 January 16, 2014 Student Registration Opens September 4, 2013 December 11, 2013 February 5, 2014 Student Registration Ends October 2, 2013 February 12, 2014 April 2, 2014 Bulk Registration Opens August 20, 2013 December 11, 2013 February 5, 2014 Bulk Registration Ends September 20, 2013 January 31, 2014 March 21, 2014 Questionnaire Forms Due October 9, 2013 February 19, 2014 April 9, The College Board. College Board, achieve more, Advanced Placement Program, SAT and Student Search Service are registered trademarks of the College Board. The Official SAT Online Course is a trademark owned by the College Board. PSAT/NMSQT is a registered trademark of the College Board and National Merit Scholarship Corporation. All other products and services may be trademarks of their respective owners. Visit the College Board on the Web: b-7649