PRE-PROPOSAL CONFERENCE

Transcription

1 PRE-PROPOSAL CONFERENCE RFP 1-16-C006 Human Resources Management System (HRMS) September 9, 2015

2 Disclaimer The information contained in this presentation is for informational purposes only In the event of a discrepancy between the information contained herein and the RFP documents, the RFP documents will take precedence

3 LDBE Participation Requirements This RFP has a 0% Local Disadvantaged Business Enterprise (LDBE) participation requirement. Firms located within a 100-mile radius and whose 3 year average gross receipts, including all affiliates, do not exceed the specified size standards are eligible for consideration For any LDBE/MBE/WBE information, including other LDBE size standards, contacts the Equal Opportunity Programs Department at , Shanelle Franklin

4 Summary of Solicitation Performance Period: Five (5) years from the effective golive date of the contract Two (2) Two Year Options at the Authority s discretion Anticipated award/start date: January 2016 This will be a combination firm-fixed-unit-price requirements contract Terms and Conditions of the Solicitation are not negotiable in any material way

5 Proposal Requirements Proposals are due September 29, 2015 by 2:00 PM local time at the address indicated on the solicitation The Airports Authority is using a competitively negotiated procurement process and selection will be made on a best value basis

6 Proposal Requirements Award will be made to the firm whose offer is most advantageous to the Authority. Refer to Section X, Attachment 02, Evaluation Criteria, for documentation required in response to this solicitation Proposals shall be submitted in three (3) parts, each in a separate sealed envelope labeled with the Offeror s name and address, the solicitation number and the envelope name as follows

7 Proposal Submissions Envelope 1: Representation Package Submit an original and one (1) copy of the following documents: Solicitation Offer and Award Page, Section I Representations and Certifications, Section IV Special Provisions, Use of Contract by Other Jurisdictions, Section VI * Failure to extend a contract to any participating Jurisdiction will have no effect on consideration of proposals LDBE Certification Exhibits as applicable: Exhibit A, Voluntary Efforts to Obtain MBE/WBE Participation

8 Proposal Submissions Envelope 2: Price Proposal Submit an original and one (1) copy of the following documents: Price Schedule, Section III Contract Participation Form, Exhibit D1

9

10 Proposal Submissions Envelope 3: Technical Proposal Submit an original and Nine (9) copies Do not include any reference to price Submit on typewritten 8 ½ x 11 plain white paper Number all pages Assemble in a three ring binder or staple. No other binding methods are acceptable Do not exceed fifty (50), double-spaced, single sided pages. Exhibits and samples of previous work are not included in the 50- page limit Address the evaluation criteria in the order they are presented

11 Evaluation Criteria Criterion 1: Understanding the Requirements - Offeror s understanding of the minimum requirements of the contract Criterion 2: Solution Capabilities and Technical Approach - Offeror s proposed overall technical solution will deliver the full range of capabilities and meet SOW requirements Criterion 3: Past Performance - Offeror s experience, qualifications, and successful implementation of the proposed SaaS HR solution with the same or similar scope Criterion 4: Project Management, Experience and Qualifications of Personnel - Offeror s proposed management plan to fulfill the requirements of the statement of work in a timely manner

12 Scope of Services The Contractor shall provide all necessary labor, materials, tools, equipment and supervision to provide and host a fully configured Human Resources Management System (HRMS) COTS SaaS cloud-based solution in accordance with the statement of work (SOW) Estimated user base (2016 to 2024): 2,180 to 2,820 Airport Authority users (employees and retirees) 41,180 to 41,820 total users (Airport Authority and general public)

13 Scope of Services Capabilities and interfaces: HRMS Capabilities HRMS Interfaces Existing Capabilities New Capabilities Existing System Interfaces New System Interfaces Time and attendance (self-service) Employee development ERP system, workforce planning, and budget Airports Authority intranet website Legacy HRIS (HR/payroll web portal) Benefits enrollment (self-service) Personnel (self-service) Performance management Onboarding and offboarding Compensation Payroll and general ledger IAD work order management system DCA work order management system Airports Authority internet website Airports authority active directory Workforce planning and budget Recruitment Police time and attendance Public safety work schedule system Reporting Carriers (benefit providers with eight feeds) United Healthcare, Kaiser Permanente, Caremark, MetLife, 457 Plan, TSP, Wage Works, and AON Airports Authority portfolio management system

14 Scope of Services

15 On-Line Resources The Pre-Proposal Conference Attendees List and this presentation will be posted to the Airports Authority's website at: All questions concerning this solicitation must be submitted by 3:00 PM September 11, 2015 via the Airports Authority's website. Answers to all questions received will be posted on-line, and all registered Planholders will be notified

16 Planholder List

17 QUESTIONS