10 WAYS TO TRANSFORM YOUR LAW FIRM WITH A BUSINESS APP

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1 10 WAYS TO TRANSFORM YOUR LAW FIRM WITH A BUSINESS APP A SINGLE BUSINESS APP CAN UNLOCK A MULTITUDE OF BUSINESS CHALLENGES. 2

2 10 WAYS TO TRANSFORM YOUR LAW FIRM WITH A BUSINESS APP A SINGLE BUSINESS APP CAN UNLOCK A MULTITUDE OF BUSINESS CHALLENGES. CHOOSING AN INVESTMENT THAT MAPS TO YOUR LEGAL NEEDS With so many IT products and services targeted at law firms on the market, how do you go about deciding what you actually need? Your IT team may be keen to implement all the latest technologies, but ultimately you want a solution that is going to help your law firm solve its business challenges and give a good return on your investment. Since business needs can range from streamlining your new matter intake process, making your case management process more efficient, speeding up your client onboarding process, or automating internal processes, such as vacation requests or expense claims, a single technology with the potential to enhance multiple areas of the business is ideal. 2

3 K2 joined forces with Focus Integration Systems, an IT systems-integration partner, to design and build a sophisticated case management solution specifically for Israeli Courts. This pioneering solution comprises around 150 K2-based workflows and creates a seamless electronic process that covers the entire lifecycle for every legal case filed, from submission to judgement. Israeli Courts K2 Case Study 3

4 WHICH BUSINESS AREAS CAN YOU IMPROVE WITH BUSINESS APPS? Business app platforms allow legal organizations to quickly build and deploy apps that improve efficiency across the firm. Our checklist covers business areas that may have redundant processes or a tendency to develop bottlenecks over time, making them ideal candidates for automation with a business app. Thinking about the way these processes are currently set up in your organization will help you identify gaps. This will tell you whether a business app platform is the best solution for your needs. Business app platforms allow legal organizations to quickly build and deploy apps that improve efficiency across the firm. CASE MANAGEMENT: Do you struggle to access important case information when you need it? Business apps can help you manage case matter data, documents, deadlines and contracts from a single interface, as well as trigger workflows and improve collaboration with other attorneys and participants. NEW MATTER INTAKE: This is a critical process for any firm, but it can be very time and labor intensive. With business apps, you can automate your entire client onboarding process from start to finish, cutting completion time at every step and freeing everyone to spend more time on client work and less time on paperwork. 4

5 CLIENT BILLING: Does your staff spend too much time on billing? Business apps let you automate client billing through central management of fees, rules and client data. CONTRACT MANAGEMENT: Do you find it difficult to maintain visibility of the contract lifecycle? Business apps improve management and visibility of your contract lifecycle, including authoring, negotiation, baseline management, commitment management, communication, visibility, document management and closeout. DATA, DOCUMENT AND IMAGE MANAGEMENT: Do you have trouble managing the enormous amount of information generated at your firm and making sure it is handed off to the right people? Business apps can help you manage all aspects of storage and information flow of digital assets, as well as ongoing amendments. ediscovery: Do you need a more efficient way to organize and manage ediscovery? Business apps can help you streamline ediscovery across systems, through centralized records management, classification, retention and destruction. TIME REPORTING: Would your law firm benefit from streamlined time reporting? Business apps can accurately capture time and expenses from any device. LEGAL PROCESS MANAGEMENT: Do you need to spend more time focusing on clients and less on managing legal processes? Business apps can make your legal processes more effective with streamlined workflows that involve the right people at the right time. 5

6 CONFLICT PROCESSING: Does your firm spend too much time managing conflicts manually? Business apps can safeguard client confidence through accurate management of information about clients, other parties, and lawyers who represent other parties. Automate the syncing process through visibility across client records, digitally managed cases and other systems. IP PORTFOLIO MANAGEMENT: Does your firm spend too much time managing its IP assets? Business apps can help manage and maintain your firm s key assets, including patents, trademarks and copyright registrations, along with market data and models to ensure clients leverage and protect their investments effectively. A 2013 study found that more than half of clients who switched legal providers cited inefficiencies within the firm as the main reason. That means that if even one or two of these processes are inefficient, redundant or error-prone, the investment may deliver a good return. For the first time, we now have information about the status of all our cases and can monitor workloads. This insight will allow us to allocate work to judges and clerks more effectively, and process cases efficiently. Yarden Yardeni, Project Manager, Israeli Courts. Israeli Courts K2 Case Study 26

7 BUSINESS APPLICATIONS DESIGNED TO MEET ALL YOUR LEGAL NEEDS While it may seem like this is a tall order to expect from any one technology, low-code business application platforms are rapidly gaining popularity in the market due the speed at which apps can be built and deployed to resolve problems across the law firm. Some business applications offer integration capabilities that provide a single point of access to mission-critical information that may be hosted across different sites, farms or systems. The application will deliver the right information to the right parties, at the right time. So many legal forms and agreements have to be written and signed, and technology solutions bring this information together, automating the document delivery and approval process. This helps firms save both time and money. Making client-facing processes like these more efficient can also help improve client satisfaction and retention. Mobile capabilities are another important consideration, giving clients and attorneys access and verification capabilities while on the go. Business apps that are built with a responsive design will allow information to be accessed easily from a phone, tablet or desktop computer. 7

8 Everything that is done inside is reflected automatically to the outside world. Lawyers can see what stage their case is in and what will happen next. That information wasn t available to them previously. Yarden Yardeni, Project Manager, Israeli Courts. Israeli Courts K2 Case Study 8

9 TO SUMMARIZE: When evaluating technology solutions, look for low-code solutions like business apps that can help improve multiple areas of your law firm. A business app platform provides a quick and easy route to building and deploying customized apps that can automate and streamline legal processes across your firm, helping you: Save time on paper work and other administrative tasks. Increase profits with an enhanced service delivery model. Improve efficiency across the business. Improve the client experience and maximize client retention. Discover how other firms are staying ahead of the competition by downloading: ISRAELI COURTS CASE STUDY DOWNLOAD YOUR FREE EGUIDE NOW