2012/13. Session. Institute of Graduate Studies. ips POSTGRADUATE HANDBOOK

Transcription

1 2012/13 Session Institute of Graduate Studies POSTGRADUATE HANDBOOK ips

2 Contents Welcoming Address from the Dean of the 3 Institute of Graduate Studies INTRODUCTION 4 University of Malaya Institute of Graduate Studies (IGS) Organizational Chart The IGS Management Management Team and Contact Details Academic Calendar, 2012/2013 Session List of Public Holidays in Malaysia (2012/2013) Postgraduate Programmes Legislations and Prescribed Rules Student Support Institute of Graduate Studies Postgraduate Handbook 2012/13 Session ADMISSION 16 Entry Requirements Language Requirements Application Procedures Fees Financial Support Immigration Guidelines for International Candidates Insurance for International Candidates CANDIDATURE 22 Student Contact Details Enrolment Registration of Courses Conversion from Master s to PhD Residential Requirements Progress Reports VARIATIONS TO CANDIDATURE 27 Withdrawal from Semester Lapse in Candidature Change of Title/Field of Study Change of Supervisor/Department Extension of Period of Candidature Advice on Issues Arising during Candidature Withdrawal from the University Appeals for Re-admission Postgraduate Handbook 2012/13 1

3 RESEARCH GUIDANCE 30 Research Proposal Supervision Requirements for Research Candidates Seminars and Candidature Defence Presenting Conference Papers Publishing Your Research Upskill Programmes Writing Unit Avoiding Plagiarism Intellectual Property EXAMINATION 32 Class Attendance Admission as an Examination Candidate Withdrawal from Examination Absence from Examination Marking Scheme and Grade Point Average (GPA) Submission of Thesis/Dissertation Guide to Thesis/Dissertation/Research Report Preparation Preparing for the Viva-Voce Outcome of Thesis/Dissertation Examination GRADUATION 36 Convocation Procedures Academic Dress Scrolls and Academic Transcripts POST-DOCTORAL 39 Getting References from Supervisors Post-Doctoral Research Fellowship communication 40 Abbreviation 42 UM Main Campus Map 43 UM City Campus Map 44 2 Postgraduate Handbook 2012/13

4 Welcoming Address from the Dean of the Institute of Graduate Studies The Institute of Graduate Studies (IGS) congratulates you on your successful enrolment into the University of Malaya and wishes you a very warm welcome. The University is not only the oldest university in this country but has also forged a global reputation of being the premier Research University in Malaysia. I believe you have chosen to pursue a degree programme which will be of great benefit to your career and which will also enable you to contribute to the society in which you serve. With this enrolment, you have undertaken a responsibility to ensure that you will succeed both at a personal and professional level. PROFESSOR DATIN DR. NORHANOM ABDUL WAHAB Dean, Institute of Graduate Studies Success at the postgraduate level is no easy task. A lot of commitment and sometimes sacrifices are needed in order to overcome the inevitable challenges posed by this academic pursuit. This is where a lot of patience and maturity is required of all candidates. Your supervisor and your lecturers will be available to assist you through this journey. Do ensure that you are in constant communication with them to facilitate your progress. One of the ways candidates can experience a smooth progression in the postgraduate pursuit is to really be aware of and to understand the rules governing the process. I would like to take this opportunity to remind all candidates to find out and strictly adhere to the University rules and regulations. All guidelines and regulations pertaining to your studies are provided in this handbook. I believe that this handbook will be a useful reference throughout your course of study. Finally, on behalf of IGS, I wish you every success and an enjoyable degree programme at the University of Malaya. Postgraduate Handbook 2012/13 3

5 Introduction University of Malaya History of UM University of Malaya, or UM, Malaysia s oldest university, is situated on a 900 acre campus in the southwest of Kuala Lumpur, the capital of Malaysia. It was established in April 1949 in Singapore with the merger of the King Edward VII College of Medicine (founded in 1905) and Raffles College (founded in 1928). The University of Malaya derives its name from the term Malaya as the country was known as then. The Carr-Saunders Commission, which recommended the setting up of the university, noted in its Report in 1948: The University of Malaya would provide for the first time a common centre where varieties of race, religion and economic interest could mingle in joint endeavour... For a University of Malaya must inevitably realise that it is a university for Malaya. The growth of the University was very rapid during the first decade of its establishment and this resulted in the setting up of two autonomous Divisions in 1959, one located in Singapore and the other in Kuala Lumpur. In 1960, the government of the two territories indicated their desire to change the status of the Divisions into that of a national university. Legislation was passed in 1961 and the University of Malaya was established on 1st January On June 16th 1962, University of Malaya celebrated the installation of its first Chancellor, Tunku Abdul Rahman Putra Al-Haj, who was also the country s first prime minister. The first Vice-Chancellor was Professor Oppenheim, a world-renowned Mathematician. Currently, His Royal Highness The Sultan of Perak Darul Ridzuan is the Chancellor of the University of Malaya. The current Vice-Chancellor Tan Sri Dr. Ghauth Jasmon was appointed as the tenth Vice-Chancellor of the University of Malaya on the 8th of November Mission To advance knowledge and learning through quality research and education for the nation and for humanity. Vision To be an internationally renowned institution of higher learning in research, innovation, publication and teaching. 4 Postgraduate Handbook 2012/13

6 Core Values The core values of the University of Malaya are: Integrity Professionalism Respect Meritocracy Academic Freedom Teamwork Open-mindedness Creativity Accountability Social Responsibility Educational Goals Graduates of the University of Malaya will be able to: (a) demonstrate knowledge and skills in their field of study, appropriate research and professional practices, and the processes of critical thinking and problem solving; (b) use effective methods including contemporary technology to manage information, to achieve diverse professional goals aligned with professional standards and make decisions based on appropriate data and information; (c) engage in continuous self-improvement and professional growth, support the professional development of others, and display positive leadership and professional behaviours and disposition for effective practice; (d) communicate effectively with other professionals, and the community, and project a coherent vision of social responsibilities; and (e) appreciate and continue to be guided by the University s core values of integrity, respect, academic freedom, open-mindedness, accountability, professionalism, meritocracy, teamwork, creativity and social responsibility. Postgraduate Handbook 2012/13 5

7 Institute of Graduate Studies (IGS) Overview The Institute of Graduate Studies (IGS) or in Malay, Institut Pengajian Siswazah is the postgraduate centre for UM. Since its inception in 1979, the main function of IGS is to promote excellent multidisciplinary research and postgraduate training in order to meet the growing demands and development of the modern era. The number of postgraduate students has increased significantly over the years. There are currently over 11,000 students with about 3,500 international students from 80 countries. IGS consists of the Admissions, Examination, Finance & Scholarship sections, Thesis & Viva Unit and Student Development & Writing Unit. With cooperation from other academic establishments of the University, these sections oversee the academic progress, finance and welfare of postgraduate students. Mission The enhancement of postgraduate management is to support the University of Malaya in becoming a world renowned institution of choice for postgraduate education. Objectives The objectives of IGS are: (a) to be an efficient and effective postgraduate management centre; (b) to formulate policies, identify and implement best practices pertaining to the management of postgraduate education; (c) to enhance the promotion of postgraduate programmes towards achieving the quality objectives of the University on postgraduate education; (d) to facilitate multidisciplinary programmes in the University of Malaya; (e) to organize academic and social activities for postgraduate students; and (f) to provide support services to postgraduate students. 6 Postgraduate Handbook 2012/13

8 Organizational Chart INSTITUTE OF GRADUATE STUDIES ORGANIZATIONAL CHART PROFESSOR DATIN DR. NORHANOM ABDUL WAHAB (VK7) DEAN Secretary: Ms Siti Hajah Jaafar (N28) ASSOCIATE PROFESSOR DR KAMILA GHAZALI (DS54) DEPUTY DEAN Admin. Assistant: Ms Nor Hamizah Hamid (N17)# MARKETING UNIT Clerk (N17) MR MAHAMAD APANDI KHALIB (N54) DEPUTY REGISTRAR Secretary: Ms Suzaina Mat Dom (N27) MR AMBIHABATHY A/L RATNAM (N48) PRINCIPAL ASSISTANT REGISTRAR Admin. Assistant: Ms Rosnani Alias (N17) PROFESSOR DR MOHAMED KHEIREDDINE TAIEB AROUA (VK6) DEPUTY DEAN Secretary: Ms Norizah Tumin (N22) FINANCE & SCHOLARSHIP SECTION Mr Mohd Hadi Jantan (W41) EXAMINATION SECTION Ms Normuhaini Ab. Roni (N44) ADMINISTRATION SECTION ADMISSIONS SECTION STUDENT DEVELOPMENT & WRITING UNIT Ms Syaibu Nisha Shaik Ismail (N41)* Ms Jamaliah Abd. Rahman (W22) Ms Nurolhuda Abdullah (N17) Mr Mohd Fazly Ab. Rahim (N17)# Ms Sa adiah Abdullah (N17)# Mr Mr ACADEMIC UNIT Ms Masjiwa Haji Hanipah (N32) Ms Husna Saidin (N17)# THESIS UNIT Ms Nurhazrin Zanzabir (N41)* Ms Joan Tang May Yin (N41)* Ms Latifah Omar (N22) Khairuldin Ismail Salim (N17) Mohd Nazri Abu Samah (N17)* Ms Norahidayu Ramli (N17)# Mr Rosli Madun (N22) Ms Hasnita Mohd Zhari (N17) Mr Abdul Alim Mohammad Ariff (N17) Mr Osman Hamat (N17) Mr Mohamad Rohil Bin Jaafar (N1) ADMINISTRATION UNIT Ms Rohana Syed Ali (N17)* Mr Mohd Faizul Mat Jusoh (N4) Mr Azmi Kamaruddin (R3) Mr Khairul Anuar Mohd Tani (N1) Mr Hamzah Sabtu (N1) INFORMATION TECHNOLOGY UNIT Mr Ahmadi Ayob (F29) Ms Tuan Anees Fadhleen Tuan Sulaiman (F29)* ADMISSIONS UNIT Ms Noor Hafiza Halim (N41)* Ms Habibah Muhamad (N22) Ms Siti Norliza Karim (N17) Ms Nurul Adila Kamarudin (N17)* Mr Muhammad Khairul Latiff (N17)# Ms Siti Rohayu Mohd Sood (N17)# Ms Asniza Zakaria (N17) Customer Relation Officer (N17) Mr Zainal Musa (N4) REGISTRATION UNIT Mr Mardiansha Kalimuddin (N41) Mr Hud bin Hanapi (N41)* Ms Nurzuliana Azman (N17) Ms Faridah Ithnain (N17) Ms Niyyah Aisyah Jali (N17) Mr Ahmad Azahari Mohd Ralif (N17 Ms Nanthini a/p Krisnan (N1)* Ms Norizaidah Ideris (N17)# TECHNICAL UNIT Mr Mohd Rafie Mohd Noah (J29) Mr Md. Zaki Mohd Shamsudin (J17) Mr Mohd Zarimy Mohd Zain (J17) LEGEND # Temporary Staff * Contract Staff ) Postgraduate Handbook 2012/13 7

9 The IGS Management 8 Postgraduate Handbook 2012/13

10 Postgraduate Handbook 2012/13 9

11 Management Team Contact Details Dean Professor Datin Dr. Norhanom Abdul Wahab Tel: Deputy Dean/PhD Programme Coordinator Professor Dr. Mohamed Kheireddine Taieb Aroua Tel: Deputy Dean/MPhil Programme Coordinator Associate Professor Dr. Kamila Ghazali Tel: Deputy Registrar Mr. Mahamad Apandi Khalib Tel: Principal Assistant Registrar Mr. Ambihabathy Ratnam Tel: Admissions Section: Assistant Registrar (Registration Unit) Mr. Mardiansha Kalimuddin Tel: Assistant Registrar (Registration Unit) Mr. Hud Hanapi Tel: Assistant Registrar (Admissions Unit) Ms. Noor Hafiza Halim Tel: Examination Section: Senior Assistant Registrar Ms. Normuhaini Ab. Roni Tel: Assistant Registrar (Thesis Unit) Ms. Nurhazrin Zanzabir Tel: Assistant Registrar (Thesis Unit) Ms. Joan Tang May Yin Tel: Student Development & Writing Unit Project Officer Mdm. Syaibu Nisha Shaik Ismail Tel: Finance Section & Scholarship Unit: Assistant Bursar Mr. Mohd Hadi Jantan Tel: Support Staff: Academic Unit: Assistant Administrative Officer (Academic Unit) Mdm. Masjiwa Hj. Hanipah Tel: Technical Unit: Assistant Engineer Mr. Mohd Rafie Mohd Noah Tel: IT Unit: Assistant Information Technology Officer Mr. Ahmadi Bin Ayob Tel: Assistant Information Technology Officer Mdm. Tuan Anees Fadhleen Binti Tuan Sulaiman Tel: Postgraduate Handbook 2012/13

12 Academic Calendar, 2012/2013 Session SEMESTER 1 Description Duration Dates Introduction Week 1 week 03 Sept Sept 2012 (Haluansiswa) Lecture 9 weeks 10 Sept Nov 2012 Semester 1, 1 week 10 Nov Nov 2012 Mid Semester Break Lecture 5 weeks 19 Nov Dec 2012 Revision 1 week 22 Dec Jan 2013 Semester 1, 3 weeks 02 Jan Jan 2013 Final Examination Semester 1 Break 4 weeks 19 Jan Feb weeks SEMESTER II Description Duration Dates Lecture 7 weeks 18 Feb Apr 2013 Semester II, 1 week 06 Apr Apr 2013 Mid Semester Break Lecture 7 weeks 15 Apr May 2013 Revision 1 week 01 June June 2013 Semester II, 3 weeks 10 June June 2013 Final Examination 19 weeks BREAK / SPECIAL SEMESTER Description Duration Dates Break 9 weeks 29 June Sept 2013 OR Lectures & Examination 8 weeks 01 July Aug 2013 Postgraduate Handbook 2012/13 11

13 List of Public Holidays in Malaysia 2012/ September Malaysia Day 26 October Hari Raya Qurban 13 November Deepavali 15 November First Muharram 25 December Christmas Day January New Year 24 January Prophet Muhammad s Birthday (Maulidur Rasul) 27 January Thaipusam (Kuala Lumpur, Putrajaya, Johor, Negeri Sembilan, Perak, Penang & Selangor only) 1 February Federal Territory Day February Chinese New Year 1 May Labour Day 24 May Wesak Day 1 June King s Birthday 8 & 9 August Hari Raya Aidilfitri 31 August National Day 12 Postgraduate Handbook 2012/13

14 Academics Postgraduate Programmes The University of Malaya offers postgraduate programmes for both Master s and Doctoral Degrees. The programmes of study shall be classified as follows: Master s Master s Degree by Coursework Master s Degree by Clinical Coursework Master s Degree by Research (Dissertation) Master s Degree by Coursework & Research (Dissertation) Doctoral Doctoral Degree by Research (Thesis) Doctoral Degree by Coursework & Research (Thesis) Industrial PhD In choosing a coursework programme you will gain depth of knowledge and be trained in your chosen field of study. A research programme offers you the opportunity to hone your skills in both research and academic writing. Your research findings are expected to contribute new insights into your particular area of research. In a coursework and research programme you will attend lectures and at the same time get the opportunity to carry out supervised research. For the Industrial PhD programme, candidates from the industry will do their research at the respective industry where they are attached to. Candidates with excellent publications may submit their PhD thesis in the format of published papers. Details of the format are available at under the Rules and Regulations tab. Period of Study The duration of the programmes depends on the requirements of each programme. In general, the minimum and maximum periods are: Master s Clinical Master s Doctoral Minimum 2 or 3 semesters 4 years 4 semesters Maximum 8 semesters 7 years 12 semesters Postgraduate Handbook 2012/13 13

15 Registered Candidate You will be classified as a registered candidate of the University from your initial registration until the award of your degree, subject to you renewing your registration every semester. Legislations and Prescribed Rules Master s Programmes Master s candidates are governed by the University of Malaya (Master s Degree) Rules and Regulations, PhD Programme PhD candidates are governed by the University of Malaya (Degree of Doctor of Philosophy) Rules and Regulations, In addition to the above all postgraduate candidates are also governed by the Universities and University Colleges Act, 1971 Constitution of the University of Malaya, all other statutes, rules and regulations currently applicable in the University including the University of Malaya (Discipline of Candidates) Rules The full texts of the above rules and regulations are available at under the Rules and Regulations tab. As a registered candidate of the University of Malaya, you have the responsibility to be aware of and to abide by the rules and regulations of the University, the policies and requirements of your faculty and the advice contained in this handbook. Student Support Institute of Graduate Studies (IGS) Current and intending postgraduate candidates can seek help and advice from the Dean of Graduate Studies as well as the IGS staff on matters pertaining to regulations, admissions and registration, student activities, financial aid and convocation. Faculty The Dean, the Deputy Dean (Higher Degree), the Head of Department and the Administrative Officers of your faculty will be your resource persons in postgraduate matters pertaining to programme requirements; examination; supervisor; and, candidature requirements such as requests for withdrawal from semester or courses, extension and period of candidature. 14 Postgraduate Handbook 2012/13

16 Library The University of Malaya Library consists of a Main Library which provides library facilities and a network of branch and special libraries to meet the specific and special needs of some faculties. The core business of the Library is to support the teaching, learning and research needs of the university. The Library also conducts information skills sessions for postgraduate candidates as follows: (a) There are two-hour sessions held three (3) times a week for postgraduate students at Computer Lab C, Level 4, Main Library. (b) Students will be introduced to the types of materials in the library such as books, journals, theses & dissertations, conference proceedings and microforms and the method of searching for these items in the library. (c) Students will also be shown how to access and search the electronic databases such as the online databases. The Library also conducts one-hour Individual Consultancy Sessions for PhD students. This bibliographic consultation is based on the research topic of the researcher. For appointment please contact the Research and Academic Services Division, University of Malaya Library at or please refer to Institute of Research Management and Monitoring (better known as the Malay acronym IPPP) IPPP manages all research and development of funds from internal as well as external sources. Internal research funds come from the Postgraduate Research Vote (Vot PPP) as well as grants from local foundations and private industries. IPPP also provides financial support to postgraduate candidates to attend conferences and to pay for page charges for publications in ISI journals. For details, please refer to Support for International Candidates The University offers support to international candidates who are new to Kuala Lumpur and to Malaysia. The International Student Centre (ISC) of the University can advise you on immigration and housing matters while the Student Affairs Section of IGS can advise on language requirement matters. We recommend that all international candidates register with UMISA (University of Malaya International Student Association). Formed in 2007 by a group of international postgraduate candidates, UMISA strives to develop and enhance postgraduate culture and experience among the international student community. ISC with the assistance from UMISA organizes two very important annual events, that is, the International Nite and the International Food Fair. Register your details with UMISA to be kept informed of upcoming events. Postgraduate Handbook 2012/13 15

17 Admission Entry Requirements To be admitted to a Master s programme, you will need to have completed a recognized Bachelor s degree in a relevant discipline and to have obtained a better than average cumulative grade point average (CGPA). For admission to a Doctoral programme, you will need to have a recognized Master s degree in a relevant discipline. Nevertheless, please refer to the relevant Faculty Handbook for details on entry requirements. Programme Master s Coursework only Coursework & Research (Mixed-mode) Research only (Dissertation) PhD Coursework & Research (mixed-mode) Research only (Thesis) Minimum Requirements A Bachelor s Degree (Hons.) or its equivalent in the related field* A Master s Degree or its equivalent in the related field* *Note: Preference will be given to applicants having a Bachelor s Degree with CGPA 3.0 and above or its equivalent. Applicants having a Bachelor s Degree with CGPA 3.7 and above can apply directly for the PhD programme. Language Requirements English Language Requirement The University of Malaya expects all postgraduate candidates to be proficient in the English language. (a) Entry requirements for International Candidates who are writing their Thesis/Dissertation in English: (i) A band 6 for IELTS; or (ii) A score of 550 paper based total, a score of 213 for computer-based total or a score of 80 for internet-based total for TOEFL. However different entry requirements are imposed by: The Faculty of Law the minimum English requirement is Band 7 for IELTS or a score of 600 for TOEFL, The Faculty of Languages and Linguistics (for the Master of English as a Second Language programme) the minimum English requirement is Band 6.5 for IELTS or a score of 600 for TOEFL. (b) Exit requirements for International candidates following courses and/or writing thesis/ dissertation in other languages EXCEPT English: (i) A band 5 for IELTS; or (ii) TOEFL (iii) Without IELTS/TOEFL: Candidates must attend and pass the English Language Course conducted by University of Malaya Centre for Continuous Education (UMCCeD) at the level stipulated by the University. For details please contact [email protected]. 16 Postgraduate Handbook 2012/13

18 Bahasa Malaysia Requirement (a) A candidate who is a Malaysian citizen shall be required to possess at least a pass in Bahasa Melayu or Bahasa Malaysia at the level of Sijil Pelajaran Malaysia or a level III in the Sijil Kecekapan Bahasa Malaysia or a Level III in the Sijil Intensif Bahasa Malaysia of the University or an equivalent level before being conferred the Degree. (b) A candidate who is not a Malaysian citizen shall be required to attend at a satisfactory level a Bahasa Malaysia course that is conducted by the University before being conferred the Degree UNLESS: (i) The candidate possesses at least a pass in Bahasa Melayu or Bahasa Malaysia at the level of Sijil Pelajaran Malaysia or Level III in the Sijil Kecekapan Bahasa Malaysia or Level III in the Sijil Intensif Bahasa Malaysia of the University or a Bahasa Malaysia course recognised by the University. Application Procedures Applications should be submitted on-line at All supporting documents and proof of payment for processing fees should be scanned and sent on-line together with the application. Fees The course fees for postgraduate candidates can be found at under `Fees Structure. Type of Fees (a) Non-Recurring Fees (to be paid once only during candidature) comprise fees for candidature, alumni and graduation. (b) Recurring Fees (to be paid every semester) comprise fees for registration, service, health, library, welfare and recreation. (c) Fees According to Programme Enrolled (based on credit hours) comprise tuition, examination, research and submission of thesis/dissertation fees. Postgraduate Handbook 2012/13 17

19 Methods of Payment (a) Self-financing Fees can be paid through the following ways: (i) Internet Banking CIMB under Bill Payment 18 Postgraduate Handbook 2012/13

20 (ii) E-Payment ( FPX (Financial Processing Exchange) Credit Card Go to Services tab, choose E-Payment (FPX) or E-Payment (Credit Card) (iii) Bill Presentment BIMB only (b) Scholarship/Grant/Loan Letters from sponsors (in three duplicates) need to be submitted to the Student Accounts Division of the Bursar s Office. (c) Employee Provident Fund (EPF) Malaysian candidates can choose to withdraw from their EPF to pay their fees. However, they will have to pay the fees first and apply to withdraw from the EPF later using application forms available at the Bursar s Office. Postgraduate Handbook 2012/13 19

21 On-Line Checking of the Statement of Account You are advised to check your statement of account on-line through from time to time. Implications of Outstanding Fees (a) Renewal of Candidature You are required to renew your candidature and register on-line every semester. Registration is only complete after the payment of fees. Please print and keep payment details as proof of payment and for reference purposes. A charge of RM will be imposed on: (i) candidates in coursework programmes (including those in the mixed mode programmes registering for the coursework component) who register after the second week of the Semester; and (ii) candidates in research programmes (including those in the mixed mode programmes registering for the research component) who register after the seventh week of the Semester. (b) Failure to Pay Fees The consequences of not paying your fees at the stipulated time are: (i) You will not be allowed to sit for the examination; (ii) Your candidature will lapse. A fine of RM will be imposed in order to reactivate your candidature; (iii) You are not allowed to renew your candidature for the following semester; (iv) Your examination result slip, transcript or graduation scroll will not be released; or (v) You are barred from attending the convocation ceremony. 20 Postgraduate Handbook 2012/13

22 Financial Support A range of scholarships are available for postgraduate candidates. However, most of the scholarships are for research candidates only. Among the scholarships and financial assistance available are: For Malaysian Candidates Only (1) MyMaster & MyPhD (2) University of Malaya Fellowship Scheme or Skim Biasiswa Universiti Malaya (SBUM) (3) Fellowship Scheme or Skim Biasiswazah (SB) (4) Skim Pengurangan Yuran Untuk Calon Pascasiswazah Kurang Upaya (OKU) dan Warga Emas (50% Fee Reduction For Handicapped and Senior Citizens) For Malaysian & International Candidates (1) Ryoichi Sasakawa Young Leaders Fellowship Fund (SYLFF) Fellowship (2) Graduate Research Assistantship Scheme (GRAS) (3) Postgraduate Research Fund (PPP) (4) Bright Sparks Scheme University Of Malaya For International Candidates (1) Malaysian Technical Cooperation Programme (MTCP) (2) Malaysian International Scholarship (MIS) You can log on to the IGS website for details on the available financial support and application procedures. Immigration Guidelines for International Candidates The Visa Unit of the International Student Centre (ISC) offers assistance and advice on all matters pertaining to immigration. We suggest that you visit the centre s website for immigration guidelines and procedures at under Visa. The offer of admission into the University does not come with a Student Pass. A student must obtain an entry visa from the nearest Malaysian Embassy/Consulate in his country before entering Malaysia. As a student in the University of Malaya, you are to renew your Student Pass every year. Please submit your application for Student Pass renewal to the Visa Unit no later than one month prior to the date of expiry of your Student Pass. For detailed information, you may contact: [email protected]. Insurance for International Candidates (a) All international postgraduate candidates are required to pay the insurance premium. The insurance package covers Personal Accident and Death, In-patient Service and Repatriation. (b) Payment can be made through CIMB Bank Slip/ CIMB Clicks. The bank slips are available at CIMB Bank and payment should be made to: Name : BURSAR UNIVERSITY OF MALAYA (INSURANCE PAYMENT) Account No : The bank slip should be presented as proof of payment to IGS during registration. For further information, please contact: [email protected]. Postgraduate Handbook 2012/13 21

23 Candidature Student Contact Details It is the student s responsibility to update contact details on-line using the siswamail within seven days of any change in the Malaysian residential address or telephone number. Simply log on to go to Profile and to Address tab and click Update. Enrolment You are required to keep your candidature updated by registering on a continuous basis with the University. Failure to do so would result in termination of your candidature. The University Senate has the right to terminate the registration of a candidate if in the opinion of the Senate the candidate for any academic reason is not able to continue his programme of study. Candidates for coursework programmes need to renew their candidature within the first two weeks of every semester. Candidates for research programmes need to renew their candidature not later than the seventh week from the commencement of every semester. Registration of Courses Registration of courses needs to be completed within two weeks from the commencement of the semester. You are allowed to drop any courses registered as follows: (1) Courses dropped within the first two weeks Course fees will not be charged; (2) Courses dropped after the second week but before the seventh week Course fees will be charged accordingly. You are not allowed to drop any registered courses after the seventh week of the semester. Conversion from Master s to PhD A candidate for the Master s degree programme by dissertation may apply to convert his Master s candidature to PhD. However, he has to complete at least twelve months but not more than fifteen months of his Master s degree programme of study at the time of his application for conversion. The candidate is required to: (1) make a written application within months of candidature to the Dean together with the following: (a) a written report not exceeding 6,000 words regarding: (i) Introduction and scope of the research; (ii) Objective of the research; (iii) Research methodology; (iv) Research output that has been generated for the last twelve to fifteen months including the production of: a journal paper accepted for publication and the presentation at a seminar at the national or international level; or an application for a patent which is pending or has been granted and a presentation at a seminar at the national or international level; or any other achievement as may be determined by the Faculty and a seminar presentation at the national or international level. (v) A research plan for the degree of Doctor of Philosophy. 22 Postgraduate Handbook 2012/13

24 (b) recommendation and report from supervisor; and (c) The support and report of the head of department responsible for his programme of study. (2) present the research output in a seminar before a panel of assessors comprising two experts from within or outside the University in the related field as may be determined by the Faculty. The said seminar shall as far as possible be held within a month from the date of the application for the change in the status of candidature. Residential Requirements All research candidates are subject to a residential requirement as follows: Master s candidates : 6 months PhD candidates : 12 months Please refer to your Faculty on how you can fulfil the residential requirements. Progress Reports All postgraduate research candidates are to submit a progress report online at the end of each semester. The supervisor shall evaluate the progress report and submit the progress report to the Deputy Dean of Higher Degree/Head of Department. A candidate whose progress is satisfactory will be recommended for continuation or shall continue with his candidature. The Faculty shall terminate the candidature of a candidate whose progress is not satisfactory for three consecutive semesters. A candidate who fails to submit his progress report within the stipulated period shall be barred from registering for the following semester. Candidature Requirements All postgraduate candidates are required to complete their candidature by fulfilling the requirements as follows: For Doctor of Philosophy 1 Fulfilled the minimum candidature duration of 4 semesters. 2 Fulfilled the University language requirement (Bahasa Malaysia or Bahasa Malaysia and English) 3 Attended and passed at least 3 credits of Research Methodology Course within the first two (2) semesters of candidature.* *For admission of candidates starting 2007/2008 session until now. 4 Seminar presentation: (a) For candidates admitted between 2002/2003 and 2006/2007: One (1) month before thesis submission for examination; (b) For candidates admitted starting 2007/2008 until present: (i) Within the first four (4) semesters; and (ii) Before thesis submission for examination. Postgraduate Handbook 2012/13 23

25 5 Present research progress in a Candidature Defence session: (a) For candidates admitted between 2002/2003 and 2006/2007: One (1) month before thesis submission for examination; (b) For candidates admitted starting 2007/2008 until now - in the fifth (5) semester of candidature 6 Publication For candidates registered from 2007/2008 academic session to semester I, 2008/2009 academic session: To publish at least one paper for publication in any refereed journal For candidates registered starting semester II, 2008/2009 session until now: To show proof of submission of at least two papers for publication in any ISI journal. Additional Publication Requirements - compulsory for all candidates submitting their thesis for examination from Semester II, 2012/2013 session onwards: Candidates pursuing a programme in the field of Science must show proof of acceptance for publication of at least two (2) papers in an ISI (WoS) - Ranked Full Length Journal Paper prior to a Committee of Examiners meeting and viva-voce. Candidates pursuing a programme in the field of Social Science must show proof of acceptance for publication of at least one (1) paper in the ISI (WoS) - Ranked Full Length Journal Paper or at least two (2) papers in the category A or B refereed journal recognized by Faculty/Academy/Institute/Centre prior to a Committee of Examiners meeting and viva-voce. For Doctor of Public Health (Faculty of Medicine) and Doctor of Philosophy in Faculty of Education (Mixed-mode) 1 Fulfilled the minimum candidature duration of 4 semesters. 2 Fulfilled the University language requirement (Bahasa Malaysia or Bahasa Malaysia and English) 3 Fulfilled residential requirements for 12 months for candidates registered starting semester I, 2009/2010 session until now. 4 Presentation For admission of candidates starting 2010/2011 until now: Proposal presentation at the beginning of the research component registration. Present research progress in a Candidature Defence session as required by the Faculty. 24 Postgraduate Handbook 2012/13

26 5 (For Doctor of Public Health only) Publication For candidates registered starting 2007/2008 session to semester I, 2008/2009 session: To publish at least one paper for publication in any refereed journal For candidates registered from semester II, 2008/2009 session until now: To show proof of submission of at least two papers for publication in any ISI journal. Additional Publication Requirements - compulsory for all candidates submitting their dissertation or thesis for examination from Semester II, 2012/2013 Session onwards: Candidates pursuing a programme in the field of Science must show proof of acceptance for publication of at least two (2) papers in an ISI (WoS) - Ranked Full Length Journal Paper prior to a Committee of Examiners meeting and viva-voce. Candidates pursuing a programme in the field of Social Science must show proof of acceptance for publication of at least one (1) paper in the ISI (WoS) - Ranked Full Length Journal Paper or at least two (2) papers in the category A or B refereed journal recognized by Faculty/Academy/Institute/Centre prior to a Committee of Examiners meeting and viva-voce. For Master s by Research and Mixed-mode: 1 Fulfilled the minimum candidature duration of 2 semesters. 2 Fulfilled the University language requirement (Bahasa Malaysia and English) 3 Fulfilled residential requirements for 6 months for candidates registered from semester I, 2009/2010 session until now. Postgraduate Handbook 2012/13 25

27 For Master s by Research (Dissertation) Only 4 (a) Research Methodology Course (For admission of candidates from 2007/2008 session until now) Attended and passed at least 3 credits of Research Methodology Course within the first two (2) semester of candidature. (b) Seminar presentation: (i) For candidates admitted from 2002/2003 to 2006/2007: One (1) month before dissertation submission for examination; (ii) For candidates admitted from 2007/2008 until now: Within the first two (2) semesters; or Before submission of dissertation (before submission of 3-month notice) (c) Candidature Defence Present research progress in a Candidature Defence session: (i) For candidates admitted from 2002/2003 to 2006/2007: before thesis submission for examination; (ii) For candidates admitted from 2007/2008 until now: in the third (3) semester of candidature (d) Publication For candidates registered from 2007/2008 session to semester I, 2008/2009 session: Present papers on their research at least once in a national/international conference; OR Publish a research paper in any journal For candidates registered from semester II, 2008/2009 session until now: To show proof of submission of at least one (1) paper for publication in any ISI journal. Additional Publication Requirements - compulsory for all candidates submitting their dissertation or thesis for examination from Semester II, 2012/2013 Session onwards: Master s Degree Candidate pursuing a programme in the field of Science must show proof of acceptance for publication of at least one (1) paper in an ISI (WoS) - Ranked Full Length Journal Paper prior to a Committee of Examiners meeting. Master s Degree Candidate pursuing a programme in the field of Social Science must show proof of acceptance for publication of at least one (1) paper in the category A or B refereed journal recognized by Faculty/Academy/Institute/Centre prior to a Committee of Examiners meeting. For Master s by Coursework & Dissertation (Mixed-Mode) Only Presentation (a) For candidates admitted from 2010/2011 until now- Proposal presentation at the beginning of the research component. (b) For candidates admitted from 2010/2011 session until now- Present research progress in a Candidature Defence session as required by the Faculty. 26 Postgraduate Handbook 2012/13

28 Variations to Candidature Withdrawal from Semester (1) The maximum period you may be permitted to withdraw from a semester is four normal semesters (excluding special semester) for the duration of the period of candidature whether on a continuous basis or otherwise. The period of withdrawal is counted as part of your maximum period of candidature. (2) Applications for withdrawal from a semester must be received by the Faculty not later than noon on the Friday of the seventh week of the semester. Upon approval of this application, you will be exempted from paying any course fees and the registration record of the semester concerned shall be expunged. (3) Candidates must apply by filling in the appropriate forms prior to the effective date of change as changes cannot be backdated. Forms can be downloaded from IGS website at um.edu.my under Current Students tab. Postgraduate Handbook 2012/13 27

29 (4) You are not allowed to withdraw from any semester in the following situations: (a) Have not attended at least one semester of study; (b) When the examination period has commenced; or (c) During the final semester of candidature. Lapse in Candidature A candidate whose candidature has lapsed due to failure on his part to renew the candidature, may submit an appeal using the prescribed form to continue with his studies. The approval to reactivate any candidature may be given only if not more than two semesters have lapsed at any one time, subject to there being a balance of the period of candidature. A candidate whose appeal is approved will be imposed a fine of RM300 to reactivate his candidature. Change of Title/Field of Study You may submit an application, in accordance with the prescribed procedures, to change your title or field of research. Any change of title or field of study is subjected to the approval of the Faculty concerned. Change of Supervisor/Department You may submit an application, in accordance with the prescribed procedures, to change your supervisor or department. Any change of supervisor or department is subject to the approval of the Faculty concerned. Extension of Period of Candidature An appeal to extend the maximum period of candidature must be submitted in the final semester before the end of the candidature period. Appeals need to be made on the appropriate form obtainable from the IGS website. You are required to get the support of the supervisor (for those following research programmes) or the support of the Deputy Dean of Higher Degree (for those following coursework programmes) before submitting the form to the Dean for recommendation to the Dean of IGS. Approval for a one semester extension can be given not more than twice. Upon approval, you are required to register within one month from the approval date. Any further appeal, after an extension of two semesters has been given, will not be considered. Advice on Issues Arising during Candidature If you face any issues regarding candidature, you should contact your programme coordinator or supervisor. You may also seek advice from your Head of Department, the Deputy Dean of Higher Degree, or the Dean of the Faculty. In a situation where the problem cannot be resolved at the Faculty level, you can bring the matter to the Dean of IGS. International candidates can also seek support and advice on non-academic matters from UMISA. The services of the Counselling Unit of the University of Malaya s Student Affairs Section are also available to postgraduate candidates. Please contact / 3355 / 3335 / 3342 / 3322 for more information. 28 Postgraduate Handbook 2012/13

30 Withdrawal from the University (1) Withdrawal from the University means withdrawal from a programme of study whereupon a student shall not continue with the programme of study currently pursued. (2) An application to withdraw from a programme of study shall be made in writing and in accordance with prescribed procedures through the Dean of the Faculty to the Dean of the Institute of Graduate Studies or any designated officer of the University. (3) Any decision with respect to withdrawal from the University shall be final. Appeals for Re-admission A candidate who has withdrawn from a programme of study may apply for admission to the programme of study or any other higher degree programmes of the University. A candidate, whose candidature has lapsed due to failure to renew the candidature or the expiry of the maximum period of candidature, may apply to be re-admitted to the programme of study but in a different field and is to be supervised by a different supervisor. A candidate whose candidature is terminated because he has failed in his examination or on other grounds shall not be re-admitted into the programme of study or any other higher degree programmes of study of the University. Postgraduate Handbook 2012/13 29

31 Research Guidance Research Proposal All research candidates are required to attend a Research Methodology course of at least three credits. At the end of the course, you are to present a complete research proposal of your intended research in a seminar. A good research proposal requires much thought and work. It should clearly state the purpose of study and the research questions. Your research proposal should also state the method and methodology of your research. The components within a proposal may vary across faculties but as a norm, it should include a review of relevant literature, the significance of the study, the research design and a schedule of work. You are advised to consult your supervisor for details on how to prepare a research proposal. Supervision Tips for positive supervisor-supervisee interaction: (1) Be effective in communication. This means being honest about how you feel regarding issues raised during your meetings. (2) Be polite. Say what you have to say clearly and politely. (3) Be sure to match supervisor and supervisee expectations. Discuss with your supervisor and come to an understanding on what the expectations are for both parties. (4) Be punctual. Make sure you turn up on time and have regular meetings with your supervisor. (5) Be realistic. Discuss and come to an understanding on realistic deadlines for submission of and return of chapters and feedback from your supervisor. Requirements for Research Candidates Seminars and Candidature Defence As a postgraduate candidate, you should actively participate in the departmental/faculty events that are useful for your research. The Faculty publicizes upcoming seminars and conferences through the student notice boards and the website. All postgraduate research candidates are required to present their papers in seminars and candidature defence sessions as follows: (a) Master s by Research (i) One seminar within the first two semesters of study. (ii) A candidature defence at the third semester of study. However, a candidature defence is not required from candidates who submit their dissertations within three semesters of study. (b) Master s by Coursework and Research (i) A proposal defence at the initial registration of the research component. (ii) A research progress presentation in the form of a candidature defence session at the time scheduled by the faculty. (c) Doctoral (i) One seminar within the first four semesters of study. (ii) A candidature defence at the fifth semester of study. However, a candidature defence is not required from candidates who submit their dissertation within the five semesters of study. (iii) One seminar before the submission of thesis for examination. 30 Postgraduate Handbook 2012/13

32 Presenting Conference Papers You are highly encouraged to attend and present papers at conferences. Attending a conference provides you the opportunity to meet and confer with people in your area of research. You get to foster relationships and build links with academicians and fellow candidates from other institutions around the world. If you are presenting a paper you will also obtain invaluable feedback that will help you to further improve your work. Seek advice from your supervisor on conferences which are relevant to your field of research. You can also do a web search to find conferences which will be most useful to you. It is advisable that you stay focused and not waste precious time and resources on conferences which are not related to your area of research. Funding for conferences may vary across faculties and you are advised to make enquiries early in your period of candidature. Publishing Your Research (a) All Master s by research candidates must show proof of at least one submission for publication to an ISI journal before the Examination Committee convenes. (b) All PhD candidates must show proof of at least two submissions for publications to ISI journals before the Examination Committee convenes and the viva voce is held. FAQ (Frequently Asked Questions) (a) Should my supervisor s name be included in my conference papers and publications? Yes, if your supervisor has contributed to the papers and publications. Ultimately it is a matter that should be negotiated between you and your supervisor. (b) Which conferences should I present my papers in? Try as far as possible to target conferences that will publish your paper in a conference proceeding. It will be even better to target a conference that will publish papers which are selected by a board of editors or peer reviewers. (c) Which journal should I publish in? Identifying the appropriate journal to send your research paper to require some experience and know-how. It is best to consult your supervisor early in your candidature as to which journals you should target. Remember to take into consideration the University s requirement for the research candidate to submit papers to ISI journals for publication. Upskill Programmes IGS provides short intensive courses to prepare all postgraduate candidates with some crucial knowledge to begin research work, publish research findings and move to completion and beyond. Various speakers are invited to conduct the program including experienced academic staff of UM, speakers from other universities in Malaysia and also experts from abroad. The courses offered: Provide candidates with basic knowledge before beginning their research and writing. Help candidates to develop ideas in making their research more creative and innovative. Provide a platform for candidates to exchange their ideas and share knowledge with one another Postgraduate Handbook 2012/13 31

33 Support candidates to develop better skills in writing and publishing their research findings in reputable journals Prepare candidates with good skills and knowledge before they begin their experience in the working environment. For more information about the courses schedule, please contact Student Development & Writing Unit at or Assistance in Thesis and Dissertation Writing IGS offers services to assist postgraduate candidates in writing their thesis and dissertation. Services provided include: Hands-on Clinics/Individual Assistance on Turnitin, Stylewriter and Endnote Software Usage. Proof-reading and Editing Service This service is conducted by appointed postgraduate candidates with experience in editing. The service is coordinated by the IGS and clients pay directly to the editors (minimum RM 5 per page). Face-to-face Tutoring Experienced academic staff provides reader feedback and collaborate with candidates to help them improve the quality of their thesis or dissertation. For detailed information, please contact Avoiding Plagiarism As an enrolled student and member of the University of Malaya you are expected to produce original academic work. Failure to acknowledge the work of others in your work means you are guilty of plagiarism. A candidate who is found to have plagiarized his assignments or any written work that is part of the assessment in a course or programme may be subjected to disciplinary action under the University of Malaya (Discipline of Candidates) Rules All rules and regulations pertaining to acts of plagiarism are clearly outlined in, How to Avoid Plagiarism: A Handbook for Postgraduate Candidates. Please go to IGS website, go to Current Student, to Home and go to Rules and Regulations to download the handbook. You are advised to read this handbook which also offers you guidelines on citation methodology. You are also advised to check your work for originality by using the software Turnitin. Details on Turnitin can be accessed at Training on the Turnitin software is provided continuously and free of charge by the Writing Unit of IGS. (Contact the Writing Unit for more details). Intellectual Property The UM Intellectual Property Policy covers intellectual property (IP) ownership. As an enrolled student of UM, you are required to report to the University all IP with commercial potential. This does not mean that you lose your IP rights as your invention still belongs to you unless you have previously assigned it to another party. However, UM may make a claim for joint ownership if, for example, you are employed by the University to do research. In such a case, your contract may assign ownership to the University of Malaya. 32 Postgraduate Handbook 2012/13

34 Examination The examination in any course and thesis/dissertation may incorporate written tests, orals, practical and clinical in any form as well as other assessment methods as may be approved by the Senate on the recommendation of the Faculty. Class Attendance You may be barred from taking the final examination if you have less than 80% class attendance for a course in a semester. In such case, zero marks will be given for the final examination. Admission as an Examination Candidate You are not allowed to take an examination unless you are officially registered for the course, have paid the prescribed fees in full and have satisfactorily attended the course. Withdrawal from Examination You must submit a written notice giving reasons for your withdrawal to the Dean of the Faculty at least two weeks before the start of the scheduled examination period in a semester. Absence from Examination You must notify in writing to the Dean of the Faculty giving reasons for any absence from examination. This letter must be forwarded within seven days from the date of the examination. Marking Scheme and Grade Point Average (GPA) The assessment for the examination of the coursework component is based on the following marking scheme: MARKS GRADE GRADE MARKS MEANING A 4.00 HIGH DISTINCTION A DISTINCTION B PASS B 3.00 PASS B CONDITIONAL PASS C CONDITIONAL PASS C 2.00 CONDITIONAL PASS C FAIL D FAIL D 1.00 FAIL 0-34 F 0.00 FAIL Submission of Thesis/Dissertation You may submit the thesis/dissertation for examination after the minimum period and within the maximum period of the candidature. The period taken for the examination of the thesis/dissertation and any period for correction or further work on the thesis/dissertation as required by the Committee of Examiners, shall not be deemed to be part of the maximum period of your candidature. Postgraduate Handbook 2012/13 33

35 Any corrections or re-examination required for the dissertation or thesis must be submitted before the lapse of the prescribed period. Failure to do so shall be deemed a failure in the examination of the thesis/dissertation unless an extension to the prescribed period is approved by the Senate. You may not withdraw from an examination for a thesis/dissertation where the thesis/dissertation has already been submitted for examination. Guide to Thesis/Dissertation/Research Report Preparation The Guide to Thesis/Dissertation/Research Report Preparation can be downloaded from the IGS website. This document provides guidelines for thesis/ dissertation/research report preparation and includes details on page layout, language, order of chapters and binding requirements. You should also consult your supervisor regarding faculty/department requirements. Please download the guide at under Current Students tab, browse through Home and download the link Preparing for the Viva-Voce As a PhD candidate you are required to attend a viva-voce where you will be required to defend your work. A viva-voce can be daunting as you are expected to answer all questions/issues raised by your examiners. The oral examination varies in duration and may last between one to three hours. You are required to do a short power-point presentation of your research during the viva-voce. You are strongly advised to consult your supervisor and rehearse your presentation in front of an audience. On the day of the viva-voce, make sure you are at the venue at least 30 minutes before the event. During the viva-voce, defend your work with confidence. Remember, you are the expert in your area of research and you have worked on your research for years! Once the viva-voce is over, you will be required to wait while the committee deliberates. This wait may last up to an hour so find a place where you can wait comfortably but can still be contacted. You will be informed of the status of the viva-voce, however the official endorsement of the result will be done by the University Senate. Master s candidates are not required to attend a viva-voce. However, in some cases, you may be called to defend your dissertation in which case you will be notified early to be present. Outcome of Thesis/Dissertation Examination Doctoral A Doctoral thesis examination can have one of the following results: (a) A thesis qualifies to be awarded a distinction if- (i) a distinction is recommended in the reports of all the examiners; (i) it is recommended by the Committee of Examiners; and (i) it is completed and submitted by the candidate for examination within not more than six semesters with respect to the Degree programme of study by Research and eight semesters with respect to the Degree programme of study by Coursework and Research from the date of the initial registration of the candidate concerned. 34 Postgraduate Handbook 2012/13

36 (b) Attained sufficient academic merit for the award of the degree without amendments/corrections to the thesis. (c) Attained sufficient academic merit for the award of the degree subject to minor corrections to be made to the thesis within a period of 3 months as required by the examiners and subject to confirmation of the corrections by the supervisor. (d) Attained sufficient academic merit for the award of the degree subject to major corrections to be made to the thesis within a period of 6 months as required by the examiners and subject to confirmation of the corrections by the internal examiner. (e) Required to undertake further work and submit the thesis for re-examination within a period of 6 to 12 months from the Senate date. (f) Failed to attain sufficient academic merit in the thesis examination for the degree of Doctor of Philosophy and it is recommended to the Senate that a Masters degree be awarded subject to the candidate fulfilling the requirement for the award of the Master s degree. (g) Failed to attain academic merit and it is recommended to the Senate that the candidate has failed in the thesis examination and is not allowed to submit the thesis for re-examination. Master s by Research (Dissertation) A Master s dissertation examination can have one of the following results: (a) Awarded the Master s Degree with Distinction. (b) Attained sufficient academic merit for the award of the degree without amendments/corrections to the dissertation. (c) Attained sufficient academic merit for the award of the degree subject to minor corrections to be made to the dissertation within a period of 3 months as required by the examiners and subject to confirmation of the corrections by the supervisor. (d) Attained sufficient academic merit for the award of the degree subject to major corrections to be made to the dissertation within a period of 6 months as required by the examiners and subject to confirmation of the corrections by the internal examiner. (e) Required to undertake further work and submit the dissertation for re-examination within a period of 6 to 12 months from the Senate date. (f) Failed to attain academic merit and it is recommended to the Senate that the candidate has failed in the dissertation examination and is not allowed to submit the dissertation for re-examination. Master s by Coursework and Research (Dissertation) A dissertation examination can have one of the following results: (a) Awarded the Master s Degree with Distinction. (b) Attained sufficient academic merit for the award of the degree without amendments/corrections to the dissertation. (c) Attained sufficient academic merit for the award of the degree subject to minor corrections to be made to the dissertation within a period of 3 months as required by the examiners and subject to confirmation of the corrections by the supervisor and internal examiner. (d) Required to undertake further work and submit the dissertation for re-examination within a period of 3 to 6 months from the Senate date. (e) Failed to attain academic merit and it is recommended to Senate that the candidate has failed in the dissertation examination and is not allowed to submit the dissertation for re-examination. Postgraduate Handbook 2012/13 35

37 Graduation Convocation Procedures Upon fulfilment of all requirements needed for a programme, you will be informed officially by IGS as to the degree to be conferred upon you. The official notice will be issued after the University Senate approves the conferment. Prior to the convocation, all graduates must ensure that any outstanding fees to the University are cleared. Graduates can be barred from attending the convocation ceremony and the scroll and transcript withheld until all outstanding fees are cleared. The University convocation ceremony is held once every year. Graduates will be informed by the IGS about the convocation procedures via post or announcement via the UM convocation website ( Should you not receive any mail one month before the convocation ceremony, please contact the Examination Section of the IGS. Please check your name through the UM convocation website by clicking the convocation session link. Academic Dress Distribution of academic dress to all graduates will be done a week before the convocation starts. The official graduation attire comprises a gown, lapel and mortar board/beret. The graduation attire for Master s graduates is different from that for PhD graduates. The colour of the lapel also differs according to Faculty. 36 Postgraduate Handbook 2012/13

38 Please check your Faculty colour to ensure you have been given the right lapel and tassel for the beret. Academy of Islamic Studies Deep Green Faculty of Science Gold Academy of Malay Studies Yellowish Green Faculty of Computer Science & Information Technology Violet Faculty of Built Environment Emerald Green Faculty of Arts & Social Sciences Light Cerise Faculty of Languages & Linguistics Turquoise Faculty of Law Medium Light Blue Faculty of Economics & Administration Silver International Institute of Public Policy & Management Dark Blue Faculty of Engineering Deep Orange Asia-Europe Institute Black & White Faculty of Education / Institute of Educational Leadership White Institute of Graduate Studies Peach Faculty of Dentistry Scarlet Cultural Centre Coral Pink Faculty of Business & Accountancy Light Sky Blue Sports Centre Bright Yellow Faculty of Medicine Crimson *** Colours in the illustration above are the nearest to the actual colours. Postgraduate Handbook 2012/13 37

39 Beret and Mortar Board Doctoral Master s Scrolls and Academic Transcripts Each graduate will be issued a scroll in two languages. The main scroll will be in Bahasa Malaysia and the secondary scroll will be in English. The scroll will be accompanied by an Academic Transcript. The first issue of academic transcript is complimentary. A fee of RM10.00 will be charged for subsequent issues of the transcript. 38 Postgraduate Handbook 2012/13

40 Post-Doctoral Getting References from Supervisors We advise that you plan ahead and get references from your supervisors/lecturers before you leave the university. This will ensure that your referee still has your details and can obtain further relevant information from you. Post-Doctoral Research Fellowship Application for the University of Malaya Post-Doctoral Research Fellowship (PDRF) is open throughout the year. Candidates for the fellowship must meet the following requirements: (1) Have obtained a PhD degree or have attended and passed the viva-voce; (2) Have proof of proficiency in the English language (a minimum score of 600 in the TOEFL or Band 6.5 in the IELTS) for candidates whose PhD theses were written in languages other than English; (3) Not more than 40 years of age; and (4) Have experience in carrying out research and have published in reviewed journals at either the national or international level. Areas which have been identified by the university as prioritized research clusters are as follows: (1) Advanced Fundamental Research; (2) Biotechnology & Bioproduct; (3) Health & Translational Medicine; (4) Advanced Engineering & Technology; (5) Sustainability Science; (6) ICT & Computational Science; (7) Social & Behavioural Science; (8) Humanity & Ethics. Applications using the stipulated form which can be downloaded from must be submitted to the Director, Institute of Research Management and Monitoring (IPPP). Successful candidates will be given a monthly allowance and the contract will be on a yearly basis up to a maximum of 3 years. Postgraduate Handbook 2012/13 39

41 Communication Students are required to check their regularly at All communication to students will be sent via Please check your regularly to make sure you receive all the important announcements. Students are required to update their correspondence address at the UM Student Portal. Important contacts for other centres servicing students are: 40 Postgraduate Handbook 2012/13

42 ISC Visa Unit Accommodation Insurance IPPP Bright Sparks Unit Library / ICR / 3238 / Security Office / Student Clinic Postgraduate Handbook 2012/13 41

43 Abbreviation UM IGS UML IPPP PPP ISC ICR UMISA CGPA GPA UMMC UMCCeD FPX EPF IELTS TOEFL SB SBUM IDB SYLFF MTCP University of Malaya Institute of Graduate Studies University of Malaya Library Institute of Research Management and Monitoring (Institut Pengurusan dan Pemantauan Penyelidikan) Postgraduate Research Fund International Student Centre International Corporate & Relations Office University of Malaya International Student Association Cumulative Grade Point Average Grade Point Average University of Malaya Medical Centre University of Malaya Centre for Continuous Education Financial Processing Exchange Employee Provident Fund International English Language Testing System Test of English as a Foreign Language Fellowship Scheme University of Malaya Fellowship Scheme Islamic Development Bank Ryoichi Sasakawa Young Leaders Fellowship Fund Malaysian Technical Cooperation Programme 42 Postgraduate Handbook 2012/13

44 UM Main Campus Map Postgraduate Handbook 2012/13 43

45 UM City Campus Map GRADUATE SCHOOL OF BUSINESS/ THE INTERNATIONAL INSTITUTE OF PUBLIC POLICY & MANAGEMENT (INPUMA)/ INSTITUTE OF EDUCATIONAL LEADERSHIP JALAN SULTAN SALAHUDIN JALAN TUN ISMAIL FROM JALAN PARLIMEN FROM MASJID NEGARA PADANG MERBOK JABATAN KERJA RAYA JALAN SULTAN SALAHUDIN BANK NEGARA JALAN DATO ONN FROM PUSAT BANDAR JALAN TUN ISMAIL FLYOVER PERHENTIAN PUTRA VILLA PUTRA THE MALL YAOHAN PWTC FROM CHOW KIT & JALAN RAJA LAUT graduate school of business Level 4, Block C City Campus, University of Malaya, Jalan Tun Ismail, Kuala Lumpur THE INTERNATIONAL INSTITUTE OF PUBLIC POLICY AND MANAGEMENT (INPUMA) Level 3, Block C City Campus, University of Malaya, Jalan Tun Ismail, Kuala Lumpur INSTITUTE OF educational leadership Level 2, Block C City Campus, University of Malaya, Jalan Tun Ismail, Kuala Lumpur 44 Postgraduate Handbook 2012/13

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