38. TRAINING CELL Computer Training Programme for Members of Rajya Sabha & their Personal Staff Sr.No. Duration No.

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1 38. TRAINING CELL 38. In this era of rapid scientific and technological advancement and dynamism, it is imperative to equip manpower with the requisite competencies through training. The objective and strategy of training is to improve the performance and enhance the professional knowledge and skills, both at individual and collective levels. The functions of Training Cell are thus multifaceted: firstly, to keep the officers and staff of the Secretariat abreast with the latest developments and skills in their professional field; secondly, to familiarize the Hon ble Members of Parliament with their rights, duties and privileges as also with the functioning of the House so as to enable them to discharge their duties in the best interest of the nation. The Training Cell also organizes Computer Training for Members of Parliament in order to make them computer savvy. For the officers and staff of this Secretariat, in-house training, training at outside institutions within India and at institutions in foreign countries are organized. Exchange programmes are also organized for the officers in the Parliaments of other countries. Besides, other workshop for the benefit of Media persons, educating officers and staff on various aspects are also organized at regular interval to make them aware of the recent trends and development. The details of various training courses and workshops organized by the Training Cell during the year are given in the ensuing paragraphs. In all, 37 officials were imparted in-house training, 32 officials were sent for training to outside institutions within India and officials were sent for overseas training. Training Cell also extended necessary assistance to 59 Parliamentary Security Service officials who attended various training programmes in house as well as outside the Secretariat Computer Training Programme for Members of Rajya Sabha & their Personal Staff Two Computer Clinic for Members and their personal staff were held as detailed below: - Sr. Duration of M.Ps Personal staff April August Orientation Programme for newly elected Members of Rajya Sabha An Orientation Programme for newly elected Members of Rajya Sabha was organized on 3 st July and st August in the Main Committee Room, Parliament House Annexe, New Delhi. The programme was attended by 36 Members. The programme was inaugurated by Hon ble Chairman, Rajya Sabha. The aim of the programme was to familiarize newly elected/nominated Members with various aspects of Parliamentary practice and procedure. It consisted of several discussions/ sessions/lectures on specific topics, conducted by eminent Parliamentarians. On this occasion, an exhibition on Rajya Sabha and its Working was also organized. 38. Interactive session for Members During the Orientation programme a feedback form was circulated to the participating Members of Rajya Sabha for giving suggestions. Based on the suggestions received, a workshop/interactive session on How to draft questions was organized on 25 th November for the new members of Rajya Sabha to clear their doubts In-house training In-house training to the staff of the Secretariat at various levels was imparted as per the list given below: - Sr. Duration Programme Description of. -5 February Training Programme on Parliamentary Practice and Procedure for the Sr. Executive Assistants/ Executive Assistants

2 May Training Programme on Parliamentary Practice and 27 Procedure for Sr.Clerk/Jr.Clerk September Training Programme on Office Procedure for 29 Senior Executive Assistants/ Executive Assistants October Training Programme on Office Procedure for the 7 Sr. Clerks/Jr Clerks October Training programme for Officers/officials on MS 3 Windows, Folders/File Management and MS-Word Total Training Programmes at Institute of Secretariat Training and Management (ISTM) The details of training programmes attended by Officers/officials of Rajya Sabha Secretariat at ISTM during the year are given below: - Sr. Duration Programme Description of. -5 February Workshop on Experiential Learning Tools (DTS-II) at ISTM February Training Programme on Stress Management at ISTM October Training Programme on Behavioural at ISTM October Training Programme on Pension & other 2 Retirement Benefits at ISTM October Training Programme on Administrative Vigilance Role of IO/PO at ISTM October Training Programme on Right to Information at ISTM November Workshop on Pay Fixation at ISTM 3 Total Training Programme at INGAF, New Delhi Sr. Duration Programme Description of August Training Programme on COMPACT (Support) August Training Programme on COMPACT (Troubleshooting) September Training Programme on COMPACT-Pre-check & Budget 2 Module. 3- September Training Programme on COMPACT-Pension Module September Training programme on e-payment Total 38.8 Training Programmes at BPST, Lok Sabha The Officers/staff of the Rajya Sabha Secretariat attended the following training programmes at BPST, Lok Sabha Secretariat: - Sr. Duration Programme Description of. 2 January to 2 25 th International Training Programme, Legislative February Drafting, BPST, Lok Sabha Secretariat May 2009 Training Course for the officials of Lok Sabha, Rajya 3 Sabha and State Legislature Secretariats working in the Committees October Training Course for Reporters of Lok Sabha, Rajya 3 Sabha and the State Legislature Secretariats Total 7 232

3 38.9 Training Programme at NIAR, LBSNAA Mussoorie Sr. Duration Programme Description of. 3 May to June Management Development Programme Conference/Workshop attended by officials: - Participation in the following conferences on official Language was arranged: - Sr. Duration Programme Description of May Hindi Workshop of Rajbhasha Avam Prabandhan Vikas Sansthan at Gangtok 2 2- October Rastriya Hindi Academy, Rupambara, Kolkata at Pondicherry October 9 th Hindi Conference & Workshop at Puri, Orissa organized by Rajbhasha Avam Prabandhan Vikas Sansthan October 69 th Hindi Conference & Workshop organized by Rajbhasha Evam Prabandhan Vikas Sansthan at Himgiri, Dalhousie. 38. FOREIGN TRAINING: RIPA International, London Till 2009, a customized training programme at RIPA International, London was organized for 2 officers drawn from various services. However, as part of a policy change, the same was discontinued and it was decided to put in place Exchange Programme/Study Visit with various countries. Since the required number of exchange programmes could not materialize, it was decided to send few of our officers to regular training programme being offered by the RIPA International, London which was subject centric. Six officers from different services of this Secretariat were sent for the Training Programme on Parliamentary Administration organized at the Royal Institute of Public Administration (RIPA), London from -2 November. An officer each from Verbatim Reporting Service and Private Secretaries and Stenographic Service was also sent for the training programme on Parliamentary Reporting at RIPA London from -9 November. IFLA Conference 76 th International Federation of Library Association (IFLA), General Conference and Council and IFLA Pre-Conference meeting was organized from 6-5 August. The pre-conference was held at Swedish Parliament in Stockholm from 6-9 August and the General Conference and Assembly was held at Gothenburg from 0-5 August. An Officer from (LARRDIS) Research & Library Service attended the programme. Parliamentary Officers Study Programme, Canada The Parliamentary Officers Study programme for Parliamentary staff was organised from April at Canada. On the invitation of the Canadian Parliament, one officer of LAFEA Service attended the programme. Training Programme on New Tetra Digital Communication System An officer from Parliament Security Service attended the training programme arranged by the Lok Sabha Secretariat on New Tetra Digital Communication System at OEM location in Helsinki (Finland), Paris and Belgium from 5- September. Meeting to Develop University certified executive training programme by the World Bank Institute. An Officer from Training Cell attended the meeting of the Focus Group on Executive Training for Parliamentary staff conducted by the World Bank Institute at Dhaka from 5-6 May. 233

4 The agenda for the meeting was to explore the feasibility of developing a university certified executive training programme for the parliamentary staff of World Bank Member countries Interactive Programmes for Foreign delegates Training Cell receives delegates from abroad for interaction with the Officers of the Secretariat. During the year, the following delegations were received and interaction with the Officers of the Secretariat were arranged: - 28 May, Students from Touro College Law Centre, USA June Faculty and Students of Bauer College of Business, University of Houston September A delegation from the Secretariat of the Senate of Thailand 38.3 Training Programmes for Parliamentary Security Service Parliamentary Security Service of the Rajya Sabha Secretariat was also provided a number of trainings during the year. The details of the training programmes, which Parliamentary Security Service officials participated, are as under: - Sr. Duration Programme Description of. 8-2 Customized Computer Training programme for Parliamentary 20+5 February Security Staff and five Hindi Web site updation Cell of E& T Service 2. 0 May to 7 th Induction Level Training Course at National Industrial 7 7 July Security Academy CISF Hyderabad 2. 7 June to 3 Training Programme on Identification and Handling of July 3. 5 July to August September Explosive course at ITBP Academy, Mussoorie An International Seminar on National Bomb Data Centre at NSG, Manesar, Distt. Gurgaon Training Programme on Yoga at Morarji Desai National Institute on Yoga 68, Ashoka Road, New Delhi. Total New Initiatives One of the most important assignments of the Training Cell is to explore new vistas for training initiatives for the employees of the Secretariat. The following new training programme were initiated for the employees of the Rajya Sabha Secretariat within the country especially with the IIMs and reputed Universities for the first time: - i) Customized Training programme was organized for Interpretation Service and Translation Service at Centre for Applied Linguistics and Translation Studies (CALTS) Hyderabad from September. Twelve officers from E & T Service/Simultaneous Interpretation Service attended the training programme. ii) For the first time an officer was nominated for a 5 months Post Graduate Diploma in Public Policy and Management at Management Development Institute, Gurgaon in collaboration with DoPT. The programme has since started in the month of November,. iii) Four officers were nominated for MDP General Management Programme for Senior and Middle Level Executives at IIM Calcutta from 29 November to 3 December. iv) A two day workshop for Officers of the Secretariat was organized 23-2 September on Drafting of Reports to help them in drafting of the reports especially committee reports in a better way and from an improved perspective. v) A workshop on Financial Sanction for Senior Executive Assistants/Executive Assistants/Senior Clerks/Junior Clerks was organized on 8 th September in 30 23

5 vi) vii) Parliament House Annexe. Twenty nine officials attended the workshop on Financial Sanction. For the first time, four officials were nominated for one-year part time postgraduate Diploma in Disaster Preparedness and Rehabilitation being conducted by the Indian Red Cross Society, New Delhi. Some officers of the Secretariat approached Training Cell with a request to organize a Workshop on How to write ACR. Accordingly, a workshop was organized on 0 th February in collaboration with ISTM by inviting their faculties at our premises. Twenty six officials in all attended the workshop on How to write ACR. Efforts are being made to explore many more such avenues so that the employees of the Secretariat are exposed to better training programmes. 235