Financial Reconciliation and Reporting for. Credit/Debit Payment Card Sales Transactions. Webinar
|
|
|
- Prosper Stewart Maxwell
- 8 years ago
- Views:
Transcription
1 Financial Reconciliation and Reporting for Credit/Debit Payment Card Sales Transactions Webinar 1 P a g e
2 Table of Contents Learning Objectives... 3 Introduction... 5 Revenue... 7 Fees... 8 Processing Transactions Batch Settlement... 9 Batch Settlement Report Documentation Records Best Practices Reconciliation Audit Control Reminders Revenue Deposit/CFOAP Account Posting Transactions Rejected/Stale Transactions Disputed/Chargeback University Accounting post manual entries Who To Contact University Accounting Contact AITS/Decision Support P a g e
3 Learning Objectives Credit/Debit Payment Card Transactions Sales Reconciliation & Reporting Learning Objectives Identify the University business systems available to locate credit/debit card sales (revenue) settlement transactions. Recognize where to locate credit/debit card sales transactions. Explain how to reconcile credit/debit card sales using Banner queries and University monthly reports. 3 P a g e
4 Monthly Reporting Systems o Banner Finance Forms (see reference guide) o View Direct-Fund-Monthly Transactional Activity Statements o EDDIE-Fund-Monthly Transaction Activity Statements Describe the University's Electronic Data Warehouse (EDW) EDDIE Finance Universe- Merchant Card Trans query reports. o EDW-EDDIE-Finance Universe Merchant Card Trans ipay (University Payment Gateway-Online) Merchant Card Trans GlobalPayments (Terminal/POS) Locate the Merchant Operations and Financial Reporting web resources on Treasury Operations-Merchant Card Services website. Locate Merchant Card Services Policy and Procedures Sec. 21-Reconcile Credit/Debit Payment Card Transactions. Documents-Financial Reconciliation and Reporting o Reference guide o Job Aid Credit/Debit Payment Card Transactions and Banner Finance Forms Credit/Debit Card Transactions Revenue and Fees 4 P a g e
5 Introduction Departments must perform a daily and or monthly reconciliation to ensure that their credit card sales match total transactions amounts posted to the Banner General Ledger. Reconcile Daily 1. Follow the reconciliation steps contained in the Reference Guide-Credit/Debit Payment Card Transactions Banner Finance Forms and Job Aid Credit Card Revenue/Fees. Reconcile Monthly 1. Each month reconcile all accounts to be sure all revenue has been posted properly in Banner Finance and or University Electronic Data Warehouse (EDW)-EDDIE Finance Universe and or View Direct. For Reconciliation Discrepancy, contact Merchant Card Services as soon as possible. (merchantcardhelp@uillinois.edu). 5 P a g e
6 Types of Discrepancies: Wrong CFOAP/ Inactive CFOAP-cross fiscal years of change Rogue CFOAP Error CFOAP segment, Org code Account inaccuracy or inappropriate use Note: If your unit uses a clearing fund to record the initial sale, prepare journal vouchers to further distribute the revenue internally to an appropriate financial account to include C-F-O-A-P, Ensure that the clearing fund reconciles to zero balance at the end of each month. 6 P a g e
7 Revenue Payment Card Revenue Payment card revenue is funds received from the selling of University goods and services. The payment card transaction batch settlement totals are posted daily in Banner Finance and Electronic Data Warehouse (EDW) reporting systems. Ex: Tickets, Event Venues-Concessions, conference registration, patient billing payments, student tuition, bookstore etc Note: Revenue Funds posted next business day-banner/edw Reporting Systems 7 P a g e
8 Fees Payment Card Transaction Fees Payment card transactions discount rate or interchange fee is determined by: The card-issuing bank The type of card used (debit vs. credit or rewards-corporate-commercial etc.) The amount of the transaction The timeline of transaction authorization and settlement for bank deposit, and overall perceived risk of the transaction (Card Present or Card Not Present"). The payment card fees are posted to the department CFOAP account monthly by the University Accounting. The fees are posted to Banner with associated document number as an AR#. Merchant Card Services-FAQs: What determines the transaction fees? 8 P a g e
9 Processing Transactions Batch Settlement Processing Payment Card Transactions for Batch Settlement Departmental ipay online payment sites can access transactions batch settlement reports at University Electronic Data Warehouse (EDW) ipay-merchant Card Trans. Terminal-printed settlement report POS register system-transaction batch settlement report Online- web developer (software vendor service provider) created reporting capabilities 9 P a g e
10 Failure to settle a terminal or POS at end of each business day could result in: Bank withholding the funds Cardholders disputing transactions to be chargedback against department deposit CFOAP, which is a loss of transaction revenue. Plus a chargeback assessment fee that is non-refundable and nor can be collected from the cardholder to recover the chargeback assessment fee of loss. Note: Terminals Payment Card Processing: Merchant Card Services website page Training Resources, Job Aid for Payment Card Terminal, End of Business Day Terminal Settlement. Batch Settlement Report Documentation Records 10 P a g e
11 Transaction Batch Settlement Report Settlement report should be retained along with the merchant copy transaction receipt (printed from terminal device or POS register system). Settlement report and merchant copy transactions receipts must be kept for five years plus current year. The transactions batch settlement report should be retained with the merchant copy payment card transaction receipts and supporting documentation. Receipts and supporting documentation should be filed as required by University Archives and Office of Business and Financial Services (OBFS), five years plus the current year. See the following reference resources at Merchant Card Services website: Merchant Operations-Data Retention and Disposal Data Retention and Disposal policy at OBFS Policy and Procedures manual, Section 21 Merchant Card Processing Policy and Procedures- Keeping Merchant Card Records. 11 P a g e
12 Best Practices Reconciliation Audit Control Reminders Reconciliation Audit Control Reminders noted as top internal audit findings, Excessive access rights to systems or files, as only persons should be reconciling as a direct responsibility in their job description. Segregation of duties. Lack of audit trails, records, and logging. Lack of documentation of controls. Lack of security awareness. Lack of documented security policies and supporting guidelines and procedures. Don t be a party to circumvention of controls Accuracy Counts. Take your time to pay attention to the details. Use errors or mistakes as an immediate opportunity to teach what s right. 12 P a g e
13 Don t let abuse or misuse go, correct audit issues immediately. EX: Late transactions batch settlements, duplicate payments pending or not refunded. Revenue Deposit/CFOAP Account Posting Payment Card Transaction Revenue Deposit/CFOAP Account Posting A daily settlement file is obtained from our merchant bank acquirer. The settlement file contains all batched transactions of settlement from the previous day. The University s Banner Finance system creates general ledger feeder based on the transactions batched in settlement as total batch settlement amounts. Merchant Card Service receives the settlement file and creates the transaction batched settlement file for the creation of the Banner general ledger feeder. 13 P a g e
14 Transactions Rejected/Stale Payment Card Transactions Funds Rejected or Withdrawn as Removal Stale transactions are transactions settled late and not at the end of business day. As a result the transactions are not funded by bank for CFOAP account deposit. Rejected or Stale Transactions Transaction's not settled in timely manner due to not processing transactions settlement at end of business day are rejected or noted as stale transactions at bank. Department receives no funds from transactions that are rejected or become stale by bank. Payment Card Transactions not settled within 10 days Departments are responsible to reconcile their transactions on account daily and at the least monthly. 14 P a g e
15 Transactions Disputed/Chargeback Cardholder Dispute Transactions/ Merchant Card Services-Operations-Disputes When a cardholder disputes transactions on their card account the card issuing bank will initiate a Chargeback that removes funds on revenue account as debit to CFOAP deposit account. Chargebacks are due to a cardholder filing a transaction dispute of claim at their card issuing bank. Merchant Card Services sends bank dispute notifications to the department s designated dispute resolution person of named contact for transactions disputed. The bank withdrawals transaction funds from the department account for disputed transactions that result in a chargeback. 15 P a g e
16 University Accounting post manual entries University Accounting post manual entries into Banner Finance at end of month close to the merchant s departmental CFOAP deposit account for the transaction activity types of: Cardholder Dispute Transactions Rejected or Stale Transactions Entries are Banner Document Number as AR or JV. 16 P a g e
17 Who To Contact Who to Contact Office of Treasury Operations-Merchant Card Services For: Transaction Processing (Sales and Refunds) Transaction Batch Settlement Processing Banner Finance Transaction Reconciliation and Reporting Systems CFOAP Account for posting revenue Sales/ Rejected or Stale Transactions Disputed and Chargeback Transactions Phone: Merchant Card Services website: 17 P a g e
18 University Accounting Contact University Accounting - Credit Card Sales Banner Finance Entries of JV or AR documents to CFOAP posting CFOAP Posting of Revenue Sales/ Rejected or Stale Transactions Dispute and Chargeback Transactions Contact University Accounting Credit Card Sales 18 P a g e
19 AITS/Decision Support AITS Service Desk 1. Electronic Data Warehouse (EDW) Terminal and Point of Sale (POS) - Global Payments-Merchant Card Trans Online ipay (E-Commerce) - ipay Merchant Card Trans 2. View Direct payment card transaction month end reporting Decision Support 1. EDDIE Payment card transaction month end reporting Published by Articulate Engage ' P a g e
A8.700 TREASURY. This directive applies to all campuses of the University of Hawai i.
Prepared by Treasury Office. This amends A8.710 dated July 2001. A8.710 April 2005 A8.700 TREASURY P 1 of 5 A8.710 Credit Card Program 1. Purpose To provide uniform procedures for the processing of credit
Policies and Procedures. Merchant Card Services Office of Treasury Operations
Policies and Procedures Merchant Card Services Office of Treasury Operations 1 Welcome! Table of Contents: Introduction Establishing Payment Card Services Payment Card Acceptance Procedures Payment Card
DCCCD BUSINESS PROCEDURES MANUAL
P a g e 9 Revision Log Sub-Section Revision Start Revision End Date Posted Summary of Changes All 10/2004 04/25/05 04/25/05 The entire Accounts Receivable section (including all subsections) was revised
The University of Georgia Credit/Debit Card Processing Procedures
The University of Georgia Credit/Debit Card Processing Procedures The University of Georgia currently accepts four major credit cards (MasterCard, Visa, Discover and American Express) for payment of services
Accounting for Credit Card Transactions. Tips and Tools for Reconciling Credit Card Terminals and IU Pay Plus
Accounting for Credit Card Transactions Tips and Tools for Reconciling Credit Card Terminals and IU Pay Plus 1 Quick Reference Flow Chart for Daily Reconciliation Process Use this quick reference guide
WASHINGTON STATE UNIVERSITY MERCHANT ACCOUNT AGREEMENT FOR UNIVERSITY DEPARTMENTS
WASHINGTON STATE UNIVERSITY MERCHANT ACCOUNT AGREEMENT FOR UNIVERSITY DEPARTMENTS I. Introduction, Background and Purpose This Merchant Account Agreement (the Merchant Agreement or Agreement ) is entered
Payment Card Acceptance Administrative Policy
Administrative Procedure Approved By: Brandon Gilliland, Associate Vice President for Finance & Controller Effective Date: October 1, 2014 History: Approval Date: September 25, 2014 Revisions: Type: Administrative
UTAH STATE UNIVERSITY POLICIES AND PROCEDURES MANUAL
UTAH STATE UNIVERSITY POLICIES AND PROCEDURES MANUAL Title: Credit Card Handling and Acceptance Policy Policy Number: C3875 Effective Date: November 8, 2006 Issuing Authority: Office of VP Business and
Cardholder Bank Disputed Transactions
Cardholder Bank Disputed Transactions Merchant Card Services Office of Business and Financial Services Welcome! Table of Contents: Introduction Types of Disputed Transactions Bank Transaction Processing
Accounting for Credit Card Transactions
Accounting for Credit Card Transactions Essential Tools for Reconciling Stand Alone Credit Card Terminals and IU Pay Plus Page 1 of 17 Quick Reference Flow Chart for Daily Reconciliation Process Use this
3. Internet Credit Card Processing System generates a daily batch release report 4. Reporting Deposits to the University Depository
Internal Credit/Debit Card Processing Policies and Procedures for University of Tennessee Merchants Merchant: DBA Effective: Date Reviewed: Date Revised: Date 1. General Statement 2. Point-of-Sale Processing
Failure to follow the following procedures may subject the state to significant losses, including:
SUBJECT: Policy and Procedures PAGE: 1 of 5 INTRODUCTION During fiscal year 2014, State of Wisconsin agencies accepted approximately 6 million credit/debit card payments through the following payment channels:
Ball State University Credit/Debit Card Handling Policy and Procedures
Ball State University Credit/Debit Card Handling Policy and Procedures I. Background Ball State University accepts payments in various forms including cash, checks and electronic fund transfers. University
Merchant Card Processing Procedures
Merchant Card Processing Procedures In order to process merchant card payments, NU departments must adhere to the NU Merchant Card Processing Policy and its related procedures. This document contains the
How To Control Credit Card And Debit Card Payments In Wisconsin
BACKGROUND State of Wisconsin agencies accepted more than 6 million credit/debit card payments annually through the following payment channels: Point of Sale (State agency location) Point of Sale (Retail-agent
INDEPENDENT SCHOOL DISTRICT 518 CORPORATE CREDIT CARD POLICY. Procedures Manual Independent School District 518
721 CREDIT CARD POLICY INDEPENDENT SCHOOL DISTRICT 518 CORPORATE CREDIT CARD POLICY Procedures Manual Independent School District 518 Credit Cards were issued to the following Administrators Title - Superintendent
4/13/2016. Cash Handling & Deposits Informational Session Presented by Wendall Ho. Contact Information. Staff. Financial Management Office
Financial Management Office Cash Handling & Deposits Informational Session Presented by Wendall Ho Contact Information Treasury Office 2444 Dole St., Bachman Annex 13 Honolulu, HI 96822 Phone: 956 8527,
5 STEPS TO LOWER YOUR PAYMENT PROCESSING FEES
5 STEPS TO LOWER YOUR PAYMENT PROCESSING FEES STEP 1: Understand the Basics of a Merchant Account Your best defense against high rates is information. This guide is intended to provide merchants with a
ACCEPTING PAYMENT CARDS FOR CONDUCTING UNIVERSITY BUSINESS:
Boston College Policy ACCEPTING PAYMENT CARDS FOR CONDUCTING UNIVERSITY BUSINESS: PURPOSE OF POLICY: The purpose of this policy is to establish procedures for accepting payment cards at Boston College
POLICY SECTION 509: Electronic Financial Transaction Procedures
Page 1 POLICY SECTION 509: Electronic Financial Transaction Procedures Source: NDSU President NDSU VP for Finance and Administration NDSU VP for Information Technology A. Purpose / Rationale Many NDSU
INTRODUCTION. What is a Merchant Account? Myth Buster!
INTRODUCTION This guide is intended to provide merchants with a better understanding of payment processing terminology, fees and best practices as they relate to accepting credit and debit card payments.
Saint Louis University Merchant Card Processing Policy & Procedures
Saint Louis University Merchant Card Processing Policy & Procedures Overview: Policies and procedures for processing credit card transactions and properly storing credit card data physically and electronically.
CREDIT CARD MERCHANT PROCEDURES MANUAL. Effective Date: 5/25/2011
CREDIT CARD MERCHANT PROCEDURES MANUAL Effective Date: 5/25/2011 Updated: May 25, 2011 TABLE OF CONTENTS Introduction... 1 Third-Party Vendors... 1 Merchant Account Set-up... 2 Personnel Requirements...
CREDIT CARD PROCEDURES OBJECTIVE..2 OVERVIEW..2 DEPARTMENT S CREDIT CARD PROCEDURES...3 FINANCIAL SERVICES PROCEDURES... 5 BANK RECONCILIATION 6
CREDIT CARD PROCEDURES TABLE OF CONTENTS OBJECTIVE..2 OVERVIEW..2 DEPARTMENT S CREDIT CARD PROCEDURES...3 FINANCIAL SERVICES PROCEDURES... 5 BANK RECONCILIATION 6 APPENDIX A..16 APPENDIX B...18 OBJECTIVE
Northwestern University Event Registration Online Program Information and Application As of February 16, 2015
Northwestern University Event Registration Online Program Information and Application As of February 16, 2015 Please note that any references to the Depository Services in this document have been replaced
UGA Cooperative Extension Service Credit Card Machine Policy
UGA Cooperative Extension Service Credit Card Machine Policy PCI compliance requires that each office have their own set of policies and procedures for handling credit cards. College wide policies reflect
Application for acceptance of Payment Cards by UVa Departments (5/15 BC)
Application for acceptance of Payment Cards by UVa Departments (5/15 BC) Department Name: Physical (street) Address: UVa mailing (PO) address: City, State and Zip: The individuals signing below have read
The University of South Carolina MarketPlace E-Commerce Guidelines
The University of South Carolina MarketPlace E-Commerce Guidelines September, 2011 Background The University of South Carolina (USC) MarketPlace provides Campus departments with a secure and cost-effective
ACCEPTING PAYMENT CARDS FOR CONDUCTING UNIVERSITY BUSINESS:
Boston College Policy ACCEPTING PAYMENT CARDS FOR CONDUCTING UNIVERSITY BUSINESS: PURPOSE OF POLICY: The purpose of this policy is to establish procedures for accepting payment cards at Boston College
1.0 Purpose. 2.0 Applicability. 3.0 References. 4.0 Attachments. 5.0 General. 5.1 Abbreviations. 5.2 Definitions. 5.3 Responsibilities. 6.
Procurement Card Procedures (Amended June 13, 2006) Questions or comments? Call the County Manager's Office at (910)798-7185 or contact Susan Wynn at swynn@nhcgov.com 1.0 Purpose 2.0 Applicability 3.0
Standards for Business Processes, Paper and Electronic Processing
Payment Card Acceptance Information and Procedure Guide (for publication on the Treasury Webpages) A companion guide to University policy 6120, Payment Card Acceptance Standards for Business Processes,
CREDIT CARD MERCHANT PROCEDURES. Revised 01/21/2014 Prepared by: NIU Merchant Services
CREDIT CARD MERCHANT PROCEDURES Revised 01/21/2014 Prepared by: NIU Merchant Services CREDIT CARD MERCHANT PROCEDURES Contents Role of NIU Merchant Services 2 Security. 3 Method of Payment 3 Departmental
WVU FOUNDATION & UNIVERSITY PURCHASING CARD PROGRAM POLICIES & PROCEDURES. Updated October 2012
WVU FOUNDATION & UNIVERSITY PURCHASING CARD PROGRAM POLICIES & PROCEDURES Updated October 2012 Introduction This document contains the guidelines applicable to the WVU Foundation, Inc. Purchasing Card
Version Date: 10/16/2013
2004094 Accounting Documents (ADVANTAGE Financial System Input) This record series is used to input information into the ADVANTAGE Financial System. The files may contain, but are not limited to: copies
Vance County Schools Individual School Accounting
Individual School Accounting Internal Controls and Responsibilities Individual School Accounting Internal Controls and Responsibilities Contents Page Principal Statement of Understanding 3 Treasurer Statement
TITLE C193 BUSINESS CREDIT CARDS POLICY AND PROCEDURES DEPARTMENT POLICY
TITLE C193 BUSINESS CREDIT CARDS POLICY AND PROCEDURES DEPARTMENT Corporate Services POLICY DIRECTIVE To provide internal control procedures to ensure proper use and authorisation of Credit Card transactions.
WellsOne Commercial Card Summary-Commercial Card Expense Reporting (CCER)
WellsOne Commercial Card Summary-Commercial Card Expense Reporting (CCER) Quick Reference of Resources for Your Purchasing Card: Business Purchasing Service Center 24-hour Customer Service Number 1 (800)
Month End Processes in LAMPS
Month End Process Month End Processing in LAMPS During this session we will review recommended month end practices in LAMPS. Last day of the Month Process Cash Receipts /Journal Entry Batch Credit Card
Cash, Petty Cash, Change Funds, and Credit Cards
CASH As public servants, it is our responsibility to safeguard taxpayer s dollars while adhering to laws and regulations governing processes over cash handling. Internal controls over cash are necessary
Purchasing Card CARDHOLDER MANUAL
Purchasing Card CARDHOLDER MANUAL Finance Office Procurement Division Revised November 2015 G:\FINANCE\Procurement\PurchCards - RBS MasterCard - July 2014 Revised\July 2014 Versions\Purchasing Cards -
OISC Model Documents. Adviser Guidance. Codes 62 to 69 set standards to be met in the management of finances.
Adviser Guidance Client Money and the Client Account Codes 62 to 69 set standards to be met in the management of finances. The OISC considers clear and comprehensive financial management to be a key indicator
Pitt County Schools Individual School Accounting. Internal Controls and Responsibilities Fiscal Year 2009-10
Individual School Accounting Internal Controls and Responsibilities Fiscal Year 2009-10 Individual School Accounting Internal Controls and Responsibilities Fiscal Year 2009-10 Contents Page Principal Statement
FAIRFIELD UNIVERSITY CARDHOLDER USERS GUIDE
PARTIES INVOLVED Card Issuer JPMorgan Chase services include issuing Master Purchasing Cards to Fairfield University employees, providing electronic transaction authorizations, and billing Fairfield University
Webinar: 5 Best Practices for Better Customer Retention
Webinar: 5 Best Practices for Better Customer Retention Housekeeping Rules 1. All lines are on mute 2. Use the Questions Box on the right feel free to type questions or concerns in at any time during the
CREDIT CARD MERCHANT POLICY. All campuses served by Louisiana State University (LSU) Office of Accounting Services
Louisiana State University Finance and Administrative Services Operating Procedure FASOP: AS-22 CREDIT CARD MERCHANT POLICY Scope: All campuses served by Louisiana State University (LSU) Office of Accounting
SAS 70 Exams Of EBT Controls And Processors
Appendix VIII SAS 70 Examinations of EBT Service Organizations Background States must obtain an examination by an independent auditor of the State electronic benefits transfer (EBT) service providers (service
Gold Card Policies and Procedures
Gold Card Policies and Procedures Use of the ABAC Gold Card The cardholder agrees that the ABAC Gold Card is the property of Abraham Baldwin Agricultural College and can be confiscated from bearer as a
DCCCD BUSINESS PROCEDURES MANUAL. Revision Log
P a g e 9 Revision Log Sub-Section Revision Start Revision End Date Posted Summary of Changes 1.3.1 01/10/06 01/30/06 02/14/06 Added guideline that no credit card account numbers should be solicited or
WHITMAN COLLEGE PURCHASING and TRAVEL CARD PROGRAM POLICIES and PROCEDURES
WHITMAN COLLEGE PURCHASING and TRAVEL CARD PROGRAM POLICIES and PROCEDURES INTRODUCTION Welcome to Whitman College s implementation of the Purchasing and Travel Card Program. The program is designed generally
Internal Control Guidelines
Internal Control Guidelines The four basic functions of management are usually described as planning, organizing, directing, and controlling. Internal control is what we mean when we discuss the fourth
SECTION 509: Payment Card and Electronic Funds Transfer (EFT) Procedures
Page 1 SECTION 509: Payment Card and Electronic Funds Transfer (EFT) Procedures SOURCE: NDSU President NDSU VP for Finance and Administration NDSU VP for Information Technology It is the University s responsibility
INTERNAL CONTROL QUESTIONNAIRE OFFICE OF INTERNAL AUDIT UNIVERSITY OF THE VIRGIN ISLANDS
Cabinet Member or Representative responsible for completing this form: INSTRUCTIONS FOR COMPLETING THIS FORM: Answer each question by placing an X in the either the Yes, No,, or Applicable () column. Provide
Dartmouth College Merchant Credit Card Policy for Managers and Supervisors
Dartmouth College Merchant Credit Card Policy for Managers and Supervisors Mission Statement Dartmouth College requires all departments that process, store or transmit credit card data remain in compliance
Liberty County School District Purchasing Card Procedures
PURCHASING CARD POLICY All purchases made using the Purchasing Card must be for official school business and in accordance with the District procurement code. The card must not be used for personal expenditures
Request for Proposals
Will County Treasurer Request for Proposals Merchant Services, ACH, and Online Bill Payment Brian S. McDaniel 3/5/2014 Introduction General Rules The Will County Treasurer will consider proposals from
http://www4.uwm.edu/bfs/depts/acct/creditcardacceptance/credit-card-acceptance.cfm
Section: Accounting Revised Date: 05/31/2011 Procedure: 2.2.23 Credit Card Acceptance Home Page http://www4.uwm.edu/bfs/depts/acct/creditcardacceptance/credit-card-acceptance.cfm Operating Principles:
Online Credit Card Processing. Vacation RentPayment
Online Credit Card Processing Vacation RentPayment Request VRP Online Credit Card Module Before the Vacation RentPayment Online Credit Card Module is turned on in EscapiaVRS, you must have signed a contract
Credit/Debit Card Processing Requirements and Best Practices. Adele Honeyman Oregon State Treasury Training Specialist
Credit/Debit Card Processing Requirements and Best Practices Adele Honeyman Oregon State Treasury Training Specialist 1 What? What do I need to know about excepting credit cards? Who s involved, how it
INFORMATION SECURITY POLICY. Policy for Credit Card Acceptance to Conduct College Business
DELAWARE COLLEGE OF ART AND DESIGN 600 N MARKET ST WILMINGTON DELAWARE 19801 302.622.8000 INFORMATION SECURITY POLICY including Policy for Credit Card Acceptance to Conduct College Business stuff\policies\security_information_policy_with_credit_card_acceptance.doc
Accounting and Administrative Manual Section 100: Accounting and Finance
No.: G-03 Page: 1 of 6 General: The application of good financial management requires the prompt reconciliation of accounts. Since departmental revenue and expenditure accounts are scrutinized monthly
Audit of Controls over Government Travel Cards FINAL AUDIT REPORT
Audit of Controls over Government Travel Cards FINAL AUDIT REPORT ED-OIG/A19-B0010 March 2002 Our mission is to promote the efficiency, effectiveness, and integrity of the Department s programs and operations.
Policy Number 2015-010 Central Procurement Office Statewide Purchasing Card Policy and Procedures
Policy Number 2015-010 Central Procurement Office Statewide Purchasing Card Policy and Procedures Revised: March 24, 2016 Prepared by: The Central Procurement Office of the State of Tennessee 1. PROGRAM
PEOPLESOFT ENTERPRISE PAYABLES
PEOPLESOFT ENTERPRISE PAYABLES Oracle s PeopleSoft Enterprise Payables provides automated invoice and payment processing to ensure timely and accurate payment for KEY FEATURES Support shared service centers
SAMPLE ACCOUNTS RECEIVABLE. Policies & Procedures FOR. Version Edited By Edited Dates Comments 1.0 Irene Bushnell November 2015 Baseline
ACCOUNTS RECEIVABLE Policies & Procedures FOR Version Edited By Edited Dates Comments 1.0 Irene Bushnell November 2015 Baseline Intacct AR Policies & Procedures October 2015 2015 Synergy Business Solutions.
www.openmiracle.com SRS
www.openmiracle.com SRS Overview of OPENMIRACLE OpenMiracle is an open source accounting software, ie its sourec code is available free of cost for life time. It is an attempt to make software accounting
Merchant Procedure Guide
Merchant Procedure Guide Customer Service Phone 800-939-9942 Fax 707-578-7088 After Hours Help Desk 800-228-0210 Voice Authorization / Call Center 800-228-1122 Security/ Dispute Department Phone -- 800-385-6212
Debit Card Procurement Protocol and Procedure. Procurement Card
Dronfield Henry Fanshawe School Policy No:F8 Revision No: Date Issued: 1 Feb 2015 Committee: Resources Debit Card Procurement Protocol and Procedure Author: Date Adopted: R Barker Feb 2015 Minute No: 14/43
Agency Fund Charge Card Policies and Procedures
Agency Fund Charge Card Policies and Procedures Table of Contents Introduction.Page 1 General Guidelines..Pages 2-3 - Card Issuance - Account Maintenance - Card Usage - Limitations and Restrictions - Lost
BDO Consulting. Segregation of Duties Checklist
BDO Consulting Segregation of Duties Checklist August 2009 BDO Consulting s Fraud Prevention practice is pleased to present the 2009 Segregation of Duties Checklist. We have developed this tool to assist
Overview A. What is the Visa Purchasing card?
Overview A. What is the Visa Purchasing card? The Purchasing Card is a Visa Card used by The University of Winnipeg employees to purchase materials and services up to $999.99 per item (excluding sales
ALTA Title Insurance & Settlement Company Best Practices
ALTA Title Insurance & Settlement Company Best Practices N e w C a s t l e T i t l e 7 5 0 N o r t h 3 r d S t r e e t, S u i t e B ( 6 0 8 ) 7 8 3-9 2 6 5 ( 6 0 8 ) 7 8 3-9 2 6 6 5 / 2 2 / 2 0 1 5 0 5/22/15
TheFinancialEdge. Sample Reports Guide
TheFinancialEdge Sample Reports Guide 091708 2008 Blackbaud, Inc. This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or mechanical, including
PURCHASING CARD - POLICY AND PROCEDURES SLIPPERY ROCK UNIVERSITY OF PENNSYLVANIA PA STATE SYSTEM OF HIGHER EDUCATION
PURCHASING CARD - POLICY AND PROCEDURES SLIPPERY ROCK UNIVERSITY OF PENNSYLVANIA PA STATE SYSTEM OF HIGHER EDUCATION 1.0 PURPOSE To establish a methodology for use and to define the limits of use of University
Hogan Land Title Company Best Practices In full compliance with ALTA. Updated August 2015
Hogan Land Title Company Best Practices In full compliance with ALTA Updated August 2015 Hogan Land Title 2015 Mission Statement Hogan Land Title Company has developed this Best Practices Manual in accordance
Profit. Control. Five Star Service Guaranteed. Efficiency. Merchant C.A.R.E.
Profit Five Star Service Guaranteed Control Efficiency Merchant C.A.R.E. For the first time, you have a day-to-day picture of your entire merchant processing landscape. Sit down at your computer and within
RFP#15-20 EXHIBIT E MERCHANT SERVICES INFORMATION SHEET
RFP#15-20 EXHIBIT E MERCHANT SERVICES INFORMATION SHEET A. Merchant Credit Card Processing 1. Describe your company s authorization method; list and describe alternative authorization methods. 2. What
MEMORIAL UNIVERSITY PURCHASING CARD REFERENCE GUIDE
MEMORIAL UNIVERSITY PURCHASING CARD REFERENCE GUIDE April, 2005 TABLE OF CONTENTS Introduction... 3 Your Visa Purchasing Team... 4 Summary Contact/Information... 6 Overview... 7 To Obtain A Card... 8 Supervisor
OPSU-BUSO-002 OPSU POLICIES AND PROCEDURES. TITLE: Purchasing Card Guidelines. APPROVED BY: Benny Dain, VPFA
Established 1909 OPSU POLICIES AND PROCEDURES TITLE: Purchasing Card Guidelines APPROVED BY: Benny Dain, VPFA ISSUING SOURCE: Elizabeth McMurphy, Director of Purchasing DATE: Revised 11-13-2014 Before
University Policy Accepting and Handling Payment Cards to Conduct University Business
BROWN UNIVERSITY University Policy Accepting and Handling Payment Cards to Conduct University Business Table of Contents Purpose... 2 Scope... 2 Authorization... 2 Establishing a new account... 2 Policy
Westpac Business Banking. Accepting EFTPOS and credit card payments
Westpac Business Banking Accepting EFTPOS and credit card payments Our team of EFTPOS Solution Specialists are here for you. Whether you re setting up or making changes to how you handle customer payments,
Online Payment Processing Definitions From Credit Research Foundation (http://www.crfonline.org/)
Online Payment Processing Definitions From Credit Research Foundation (http://www.crfonline.org/) The following glossary represents definitions for commonly-used terms in online payment processing. Address
Oklahoma State University Policy and Procedures
Oklahoma State University Policy and Procedures COLLECTIONS, DEPOSIT AND CONTROL OF CASH OR CHECKS RECEIVED IN THE NAME OF OKLAHOMA STATE UNIVERSITY 3-0331 ADMINISTRATION & FINANCE May 2008 POLICY AND
The Department Travel Cardholder/Travel Arranger will be responsible for making travel arrangements for individual and/or group travel for:
Introduction The Department Travel Card is to be used for travel related expenses. The Card is issued in the name of a WWU staff member who will be the designated Department Travel Arranger for a specific
SAO Cash Management Group To Be Process Flow
Centralized Accounts Payable (AP) Disbursement Generate Checks and Positive Pay file Distribute Checks Review AP Reports Exception Processing Create Control Group in Peoplesoft Accounts Payable (HIGHLY
Xavier University. Policy and Procedure Purchasing Card Program. Purchasing Card Program Policy and Procedure
Xavier University Policy and Procedure Purchasing Card Program Table of Contents 1.0 Introduction 1.1 Purpose of this Policy and Procedure 1.2 Program Vision 1.3 University Credit Card Partner 1.4 Constituents
TheFinancialEdge. Subsidiary Ledger Reconciliation Guide
TheFinancialEdge Subsidiary Ledger Reconciliation Guide 101811 2011 Blackbaud, Inc. This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic,
Agencies should be familiar with the Credit Card Settlement Guidelines prior to proceeding with these Reconciliation Guidelines.
ELECTRONIC VALUE TRANSFER CONTRACT (EVT) CREDIT CARD RECONCILIATIONS The reconciliation function is an authorized users integral back-office activity to verify that funds for all authorized Visa, MasterCard,
I. Definitions. DFA: Mississippi Department of Finance and Administration.
FINAL RULE MISSISSIPPI DEPARTMENT OF FINANCE AND ADMINISTRATION ADMINISTRATIVE RULE PAYMENTS BY CREDIT CARD, CHARGE CARD, DEBIT CARDS OR OTHER FORMS OF ELECTRONIC PAYMENT OF AMOUNTS OWED TO STATE AGENCIES
CREDIT CARD POLICY AND PROCEDURES
CREDIT CARD POLICY AND PROCEDURES Purpose Set out the requirements relating to the establishment, approval, responsibility and management of Corporate Credit Cards. Scope This policy applies to any staff
3) The client side of the Service Fee Bookings MUST be closed with FOP of CC (Not CC Merchant)
Sabre Card Services The Sabre Card Services reconciliation option allows TBO users to daily close individual items in TBO that reconcile to the customer's Sabre Card Services' file by transaction, and
THE EVERGREEN STATE COLLEGE
The Evergreen State College Procurement Card Guide JP Morgan Chase VISA THE EVERGREEN STATE COLLEGE PROCUREMENT CARD HANDBOOK For Cardholders & Authorized Users Card Custodians Approving Officials Rev
ACH Internal Control Questionnaire
ACH Internal Control Questionnaire AUTOMATED CLEARING HOUSE (ACH) Assessment of the Adequacy of Internal Controls Completed by: Date Completed: Quality of Management and Support for ACH Processing Activity
The Wells Fargo Payment Gateway Business Center. User Guide
The Wells Fargo Payment Gateway Business Center User Guide Contents 1 Introduction 1 About the Wells Fargo Payment Gateway service Business Center 1 About this guide 2 Access the Business Center 2 Log
PNC BANK PNC PURCHASING CARD. Policy and Procedures
Saint Francis University PNC BANK PNC PURCHASING CARD Policy and Procedures October 2014 Table of Contents Introduction General Guidelines..Page 4-6 - Card Issuance - Purchase, Allocation and Statement
GRAP Implementation Guide for Municipalities
GRAP Implementation Guide for Municipalities TOPIC 2.3: BANK ACCOUNTS AND CASH This section of the manual sets out the FSOP s that need to be executed by the municipality regarding Bank Balances and Cash.
MASTERCARD CREDIT CARD PROGRAM
Intermediate School District #917 MASTERCARD CREDIT CARD PROGRAM Policy & Procedures Manual October 2012 Table of Contents Overview 1 General Guidelines 1 To Obtain a Credit Card Lost or Stolen Cards Card
The Requirements Compliance Matrix columns are defined as follows:
1 DETAILED REQUIREMENTS AND REQUIREMENTS COMPLIANCE The following s Compliance Matrices present the detailed requirements for the P&I System. Completion of all matrices is required; proposals submitted