Safety Culture Leadership Series Proactive EHS Management and Communications

Transcription

1 Presents Safety Culture Leadership Series Proactive EHS Management and Communications

2 Promote Awareness and Best Practices of Laboratory Safety Important news and discussions Effective programs and initiatives Best practices in safety and training

3 Safety, Compliance & Training Software More comprehensive and efficient hazard tracking, compliance management, and training delivery. Top tier research institutions, as well as top ten biotech and pharmaceutical companies.

4 During the presentation, ask questions using the Questions tab in your GoToWebinar window.

5 Proactive EHS Management and Communications Mary Beth Koza

6 Mary Beth Koza Director, EHS UNC Chapel Hill

7 The University of North Carolina at Chapel Hill 767 million dollars in Research Funding 1st (in a 7-way tie) among the nation s public research universities (Top American Research Universities, 2011) 9th in federal R&D expenditures (NSF, 2012) 15th in overall R&D expenditures (NSF, 2012) 7th among all universities in HHS expenditures, including NIH (NSF, 2012) 42nd among the world s top 400 universities (Times Higher Ed., ) 20th among U.S. universities and 31st in world ranking (University Ranking by Academic Performance, 2012)

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9 Our Team

10 Accolades and Accomplishments

11 Webinar Outline What drivers of EHS compliance are and how they apply to their organization. What a SWOT analysis is and how to use it in their organization. Explain the value of an annual report to driving EHS compliance and communication. Also the importance of having fun in the process.

12 Regulatory Drivers 1970s: Occupational Safety and Health Act of 1970 EPA was established on December 2, 1970 Nuclear Regulatory Commission 1-19, 1975 Drug Enforcement Administration 1973 Resource Conservation and Recovery Act of 1976 Toxic Substance Control Act s-1990s Clean Air Act Amendments Superfund Amendments and Reauthorization Act NIH Guidelines for Research Involving Recombinant DNA Molecules since 1994

13 Regulatory Drivers Environmental Management Systems Federal Brownfield Legislation Select Agent Rules Homeland Security Chemical Facility Anti-Terrorism Standards Import/Export Controls Greenhouse Gas Inventories Higher Education Act REACH 2007 TSCA Inventory Update Rule 2011 What s next?

14 What is an EHS organization's role? The anticipation, recognition, evaluation and control of the work environment to ensure a safe and healthy workplace and protect the environment for our employees and communities.

15 EHS Organization must be a High Performance Team Outperforms external standards Performs better than its potential Generates energy, excitement and enthusiasm

16 Role of EHS Professional

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18 Current and Future Challenges

19 SWOT Analysis Identification Strengths Weaknesses Opportunities Threats Provides an opportunity to Build on your strengths Shore up your weaknesses Capitalize on your opportunities Recognize your threats

20 Internal Analysis: How good are you at Excellent Good Fair poor Hiring qualified employees Developing and training employees Retaining employees Building employee satisfaction Managing the flow of information Communicating vision and strategy Managing and completing key projects Working as a team Capturing institutional knowledge Sharing and leveraging institutional knowledge Defined processes and procedures Data management system Communications with customers Budget support for required activities Defined and communicated metrics Defined chains of command and communication Understanding your customer challenges

21 External Analysis When will this impact us Now 1-3 yrs 3-7yrs O or T Increased areas of research New regulations Potential for Natural disasters Growth of technology Reduced workforce Increased security and terrorism Increased population Serious accident/incident Increased cost of energy Perception of risk to community Increased interest group activity Unfunded federal or state mandates

22 Organizations succeed or fail as a whole. University Leadership Committee Structure Responsible Officials Culture Information systems Safety Culture = individual + organizational accountability design

23 Coordination and Communication Universities are collaborate environment Designed across organizational boundaries Develop individual competencies into a learning organization Commitment to Excellence Trust and Acceptance

24 UNC-CH Health and Safety Committees Clinical Occupation al Exposure Sub-Team BSL3 Leadership Team

25 Management System & Core Elements A management system is the framework of core elements used to ensure that an organization can fulfill all tasks required to achieve its objectives. It is a system of continuous improvement. Policy Defined organization and responsibilities Standard practices and procedures Training Records system Internal audit process Corrective action system Management review for continual improvement

26 With the breadth and depth of UNC research always expanding, the process of EHS compliance management is ongoing and ever changing, requiring a robust and adaptive management system. In 2013, the department continued its emphasis on an integrated management system for the University s environment, health, and safety compliance programs. This effort was designed to ensure continuous improvements by incorporating a process of ongoing monitoring, reviews, and revisions of procedures and policies through the use of the Plan - Do - Check - Act (PDCA) model. Just as a circle has no end, the Plan - Do - Check - Act cycle is a four-step process model for carrying out change, cycling through each step for continuous improvement. PDCA Integrated Management System UNC EHS Management System Plan Do Check Act Objectives Targets Implementation and Operations Checking Corrective and Preventive Actions Goals Objectives Work plans Program development Training Communications Consultation Outreach Lab Safety and Hazard Management Plans Emergency response CLIP inspections HMP inspections Monthly reports Annual reports Performance reviews Policy & procedure adoption Strategic planning process

27 ACT Safety Committees EHS Data Analysis Incident Investigation Regulatory Impact Analysis Responses to Regulatory Agencies PLAN EHS Goals Hazard Review Design Review Lab Worker Registration Lab Safety Plan New Regulations Training Design UNC-CH EHS Management System CHECK Supervisor EHS - CLIP Self-Inspection Grant Compliance Regulatory Inspections Lab Safety Plan Review Chemical Inventory Reports EHS Hazard Management Plan DO Lab Surveys Risk Assessments Hazmat Responses Lab Waste Disposal Medical Surveillance Environmental Permits EHS Fact Sheets/Newsletters Service Reimbursement & Payment

28 Why an Annual Report? Provides sense of purpose Vision of success Clarifies an organization's purpose or why it does what it does Fosters a habit of focusing discussion on what is important Strategic review process

29 Messaging Device Internal External Employees of the respective department or unit other partner departments or units within the university, e.g. facilities public safety Higher level management Local, State and Federal regulators External Partners like fire departments Peer Institutions

30 Main Messages EHS department is a collaborator EHS department recognizes and appreciates other unit s contributions to the health and safety program EHS department has a management system which guides the work Educates these publics on the role of EHS Reflects the work load of the department

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32 Format Introduction from head of organization Mission Statement and Organizational vision Description of group functions Description of Management System Goals and Performance Customer Input and feedback EHS Committee Structure and members Compliance Report Internal Awards Program

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34 Commitment to Excellence Source of pride to the EHS employees by demonstrating the individual and team accomplishments of the reporting period Individual/Team individual contributions, victory celebrations Satisfaction of individual needs/growth High levels of positive emotional energy Presence and vitality Ensuring Accountability Publication of Goals and Standards Regular progress reviews Team rewards Creating a culture of accountability to the Organization

35 Demonstrates Keenly attuned to the outside environment Anticipate and predict events Highly efficient use of resources, yet able to respond quickly to new conditions, requirements Constantly changing and are optimistic about change Continuous renewal Emphasis on learning and development

36 How do you drive change & support? Testimonials Campus Digital Boards Newsletters Videos Exhibits EHS website Partner websites Hand outs University Newspaper Employee/Student Orientations & Training

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38 7 Components of a Successful EHS Program Management Leadership Responsibility & Accountability EHS Organization Safe Work Practices & Procedures Review & Improve Management System Training Communications

39 11 Questions to Measure a Safe Work Place 1. Do I know what is expected of me to work safely? 2. Do I have the materials and protective equipment I need to do my work safely? 3. At work, do I have the opportunity to do what I do best every day in a safe environment? 4. In the last seven days, have I received recognition or praise for doing a safe job or assignment? 5. Does my supervisor, or someone at work, seem to care about me as a person? 6. Is there someone at work who encourages my development and safety involvement? 7. At work, do I share my safety concerns and do my opinions seem to count? 8. Does the mission of the University make me feel my job is safe and important? 9. Are my co-workers committed to doing quality, safe work? 10. In the past six months, has someone at work talked to me about my safety performance? 11. This last year, have I had opportunities at work to learn and grow in the areas of Safety and Compliance?

40 Ask questions using the Questions tab in your GoToWebinar window. Questions & Answers Mary Beth Koza (919) BioRAFT:

41 Thank You! Mary Beth Koza (919) BioRAFT: