INDIAN INSTITUTE OF TECHNOLOGY BOMBAY RULES AND REGULATIONS

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1 INDIAN INSTITUTE OF TECHNOLOGY BOMBAY RULES AND REGULATIONS Ph.D. Programme Academic Office September, 2015

2 INDIAN INSTITUTE OF TECHNOLOGY BOMBAY RULES AND REGULATIONS Ph.D. Programme As a result of the sound research base and extensive infrastructural facilities available, the Institute offers a Ph.D. Programme in a wide range of areas in Engineering, Science, Design and Humanities & Social Sciences. The broad objectives of the Ph.D. programme are : to keep pace with the expanding frontiers of knowledge and to provide research training relevant to the present social and economic objectives of the country. The academic programme leading to the Ph.D. degree is broad based. It involves a minimum course credit requirement and a research thesis. The institute also encourages research in interdisciplinary areas through a system of joint supervision and interdepartmental group activities. The presence of a strong research oriented faculty provides excellent opportunities for such programmes. The Institute undertakes sponsored research and development projects from industrial and other organizations in the public and private sectors. Facilities for research work leading to the Ph.D. Degree are available in all the Science, Engineering, Design and Humanities & Social Sciences departments. In addition to the facilities available in the laboratories and Workshops of his/her own department, a Ph.D. scholar has access to the central facilities available elsewhere in the Institute also. Several departmental and Institute level seminars are held throughout the year. A large number of distinguished scientists and engineers both from India and abroad, visit the Institute to deliver lectures and hold discussions with the research groups. The Ph.D. students thus get ample opportunities to pursue their research programmes in a truly stimulating environment. 1

3 Ph.D. Rules and Regulations Ordinances The Ordinances of the Institute shall take precedence over the Rules in the matter of any dispute. O.D. 1 a) A student will be considered by the Senate to be eligible for registration for the degree of Doctor of Philosophy on his/her making an application in the prescribed form provided he/she has obtained M.Tech. degree of this Institute or an equivalent qualification by virtue of an examination. b) A student who possesses an M.Tech./M.Phil. degree or equivalent qualification is not ipso facto eligible for registration but shall be required to fulfill the minimum credit requirement under an approved programme of studies. O.D. 2 a) The Degree of Doctor of Philosophy may be conferred on a student subject to the following conditions : i) Research work has been carried out at the Institute under the guidance of Supervisor(s) for at least two years in the case of all students (except external students) and three years in the case of external students after their date of registration on a topic duly approved by the Senate. ii) The thesis submitted by the student is required to be recommended for the award of the Ph.D. degree by two external referees and by the Board of Examiners constituted for the viva voce examination. b) Notwithstanding the provision of O.D.2 (a), a student registered for the degree of Doctor of Philosophy may be permitted to carry out a part or the whole of his/her research work outside the Institute in a factory, laboratory, workshop, worksite or other research centres duly approved for the purpose by the Institute. O.D.3 The degree of Doctor of Philosophy shall not be conferred as an ad eundem degree. 2

4 O.D.4 Notwithstanding the provisions of O.D.1, the Senate will consider the registration for the degree of Doctor of Philosophy of a student who has obtained the B.Tech./M.Sc./M.A. degree or an equivalent qualification by virtue of an examination in a subject duly approved by the Senate, and has successfully completed the minimum prescribed credit requirements under an approved programme of studies. O.D.5 Institute Faculty, Research Assistant, Technical Assistants or any other duly approved category of Institute Staff may be registered for the degree of Doctor of Philosophy under the provisions of O.D.1 and O.D.4. Rules and Regulations The Institute offers facilities for work leading to the degree of Doctor of Philosophy (Ph.D.) in various departmental and Interdisciplinary research areas. Extracts of the Rules and Regulations governing the Ph.D. programme are given below: REGISTRATION 1. On joining the Institute every student is required to plan his/her academic programme in consultation with a Faculty Advisory Group of the academic Unit (Department/Interdisciplinary Programme/ School/ Centre in which the student is admitted. Details of the academic requirements of this programme and details of courses available are given in the bulletin. The bulletins are available on the website of each academic unit. 2. The registration for each semester is carried out through the computerized Online Registration programme. This registration is mandatory for all students, and they must register themselves on the prescribed dates announced from time to time. Every student must register in each semester until he/she completes the programme. 3. All students have to clear the Institute and Hostel dues before Registration. 4. If a student does not register for the regular Semester (Autumn or Spring) without prior written permission of PGAPEC, his/her name is likely to be struck off from the rolls of the Institute and he/she may not normally be readmitted. To obtain prior permission, the student must apply to PGAPEC at least one month in advance of the date of registration. 3

5 5. The Faculty Advisory Group is authorized to carry out the course registration and also adjustments as specified later. 6. Along with the credit courses, a student is normally allowed to register for a maximum of TWO Audit course per semester, with consent of the Ph.D. Supervisor and /or the Head/Convener of the concerned Academic Unit. The registration for this is also to be done in consultation with the Faculty Advisory Group/ Supervisor and at the same time as for the credit courses. 7. A student is not permitted to re register for a course, which he/she has undergone and in which he/she has secured AU, DD or higher grades. 8. Any student who concurrently registers for any postgraduate degree at another organization shall be automatically de registered at the Institute. 9. Submission of final year mark sheets/provisional certificates of their qualifying degree by the Doctoral students (Ref: 197 th Senate Meeting) a) All Postgraduate students should ordinarily submit their certificates latest by 30 th September /30 th January when admitted in the Autumn / Spring Semester, of a given academic year, respectively, after joining the Institute. b) The students who are unable to submit their certificate by these dates, should apply for extension along with an undertaking stating the due date for submission, giving proper reasons on prescribed form to be developed for the purpose. c) Even if a student does not submit the certificate until the commencement of the Semester end examination, he /she would be allowed to appear in the examination. However, the results of such a student shall be withheld until the required documents are produced. d) Cases of students who do not submit the certificates after the first semester will be reported to the PGPC and the Senate for further consideration and decisions/actions. COURSE ADJUSTMENTS Within the period prescribed in the Academic Calendar, a student can substitute one or more courses by others. For this purpose the student has to carry out Course Adjustment in consultation with his/ her Faculty Advisory Group. 4

6 1. Admission R. 1.1 : Amended as resolved in 141 st meeting of the Senate held on Student Status : The Status of the students admitted to the Ph.D. programme shall be classified under any one of the following categories : FULLTIME RESEARCH SCHOLAR i) Teaching Assistantship (TA) ii) Teaching Assistantship through Project (TAP) iii) Govt./Semi Govt. Fellowship Award (FA) QIP, CSIR, UGC, DAE, DST, DBT, NBHM, etc.) iv) Sponsored Candidates (SW) v) Self Financed (Indian Nationals/Foreign Nationals/Study Leave (SF) vi) Foreign Nationals with Indian Council for Cultural Relation Award (ICCR) PART TIME RESEARCH SCHOLAR i) Institute Staff (IS), for Institute Staff of IIT Bombay ii) Project Staff (PS), for Project Staff of IIT Bombay iii) Research Assistantship (RA) iv) Research Assistantship through Project (RAP) v) External candidates, sponsored by recognized R & D organizations (EX) vi) College Teacher : Candidates working in Colleges / Educational Institutes (CT) A) Teaching Assistantship (TA) The students under this category are entitled to financial support (Teaching Assistantship), irrespective of their last qualification, as per MHRD norms (revised w.e.f ). TA Five (5) years, from the date of Award of fellowship (Generally date of joining the programme) till the date of Submission of Thesis or till Date of change of category or till date Cancellation of Registration, whichever is Rs /- p.m. for 1 st two years. After completion of 2 years of fellowship and on receipt of satisfactory report on successful presentation of Progress Seminar, the fellowship will be Rs /- p.m. for subsequent years (i.e. 3 rd, 4 th, & 5 th year). Further, the following criteria to be met by these students for getting/continuation of Teaching Assistantship: (i) the students concerned must assist in teaching or research, as assigned by the respective Academic Unit to the extent of 8 hours of work per week. 5

7 (ii) the continuation of the assistantship will be subject to satisfactory performance of the duties assigned by the Academic Units as well as satisfactory academic performance. (iii) the students should not be employees on the rolls (with or without pay) of any organization. (i.e. The employees on rolls of any organization (with or without pay) are not eligible for admission under TA category). B) Teaching Assistantship Through Project (TAP) Students under this category are entitled to financial support from sponsored projects based on the following norms. i. Students having M.Tech./ M.E. or equivalent, as the qualifying degree will be eligible for assistantship for 4 years. ii. Students having B.Tech. /B.E. or equivalent and students with M.Sc./M.A./M.Com. Or equivalent and having a valid GATE score or qualified through National Level test UGC/CSIR/ NBHM/ DBT JRFship or having DST Inspire fellowship, will be eligible for assistantship for 5 years. iii. Management students with M.B.A. qualification and with Engineering/Technology background will be eligible for assistantship for 4 years and those with Science/Commerce background will be eligible for assistantship for 5 years. iv. Only some disciplines/specializations have TAP seats. v. The TAP holders are required to assist in teaching or research as assigned by the respective Academic unit. They will do their Ph.D. work in area of the sponsored project and under the supervision of the concerned faculty group. vi. Employees on the rolls (with or without pay) of any organization are not eligible for admission under this category. C) Fellowship Award (FA) These candidates are financially supported under various Govt. / Semi Govt. schemes (CSIR, UGC, DAE, DST, DBT, NBHM, etc.) and some other organizations. Fellowships are available from government agencies such as Aeronautics Research & Development Board (ARDB), Department of Science and Technology (DST), Atomic Energy Regulatory Board (AERB), Department of Atomic Energy (DAE), etc. and several other organizations such as Forbes Marshall, Textile Machinery Manufacturers Association (TMMA), International Energy Initiative, etc. The admission procedure and other requirements are same as applicable to Teaching Assistantship. D) Sponsored Candidate (SW) These candidates are sponsored by recognized R&D organizations for doing research work in the Institute. Candidates are expected to be released for full 6

8 time research work at the Institute for a minimum period of three years. They will not receive any financial support from the Institute. Sponsorship letter (Appendix C.2) should be brought at the time of written test and/or interview. E) Self Financed (Indian Nationals / Foreign Nationals) / Study Leave (SF) Indian Nationals : This category refers to persons with good academic record and experience to join in the doctoral programme. They are admitted through the usual admission procedure but they would not get any financial support from the Institute. This is a nonresidential student category and the students are not entitled for hostel accommodation on campus. If admitted, these students have to complete their programme within prescribed time without any financial support from the Institute. Foreign Nationals : These students are admitted through Embassy of the respective Govt. after getting approval from the Ministry of External Affairs and no objection certificate from Ministry of Human Resources Development, Department of Education, Govt. of India. Study Leave : This category refers to candidates who are released from Governmental or educational institutions on study leave for a period not less than three years for doing research work at the Institute. Employer s Letter for Study Leave should be produced at the time of joining, if selected. F) Foreign Nationals with Indian Council for Cultural Relations Award (ICCR) These students are sponsored by their Governments and awarded scholarship by them. They should apply for admission through Indian Embassy in their country. G) Institute Staff (IS) This category is only for the persons employed as Institute Staff at IIT Bombay. i) The candidate should have worked in the Institute for at least 2 years holding the same position which the degree programme is to be pursued. ii) The concerned academic unit will shortlist the eligible candidates. Admission will be on the basis of written test and interview as applicable to the concerned programme. iii) If selected, the permanency or otherwise of the candidate will not come in the way of admission process. iv) If a candidate has an experience (2 years) of working in the Institute but is not continuing in the same position while pursuing the degree, then he/she may be considered under the 'Self Financed' and not under the 'Institute Staff' category. 7

9 H) Project Staff (PS) This category refers to candidates employed at IIT Bombay and working on sponsored projects undertaken by the Institute and admitted to the Ph.D. programme, if the duration of the Project at the time of admission is around 3 years or more. I) Research Assistantship (RA) Depending upon the requirements, each Academic Unit may induct ONE Research Assistant every year. The Students under this category are entitled to financial support (Research Assistantship), irrespective of their last qualification, as per MHRD norms (revised w.e.f ). RA Five (5) years, from the date of Award of fellowship (Generally date of joining the programme) till the date of Submission of Thesis or till Date of change of category or till date of Cancellation of Registration, whichever is Rs /- p.m. for 1 st two years. After completion of 2 years of fellowship and on receipt of satisfactory report on successful presentation of Progress Seminar, the fellowship will be Rs /- p.m. for subsequent years (i.e. 3 rd, 4 th, & 5 th year). Further, the following criteria to be met by these students for getting/continuation of Research Assistantship : (i) Ph.D. Research Assistants have to look after the laboratories and also assist in teaching or research or other work assigned by the respective Academic Unit. They are required to work for about 20 hours a week. (ii) the continuation of the assistantship will be subject to satisfactory performance of the duties assigned by the Academic Units as well as satisfactory academic performance. (iii) the students should not be employees on the rolls (with or without pay) of any organization. (i.e. The employees on rolls of any organization (with or without pay) are not eligible for admission under TA category). J) Research Assistantship Through Project (RAP) The students joining the programme under this category will be considered for Assistantships supported under Sponsored Research Project being carried out at the Institute based on the following norms : Applicants having M.Tech. / M.E. or equivalent. Applicants having B.Tech. / B.E. or equivalent and applicants having M.Sc./M.A./M.Com. Or equivalent with a valid GATE score or qualified 8

10 through National Level test UGC/CSIR/ NBHM/ DBT JRFship or having DST Inspire fellowship. Applicants to SJMSOM with M.B.A. qualification with engineering/technology background. Applicants to SJMSOM with M.B.A. qualification with Science /Commerce background. Only some disciplines/specializations have RAP seats. Employees on the rolls (with or without pay) of any organization are not eligible for admission under this category. Research Assistants have to work in Sponsored R&D project. They will do their thesis /dissertation in same project area, under the supervision of the concerned faculty group. They are required to work for about 20 hours a week on the Sponsored Research Project. K) External (EX) The candidates employed in recognized R & D organizations and desirous of pursuing Ph.D. programme while in employment may apply for admission as external candidates. After fulfilling the residential requirement and completing the course work at the Institute,these candidates will be allowed to register for Ph.D. with a Supervisor (internal) from the Institute and a Co supervisor (external) from their parent organization where they will be doing the research work. The admissions are based on the following norms: 1. The competence of these candidates will be assessed along with the regular candidates. 2. The candidate should submit at the time of test/interview a Sponsorship Certificate from the organization in which he / she is employed giving an undertaking that the candidate would be released from the normal duties to fulfill the residential requirements and details of facilities relevant to the research programme and available to the candidate 3. The candidate is required to be in residence at the Institute to complete the course work/ qualifier examination of his/her Ph.D. Programme. The minimum residence requirement is one semester for students with M.Tech./M.E. or equivalent and two semesters for students with B.Tech./B.E./M.Sc. or equivalent. Depending on the student's background and the programme requirements, an additional semester may be needed to complete the coursework/qualifier examination. 4. To promote interaction and association of the Institute Faculty and the external organization concerned, meeting between the internal and external supervisors should be arranged at least once in a year in the Institute or in the sponsoring organization to ensure a continuous dialogue and participation in the joint supervision programme. 9

11 5. The Ph.D. registration of an external candidate would be reviewed at the end of each year from the date of registration in terms of his progress in courses / seminars / approved research programme by a Research Progress Committee (RPC) nominated by the concerned Department Postgraduate Committee (DPGC). 6. The option of external registration is for applicants who are working in well equipped scientific institutions, laboratories, R&D establishments and industrial organizations engaged in research based activities. Persons working in colleges/ universities are not eligible under this category (they may apply under CT). 7. At the time of joining the programme, the students will have to produce a certificate from his / her employer that he / she has been fully relieved from normal duties during the semester(s) to complete the residential requirement at IIT Bombay. L) College Teacher (CT) The candidates employed as faculty members in Colleges and Universities and desirous of perusing Ph.D. Programme while in employment and without availing of study leave may apply for admission under this Category. i) After fulfilling the residential requirement ( one semester for M.Tech. /M.E. or equivalent or two semesters for B.Tech./B.E./M.Sc. or equivalent) of residential requirement at the Institute, these candidates will be allowed to register for Ph.D. with a Supervisor (internal) from the Institute and a Cosupervisor (external) from their parent organization. Appointment of external Co supervisor is optional based on recommendations of the supervisor and respective DPGC. Sponsoring certificate from the organization must be submitted along with the application. ii) Candidates admitted under this category will be treated on par with 'Self Finance' category as far as payment of fees and deposits are concerned. iii) Place for research will be IIT Bombay even though candidate may be carrying out part of work at their Institute. These candidates are required to be available to the Supervisor (internal) for interaction during week ends, holidays and vacations. R.1.2 : Registration/Temporary Withdrawal from/leaving the Programme a) If a student leaves the programme any time within the first two years without prior permissions of the Senate, he/she would forfeit his/her student status. b) If a student withdraws from his/her Ph.D. programme any time without intimation (within the first two years) after admission, his/her student status ceases and he/she would not be readmitted with any weightage for the credits acquired the period of stay. 10

12 c) In case a student wishes to temporarily withdraw from his/her Ph.D. Programme, he/she may do so only after a period of two years following his/her date of Confirmation of Registration with prior permission of the Senate. The application for temporary withdrawal must be endorsed by the Ph.D. Supervisor(s) and the Postgraduate Committee (PGC) of the academic unit in which the student is registered. Temporary withdrawal could be granted for, upto one year (two semesters) initially. Extension of the duration of withdrawal beyond the period of one year would normally not be encouraged, and could be granted by the Senate on recommendation by the PGAPEC, only under circumstances which the PGAPEC deems to be genuinely extraordinary. The period of temporary withdrawal will not be counted, when counting the number of semesters of Ph.D. registration already completed by the student. (Amended as resolved in 196 th Senate held on ) d) A Research scholar, if recommended by DPGC/IDPC, recognised by PGPC and approved by Senate, may be allowed to change his/her status to "external student" earlier than 2 years if, (i) he/she has completed all courses. (ii) (iii) He/she gets a sponsorship certificate from the organization (recognised by PGPC) he/she joins and He/she is able to get a suitable local supervisor to act as guide in the broad area of research approved by the DPGC/IDPC. The student is required to complete all the formalities regarding the change of status within one year of leaving the Institute. 2. Eligibility for Admission R.2.1. : Minimum Qualification for Admission (General eligibility criterion for Admission in all Academic Units). One of the following in appropriate subject areas: 1. Master s Degree in Engineering / Technology or equivalent, with First class or 60% marks (55% marks for SC/ST) 2. Master s degree in Science or Bachelor s degree in Engineering/ Technology or equivalent, with First class or 60% marks (55% marks for SC/ST). For admission in the Department of Humanities and Social Sciences and in the Industrial Design Centre, the percentage requirement is 55% marks or equivalent (50% for SC/ST). Candidates meeting this requirement must also fulfill ONE of the following additional requirements : Valid GATE/CEED Score CSIR/UGC/NBHM / DBT / DST Inspire Award or Fellowship.` 11

13 Minimum of 2 years of professional work experience, for Sponsored (SW) / Self Financed (SF) /Institute Staff (IS) category. Minimum 6 months project work experience in IIT Bombay, for Project Staff (PS) category. Requirements for Teaching Assistantship (TAship)/ Research Assistantship (RAship) Candidates with Master s Degree in Engineering / Technology or equivalent degree are eligible for TAship/ RAship. Candidates without Master s Degree in Engineering/ Technology or equivalent degree require either a valid GATE score or qualified through a National Level Test UGC/ CSIR/ NBHM/ DBT JRFship or DST Inspire fellowship to be considered for TA/RAship. In addition to the general eligibility criterion, the applicant must satisfy the eligibility criteria specified for the respective Departments/Centres/ Schools/ Interdisciplinary Groups. R.2.2 : Change from M.Tech. to Ph.D. a) If a particular student who is pursuing a full time M.Tech. Programme at the Institute fulfils the minimum qualifications prescribed for admission to any specific Ph.D. programme of the Institute and wishes to change over to that Ph.D. Programme, he/she may be permitted to do so provided he/she has obtained an SPI of 9.00 or above after having registered for full credits of course work in the first semester (See M.Tech. rules MR 2.1 (2) and MR 2.1 (3)). Note: The student(s) shall apply for the change over by the end of the first semester through the DPGCs/IDPCs/PGCs, will forward the application with due recommendations to the PGAPEC for consideration. b) Award of M.Phil. Degree to the Ph.D. students from Science Stream A student who has earned 34 credits through coursework during the Ph.D. Programme may be permitted to register for the M.Phil. Programme. This is permitted in the Departments of Physics, Chemistry, Mathematics, Earth Sciences, Biotechnology and Humanities & Social Sciences. To obtain an M.Phil. Degree the student must successfully complete one year of project work leading to the dissertation. 12

14 c) Award of M.S. by Research to the Ph.D. students from the Engineering Stream (Amended : Ref. 136 Th & 221 st Meeting of the Senate) A student pursuing the Ph.D. Programme in an Engineering discipline and who has successfully completed credits of course work (22 for students with M.Tech. qualification and 34 for students with B.Tech./B.E. qualification) may be permitted to register for the M.S. Programme by Research leading to a dissertation. The total duration of M.S. Programme will be 2 3 years. Procedures for Exit option from Ph.D. Programme to M.S. By Research (Ref. : 221 st Meeting of the Senate) 1. If PGAPEC decides to recommend discontinuation of Ph.D. with an option of conversion to M.S. (Research) then the student will be informed accordingly. 2. The student should apply for conversion within a month, along with a work plan & proposed timelines for the completion of M.S. (Research) degree, through the Supervisor. 3. If the student applies, and the work plan & timelines are approved by the PGAPEC then the Ph.D. is discontinued & converted to M.S. (Research). 4. If no response received by the student within a month, the PGAPEC may recommend discontinuation of his/her Ph.D., without the option of conversion to M.S. (Research). Procedures for Evaluation of the M.S. Thesis (Ref : 190 th Senate Mtg.): and 2011 th 1. The thesis be sent to two external examiners. 2. The first report to be received from any of the two external examiners report be considered (if favourable) to permit the student to appear in the Viva Voce examination. 3. However, if this examiner has marked either option (d) The thesis requires major modifications/revision. The nature of the modifications required are indicated. It is recommended that the revised thesis be referred again by an external examiner. OR option (e) The thesis be rejected, the office may wait for the recommendation of the second referee and if favourable, may be considered to permit the student to appear in the viva voce examination. 4. If both reports are unfavourable, the PGAPEC may treat each such case individually on a case to case basis. 13

15 5. The Viva voce examination will be conducted by a Committee similar to the final stage evaluation of the M.Tech. Project. 6. The M.S. Degree be awarded after receipt of favourable reports and a successful viva voce examination. R.2.3: The following procedure is to be followed for change from one programme to another (Ref. 141 st Senate Meeting) i) These Transfers will be considered on a case to case basis. ii) iii) iv) Request for a change of PG programme should come from the student and should be endorsed by the Supervisor/RPC. The application for consideration for admission to another PG programme should be routed through the Postgraduate Committee of the Dept./Group/Centre/ School in which the student was originally registered. It must also be recommended favourably by the Postgraduate Committee of the academic unit (Department/ Centre/ School/ Interdisciplinary Progamme) to which the student wishes to be admitted. The candidates should satisfy all the academic requirements for the award of the degree for which he is being considered. v) DPGC/IDPC/PGC may recommend the time limits for submission of Dissertation/Thesis, if required. vi) The request will then be considered by PGAPEC and put up for subsequent approval by the Senate, if the PGAPEC recommends the change. R.2.4 : Concurrent registration of any PG degree at another Organization by any Student Any student who concurrently registers for any postgraduate degree at another organization shall be automatically deregistered at the Institute. 3. Pattern of Courses and Credits The courses offered for the Ph.D. Programmes may be : Lecture Courses, Laboratory Courses, Design Courses, Seminars, courses pertaining to Communication skills. 14

16 R.3.1 : The credit for a course depends upon the contact hours and self study hours associated with it and is obtained by adding all these hours. The credits for all the available courses are indicated in the Courses of Study Bulletin. R.3.2: Credit Seminar A Seminar shall satisfy the following conditions: a) Each seminar shall carry four credits. b) The Seminar shall be treated as a course for the purpose of registration and evaluation. c) The Seminar co ordinator appointed by the DPGCs/IDPCs/PGCs shall arrange the seminars and forward the grades awarded by the panels of examiners to the Academic Office by the end of the semester. d) A student shall not take more than two Seminars during the entire Ph.D. Programme. R.3.3 Communication Skills I & II courses (PP/NP course) (Ref:165 th, 205 th & 216 th Senate meeting) a) These courses are compulsory for all Ph.D. students. b) Ph.D. students are normally required to clear the Communication Skills course within the first two semesters. c) These courses are an addition to the minimum course credit requirement prescribed by the DPGCs/IDPCs. d) Students having a qualifying degree from IIT who have cleared the Communication Skills course during their M.Tech. Programme are exempted from this requirement. 4. Course Credit requirements and Registration for courses All students in the Ph.D. programme are required to acquire the prescribed credits through course work, which shall normally be completed : a) Within one year from the date of joining by the students having M.Tech. or equivalent qualification (206 th Meeting of Senate) and 15

17 b) Within the first two semesters from the date of joining by the students having B.Tech./M.S./M.A./equivalent qualification. Ph.D. students will be allowed to complete extra credit courses, if necessary (Ref: 168 th Senate meeting) R.4.1 : Applicable to students with M.Tech. or equivalent degree (Amended : 136 th Senate meeting) a) The credit requirements for students having M.Tech./M.Phil. or equivalent qualification, will be a minimum of 16 credits i.e. 2 courses and a seminar and maximum of 22 credits. The courses could be taken in any academic unit of the Institute (Department/ Centre/ School/ Interdisciplinary programme). b) The students may earn upto a maximum of 4 credits through seminars. c) Students with an M.Tech. degree who have been admitted to the Ph.D. Programme should also undergo at least two courses at the M.Tech./ Ph.D. level in addition to the Seminar requirements. R.4.2 : Applicable to students with M.Sc./M.A. or equivalent degree and admitted to Ph.D. programme in Science discipline. a) The credits requirements for students having M.Sc./M.A. or equivalent qualification admitted to a Science Department shall be 34 to 46 credits. The courses could be taken in any academic unit (department/ centre/ interdisciplinary programme/ school) in the Institute. b) Credits acquired through PG level courses shall be 24 or more (minimum 4 courses). c) The students may earn up to a maximum of 8 credits through Seminars, which should be spread over two semesters. R.4.3. : Applicable to students with B.Tech. or equivalent degree and M.Sc. or equivalent degree admitted to Ph.D. programme in Engineering discipline. a) The credits requirements for students having B.Tech. or equivalent qualification shall be 44 to 56 credits. The same number of credits should also be earned by students with M.Sc. degrees of equivalent qualifications admitted to the Ph.D. programme in any one of the Engineering disciplines. 16

18 b) The students may earn up to a maximum of 8 credits through Seminars, which should be spread over two semesters. c) The students may also register for a R&D project to complete credits. d) Credits acquired through PG level courses shall be 30 or more. (minimum 5 courses) R : Applicable to students of Biomedical Engineering The specialization wise and student's qualifications wise credit requirements can be decided and administrated by the Department subject to minimum course credit requirements as prescribed by the Institute norms. Students should be informed about the requirements at the time of joining the programme. The completion of the required coursework should be checked by the concerned academic unit (BSBE Department), while forwarding the application for confirmation of registration (Ref : 183 rd PGPC meeting). R : Applicable to students of School of Management (Amended : 186 th Senate meeting) The course requirement for students entering with an M.Mgt. or an equivalent degree should be a minimum of 40 credits and maximum of 64 credits. For all other students the course requirement would vary between 52 to 64 credits. Candidates who register for the minimum credits should complete them within two semesters as per rule, whereas students who have been assigned course credit requirements more than minimum, may be considered on a case by case basis by the PGC of the School. Their time period of completion of coursework may be appropriately recommended to the PGAPEC. However, the total period admissible for completing the programme will remain unchanged in all cases. R.4.4.3: Applicable to students of IDC (Ref: 173 rd Senate Mtg.) a) For students with Postgraduate design qualifications, the credit requirement is 24 credits: I semester 20 credits; II semester 4 credits b) For students with Undergraduate design qualifications the credit requirement is 56 credits and the courses will be common with the existing M.Des. Programme. 17

19 R.4.5. : Reduction in Course Credit requirement This rule applies to students who have a coursework requirement of two semesters. The DPGCs/IDPCs shall carefully examine any case of reduction in course credits and recommend such cases to the PGAPEC, giving appropriate justification in terms of any relevant post B.Tech./M.Sc./M.A. or equivalent qualification or proven capacity for independent research. While approving the cases of students who have been recommended by the respective PGCs/IDPCs for reduced course credits, the reason for prescribing such reduced course credits shall be placed by the PGAPEC before the Senate for information. In no case shall the reduced credits requirements be less than 24 credits. R.4.6 : Minimum/Maximum Course credit registration in a Semester The full time students shall register through their respective Faculty Adviser(s)/ Supervisor(s) for not less than 18 credits in the first Semester of the course programme if the total credits required are 18 or more. However, staff members of the Institute admitted to Ph.D. programme shall register for not more than 18 credits in the first Semester of the programme if the total credits required are 28 or more. Other students with course credits requirements below 18 credits shall register through the Supervisor(s) for the entire prescribed credits in the first Semester itself. R.4.7. : Language Courses A language course shall not form a part of the minimum requirements of credits, prescribed for students with M.Tech. or equivalent qualification. R.4.8. : Extension for Commencement of Coursework Students who are unable to commence their course programme during the Semester in which they have been admitted should apply to PGAPEC through DPGC/IDPCs/PGCs and obtain permission to commence their course work in the following semester. R.4.9 : The procedure for registration of courses shall be as follows: a) The students, after payment of prescribed semester fees, complete their registration On line in consultation with the faculty advisor(s)/ Supervisor(s) in the academic unit. Such registration is required to be approved by his/her faculty advisor/ Supervisor. b) The students, in consultation with the supervisor/faculty advisor, can carry out course adjustment within the time limit provided in the Academic Calendar. c) The DPGC/ IDPC/ PGC shall finalize the course programme of the students in consultation with the Supervisor(s). 18

20 d) Recommendations, if any, about reduction of course credits shall be sent to PGAPEC by DPGC/IDPC/PGC in the beginning of the I or II semester along with the applications for registration for due approval. e) The Academic Office shall inform the PGAPEC of any discrepancy in the Registration. However, the students should ensure on their own that they comply with the credit requirements listed under R.4.1, R.4.2,R.4.3,R.4.4, R.4.4.1,R R above. f) The PGAPEC shall approve the course programmes of all students after due scrutiny. R.4.10 : Adjustment of Course(s) A student can add to his/her academic load, one or more courses not registered for earlier or substitute one or more courses by others by filling the Course Adjustment Form, within the first two weeks from the commencement of classes provided the course credit requirements as prescribed under R.4.1, R.4.2, R.4.3, R.4.4, R.4.4.1, R.4.4.2, R remain unchanged. R.4.11 : Dropping of course(s) A student registered under R.4.2 and R.4.3 may drop in the first or second semester one or two courses for which he/she may have registered if the academic load for the given semester is found to be too heavy (Course Dropping Form). Such dropping is permissible till the date as given in the academic calender provided the credits requirements laid down in R.4.1,R.4.2, R.4.3, R.4.4.1, R and R are not violated. R.4.12 : Duration for Dropping of course(s) (Ref. 207 th Meeting of the Senate) The last date for dropping a course by the student will be two weeks after the mid semester examination for the semester long courses and one week after the mid semester examination for the half semester courses. The last date for course drop will be included in the Academic Calendar. Note : The student shall complete the prescribed Course Adjustment Form (CAF) and Course Dropping Form (CDF) in consultation with the supervisor/ faculty advisor. R.4.13 Grade Improvement (Ref 211 th Meeting of the Senate) A student in a PG Programme, where minimum CPI for coursework is 6.0, will be eligible for repeating a course for grade improvement if he/ she has a CPI less than 6.0 and has been permitted by PGAPEC to continue in the Programme on Academic Probation. 19