Data Management for Microsoft Exchange and Microsoft SharePoint Server Environments and SQL coming soon

Transcription

1 Data Management for Microsoft Exchange and Microsoft SharePoint Server Environments and SQL coming soon

2 Questions Need to find an old mail. Exchange data on tapes? Don t have that backup software anymore? SharePoint 2013? Shredded Storage? Remote BLOB Storage? Don t have time for a full backup restore? How much time is needed to restore dropped SQL table? 2

3 Contents Todays IT Business Challenges Managing MS Exchange, MS SharePoint and MS SQL Environments Common Use Cases ROI Ontrack PowerControls vs. Native MicroSoft Compatibility & Infrastructure What Users Are Saying 3

4 Industry Problem There is a problem in the IT industry today There is no efficient and cost effective method to restore individual mailboxes, messages and SharePoint items without setting up another Exchange/SharePoint server and restoring to it The ideal solution to this problem is A software application that allows administrators to search backups and restore individual items to the production Exchange/SharePoint environment without requiring any scripting 4

5 Restore individual mailboxes, messages, attachments and items without the need to set up additional Exchange, SharePoint or SQL environments. Completes storage and backup solutions.

6 Microsoft Support Granular Restore for Exchange for SharePoint for SQL 6

7 Ontrack PowerControls Software Suite OPC for Exchange ExtractWizard OPC for SharePoint OPC for SQL PowerPack for Exchange Search attachments PST as Source Content Analysis Store NetWorker, NetBackup, Backup Exec, Tivoli Storage Manager, CommVault, ARCserv, HP Data Protector, NT Backup, Ultrabac Native SharePoint backups PowerPack for RBS Metalogix StoragePoint StorSimple SharePoint Database Optimizer FileStream Native SQL backups 7

8 Ontrack PowerControls Use Cases

9 Business Challenge: Search Help an employee/executive search for a specific (critical) Search Across multiple data sources and databases Search for specific topics (internal investigation or ediscovery preparation) Save valuable time by searching for exactly what you need Eliminate need for Exchange or SharePoint recovery servers and associated infrastructure

10 Business Challenge: Ediscovery Collection Locate messages and documents relevant to investigations or litigation (ediscovery/e-disclosure) Collect Identify and export data in a forensically sound manner to support ediscovery Make a forensically sound copy and export for the next stage of ediscovery/ e-disclosure Meet regulatory and legal requirements in a forensically sound manner Open older backups without using the backup software

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12 Business Challenge: Restore Restore Mailboxes and items to an alternate location or live server Restore a deleted mailbox or specific messages by efficiently using Exchange or SharePoint backups Work from backups and tapes without having to set up another Exchange or SharePoint server environment Eliminate costly and time consuming full backup restores

13 Archiving, Back-up en restore Complexiteit van back-ups Verschillende soorten back-ups Back-up en herstel procedures s verspreid over verschillende back-ups Vinden en terugzetten in tijd. Gehele back-up dient te worden teruggezet? Replicatie server benodigd? Backup wil praten met de oude uitgefaseerde exchange server. 13

14 Opslagcapaciteit Mail op de server opgeslagen Neemt veel ruimte in beslag Performance problemen Mailboxlimieten en retentie instellingen 14

15 Business Challenge: Consolidation/Migration Works across old versions of Exchange, SharePoint and leading backup software Consolidation Migrate data from older applications to newer applications to eliminate legacy servers Consolidate data to the latest version of these platforms since OPC can access data from the older formats in the backups Save on licensing, maintenance and infrastructure costs

16 Exchange migratie Man uren exchange migratie Beschikbaarheid van resources (software, hardware, personeel, kennis) Replicatieserver Verschillende versies Service packs Mailboxlimieten 16

17 Problemen bij Exchange migraties Corrupte s, mailboxen of databases Toegangsrechten Te grote mailboxen Down time In gebruik zijnde PST files 17

18 Exchange migratie met Powercontrols Rechtstreeks migreren naar live Exchange omgeving Geen replicatie server Tussenstappen en service packs overbodig Ongeacht mailbox grootte Eenvoudig nieuwe mailboxen creëren 18

19 Search Restore Collect Consolidate Across multiple data sources and databases Mailboxes and items to an alternate location or live server Identify and export data in a forensically sound manner to support ediscovery Migrate data from older applications to newer applications to eliminate legacy servers Granular Solutions for Data Management and Protection 19

20 Use cases Exchange/IT administrators servicing internal stakeholders IT staff performing migration or recovery tasks FTSE 250 & Fortune 500 companies for IT administration, compliance, and investigation Law firms to assist clients with restoration and searching Government agencies for investigative purposes Consulting firms providing recovery and search services for clients hosting service providers for regulatory and compliance requests Any company with the need to perform specific searches across its live database without interruption Nearly 30% of Ontrack PowerControls users report utilizing the product on a monthly or greater basis 20

21 Exchange business critical Beschikbaarheid Toename . Data bestanden worden groter en nemen toe. Opslagcapaciteit. Archiving, Back-up en restore Vinden en terugzetten. Migratie consolidatie. Audits en juridische onderzoeken. 1 van de meest gestelde vragen aan IT-beheerders gaan over het herstellen van gegevens van verwijderde mailboxen of s. 21

22 Ontrack Power Controls Verbeter de beschikbaarheid Herstel snel en eenvoudig single mailboxen, berichten of outlook items Snel en efficiënt doorzoeken data Vereenvoudig back-up en migratie processen Gemakkelijk te integreren met uw huidige back-up software Bespaar minder tijd en opslagruimte 22

23 ROI: 1) How much is your time worth? 2) Case study real tape restore scenario 3) Case study costs of monthly mailbox restores 4) Case study traditional recovery costs

24 How Much is Your Time Worth? Native Exchange Granular Restore Process Determine EDB State (ESEUTIL/MH) Determine EDB State (ESEUTIL/MH) Rerun EDB State Mount RDB Restore Mailbox Select Destination for Restore Soft Recovery (ESEUTIL/R) Create RDB Status Check Restore Backup Complexity & Skill Level Minutes Hours Time Restore Backup Open Source Select Backup to Restore Open Target Restore Mailbox Ontrack PowerControls Faster and Simpler

25 Case Study 1: Real restore scenario Tape-Set» 2 x LTO3 with 635 GB data Tape drive» IBM LTO4 25

26 Step 1 - Cataloging with OPC ExtractWizard Scanning & Reading» Tape 1 20 minutes» Tape 2 15 minutes 26

27 Step 2 Restore Exchange Storage Groups SG restore» Four EDB files, STM and LOG files.» Capacity 124 GB» SG1 27 minutes 27

28 Step 3 Open EDB files with OPC priv1.edb» 52 sec. priv2.edb» 4 sec. priv3.edb» 18 sec. priv4.edb» 48 sec. 28

29 Case Study 2 A mid-sized company with 6,000 mailboxes administrator receives on average ten requests per month for recovery Result: Varying levels of resource allocation (from 3 30 hours per request) depending on location of data, complexity of mailboxes affected, etc. Without OPC» Resource allocation: 100+ hours/month» Cost: nearly $4000/month 29

30 Case Study 3 Avg. number of recovery requests received each month Avg. number of hours to complete each request Total number of hours spent each month on requests Difficulty of Recovery Easy Medium Hard x3 x6 x Hourly cost of an IT administrator $48.08 $48.08 $48.08 Number of months in a year Avg. cost per year for each level $3, $20, $34,

31 Testimonials

32 What Users Are Saying Ontrack PowerControls enables us to perform very efficient SAN-based snapshot backups but still be able to easily recover even a single message in a matter of minutes. - David Rinker, The Sage Group I just have to say, in all my 15 years in IT, your product Ontrack PowerControls is absolutely amazing! Everybody on the planet should know about this product. Your product is all you need for retention policy. - David Nandell, FHLB Des Moines 32

33 What Users Are Saying Thank you very much. Ontrack PowerControls has indeed fulfilled its promises and saved us MANY hours of headaches. - Spencer Andrews, ESI Compared to other software on the market, and the features and ease of use, PowerControls for Exchange is definitely the best software on the market. Helped us recover an archive from a 2008 tape, which help us resolve a 240,000 claim in our favour. Worth the money. - Alex Huxham, Peter Green Chilled 33

34 Product Detail

35 PowerControls as a Best Practices Solution 37

36 Summary, Resources, Support and Contact

37 The Bottom Line Significantly reduces time and resources Migration path to the latest versions of Microsoft Exchange and SharePoint Complete support for forensic collections Comprehensive tool for IT and legal Ontrack PowerControls can save organizations thousands of dollars per year! 39

38 Resources More information demo video s, whitepapers, usermanuals: Trial software: 40

39 Contact details Jaap Jan Visser Kroll Ontrack Netherlands Holland Office Center Kruisweg 825c 2132 NG Hoofddorp The Netherlands Fax: Mobile: jaap-jan.visser@krollontrack.com

40 Data recovery Data management Electronic Evidence