Ardrossan and Arran, Saltcoats and Stevenston Area Committee

Transcription

1 Cunninghame House, Irvine. 8 August 2013 Ardrossan and Arran, Saltcoats and Stevenston Area Committee You are requested to attend a Meeting of the above mentioned Committee of North Ayrshire Council to be held in the Lesser Hall, Ardeer Neighbourhood Centre, Shore Road, Stevenston on THURSDAY 15 AUGUST 2013 at 2.00 p.m. to consider the undernoted business. Yours faithfully Elma Murray Chief Executive 1. Declarations of Interest Members are requested to give notice of any declarations of interest in respect of items of business on the Agenda. 2. Minutes The accuracy of the Minutes of the meeting of the Committee held on 16 May 2013 and the Special meeting held on 19 June 2013 will be confirmed and the Minutes signed in accordance with Paragraph 7 (1) of Schedule 7 of the Local Government (Scotland) Act 1973 (copies enclosed). North Ayrshire Council, Cunninghame House, Irvine KA12 8EE

2 3. Community Planning Partnership Partners 3.1 North Ayrshire Community Planning Partnership (CPP) Board: Minutes of Meeting held on 13 June 2013 Submit report by the Chief Executive on the Minutes of the Meeting of the Community Planning Partnership (CPP) Board held on 13 June 2013 (copy enclosed). 3.2 Police Scotland Police Scotland will report. 3.3 Scottish Fire and Rescue Service Submit report by the Scottish Fire and Rescue Service on activity within the Committee's area in the period 1 May to 31 July 2013 (copy enclosed). 4. James Reid School: Education Scotland Report Submit report by the Corporate Director (Education and Skills) on the Education Scotland Report on James Reid School (copy enclosed). 5. War Memorials Submit report by the Corporate Director (Development and Environment) on the management and maintenance of War Memorials (copy enclosed). 6. Community Development Grant Scheme Award 2013/14: Applications for Financial Assistance Submit report by the Corporate Director (Education and Skills) on applications received in respect of the Community Development Grants Scheme 2013/14 (copy enclosed). 7. Community Benefit Fund: Applications for Grant Aid Submit report by the Corporate Director (Development and Environment) on applications received in respect of the Community Benefit Fund 2013/14 (copy enclosed). 8. Stevenston Common Good 8.1 Application for Financial Assistance Submit report by the Chief Executive on an application received in respect of the Stevenston Common Good Fund (copy enclosed). 8.2 Ardeer Stevenston Faith and Community Together (ASFaCT) The Clerk will report on a request from ASFaCT for a change of use of grant. North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 2

3 9. Future Agenda Items Discuss items for consideration at future meetings of the Area Committee. 10. Urgent Items Any other items which the Chair considers to be urgent. North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 3

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5 Ardrossan and Arran, Saltcoats and Stevenston Area Committee Sederunt: John Bruce (Chair) Willie Gibson Tony Gurney John Hunter Ronnie McNicol Peter McNamara Jim Montgomerie Alan Munro Chair: Attending: Apologies: Meeting Ended: North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 5

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7 Agenda Item 2.1 Ardrossan and Arran, Saltcoats and Stevenston Area Committee 16 May 2013 ARRAN, 16 May At a Meeting of the Ardrossan and Arran, Saltcoats and Stevenston Area Committee of North Ayrshire Council at a.m. Present John Bruce, Willie Gibson, Peter McNamara, Jim Montgomerie and Alan Munro. In Attendance J. McHarg, Assistant Manager, Community Development and B. Anderson, Performance/Grants Information Officer (Education and Skills); J. Smith, Roads Network Manager and D. Whyte, External Funding Officer (Development and Environment) and A. Little, Committee Services Officer (Chief Executive's Service). Also In Attendance Inspector Skimming, Police Scotland and B. Calderwood, Arran Community Council. Chair Councillor Bruce in the Chair. Apologies for Absence Tony Gurney, John Hunter, Ronnie McNicol. 1. Declarations of Interest In terms of Standing Order 16, Councillor McNamara, as a volunteer on the Ardrossan Music Experience, declared an interest in Agenda Item 9 (Community Development Grants Scheme 2012/13: Applications for Financial Assistance) and took no part in the determination thereof. 2. Minutes The accuracy of the Minutes of the Meeting of the Committee held on 14 March 2013 was agreed and the Minutes were signed in accordance with Paragraph 7 (1) of Schedule 7 of the Local Government (Scotland) Act Presentation of Awards to Pupils from Lamlash Primary School, Arran The Chair welcomed the Depute Headteacher and three pupils from Lamlash Primary School, Arran to the Area Committee. A competition was held to name the new development at the site adjacent to Benlister Road, Lamlash and pupils from Lamlash Primary School were asked to submit suggestions. A shortlist of street names was considered by the Area Committee at its meeting on 14 March 2013 and it was agreed that the street within the new housing development be named "St Molios Park". Page 1 7

8 The Chair thanked Lamlash Primary School for their participation in the competition and presented the pupils with certificates of commendation for their imaginative street names. Noted. 4. Police Scotland Inspector Skimming circulated a report on the emergency situation that occurred on Arran on 21 March 2013 as a result of the severe weather. The report provided details of the severe weather conditions that included sub zero temperatures, high winds and heavy snowfall across the West of Scotland. The Isle of Arran was most affected and higher ground had large snowdrifts which closed roads and cut off farms and communities. Largs pylons on Kintyre that supplied the underwater cables to Arran had toppled and many wooden poles carrying power cables on Arran had also collapsed. The Ayrshire Civil Contingencies Team (ACCT) convened a multi agency meeting to support the Arran Multi Agency Response Group to co-ordinate the emergency response, that included:- assisting Scottish and South Energy (SSE) to bring more generators onto Arran; the opening of emergency rest centres; welfare checks on persons who were cut off; the location of abandoned vehicles and stranded motorists; the use of an RAF helicopter to deliver food, medical items and supplies of blankets; catering units in a number of locations; the deployment of a snow blower to improve road access; and helicopter flights to provide feed for livestock in remote locations. Additional generators are now permanently located on Arran and a successful full switch over from the grid to the generators and back over to grid took place on 10 May Members asked questions and were provided with information in relation to:- work with a number of agencies to ensure all vulnerable people in Arran were identified and that this information was recorded for future use; and that the Arran Outdoor Centre will be the hub in any future emergency situation. Inspector Skimming advised that the crime statistical report for the Committee's area would be circulated to Members. Noted. Page 2 8

9 5. Scottish Fire and Rescue Service Submitted report by the Scottish Fire and Rescue Service on activity within the Committee's area in the period 2 March to 30 April Noted. 6. Brodick to Corrie Multi User Path and Signage - Update on Progress Submitted report by the Corporate Director (Development and Environment) on the progress made to date on the Brodick to Corrie multi user path and on proposals for the signage of the sections constructed to date. National Cycle Network Route 73 links the communities of Brodick, Corrie, Sannox and Lochranza on the Isle of Arran. It is identified as a Core Path in the adopted North Ayrshire Core Paths Plan. The route is currently on-road and there is significant interest and support for the development of an off-road alternative path to provide multi user and all abilities access between Brodick and Corrie. The report provided information on the following areas:- the Feasibility Study produced for the Brodick to Corrie section of the path in partnership with Arran Access Trust and other local organisations in 2010/11; on-going negotiations with the National Trust for Scotland (NTS) regarding the alignment of the section between Cladach and Merkland Wood; the design and construction projects undertaken; offers of funding received and funding offers deferred for consideration in future years; a signage schedule prepared for the path between Brodick Seafront and Cladach and designs for markings on the path surface. Members asked questions and were provided with information in relation to:- the responsibility of the local authority to maintain the paths and the low levels of maintenance that will be required for the paths in the first years; and the European standard thermoplastic markings of a bicycle and pedestrian to identify the multi user paths. The Committee agreed to (a) approve the signage schedule as detailed in Appendix 1 to the report and (b) note the progress made to date on the development of the route. 7. Strategic Road Maintenance Programme 2013/14 Submitted report by the Corporate Director (Development and Environment) on the Roads and Streetlighting Maintenance Programme for 2013/14. Page 3 9

10 At its meeting on the 26 March 2013 the Cabinet agreed to note the approach taken to determining the asset maintenance programme for Roads and Streetlighting and that the 2013/14 programme of work be presented to Area Committees for comment. The Roads and Streetlighting maintenance programme for 2013/14 has been produced using the associated Lifecycle Plans, developed in accordance with the strategy contained within the Roads Asset Management Plan (RAMP) for managing the core assets. As part of the Asset Management process condition assessments are carried out on the public road network on an annual basis as part of the inspection regime. All locations are assessed using a risk assessment process (Appendix 1). The report provided further information on:- categories of road condition; information gathered from a variety of sources that informs the Prioritisation Matrix; the variety of road treatment options and their associated costs; the use of a options appraisal matrix to assist with the identification of the most appropriate treatment (Appendix 2); streetlighting column replacement prioritisation and the number of prioritisation categories; and the Roads and Streetlighting Maintenance programme for 2013/14 (Appendix 3). Members asked questions and were provided with information in relation to:- communication that takes place with the local communities in respect of works that are planned. Noted. 8. Hydro Scheme The Committee received a presentation from Mr Calderwood, Arran Community Council, on a renewable energy evaluation of hydro potential on Arran. In June 2012, Arran Community Council established an Energy Sub-Committee to review and consider benefits and drawbacks associated with hydro opportunities which were being proposed from private developers. The Group reviewed various sites on the island and identified a site on forestry land at Loch Garbad. In order to establish if the site was feasible a tender document was advertised on Community Energy Scotland's website and ProGenus Environmental Ltd was appointed to undertake an initial feasibility study. A preliminary site assessment will now be undertaken to evaluate the technical feasibility of the proposed site for hydroelectric generation. A stakeholder meeting will then be arranged to discuss the progression to a detailed feasibility that will include initial financial and revenue projections. The detailed feasibility study report will confirm the viability of the proposal and will be presented to the local community for consideration. Page 4 10

11 Members asked questions and were provided with information in relation to:- additional loan funding that would be written off if the project did not proceed and therefore minimise liability to the Community Council; a range of information that will be provided by the detailed feasibility; and unknown variables that do not allow profits to be estimated at this stage. The Committee (a) thanked Mr Calderwood for his informative presentation on the exciting community project; and (b) agreed that Mr Calderwood be invited to a future meeting to provide an update on the hydro scheme. 9. Community Development Grants Scheme and Local Youth Action Fund 2013/14: Applications for Financial Assistance Submitted report by the Corporate Director (Education and Skills) on applications received in respect of the Community Development Grants Scheme and the Local Youth Action Fund 2013/14. The Committee agreed to make the following awards:- Community Development Grants 32nd Ayrshire Lamlash Cubs 1,743 Auchenharvie Community Sports Club 1,000 Saltcoats Gala Committee 1,335 Maritime Volunteer Service 1,400 Ardrossan Music Experience 2,000 Local Youth Action Fund Auchenharvie Academy Parent Council 2,000 Arran Theatre and Arts Trust 2,000 Arran Youth Forum Defer for further information 10. Community Benefit Fund Applications for Grant Aid Submitted report by the Corporate Director (Development and Environment) on the balances available for disbursement in 2013/14 and applications received in respect of the Community Benefit Fund. The Community Benefit Fund has an overall balance of 34, available for disbursement in 2013/14, with each locality receiving the following amount:- Ardrossan 16, Saltcoats and Stevenston 15, Arran 2, The Committee (a) noted the balances available for disbursement in 2013/14; and (b) agreed to make the following awards:- Page 5 11

12 Ardrossan North Ayrshire Forum on Disability 1,400 St. Peters Primary School Parent Council 1,656 Saltcoats and Stevenston Glencairn Primary School, Stevenston Common Good Funds Submitted reports by the Corporate Director (Finance and Corporate Support) on projected final revenue accounts for the year to 31 March 2013 and the proposed budgets, including grant funding available for disbursement in 2013/14 for Ardrossan, Saltcoats and Stevenston Common Good Funds. The Committee was advised that the loans fund interest received has been greater than anticipated and has resulted in an increased level of funding being available for disbursement for each of the Funds Ardrossan Common Good The Committee agreed (a) to approve the revised budget of 1,200 for 2013/14; and (b) to note the financial position for the Fund to 31 March Saltcoats Common Good The Committee agreed (a) to approve the revised budget of 181 for 2013/14; and (b) to note the financial position for the Fund to 31 March Stevenston Common Good The Committee agreed (a) to approve the revised budget of 15,755 for 2013/14; and (b) to note the financial position for the Fund to 31 March Arran: Brodick: Street Naming: Residential Development Adjacent to Springbank Terrace Submitted report by the Corporate Director (Development and Environment) on proposals for a street name within a new housing development adjacent to Springbank Terrace, Brodick, Isle of Arran. A new residential development, comprising four new properties, with plans to create more in future, is currently under construction. The site is adjacent to an existing street, Springbank Terrace, Brodick. A location plan of the site was attached at Appendix 1. Consultation on a street name for the new development was undertaken with local Members and a number of suitable suggestions were identified. Page 6 12

13 The Committee agreed to approve 'Springbank Way' as the new street name for the development under construction at the site adjacent to Springbank Terrace, Brodick. 13. North Ayrshire Community Planning Partnership (CPP) Board: Minutes of Meeting held on 14 March 2013 Submitted report by the Chief Executive on the Minutes of the meeting of the North Ayrshire Community Planning Partnership (CPP) Board held on 14 March Noted. 14. Future Agenda Items The Committee agreed that reports be provided to the next meeting by the Corporate Director (Development and Environment) on (a) erosion of coastal paths at Brodick Golf Course; and (b) funding for war memorials. 15. Urgent Items The Chair agreed that the following item be considered as a matter of urgency to allow the matter to be actioned without delay. 16. Grants to Elderly Groups Submitted report by the Corporate Director (Education and Skills) on the level of funding available for disbursement in the Committee's area in 2013/14. The Committee noted the level of funding available for disbursement and the allocations as detailed in Appendix 1 to the report. The meeting ended at p.m. Page 7 13

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15 Agenda Item 2.2 Ardrossan and Arran, Saltcoats and Stevenston Area Committee 19 June 2013 IRVINE, 19 June At a Special Meeting of the Ardrossan and Arran, Saltcoats and Stevenston Area Committee of North Ayrshire Council at a.m. Present John Bruce, John Hunter, Ronnie McNicol, Peter McNamara and Alan Munro. In Attendance B. Anderson, Performance/Grants Information Officer (Education and Skills) and D. McCaw, Committee Services Officer (Chief Executive's Service). Chair Councillor Bruce in the Chair. Apologies for Absence Willie Gibson, Tony Gurney and Jim Montgomerie. 1. Declarations of Interest There were no declarations of interest by Members in terms of Standing Order 16 and Section 5 of the Councillors Code of Conduct. 2. Community Development Grants Scheme 2013/14: Application for Financial Assistance Submitted report by the Corporate Director (Education and Skills) on an application received in respect of the Community Development Grants Scheme. The Committee agreed to (a) award Ham and Egg Productions 2,415, subject to the following conditions:- (i) (ii) (iii) that the funds are not released until the group are able to provide clarification on the balance of funding for the total cost of the project; that the camera is returned to the care of the Ardeer Community Association at the end of the project; and that appropriate insurance is in place for loss or damage to the equipment and (b) receive an update report by the Corporate Director (Education and Skills) in 6 months. The meeting ended at a.m. Page 1 15

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17 NORTH AYRSHIRE COUNCIL Agenda Item August 2013 Ardrossan and Arran, Saltcoats and Stevenston Area Committee Subject: Purpose: North Ayrshire Community Planning Partnership (CPP) Board: Minutes of Meeting held on 13 June 2013 To submit the Minutes of the meeting of the North Ayrshire Community Planning Partnership (CPP) Board held on 13 June Recommendation: That the Area Committee notes the Minutes contained in Appendix Introduction 1.1 It was previously agreed that the Minutes of the Community Planning Partnership (CPP) Board be submitted to the Area Committee for information. The key matters arising from the Minutes have been highlighted for the attention of the Committee and are detailed in paragraph Current Position 2.1 The Minutes of the meeting of the CPP Board held on 13 June 2013 are appended. Particular matters for the Area Committee's attention include the following: Agenda Item 4: CPP Audit and Improvement Plan Sandra Bale, Policy & Performance Officer, North Ayrshire Council, submitted a report on the Accounts Commission s report on the audit of the North Ayrshire CPP, and the Improvement Plan which had been drafted based on the recommendations contained within the audit report. The Accounts Commission Chairman, Mr Baillie, led a discussion to seek the views of Partners on the conduct and findings of the audit, as well as their own views on Community Planning in North Ayrshire. The CPP Board agreed to approve the Audit Improvement Plan, subject to any additional actions being incorporated once the outcomes of the Joint Inspection of Children s Services and the SOA Quality Assurance process are known. 17

18 Agenda Item 5a: Draft SOA Action Plan and Indicators Morna Rae, Acting Policy & Performance Officer, North Ayrshire Council, reported on the Single Outcome Agreement (SOA) Action Plan and associated indicators. The CPP Board agreed that the Action Plan be implemented in 2013/14 and its performance monitored and reported to future meetings. Agenda Item 5b: NHS Board Contribution to Community Planning John Burns, Chief Executive, NHS Ayrshire and Arran, submitted a report which set out the contribution to Community Planning which NHS Ayrshire and Arran will make in 2013/14 as part of its Local Delivery Plan. Some gaps in the NHS report in relation to the outcomes and indicators in the SOA have been identified. The CPP Board agreed to provide feedback to NHS Ayrshire & Arran on their report. Agenda Item 6: Area of Family Resilience Damien Griffith, Partnership Analyst, North Ayrshire Council, provided a report which highlighted further key findings selected from the first draft of the Area of Family Resilience Report. A Neighbourhood Planning Development Day has been scheduled for September 2013 to focus on agreeing the most urgent priorities for specific neighbourhoods and address how Partners will coordinate Neighbourhood Planning delivery through each organisation's own service planning and budgeting cycles. Agenda Item 7: Early Intervention & Prevention Strategy Marjorie Adams, Programme Manager, North Ayrshire Council, submitted a report seeking approval of the North Ayrshire Early Intervention and Prevention Strategy. The North Ayrshire CPP, together with the Child and Public Protection Chief Officers Group, have developed a range of proposals over the last two years to increase early intervention and prevention activity in the early years (age 0-8). These have been brought together in a draft Early Intervention and Prevention Strategy 2013/17 which links closely to the draft SOA 2013/17 and its overarching theme on this priority. The CPP Board agreed to approve the Early Intervention and Prevention Strategy 2013/17. 18

19 Agenda Item 8: Early Years Change Fund Marjorie Adams, Programme Manager, North Ayrshire Council, submitted a report seeking agreement to a response on the local operation of the Early Years Change Fund. The Guidance issued by the Early Years Taskforce asks that Community Planning Partners jointly draw together a report by 30 June 2013 on how they will progress these areas. The Board agreed to approve the terms of the response set out in Appendix 1 to the report. Agenda Item 9: Impact of Census 2011 Data on Population Estimates and Projections Steve Morley, Research Analyst, North Ayrshire Council, reported on the first results from the 2011 Census and the implications for North Ayrshire population estimates and projections. North Ayrshire Council s Cabinet has agreed to take pro-active steps to increase the population. A Population & Migration Working Group has been established for this purpose. The CPP Board agreed to note the contents of the report and endorse the decision of the North Ayrshire Cabinet to take pro-active steps to increase the population of North Ayrshire. 3. Proposals 3.1 That the Area Committee notes the CPP Board Minutes and, in particular, those matters highlighted at 2.1 above. 4. Implications Financial Implications 4.1 There are no financial implications arising from this report. Human Resource Implications 4.2 There are no human resource implications arising from this report. Legal Implications 4.3 There are no legal implications arising from this report. Equality Implications 4.4 There are no equality implications arising from this report. 19

20 Environmental Implications 4.5 There are no environmental implications arising from this report. 5. Consultations 5.1 No consultations were required. 6. Conclusion 6.1 The Minutes are submitted for information with the matters arising. ELMA MURRAY Chief Executive Reference : MR For further information please contact Morna Rae, Acting Community Planning Officer on Background Papers None 20

21 North Ayrshire Community Planning Partnership CPP Board Minutes of Meeting held on 13 June 2013 Irvine Bay Urban Regeneration Company Patrick Wiggins, Chief Executive. Jobcentre Plus Robert McKay, Integrated Operations Manager NHS Ayrshire and Arran John Burns, Chief Executive and Martin Cheyne, Chairman North Ayrshire Council Willie Gibson (Chair) Anthea Dickson Alex Gallagher Ruth Maguire Robert Steel Elma Murray, Chief Executive Scottish Enterprise Jim Reid, Stakeholders and Networks Director Scottish Government Stephen Gallagher, Location Director Strathclyde Fire and Rescue Jim Scott, Area Manager Strathclyde Partnership for Transport Alan Comrie, Senior Transport Planner. Strathclyde Police Chief Inspector Tim Ross and Superintendent Neil Kerr Third Sector Interface Jim Nichols, Manager, Arran CVS In Attendance Carol Kirk, Corporate Director (Education and Skills); Iona Colvin, Corporate Director (Social Services and Health); Karen Yeomans, Head of Development Planning (Development and Environment); Andrew Fraser, Head of Democratic and Administration Services, Sandra Bale, Policy and Performance Officer, Morna Rae, Acting Policy and Performance Officer, Damien Griffith, Partnership Analyst, Steve Morley, Research Analyst, Marjorie Adams, Programme Manager and Martyn McKeown, Committee Services Manager (Chief Executive s Service). 1 21

22 Also in Attendance John Baillie (Chair), Jim King, Colin Peebles and Graham Sharp (Accounts Commission); Peter Worsdale and Mark McPherson (Audit Scotland); and David Cowan, Scottish Government. 1. Welcome and Apologies The Chair welcomed (a) new Board Members Stephen Gallagher, Jim Scott and Tim Ross, to their first meeting; (b) the representatives from the Accounts Commission and Audit Scotland in attendance; and (c) the contingent of Finnish Mayors and Civil Servants who were observing the meeting. Apologies for absence were intimated on behalf John Thomson, Police Scotland, John Muir, Ayrshire College, Etta Wright, Jobcentre Plus, and Marlene Crawford, Skills Development Scotland. 2. Minutes of Previous Meeting The Minutes of the Meeting of the CPP Board held on 14 March, 2013 were approved. 3. Matters Arising from Minutes Submitted action note arising from the previous meeting. Noted. 4. CPP Audit and Improvement Plan Submitted report by Sandra Bale, Policy & Performance Officer, North Ayrshire Council on the Accounts Commission s report on the audit of the North Ayrshire CPP, and the Improvement Plan which had been drafted based on the recommendations contained within the audit report. North Ayrshire CPP was one of three CPPs which participated in a pilot audit of community planning by Audit Scotland over the period August to October The final Audit Report was presented to the Accounts Commission on 14 February 2013 and submitted to the CPP Board on 14 March 2013 for consideration. The Board noted that the Accounts Commission would publish its findings on the Audit Report on 20 March 2013 and that an Improvement Plan would be submitted to the CPP Board in June in order to take into account the Accounts Commission s findings and also the findings of the Joint Inspection of Children s Services in North Ayrshire (which are due to be published now in August). The Accounts Commission published its findings on 20 March 2013 and advised that these findings should be considered alongside the Commission s general conclusions on community planning in Scotland. Copies of these reports were appended to the report together with the proposed Improvement Plan. The Accounts Commission Chairman, Mr Baillie, led a discussion to seek the views of Partners on the conduct and findings of the audit, as well as their own views on Community Planning in North Ayrshire. Areas covered included Strategic Direction; Police and Fire Reform; Governance; Health and Social Care Integration; 2 22

23 Performance Management; Use of Resources; Community Engagement; Economic Development; Neighbourhood Planning; and barriers to Community Planning. The Accounts Commission have concluded that community planning in North Ayrshire, whilst not yet yielding significant results in changing wider outcomes, is moving in a positive direction and they look forward to seeing this maintained and developed. The CPP Board then considered each proposed action in the Draft Improvement Plan and commented as follows:- The targets for health provided by NHS Ayrshire & Arran should be revisited over the first year to make them more ambitious A full report by North Ayrshire Council / NHS Ayrshire & Arran on the proposals for the Integration of Health & Social Care should be submitted to the next CPP Board meeting Partners were requested to seek the commitment of their identified representatives on the CPP Resource Planning Group to attend the meetings of this group as a priority An interim report from the CPP Resource Planning Group should be submitted to the CPP Board meeting. It was noted that a number of the actions in the draft Improvement Plan related to the SOA, which was currently undergoing a Quality Assurance process before being signed off. The CPP Board agreed to approve the Audit Improvement Plan, subject to any additional actions being incorporated once the outcomes of the Joint Inspection of Children s Services and the SOA Quality Assurance process are known. 5. (a) Draft SOA Action Plan and Indicators Submitted report by Morna Rae, Acting Policy & Performance Officer, North Ayrshire Council on the Single Outcome Agreement (SOA) Action Plan and associated Indicators. The CPP Board has previously received reports on the draft SOA This has now been submitted to the Scottish Government for feedback and sign-off. A draft Action Plan and indicator list was discussed at the March 2013 CPP Board meeting. It was agreed that leads against actions would be identified, the resources to deliver the actions would be outlined and that targets would be set for the indicators. An updated Action Plan and indicator list was attached at Appendix 1. The leads were identified in conjunction with the strategic groups. Partners discussed the Action Plan. The CPP Board agreed that the Action Plan be implemented in 2013/14 and its performance monitored and reported to future meetings. (b) NHS Board Contribution to Community Planning Submitted report by John Burns, Chief Executive, NHS Ayrshire & Arran which set out the contribution to Community Planning which NHS Ayrshire and Arran will make in 2013/14 as part of its Local Delivery Plan. 3 23

24 NHS Ayrshire and Arran is a partner in the three Ayrshire Community Planning Partnerships (CPPs) and recognises the need to focus on delivering on outcomes and reducing the inequality of outcomes. NHS Ayrshire and Arran is best able to achieve this by focusing on prevention, early intervention and improvements through partnership working. CPP Board members commented on the need for more ambition and challenge in relation to the proposed contributions to community planning in North Ayrshire. Some gaps in the NHS report in relation to the outcomes and indicators in the SOA have been identified. The CPP Board agreed to provide feedback to NHS Ayrshire & Arran on their report. 6. Area of Family Resilience Submitted report by Damien Griffith, Partnership Analyst, North Ayrshire Council which highlighted further key findings selected from the first draft of the AFR Report for discussion. The CPP Board received a presentation in support of the report. The presentation highlighted key findings in relation to: Population; Employment; Health; Education; Social Care; and Community Safety. The Chair raised a question regarding the educational attainment results in Whitehirst Park, Kilwinning. A Neighbourhood Planning Development Day has been scheduled for September 2013 to focus on agreeing the most urgent priorities for specific neighbourhoods and address how Partners will coordinate Neighbourhood Planning delivery through each organisation's own service planning and budgeting cycles. Key partners will meet in advance to plan the purpose, content and outcomes for the Development Day. The CPP Board (a) noted the further key findings selected from the first draft of the AFR Report; (b) agreed to intimate to Damien Griffith any further groups linked to the North Ayrshire CPP that would benefit from a tailored presentation of key findings from the draft; (c) agreed that information be provided to the Chair in response to his question above; (d) noted that a final draft of the report will be circulated to the Partnership for further comment before being submitted to the CPP Board in September and (e) noted that a Neighbourhood Planning Development Day has been arranged for key partners in September 2013 to discuss the priorities emerging from AFR Report and agree an outline implementation framework. 7. Early Intervention & Prevention Strategy Submitted report by Marjorie Adams, Programme Manager, North Ayrshire Council seeking approval of the North Ayrshire Early Intervention and Prevention Strategy. 4 24

25 The North Ayrshire CPP, together with the Child and Public Protection Chief Officers Group, have developed a range of proposals over the last two years to increase early intervention and prevention activity in the early years (age 0-8). These have been brought together in a draft Early Intervention and Prevention Strategy 2013/17 which links closely to the draft SOA 2013/17 and its overarching theme on this priority. Plans for older children and young people will be addressed in a separate strategy at a later stage. The Early Intervention and Prevention Programme Board approved a draft Strategy as a basis for consultation in April Overall throughout the consultation exercise, the draft Strategy was well received and welcomed as a good overview. The current version of the Strategy which includes the changes made as a result of consultation was attached at Appendix 1 to the report. The CPP Board agreed to (a) approve the Early Intervention and Prevention Strategy 2013/17; and (b) note that the Strategy will be considered by the Council s Cabinet on 25 June. 8. Early Years Change Fund Submitted report by Marjorie Adams, Programme Manager, North Ayrshire Council seeking agreement to a response on the local operation of the Early Years Change Fund. The Guidance issued by the Early Years Taskforce asks that Community Planning Partners jointly draw together a report by 30 June 2013 on how they will progress these areas. A draft report was attached at Appendix 1 to the report. This addresses the questions asked by the Early Years Taskforce about the operation of the Early Years Change Fund in North Ayrshire. The proposed response will be further revised to take account of further Guidance received. It was noted that engagement should take place with the CHP Forum on the Early Years Change Fund and the Early Intervention & Prevention Strategy. The CPP Board agreed (a) to approve the terms of the response set out in Appendix 1 to the report; (b) to incorporate figures on NHS funding into the final response once these have been established; and (c) that further information be provided to the CHP Forum on the Early Years Change Fund and Early Intervention & Prevention Strategy. 9. Impact of Census 2011 Data on Population Estimates and Projections Submitted report by Steve Morley, Research Analyst, North Ayrshire Council on the first results from the 2011 Census and the implications for North Ayrshire population estimates and projections. The initial results indicate that North Ayrshire s population has increased slightly since 2001, rather than decreasing as previously shown in the NRS population estimates. However, future projections, based on recent trends, are still likely to show a declining overall population for North Ayrshire as well as an increase in the and 75+ age groups while the number of children and working age people falls. This has potentially serious implications regarding the population dependency ratio with 5 25

26 an increasingly elderly population, and to lesser degree children, being supported by fewer working age people. North Ayrshire Council s Cabinet has agreed to take pro-active steps to increase the population. A Population & Migration Working Group has been established for this purpose. The CPP Board agreed to (a) note the contents of the report; (b) endorse the decision of the North Ayrshire Cabinet to take pro-active steps to increase the population of North Ayrshire; and (c) receive (i) further reports when more detailed Census data is available; (ii) details of Neighbourhood Planning Area projections when available; and (iii) updates of the work of the Population & Migration Working Group /13 Single Outcome Agreement (SOA): Q4 Report Submitted report by Morna Rae, Acting Policy & Performance Officer, North Ayrshire Council, which provided a summary of quarter 4 progress against the 2012/13 SOA. Noted. 11. Chairs Reports Submit reports from the Chairs of the following Strategic Partnerships:- a) Safer North Ayrshire Partnership b) Community Engagement Reference Group c) Economic Development and Regeneration Board In relation to the CERG, it was noted that Michelle Sutherland would join as the Health representative. Noted. 12. Date of Next Meeting Thursday 12 September 2013 at am. 6 26

27 Tactical Assessment Dates: Councils: Wards: 01/05/ /07/2013 North Ayrshire Ardrossan and Arran Ward, Saltcoats and Stevenston Ward Incident Analysis Ward Council Ward as % of Council Population % Dwellings % Incidents % Casualties % Fire % RTC 0 4 % Other % Fatalities % Fire 0 0 % RTC 0 0 % Other % Dwelling Fires: Accidental Top 10 Accidental Dwelling Fire Locations Street Incident Count AFTON RD,., STEVENSTON 1 CALEDONIAN RD,., STEVENSTON 1 CUNNINGHAME RD,., ARDROSSAN 1 KEIR HARDIE PL,., SALTCOATS 1 LAMBIE CRT,., SALTCOATS 1 MCGILLIVRAY AVE,., SALTCOATS 1 RAISE ST,., SALTCOATS 1 SPRINGBANK, BRODICK, ARRAN 1 THE BRAES,., SALTCOATS 1 Total Incidents in all Ward Streets 9 Tactical Assessment Version: Draft Page 1 of 7 Executed: 06/08/ :30:40 27

28 Tactical Assessment Dwelling Fires: Deliberate Top 10 Deliberate Dwelling Fire Locations Street Incident Count CANAL ST,., SALTCOATS 1 NEW ST,., STEVENSTON 1 Total Incidents in all Ward Streets 2 Non Domestic Fires: Accidental Top 10 Accidental Non Domestic Fire Locations Street Incident Count.n/a, BRODICK, ARRAN 1 KNOCKRIVOCH WYND,., ARDROSSAN 1 Total Incidents in all Ward Streets 2 Non Domestic Fires: Deliberate Top 10 Deliberate Non Domestic Fire Locations Data does not exist for the specified criteria. Tactical Assessment Version: Draft Page 2 of 7 Executed: 06/08/ :30:40 28

29 Tactical Assessment Vehicle Fires: Accidental Top 10 Accidental Vehicle Fire Locations Vehicle Fires: Deliberate Top 10 Deliberate Vehicle Fire Locations Street Incident Count GLEBE PL,., SALTCOATS 1 Total Incidents in all Ward Streets 1 Rubbish Fires Top 10 Rubbish Fire Locations Street Incident Count BURNS SQ,., ARDROSSAN 1 CANAL ST,., SALTCOATS 1 CHAPELHILL MOUNT,., ARDROSSAN 1 CORDON CARAVAN PARK, LAMLASH, ARRAN 1 DUBBS RD,., STEVENSTON 1 GARVEN RD,., STEVENSTON 1 GLEBE PL,., SALTCOATS 1 KILWINNING RD,., STEVENSTON 1 LINKS RD,., SALTCOATS 1 MAYFIELD RD,., SALTCOATS 1 Total Incidents in all Ward Streets 13 Tactical Assessment Version: Draft Page 3 of 7 Executed: 06/08/ :30:40 29

30 Tactical Assessment Heath and Grass Fires Top 10 Heath and Grass Fire Locations Street FIRST AVE, STEVENSTON INDUSTRIAL ESTATE, STEVENSTON Incident Count ARDEER,., STEVENSTON 2 #invalid, #invalid, #invalid 1 ARTHURLIE PL,., SALTCOATS 1 BURNS AVE,., SALTCOATS 1 CHAPELHILL MOUNT,., ARDROSSAN 1 CUNNINGHAME CRES,., SALTCOATS 1 DALRY RD,., ARDROSSAN 1 GLASGOW ST,., ARDROSSAN 1 HILL PL,., ARDROSSAN 1 Total Incidents in all Ward Streets 21 1 Derelict Buildings: Accidental Top 10 Accidental Derelict Buildings Locations Data does not exist for the specified criteria. Derelict Buildings: Deliberate Top 10 Deliberate Derelict Buildings Locations Tactical Assessment Version: Draft Page 4 of 7 Executed: 06/08/ :30:40 30

31 Tactical Assessment False Alarms: Malicious Top 10 Malicious False Alarm Locations Street Incident Count SALTCOATS RD,., STEVENSTON 1 SORBIE RD,., ARDROSSAN 1 WHEATLEY RD,., SALTCOATS 1 Total Incidents in all Ward Streets 3 False Alarms: Good Intent Top 10 Good Intent False Alarm Locations Street Incident Count HAMILTON ST,., SALTCOATS 2 WHEATLEY GDNS,., SALTCOATS 2 A841, BLACKWATERFOOT, ARRAN 1 A841, CATACOL, ARRAN 1 AFTON CRT,., STEVENSTON 1 AFTON RD,., STEVENSTON 1 ARDEER,., STEVENSTON 1 AUCHENHARVIE RD,., SALTCOATS 1 CAMPBELL AVE,., STEVENSTON 1 CURRIE CRT,., ARDROSSAN 1 Total Incidents in all Ward Streets 21 False Alarms: Equipment Fault Top 10 Equipment Fault False Alarm Locations Street Incident Count WHEATLEY GDNS,., SALTCOATS 5 CURRIE CRT,., ARDROSSAN 4 GLASGOW ST,., ARDROSSAN 4 PRINCES ST,., ARDROSSAN 3 #invalid, #invalid, #invalid 2., LAMLASH, ARRAN 2 AFTON RD,., STEVENSTON 2 BURNS AVE,., SALTCOATS 2 CANAL CRT,., SALTCOATS 2 GEORGE AITKEN CRT,., ARDROSSAN 2 Total Incidents in all Ward Streets 50 Tactical Assessment Version: Draft Page 5 of 7 Executed: 06/08/ :30:40 31

32 Tactical Assessment Road Traffic Collisions Top 10 Road Traffic Collision Locations Street Incident Count MORRISON AVE,., STEVENSTON 1 PENNYBURN ROUNDABOUT,., KILWINNING 1 Total Incidents in all Ward Streets 2 Water Related Incidents Top 10 Water Related Incident Locations Street Incident Count.n/a, MERKLAND, ARRAN 1 Total Incidents in all Ward Streets 1 Other Special Services* Top 10 Other Special Services* Locations Street Incident Count O CONNOR CRT,., SALTCOATS 3.n/a, LOCHRANZA, ARRAN 1 ARRAN PL,., SALTCOATS 1 ARTHUR ST,., STEVENSTON 1 BARRIE TERR,., ARDROSSAN 1 CANAL ST,., SALTCOATS 1 FORDE CRES,., STEVENSTON 1 GLEBE ST,., SALTCOATS 1 HAYOCKS RD,., STEVENSTON 1 HILLCREST DR,., STEVENSTON 1 Total Incidents in all Ward Streets 16 * - Excluding road traffic collisions and water related incidents Tactical Assessment Version: Draft Page 6 of 7 Executed: 06/08/ :30:40 32

33 Tactical Assessment Report Description Given a date range, council and ward, this report provides demographic, incident, casualty and fatality information in tabular format. It also charts and lists the top ten street locations for a chosen list of incident types. Tactical Assessment Version: Draft Page 7 of 7 Executed: 06/08/ :30:40 33

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35 NORTH AYRSHIRE COUNCIL Agenda Item 4 15 August 2013 Ardrossan and Arran, Saltcoats and Stevenston Area Committee Subject: Purpose: James Reid School: Education Scotland Report To inform the Committee of the Education Scotland Report on James Reid School. Recommendation: That the Committee notes (a) the steps taken to address the key points for action; and (b) that in terms of follow-through, HMI will make no further visits given the confidence in the school to make the necessary improvements. 1. Introduction 1.1 James Reid School was inspected by Her Majesty's Inspectors from Education Scotland in April 2013 as part of a national sample of education. 1.2 The inspection covered key aspects of the work of the school at all stages. HM Inspectors evaluated the quality of children's experiences in learning and teaching in James Reid School. 1.3 HM Inspectors also evaluated pupils' achievements, the effectiveness of the school, the environment for learning and the schools' processes for self-evaluation. They examined pupils' work and interviewed groups of pupils and staff. 1.4 Members of the inspection team met representatives of local partners and a group of parents. 2. Current Position 2.1 The report by HM Inspectors was published by Education Scotland on 18 June 2013 (Appendix 1). 35

36 2.2 The inspection of the school found the following key strengths:- Enthusiastic children and young people who are motivated to learn; Positive relationships between staff and young people in a welcoming school; and Young people's learning in the community, including interesting and practical residential trips. 2.3 The following areas for improvement have been agreed between Education Scotland, the school and the education authority:- Ensure individual planning to meet young people's needs is fully reflected in written plans; Continue to develop the curriculum so that young people are able to experience a broader range of learning; and Ensure all staff take responsibility for identifying the school's strengths and areas for improvement so that all young people benefit from consistently high quality learning experiences. 2.4 In consultation with the designated Quality Improvement Officer and staff, the headteacher has put plans in place to incorporate the recommendations of the Education Scotland report into the School Improvement Plan. The school and the authority will build on the strengths identified in the inspection report and work together to address the key recommendations by taking the following action: Ensure individual planning to meet young people s needs is fully reflected in written plans The school will improve the recording of information around young people s needs by providing a more detailed, coherent and holistic description of the nature of young people s needs including their strengths and actions to be taken to address their needs. This information will link more clearly to the targets set out within personal learning plans. The school will ensure review minutes reflect the quality discussion that takes place progress and next steps for learners. Ensure a more consistent approach to coordinated support planning in line with local authority guidelines. 36

37 Continue to develop the curriculum so that young people are able to experience a broader range of learning The school will review the design of the curriculum, particularly in relation to breadth and progression, to ensure young people have an appropriate experience in all curriculum areas which builds on prior learning. Topic work will be planned more effectively to ensure young people can apply their learning in different contexts. Programmes of learning in science, RME and social subjects will be further developed to ensure the school can demonstrate coherent, progressive and planned learning experiences for all young people. Ensure all staff take responsibility for identifying the school s strengths and areas for improvement so that all young people benefit from consistently high quality learning experiences Introduce a more consistent approach to self -evaluation and through staff development ensure staff understand that self-evaluation is the responsibility of all not just the senior management team. Ensure staff identify more clearly areas for improvement when undertaking peer observation and learning rounds. Increase the effectiveness of classroom observation by senior managers providing written feedback for teachers. Build on the high level of commitment to self-evaluation demonstrated by the primary department which has led to more consistent learning and teaching. 3. Proposals 3.1 That the Committee notes (a) the steps taken to address the key points for action; and (b) that in terms of follow-through, HMI will make no further visits given the confidence in the school to make the necessary improvements. 4. Implications Financial Implications 4.1 The school's action points will be delivered within existing budgets. Human Resource Implications 4.2 None have been identified. 37

38 Legal Implications 4.3 None have been identified. Equality Implications 4.4 None have been identified. Environmental Implications 4.5 None have been identified. Implications for Key Priorities 4.6 This report contributes to the proportion of inspected schools receiving positive reports. 5. Consultations 5.1 Following publication of the report, the designated Quality Improvement Officer discussed the proposals with the headteacher. The headteacher has discussed proposals with staff, parents and pupils. 6. Conclusion 6.1 This is a positive report from HMIE which highlights the high quality of learners' experiences being provided for young people and the excellent relationships between staff and young people. CAROL KIRK Corporate Director (Education and Skills) Reference : MD For further information please contact Mary Docherty, Head of Service (Education 3-18), on Background Papers None 38

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43 NORTH AYRSHIRE COUNCIL Agenda Item 5 15 August 2013 Ardrossan and Arran, Saltcoats and Stevenston Area Committee Subject: Purpose: War Memorials To advise the Area Committee on the management and maintenance of War Memorials. Recommendation: That the Area Committee notes:- (a) the progress made in the recording and assessment of the condition of war memorials; (b) that the Bereavement and Burials Officer has been registered with the War Memorials Trust as North Ayrshire Council s War Memorial Officer; (c) that the repairs and maintenance of War Memorials should follow the guidance given by Historic Scotland; (d) that the Council will be seeking financial assistance to undertake repairs and conservation work on War Memorials by accessing the Centenary Memorials Restoration Fund (CMRF); and (e) that report which will form the basis of a report on War Memorials to be submitted to the Environment & Infrastructure Policy Board. 1. Introduction 1.1 The Council has a duty under the War Memorials (Local Authorities Powers) Act 1923 where the overall control of war memorials was vested with local authorities. The Act empowers the Council to incur reasonable expenditure for the maintenance, repair and protection of war memorials within its control. The Local Government Act (Scotland) Act 1973 and the Local Government and Planning (Scotland) Act 1982 also apply to War Memorials in Scotland. The powers under these acts extend to the alteration of a memorial for that which it was originally intended, to commemorate the fallen of any subsequent war. 43

44 1.2 North Ayrshire Council is currently responsible for 23 war memorials which have been erected at various times in the past to commemorate battles and to remember those who have fallen in battle. War memorials became more common following the First World War and this may have been influenced by the scale of the losses in that War and the Second World War. North Ayrshire War Memorials in the main commemorate the fallen from the two World Wars. The memorials are predominately free standing in an open or public space. 1.3 In 2010 the War Memorials Trust launched a campaign to identify a War Memorials Officer within every local authority, however, when compiling their list they discovered they had missed North Ayrshire Council and have since apologised for this omission. This has since been rectified with our Bereavement and Burials Officer now registered (as of May 2013) as North Ayrshire Council s War Memorials Officer. 1.4 In January 2013 the Scottish Government announced that it had set up a Centenary Memorials Restoration Fund (CMRF) through which they were making 1 million available between April 2013 and March 2018 to help communities undertake repairs and conservation work on war memorials in Scotland. The War Memorials Trust (WMT) manages, on behalf of Historic Scotland and the Scottish Government, the Centenary Memorials Restoration Fund (CMRF) open to all war memorials, of all types and dates, in Scotland. The CMRF will be managed by a War Memorials Trust Conservation Officer based in Edinburgh. The post was filled in July The CMRF seeks to facilitate repair and conservation works through its grants and act as a catalyst for action. 1.5 The guidance notes issued for the submission of applications for funds from the CMRF require that applications are supported with historical evidence, photographs and maps. Prior to the submission of application for funding from CMRF, quotes for work to be undertaken must be submitted with all applications. On large scale projects there is a requirement for architectural drawings, surveys, condition reports and specifications to be developed. 44

45 2. Current Position 2.1 The Bereavement and Burials Officer was registered with the War Memorial Trust in May 2013 as having the lead responsibility for war memorials in North Ayrshire Council. As the lead officer for war memorials the Bereavement and Burials Officer will: Act as an advocate for war memorials; Act as the first point of contact for any public enquiries about war memorials; Keep all appropriate records for the war memorials; and Ensure the Council s website has clear and accurate information on war memorials. 2.2 In November 2012 Streetscene Officers undertook an inspection of all war memorials, also recording their location on the Council s Geographical Information System (GIS). At the time of inspection, photographs were taken together with details of the names on the memorials to create up to date records. As time passes names can become obscured, defaced or illegible through wear and there is a real danger that the record could be permanently lost. Keeping a written and photographic record of the inscription is an essential part of caring for these memorials. This inspection work was a precursor to further structural assessments and general condition survey inspections due to be carried out during the remainder of The surveys will inform potential funding bids to be submitted to the CMRF to facilitate any required repairs and conservation works. 2.3 Currently further information is also being gathered on the history of our war memorials such as the original design drawings, name of architect/designer, sculptor/builder of the memorial, date of construction, newspaper articles and historical photographs. The Bereavement and Burials Officer is currently working with the Council s Planning Service and North Ayrshire Heritage Centre and will develop funding bids to be submitted to the CMRF for war memorial repairs and conservation works required at the war memorials located throughout North Ayrshire. 45

46 3. Proposals 3.1 The the Committee notes:- (a) (b) (c) (d) (e) the progress made in the recording and assessment of the condition of war memorials; that the Bereavement and Burials Officer has been registered with the War Memorials Trust as North Ayrshire Council s War Memorial Officer; that the repairs and maintenance of War Memorials should follow the guidance given by Historic Scotland; that the Council will be seeking financial assistance to undertake repairs and conservation work on War Memorials by accessing the Centenary Memorials Restoration Fund (CMRF); and that report which will form the basis of a report on War Memorials to be submitted to the Environment & Infrastructure Policy Board 4. Implications Financial Implications 4.1 There are no financial implications at this time. Human Resource Implications 4.2 There are no human resource implications at this time. Legal Implications 4.3 There are no legal implications. Equality Implications 4.4 There are no equality implications. Environmental Implications 4.5 The are no adverse environmental implications. 46

47 Implications for Key Priorities 4.6 The improvements that will take place with regards to successful applications for funding from the CMRF will contribute towards the delivery of some of the Council s core objectives, including Regeneration and Improving Services. 5. Consultations 5.1 Consultation has taken place with Planning & North Ayrshire Heritage Centre. 6. Conclusion 6.1 That the Committee notes the proposals identified which will enable the Council to proactively manage the war memorials vested to them and enable them to apply for funding through the CMRF for the repairs and maintenance of these memorials. CRAIG HATTON Corporate Director (Development and Environment) Reference : RM/JA For further information please contact Russell McCutcheon, Head of Environment & Related Services on Background Papers None 47

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49 NORTH AYRSHIRE COUNCIL Agenda Item 6 15 August 2013 Ardrossan and Arran, Saltcoats and Stevenston Area Committee Subject: Purpose: Community Development Grants Scheme Award: Applications for Financial Assistance 2013/14 To advise the Committee of applications received in respect of the Community Development Grants Scheme Award. Recommendation: That the Committee considers and determines the applications as outlined in the attached appendix. 1. Introduction 1.1 The Community Development Grants Scheme for the Ardrossan and Arran, Saltcoats and Stevenston Area Committee has a balance of 3, from phase one of the 50% split. The second phase in the sum of 12,949 (phase 2 of the 50% split) has been released to allow for the funding recommendations outlined in the attached appendix, providing a total budget of 16, The Committee is asked to note that if grants are awarded in the sums recommended ( 10,638), a balance of 5, will be available for disbursement between now and the end of the current financial year. 1.3 There are no applications to date to the Local Youth Action Fund, which has a budget of 11,274 available for disbursement in 2013/14. The Children and Young People's section of Community and Culture will raise awareness of this funding with the local community. 1.4 The position is summarised in Appendix Current Position 2.1 A number of applications have been received within a number of categories of the Community Development Grant Scheme Award. Details of these applications are summarised in the attached appendix. 49

50 3. Proposals 3.1 It is proposed that the Committee considers the applications as outlined in the appendix to the report. 4. Implications Financial Implications 4.1 Awards can be met from the available balances. Human Resource Implications 4.2 There are no human resource implications. Legal Implications 4.3 There are no legal implications. Equality Implications 4.4 There are no equality implications. Environmental Implications 4.5 There are no environmental implications. Implications for Key Priorities 4.6 The following single outcome agreements are being addressed: 1b - North Ayrshire is a more attractive tourist destination. 1d - North Ayrshire has more of an enterprise culture. 1e - Community capacity has improved. 2a - More people are in work and training. 3a - Opportunities for lifelong learning have increased. 3b - People are better skilled to get into work. 4a - Levels of educational attainment and achievement have improved. 5a - Opportunities to support the positive development of vulnerable young children have increased. 6d - More vulnerable people are supported within their own communities. 6e - People are more active more often. 50

51 7c - Disadvantage on the basis of race, disability, gender, age, religious belief or sexual orientation is reduced. 8a - More children and young people live in a safe and supportive environment. 11a - Levels of voluntary action and community involvement have increased. 11b - Partnership working between the public, community and voluntary sector has improved. 5. Consultations 5.1 Consultation has taken place between the applicant bodies and appropriate officers of the Council. 6. Conclusion 6.1 Awards from the Community Development Grant Scheme assist community-based projects, including cultural, social welfare, recreational or sporting based initiatives. CAROL KIRK Corporate Director (Education and Skills) Reference : JMcH/BA For further information please contact James McHarg, Community Engagement Manager on Background Papers None 51

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53 Community Development Grant Scheme Award 2013/2014 Ardrossan, Arran, Saltcoats, Stevenston Area Committee Amount Allocated 2012/13: 31,168 Amount Allocated 2013/14: 25,898 Group/Organisation Ref No. Client Group Town/Area Purpose of Grant Amount Balance 50% CDGS 25, ,949 32nd Ayrshire Lamlash Cubs 7 Children Arran Three camp experiences 1, , , Auchenharvie C.S.C. 1 Young People Stevenston Equipment & coaching costs 1, , , Saltcoats Gala Committee 4 Community Saltcoats Saltcoats Sea queen Festival 1, , , Maritime Volunteer Centre 3 Community Ardrossan Berthing fees 1, , , Ardrossan Music Experience 2 Community Ardrossan Music workshops/artists costs 2, , , Ardrossan Co-op Guild Dec-13 Older People Ardrossan Refund , , Ham and Egg Productions 8 Community Stevenston Camera for Vox Pop 2, , ,

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55 Community Development Grants Scheme 2013/2014 Applications from Organisations seeking Financial Assistance - Ardrossan, Arran, Saltcoats, Stevenston Area Committee Meeting - 15 August 2013 Organisation Purpose of Grant Amount Requested Retirement Yoga Meeting place: Ardrossan Civic Centre (Lounge) Established: February 2008 Numbers attending: Balance in bank: Past awards: 2010/11-1,500 towards tutor fees and hall lets. 2012/13-1,350 towards tutor fees and hall lets. Costs toward running the class: Costs towards tutor's fees and hall lets - 1,500 Total cost of project - 3,000 Amount Recommended Comments 1,500 1,000 The recommended amount will enable the group to continue to offer this valuable service to the older people of the local community. Officer has recommended various external funders to help them increase capacity and thereby offer this service to more older people in the local community. Ethnic Minorities Law Centre Meeting place: 41 St. Vincent Place, Glasgow Established: Over 22 years. Numbers attending from North Ayrshire - 15 Numbers attending from 3 towns: 10 Balance in bank: 12, Past awards: 0 Cost towards the service: Contribution from North Ayrshire re wages, property costs, legal costs, admin & management fees - 10,580 10,580 0 The Officer has advised the organisation on new alternative funding streams available via The Scottish Legal Aid Board - Three funding streams are available "Making Advice Work" - this funding has recently opened for applications. The Community Development Grant Scheme is not appropriate for this type of national organisation. 55

56 Community Development Grants Scheme 2013/2014 Applications from Organisations seeking Financial Assistance - Ardrossan, Arran, Saltcoats, Stevenston Area Committee Meeting - 15 August 2013 Organisation Purpose of Grant Amount Requested The Ayrshire Community Trust (TACT) Meeting place: 93 Princes Street, Ardrossan Established: 1999 Numbers attending: 3,432 Balance in bank: 9, (staff salaries, rent, utilities, specific projects) Past awards: 0 To purchase special adapted hardware for computers to pursue volunteering opportunities within North Ayrshire: Big keys keyboard x Protective keyboard guard x Optimax Wireless Joystick Mouse x Pointit PC Joystick Mouse Pointit Alternative Knob for Mouse - 18 Big Track Mouse x Amount Recommended Comments 1, ,532 The recommended amount takes into account the criteria for grant aid which states that organisations should make a contribution toward projects. The recommended amount will allow potential volunteers with special needs such as visual impairment or mobility issues to have equal access to computing equipment. Ardrossan Old Age Pensioners Club (also known as Ardrossan Wednesday Pensioners Club) Total cost of project - 1, Costs towards a bus trip and refreshments around Christmas time; running costs and stationery. Meeting place: 2 Buses Ardrossan Civic Centre Running costs & stationery Established: Over 60 Refreshments on years. bus run Numbers attending: 51 Total cost of project - Balance in bank: 750 2, (running costs and other activities throughout the year) The recommended amount will cover the costs of the hire of the two buses. Running costs, stationery and refreshments should be paid for by the group themselves. Past awards: 2010/11-2 bus runs and kitchen kettles /12 - Running costs, stationery & 2 bus runs /13 - bus trip, tea party, tambola card

57 Community Development Grants Scheme 2013/2014 Applications from Organisations seeking Financial Assistance - Ardrossan, Arran, Saltcoats, Stevenston Area Committee Meeting - 15 August 2013 Organisation Purpose of Grant Amount Requested St. John's Hall Committee Meeting place: St. John's Church Hall, Stevenston Established: October 1988 Numbers attending: around 120 Balance in bank: 3, (refurbishment of the main hall floor, replacement double glazed windows, general running costs of the hall) To purchase conference chairs as part of the refurbishment project: black frame conference chairs - 1, Total cost of project - 1, Amount Recommended Comments 1,500 1,500 The recommended amount will enable the committee to offer a nicer hall for the local community to use and enjoy in a health, social and learning capacity. St. John's Hall is available for wider community use at reasonable cost and offers considerable community benefit to the locality. Past awards: 2010/ towards stage track for curtains. 2012/13-1,300 towards tables. Saving St. Brides Chapel Arran Meeting place: Members home, Lamlash, Arran Established: 2008 Numbers attending: 5 in Committee Balance in bank: 3.79 (postage) Past awards: 0 Costs towards project development costs: Professional fees - 4,000 Total cost of project: 5,500 2,000 2,000 The main aim of the group is to stabilise and conserve St. Brides Chapel in Lamlash. The building is owned by North Ayrshire Council and the group are keen to work in partnership with the Council to help with the conservation and preservation of the building which they hold dear within the local community. The recommended amount will help with the necessary preliminary investigations to submit an application to other major funders. 57

58 Community Development Grants Scheme 2013/2014 Applications from Organisations seeking Financial Assistance - Ardrossan, Arran, Saltcoats, Stevenston Area Committee Meeting - 15 August 2013 Organisation Purpose of Grant Amount Requested Arran Theatre & Arts Trust Meeting place: Community Theatre, Brodick & Corrie Halls Established: July 1989 Funds towards the McLellan Arts Festival in Corrie Hall, Brodick Hall and the Community Theatre at Arran High School on 23 August - 8 September Amount Recommended Comments 2,000 1,600 The McLellan Arts Festival is a flagship in the arts calender of North Ayrshire and this years additional new performances enhance and build on previous years events. Numbers attending: 125 Balance in bank: 4, (general running costs and completion of Gaelic project) Past awards: 2009/10 (LYAF) Workshops and film/photo exhibition - 2, /11 (CDGS) Actors' accommodation /11 (LYAF) Professional fees, materials etc /13 (CDGS) Digital transfer/licence acquisition - 1,000 Stevenston Musical Society Meeting place: Ardrossan Civic Centre Established: 1969 Numbers attending: 29 Balance in bank: 1, (affiliation fees, hall lets, expenses for 2013 concert) Past awards: 0 Euan Stevenson Trio Workshop costs - 1,250 Hall rental for plays Set & props for plays Costume/make-up Publicity Lighting/sound Total cost of project 2,250 To promote and deliver a musical concert: Venue hire promotional posters & leaflets Purchase of sheet music Total cost of project - 1,016 (not all the items required for the project are given) The recommended amount will enable the organisation to offer new performances which will bring the Island community the opportunity to participate in a different style of the arts. Workshop costs - 1,250 Publicity Some costs towards the set and props Hall rental, costume/make up should come from the organisations own funds The expenditure will support the publicity materials and the cost of the music and in turn facilitate the performances and much needed promotion that they require. Publicity Sheet music Venue hire should come from the groups own funds. 58

59 Community Development Grants Scheme 2013/2014 Applications from Organisations seeking Financial Assistance - Ardrossan, Arran, Saltcoats, Stevenston Area Committee Meeting - 15 August 2013 Organisation Purpose of Grant Amount Requested Mayfield Out of School Care Meeting place: Mayfield Primary School, Saltcoats Established: 1 April 2012 Numbers attending: Balance in bank: 4, (general running costs, wages, snacks, rent, transport etc). Past awards: 0 To purchase both indoor and outdoor play equipment: Various equipment - 2,500 Total cost of project - 2,500 Amount Recommended Comments 2,000 1,800 This organisation over the past year have recently expanded and opened their doors to offer a service to the three towns area. They also offer this service during school holidays. The expenditure will enable the organisation to purchase much needed indoor and outdoor equipment which will stimulate the children in their care. 59

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61 Community Development Grants Scheme Assessment Form 1. Reporting Officer: Shirley Morgan 2. Department: Community Development Team Telephone No.: SECTION 1 - Details of Group/Organisation 3. Name of Group/Organisation: Retirement Yoga Group 4. Date of Officer's Visit: 7 May Are you satisfied that the details contained in the Grant Application are accurate? - Yes If NO give reasons 6. Is the proposal a realistic undertaking of the group? - Yes If NO explain why 7. Does the group carry appropriate insurance for the project? - Yes 8. Does group attendance concur with the application? - Yes 9. Does your organisation cater for children under the age of 16 years for more than 2 hours and more than 6 times per year? - No If YES, is it registered with the Care Commission under the Regulation of Care (Scotland) Act 2001? - If NO explain why 10. Does the expenditure meet the Community Development Grant Funding Criteria? - Yes 61

62 SECTION 2 - Criteria for Assessment 11. In which way does this application address Council priorities? 6a - Health and well-being throughout life have increased. 6b - Health inequalities have reduced. 6d - More vulnerable people are supported within their communities. 6e - People are more active more often. 12. How will the expenditure develop the group/organisation and benefit the local community? This group will continue to promote activity to increase the health and well-being in the older people which is directly linked to SOA. It also offers a social element through supporting each other and social outings which they finance themselves. Recommendations to develop - increasing either membership by changing to a larger venue or another day to allow an increase in membership numbers. Recommended external funding to aid this. 13. How does the application show innovation or development? This group shows an innovation approach to prevention of ill health and isolation for the older community. Yoga is a gentle exercise with benefits such as increased flexibility and core strength. Also the support network within the members improves well-being and decreases isolation. 14. Overall assessment? This group have a small weekly fee income, to keep it assessable to members and are relying on funding for running costs. I have recommended 1,000 towards this and given advice to look for running costs funding with funders such as Age Concern or Awards for All. I have also recommended they try some fundraising themselves e.g. bonus ball, baking stalls etc. It is also recommended for them to try and look at ways to possibly increase their membership to allow more community members to attend. We discussed another class or support worker for the instructor. SECTION 3 - Details of Proposed Expenditure 15. Amount Requested: 1, Group Contribution: 1,000 62

63 SECTION 4 - Recommendation 17. Support Application: Yes 18. Defer Application? 19. Amount recommended: 1,000 Give reasons Their total outgoings are 2,650 and their total income is around 1,875. 1,000 covers the group costs, but I have recommended they fundraise themselves for their group e.g. for a member to run a bonus ball, or sponsored walk etc and also gave them contact details and websites to apply for external funding that would include running costs (Age Concern and Awards for All). Signature: Shirley Morgan Date: 22 July

64 Community Development Grants Scheme Assessment Form 1. Reporting Officer: Gail Reid 2. Department: Community Development Telephone No.: SECTION 1 - Details of Group/Organisation 3. Name of Group/Organisation: Ethnic Minorities Law Centre 4. Date of Officer's Visit: 28 May Are you satisfied that the details contained in the Grant Application are accurate? - Yes If NO give reasons 6. Is the proposal a realistic undertaking of the group? - Yes If NO explain why 7. Does the group carry appropriate insurance for the project? - Yes 8. Does group attendance concur with the application? - Yes 9. Does your organisation cater for children under the age of 16 years for more than 2 hours and more than 6 times per year? - No If YES, is it registered with the Care Commission under the Regulation of Care (Scotland) Act 2001? - If NO explain why 10. Does the expenditure meet the Community Development Grant Funding Criteria? - Yes 64

65 SECTION 2 - Criteria for Assessment 11. In which way does this application address Council priorities? 6d - More vulnerable people are supported in their own communities. 12. How will the expenditure develop the group/organisation and benefit the local community? This group aims to continue to deliver an outreach service delivering legal support and advice available to ethnic minorities in North Ayrshire - particularly the 3 Towns area. 13. How does the application show innovation or development? The application does not show innovation or development - the group have had the same funding strategy for some time. They are now aware that they need to re-assess and change their strategy. New funding streams are now available for this type of work e.g Overall assessment? The group have been advised and directed to alternative sources of funding aimed particularly at this type of work. SECTION 3 - Details of Proposed Expenditure 15. Amount Requested: 10, Group Contribution: 0 SECTION 4 - Recommendation 17. Support Application: No 18. Defer Application? 19. Amount recommended: 0 Give reasons There are now new alternative funding streams available via the Scottish Legal Aid Board - Three funding streams are available "Making Advice Work". This funding has recently opened for applications. Signature: Gail Reid Date: 22 July

66 Community Development Grants Scheme Assessment Form 1. Reporting Officer: Audrey Hillis 2. Department: Community Development Telephone No.: SECTION 1 - Details of Group/Organisation 3. Name of Group/Organisation: The Ayrshire Community Trust (TACT) 4. Date of Officer's Visit: 4 July Are you satisfied that the details contained in the Grant Application are accurate? - Yes If NO give reasons 6. Is the proposal a realistic undertaking of the group? - Yes If NO explain why 7. Does the group carry appropriate insurance for the project? - Yes 8. Does group attendance concur with the application? - Yes 9. Does your organisation cater for children under the age of 16 years for more than 2 hours and more than 6 times per year? - No If YES, is it registered with the Care Commission under the Regulation of Care (Scotland) Act 2001? - If NO explain why 10. Does the expenditure meet the Community Development Grant Funding Criteria? - Yes 66

67 SECTION 2 - Criteria for Assessment 11. In which way does this application address Council priorities? 2a - More people in work and training. 3a - Opportunities for lifelong learning have increased. 3b - People are better skilled to get into work. 11a - Levels of voluntary action and community involvement have increased. 12. How will the expenditure develop the group/organisation and benefit the local community? This will allow potential volunteers with special needs such as visual impairment or mobility issues to have equal access to computing equipment. These therapeutic measures aim to reduce muscle fatigue and repetitive strain injury for people who experience discomfort while using a mouse or normal keyboard. This can have a particular effect on older people and the disabled. 13. How does the application show innovation or development? TACT is instrumental in addressing barriers to participation and full involvement in community life by understanding the needs of its service users. 14. Overall assessment? Some people find it harder to access jobs and make use of the local services available. This equipment should help create an equal playing field in the delivery of services. SECTION 3 - Details of Proposed Expenditure 15. Amount Requested: 1, Group Contribution: 0 SECTION 4 - Recommendation 17. Support Application: Yes 18. Defer Application? 67

68 19. Amount recommended: 1,532 Give reasons This will ensure equal access to volunteering and training opportunities for those with special needs and physical disabilities. The recommended amount is around 10% less than requested as the group have not put any funds towards this project and per the criteria of the Community Development Grants Scheme Award that groups/organisations should put funds towards each project. Signature: Audrey Hillis Date: 22 July

69 Community Development Grants Scheme Assessment Form 1. Reporting Officer: John Macdonald 2. Department: Community Development Telephone No.: SECTION 1 - Details of Group/Organisation 3. Name of Group/Organisation: The Ardrossan Old Age Pensioner Club 4. Date of Officer's Visit: 19 July Are you satisfied that the details contained in the Grant Application are accurate? - Yes If NO give reasons 6. Is the proposal a realistic undertaking of the group? - Yes If NO explain why 7. Does the group carry appropriate insurance for the project? - Yes 8. Does group attendance concur with the application? - Yes 9. Does your organisation cater for children under the age of 16 years for more than 2 hours and more than 6 times per year? - No If YES, is it registered with the Care Commission under the Regulation of Care (Scotland) Act 2001? - If NO explain why 10. Does the expenditure meet the Community Development Grant Funding Criteria? - Yes 69

70 SECTION 2 - Criteria for Assessment 11. In which way does this application address Council priorities? 1e - Community capacity has improved. 6a - Health and well-being throughout life have improved. 6b - Health inequalities have reduced. 6d - More vulnerable people are supported within their own communities. 6e - People are more active more often. 12. How will the expenditure develop the group/organisation and benefit the local community? The expenditure will benefit the most senior of citizens of Ardrossan. This group has operated since 1947 and has provided a meeting place where older people can socialise and make contact with others from their own age range. This allows for mutual support and provides an adhoc communication service with the housebound that are not capable of attending the Civic Centre. 13. How does the application show innovation or development? Development is shown in that there is a constant uptake of 'new older people' joining the group. This allows for networking to encourage older people to attend other groups in the town and therefore remaining active both physically and mentally. The group also provides a valuable source of networking among less able older people. 14. Overall assessment? The group have a long track record in providing a valuable contribution to the town and its older people. This group fits neatly into many of the single outcome agreements with North Ayrshire, therefore demonstrating the value to older people in Ardrossan. SECTION 3 - Details of Proposed Expenditure 15. Amount Requested: Group Contribution: 250 SECTION 4 - Recommendation 17. Support Application: Yes 18. Defer Application? 70

71 19. Amount recommended: 500 Give reasons The group makes a valuable contribution to the physical and mental welfare of older people in Ardrossan and should be supported by awarding this grant. Signature: John Macdonald Date: 22 July

72 Community Development Grants Scheme Assessment Form 1. Reporting Officer: Shirley Morgan 2. Department: Community Development Telephone No.: SECTION 1 - Details of Group/Organisation 3. Name of Group/Organisation: St. John's Hall Committee 4. Date of Officer's Visit: 17 July Are you satisfied that the details contained in the Grant Application are accurate? - Yes If NO give reasons 6. Is the proposal a realistic undertaking of the group? - Yes If NO explain why 7. Does the group carry appropriate insurance for the project? - Yes 8. Does group attendance concur with the application? - Yes 9. Does your organisation cater for children under the age of 16 years for more than 2 hours and more than 6 times per year? - No If YES, is it registered with the Care Commission under the Regulation of Care (Scotland) Act 2001? - If NO explain why 10. Does the expenditure meet the Community Development Grant Funding Criteria? - Yes 72

73 SECTION 2 - Criteria for Assessment 11. In which way does this application address Council priorities? 6a - Health and well-being throughout life have improved. 6b - Health inequalities have reduced. 6d - More vulnerable people are supported within their own communities. 6e - People are more active more often. 12. How will the expenditure develop the group/organisation and benefit the local community? The refurbishment of the hall will sustain the capabilities of its usage for the wider community. Also increasing income allowing more activities and maintenance. 13. How does the application show innovation or development? The committee have already renewed the boiler, fitted burglar and fire alarms, purchased new tables (with help from the Community Development Grant Scheme Award last year) and the floor is due to be completed in August this year. They have also been visiting other halls to explore what activities others offer to the community. 14. Overall assessment? This grant will support the committee to offer a nicer hall for the local community to use and enjoy in a health, social and learning capacity. SECTION 3 - Details of Proposed Expenditure 15. Amount Requested: 1, Group Contribution: SECTION 4 - Recommendation 17. Support Application: Yes 18. Defer Application? 73

74 19. Amount recommended: 1,500 Give reasons The group have spent a lot of funds and are planning lots more to sustain this building for use of the local community and were open to discussion on how to increase capacity in the future. Signature: Shirley Morgan Date: 22 July

75 Community Development Grants Scheme Assessment Form 1. Reporting Officer: Lesley Forsyth 2. Department: Community and Culture Telephone No.: SECTION 1 - Details of Group/Organisation 3. Name of Group/Organisation: Saving St Brides 4. Date of Officer's Visit: 19 July (telephone) 5. Are you satisfied that the details contained in the Grant Application are accurate? - Yes If NO give reasons 6. Is the proposal a realistic undertaking of the group? - Yes If NO explain why 7. Does the group carry appropriate insurance for the project? - Yes 8. Does group attendance concur with the application? - Yes 9. Does your organisation cater for children under the age of 16 years for more than 2 hours and more than 6 times per year? - No If YES, is it registered with the Care Commission under the Regulation of Care (Scotland) Act 2001? - If NO explain why 10. Does the expenditure meet the Community Development Grant Funding Criteria? - Yes 75

76 SECTION 2 - Criteria for Assessment 11. In which way does this application address Council priorities? 3a - Opportunities for lifelong learning have increased. 7c - Disadvantage on the basis of race, disability, gender, age, religious belief or sexual orientation is reduced. 11a - Levels of voluntary action and community involvement have increased. 11b - Partnership working between the public, community and voluntary sector has improved. 12. How will the expenditure develop the group/organisation and benefit the local community? The main aim of the group is to stabilise and conserve St Brides Chapel in Lamlash. The building is owned by North Ayrshire Council and the group are keen to work in partnership with the Council to help with the conservation and preservation of the building which they hold dear within the local community. This will ensure that the building is there for future generations to enjoy, it comes safe and the fencing can be removed and the area will be enhanced by its improved appearance. 13. How does the application show innovation or development? The group wish to access funding to carry out the necessary preliminary investigations to submit an application to other major funders. Applications have been developed a few times but the lack of expert advice and guidance has meant that they have been unable to progress in the process. This funding will allow the group to have the necessary scoping work done and hence have the required evidence on which to base a substantial application to request assistance for the building and preservation works. 14. Overall assessment? The group have a very worthwhile project as their focus and the money requested would allow a substantial piece of work to be done to help secure the larger funding needed to ensure the long term stability of this beautiful building. This funding is part of a mixture of funding being sought for the professional fees that are required. Other applications are pending as match funding to accompany this. The group are being supported by various staff members to help and assist in this process and to ensure the Council are aware of the work. SECTION 3 - Details of Proposed Expenditure 15. Amount Requested: 2, Group Contribution: 0 76

77 SECTION 4 - Recommendation 17. Support Application: Yes 18. Defer Application? 19. Amount recommended: 2,000 Give reasons The expenditure will ensure that the group can gather the necessary funding to match the other applications and allow the group to proceed in their long term work, therefore the full amount is necessary for the match funding. Signature: Lesley Forsyth Date: 23 July

78 Community Development Grants Scheme Assessment Form 1. Reporting Officer: Lesley Forsyth 2. Department: Community and Culture Telephone No.: SECTION 1 - Details of Group/Organisation 3. Name of Group/Organisation: Arran Theatre & Arts Trust 4. Date of Officer's Visit: 17 July Are you satisfied that the details contained in the Grant Application are accurate? - Yes If NO give reasons 6. Is the proposal a realistic undertaking of the group? - Yes If NO explain why 7. Does the group carry appropriate insurance for the project? - Yes 8. Does group attendance concur with the application? - Yes 9. Does your organisation cater for children under the age of 16 years for more than 2 hours and more than 6 times per year? - No If YES, is it registered with the Care Commission under the Regulation of Care (Scotland) Act 2001? - If NO explain why 10. Does the expenditure meet the Community Development Grant Funding Criteria? - Yes 78

79 SECTION 2 - Criteria for Assessment 11. In which way does this application address Council priorities? 1b - North Ayrshire is a more attractive tourist destination. 5a - Opportunities for lifelong learning have increased. 7c - Disadvantage on the basis of race, disability, gender, age, religious belief or sexual orientation is reduced. 11a - Levels of voluntary action and community involvement have increased. 11b - Partnership working between the public, community and voluntary sector has improved. 12. How will the expenditure develop the group/organisation and benefit the local community? The group have again developed a high quality programme for the local community. The new performances will bring the island community the opportunity to participate in a different style of the arts. The addition of the professional performers delivering workshops to the young people is a great asset to the programme and will be of huge benefit to the young people who attend. 13. How does the application show innovation or development? The group have again attracted a new and different style of performance to their programme to enhance the diversity of the offer to the public. 14. Overall assessment? The groups programme for 2013 is again diverse and of a high standard. It is a flagship in the arts calendar of North Ayrshire and this years additional new performances enhance and build on previous years events. SECTION 3 - Details of Proposed Expenditure 15. Amount Requested: 2, Group Contribution:

80 SECTION 4 - Recommendation 17. Support Application: Yes 18. Defer Application? 19. Amount recommended: 1,600 Give reasons An excellent and diverse programme is being delivered that gives the island community something of appeal to all ages and interests. Represents excellent value. Signature: Lesley Forsyth Date: 25 July

81 Community Development Grants Scheme Assessment Form 1. Reporting Officer: Lesley Forsyth 2. Department: Community and Culture Telephone No.: SECTION 1 - Details of Group/Organisation 3. Name of Group/Organisation: Stevenston Musical Society 4. Date of Officer's Visit: 24 July 2013 (telephone) 5. Are you satisfied that the details contained in the Grant Application are accurate? - Yes If NO give reasons 6. Is the proposal a realistic undertaking of the group? - Yes If NO explain why 7. Does the group carry appropriate insurance for the project? - Yes 8. Does group attendance concur with the application? - Yes 9. Does your organisation cater for children under the age of 16 years for more than 2 hours and more than 6 times per year? - No If YES, is it registered with the Care Commission under the Regulation of Care (Scotland) Act 2001? - If NO explain why 10. Does the expenditure meet the Community Development Grant Funding Criteria? - Yes 81

82 SECTION 2 - Criteria for Assessment 11. In which way does this application address Council priorities? 1b - North Ayrshire is a more attractive tourist destination. 1d - North Ayrshire has more of an enterprise culture. 1e - Community capacity has improved. 3a - Opportunities for lifelong learning have increased. 4a - Levels of educational attainment and achievement have improved. 5a - Opportunities to support the positive development of vulnerable young children have increased. 6d - More vulnerable people are supported within their own communities. 6e - People are more active more often. 7c - Disadvantage on the basis of race, disability, gender, age, religious belief or sexual orientation is reduced. 8a - More children and young people live in a supportive and caring environment. 11a - Levels of voluntary action and community involvement have increased. 12. How will the expenditure develop the group/organisation and benefit the local community? The money will assist with the promotion of the event and attract a bigger audience to help with income and in turn long term sustainability. Assistance to purchase the music needed will also allow for a higher standard of performance to be delivered and enjoyed by the community. 13. How does the application show innovation or development? The group have identified that they need to address the decline in numbers and hence, better promotion and high quality performances will in turn attract new members and encourage others to stay. Their use of social media to assist in the promotion of their activities is a new venture and development for the group which they hope will reap benefits in the long term. 14. Overall assessment? A well established group who are being pro active in addressing their internal sustainability issues whilst still delivering an excellent resource to the local communities through the performances and supporting through participation those affected by isolation and inspiring young people. SECTION 3 - Details of Proposed Expenditure 15. Amount Requested: Group Contribution:

83 SECTION 4 - Recommendation 17. Support Application: Yes 18. Defer Application? 19. Amount recommended: 706 Give reasons This award will support the publicity materials and the cost of the music and in turn facilitate the performances and much needed promotion that they require. Signature: Lesley Forsyth Date: 25 July

84 Community Development Grants Scheme Assessment Form 1. Reporting Officer: Sharon M Gibson 2. Department: Outreach Children's Services Telephone No.: SECTION 1 - Details of Group/Organisation 3. Name of Group/Organisation: Mayfield Out of School Care 4. Date of Officer's Visit: 25 July Are you satisfied that the details contained in the Grant Application are accurate? - Yes If NO give reasons 6. Is the proposal a realistic undertaking of the group? - Yes If NO explain why 7. Does the group carry appropriate insurance for the project? - Yes 8. Does group attendance concur with the application? - Yes 9. Does your organisation cater for children under the age of 16 years for more than 2 hours and more than 6 times per year? - Yes If YES, is it registered with the Care Commission under the Regulation of Care (Scotland) Act 2001? - If NO explain why 10. Does the expenditure meet the Community Development Grant Funding Criteria? - Yes 84

85 SECTION 2 - Criteria for Assessment 11. In which way does this application address Council priorities? 6a: Health & well-being throughout life have improved. 6e: People are more active more often. 12. How will the expenditure develop the group/organisation and benefit the local community? The equipment would allow the out of school care to expand the programme of activities they offer to the children who attend. The resource that would be purchased with the grant was done in consultation with the children. 13. How does the application show innovation or development? The out of school care opened in April 2012 offering childcare to parents within Saltcoats. Over the last year this service has expanded to offer childcare term time to parents within Stevenston, Saltcoats and Ardrossan; and full day care for any family that wish it during school holidays and closures. This equipment will help to develop the children who attend physically through outside and indoor physical activity and creatively through arts & craft activities, looking at their surroundings - environment and nature. 14. Overall assessment? The out of school care emphasis is on enjoyment, constructive and safe play, giving the children flexibility and choice. An extensive and challenging programme of activities is offered to the children, which will broaden their range of experience and provide scope for self-expression. SECTION 3 - Details of Proposed Expenditure 15. Amount Requested: 2, Group Contribution:

86 SECTION 4 - Recommendation 17. Support Application: Yes 18. Defer Application? 19. Amount recommended: 1,800 Give reasons As a new group they have recently expanded to take children from the 3 towns area and are looking to provide more exciting and challenging activities for the children who attend. This equipment would allow the group to enhance their provision. Signature: Sharon M Gibson Date: 26 July

87 NORTH AYRSHIRE COUNCIL Agenda Item 7 15 August 2013 Ardrossan and Arran, Saltcoats and Stevenston Area Committee Subject: Purpose: Community Benefit Fund Applications for Grant Aid To advise the Committee of the applications received in respect of the Community Benefit Fund. Recommendation: That the Committee considers the applications as outlined in the attached Community Benefit Fund Officer Reports. 1. Introduction 1.1 The Committee will recall the criteria as previously agreed in that (i) priority will be given to environmental projects although not exclusively; (ii) the criteria will be the same in the three localities; (iii) the Committee will not normally award grants over 4,000 but may do so at their discretion; (iv) there is no minimum limit to grant funding; and (v) local groups will be given priority over national groups. 2. Current Position 2.1 The Community Benefit Fund has an overall balance of 31, The Community Benefit Fund for each locality has a balance as follows: Ardrossan - 13, Saltcoats & Stevenston - 15, Arran - 2, Proposals 3.1 The Committee is asked to consider application(s) as outlined below and the attached Community Benefit Fund Officer Reports. 87

88 Isle of Arran Opening 2, Balance Saving St. Brides Arran Group 2, To employ consultants to drive the project forward including preparing bids to Funders. Total 2, Closing Balance Saltcoats and Stevenston Dykesmains Primary School Eco Group 3 TFM Community Radio for Health Opening 15, Balance 3, To employ consultants to drive the project forward including preparing bids to funders. 4,000 To replace existing analogue broadcasting equipment with new digital equipment Total 7, Closing Balance 8, Implications Financial Implications 4.1 Awards will be met from the 2013/14 ongoing Community Benefit Fund balance. 4.2 None 4.3 None 4.4 None Human Resource Implications Legal Implications Equality Implications Environmental Implications 4.5 The bids support the aspirations of the Community Benefit Fund, which include: support environmental improvements to the physical, built and social environmental; and support education and promotion of sustainability and energy efficiency. 88

89 Implications for Key Priorities 4.6 Support of the applications would contribute towards the Single Outcome Agreement for North Ayrshire as follows: 11a - Levels of voluntary action and community involvement have increased; 11b - Partnership working between the public community and voluntary sector has improved; and 12a - Our environment is protected and enhanced. Community Benefit Implications 4.7 The applications, if approved, will be funded through the Community Benefit Fund. 5. Consultations 5.1 Consultation has taken place with the applicant bodies and appropriately qualified Officers within the Council. 6. Conclusion 6.1 The Area Committee should determine the applications as listed. CRAIG HATTON Corporate Director (Development and Environment) Reference : DW/AM For further information please contact Dianna Whyte, External Funding Officer, Development Planning Services on Background Papers N/A 89

90 90

91 COMMUNITY BENEFIT FUND Applicant Contact Details Name of Organisation: OFFICER REPORT Contact Person: Saving St Brides Chapel Arran Group Address for Correspondence: Culag, Manse Road, Lamlash, Isle of Arran Jim Stewart Telephone Number: Postcode: KA27 8JU Description of Applicant Organisation Number of Members: Established: Meeting Place: Date of Visit: Culag, Manse Road, Lamlash, Isle of Arran Description of the Project: The funding would be used to employ a consultancy firm with experience of Building Preservation to work with the group to develop a project plan, submit funding applications and project manage the restoration and interpretation of St Brides Chapel, Lamlash. Funding Amount requested: Contribution by Group: 2, Supporting Information Provided Constitution/Memorandum of Articles: Available Bank Details: Balance in Bank: Available Additional Comments on Scoring Criteria: 1. Charitable 2. Educational 3. Community X 4. Environmental 5. Renewable Energy 6. Energy Efficiency 7. Sustainable Development 8. General Community Amenity 91

92 Level of environmental enhancement: The employment of consultants would allow the group to progress the environmental improvement of this scheduled monument and cemetery. Level of community involvement: The project has the support of local schools, Arran Community Council, local churches, the Antiquarian Society, the Civic Trust and the broader Arran community. Level of funding secured or available: 0 Experience of group to deliver project: The group is comprised of various individuals who have vast business experience from their previous working lives and includes an individual with extensive historical knowledge and research capability. Future sustainability of project: The group state that once the project is completed ongoing maintenance will be delivered by North Ayrshire Council. Location of Project: St Brides Chapel, Manse Road, Lamlash. Officer Details Name: Dianna Whyte Position: External Funding Officer Telephone No: Date:

93 Applicant Contact Details COMMUNITY BENEFIT FUND OFFICER REPORT Name of Organisation: Dykesmains Primary School Contact Person: Stephanie Young Address for Correspondence: Telephone Number: Simpson Drive, Saltcoats Postcode: KA21 6EX Description of Applicant Organisation Number of Members: Established: Meeting Place: Date of Visit: Dykesmains Primary School 29/05/2013 Description of the Project: The school wish to purchase and erect additional garden sleepers raised beds, fencing and slabs to define their eco garden within the school grounds. Funding Amount requested: Contribution by Group: 3, Supporting Information Provided Constitution/Memorandum of Articles: Not Applicable Bank Details: Balance in Bank: Available Additional Comments on Scoring Criteria: 1. Charitable 2. Educational X 3. Community 4. Environmental X 5. Renewable Energy 6. Energy Efficiency 7. Sustainable Development 8. General Community Amenity 93

94 Level of environmental enhancement: The project will improve the school grounds, teach the children about the environment and improve biodiversity. Level of community involvement: Both children and parents will be involved in the project. Level of funding secured or available: 0 Experience of group to deliver project: The group have previously delivered the Eco Garden Project funded by Community Benefit funds and have also secured and delivered a project on biodiversity with funding from the Advia Trust. Future sustainability of project: The school children, parents and janitor will all help to maintain the fencing, paths and garden. Location of Project: Dykesmains Primary School, Saltcoats Officer Details Name: Dianna Whyte Position: External Funding Officer Telephone No: Date:

95 Applicant Contact Details COMMUNITY BENEFIT FUND OFFICER REPORT Name of Organisation: 3TFM Community Radio for Health Address for Correspondence: Focus Learning Adult Centre, Primrose Place, Saltcoats Contact Person: Archibald Edgar Telephone Number: Postcode: KA21 6LH Description of Applicant Organisation Number of Members: Established: Meeting Place: Focus Learning Adult Centre. Description of the Project: Date of Visit: 8/07/13 The group wish to upgrade their present analogue broadcasting system by replacing it with the latest digital broadcasting system. Funding Amount requested: Contribution by Group: 4,000 26,000 Supporting Information Provided Constitution/Memorandum of Articles: Available Bank Details: Balance in Bank: Available 30,000 Additional Comments on Scoring Criteria: 1. Charitable 2. Educational 3. Community X 4. Environmental 95

96 5. Renewable Energy 6. Energy Efficiency 7. Sustainable Development 8. General Community Amenity Level of environmental enhancement: The new broadcasting system will be more energy efficient reducing electricity consumption. Level of community involvement: The group have a wide age range of volunteers drawn from the local community. 3TFM broadcasts health information to the three towns population. Level of funding secured or available: The group have already secured 15,000 in grant funding towards the total project costs. They intend to fundraise and apply for additional grants to make up the total funding needed. Experience of group to deliver project: This group has been delivering health broadcasts since 2004, they have previous experience of delivering projects and administering grant funding Future sustainability of project: The new equipment will update the station and reduce their running costs. Location of Project: Focus Adult Learning Centre, Saltcoats. Officer Details Name: Dianna Whyte Position: External Funding Officer Telephone No: Date: 8/07/

97 NORTH AYRSHIRE COUNCIL Agenda Item August 2013 Ardrossan and Arran, Saltcoats and Stevenston Area Committee Subject: Purpose: Stevenston Common Good Fund: Application for Financial Assistance To advise the Committee on an application received in respect of the Stevenston Common Good Fund for 2013/14. Recommendation: That the Committee (a) notes the balance available for disbursement; and (b) considers the application outlined in the attached Appendix. 1. Introduction 1.1 A budget of 15,875 is available for disbursement from the Stevenston Common Good Fund for the financial year 2013/ Current Position 2.1 An application for funding has been received from The International Historical, Cultural and Geographical Agency in the sum of Details of the application are provided in the attached Appendix. 3. Proposals 3.1 The Committee is asked to consider the application. 4. Implications 4.1 None. 4.2 None. Financial Implications Human Resource Implications 97

98 4.3 None. 4.4 None. 4.5 None. Legal Implications Equality Implications Environmental Implications Implications for Key Priorities 4.6 Support of the application would contribute towards the Single Outcome Agreement for North Ayrshire as follows:- 11(a) - Levels of voluntary action and community involvement have increased. 11(b) - Partnership working between the public, community and voluntary sector has increased. 5. Consultations 5.1 Legal, Finance and Corporate Support and Education and Skills have been consulted on the applications and their comments are detailed in the Appendix. 6. Conclusion 6.1 Awards from the Stevenston Common Good Fund should benefit all, or a significant group, of the inhabitants of the area to which the Common Good relates. ELMA MURRAY Chief Executive Reference : For further information please contact Angela Little, Committee Services Officer on Background Papers None 98

99 Appendix ARDROSSAN AND ARRAN, SALTCOATS AND STEVENSTON AREA COMMITTEE Common Good Criteria - STEVENSTON COMMON GOOD FUND APPLICATION FOR FINANCIAL ASSISTANCE 2013/14 The application should benefit all or a significant group of the inhabitants of the area to which the Common Good relates Applicant Purpose of Grant Amount Requested The International Historical, Cultural and Geographical Agency Stevenston High Kirk The organisation has been in operation since 2005 and its aim is to encourage members of the community to understand and be aware of the heritage of their nation, to use the events to gain friendship and integration of all age groups and ethnic minorities in the community. The Agency is affiliated to the Ayrshire Federation of Historical Societies and to North Ayrshire Festival Forum. Funding has been requested for costs associated with Bonnie Lesley Tartan Ball ( 300) Burns Supper ( 200) 2nd Edition Print of Stevenston Historical Booklet ( 300) and Annual hire of halls ( 200) The agency will contribute 100 over all as well as volunteer time and transport costs. Previous Common Good Awards / ( 120 refunded) 2011/12 1, /11 1, /10 14,500 underwrite 2008/09 2, /07 1,

100 Background Comments Legal In terms of Section 15 (4) of the Local Government (Scotland) Act 1994 when determining whether an application should receive assistance from Common Good funds, the Committee should have regard to the interests of the inhabitants as a whole of the area to which the Common Good relates. Funding is requested to help with the Bonnie Lesley Tartan Ball, Burns Supper, research and publication of a 2nd edition of an historical booklet and the hire of halls. A grant towards the historical booklet would be justified in terms of section 15(4) as it would help publicise the heritage of Stevenston and as such could be regarded as benefitting the whole community. The organisation is open to all and a contribution towards the hire of the halls could also be justified. However, there are some reservations as to whether funding for the Tartan Ball or the Burns Supper can be justified as only the people attending these events would benefit, rather than the inhabitants of the area as a whole. Presumably numbers able to attend will be limited due to the size of venue. If the Committee is of a mind to grant the application, in whole or in part, it should be satisfied that the grant will benefit the whole community. Therefore, the benefit to the community should be clearly minuted as it is likely that the information will be required by the auditor. Finance and Corporate Support There is no objection to the application from Finance and Corporate Support. Education and Skills The Agency organises many cultural and historical events (such as traditional music and dancing displays from China, Ireland, Scotland, Poland, Malaysia, Thailand, Hawaii and India etc). The agency is working on projects with a number of community groups including local schools, disabled groups, women's guilds and clubs, and senior citizens. The booklet is to support tourism in the local area. Education and Skills is supportive of the application. 100