Lotus Sametime. IBM Lotus Sametime Integration with Microsoft Office and Microsoft Outlook Help. Release 8.5 SC

Transcription

1 Lotus Sametime Release 8.5 IBM Lotus Sametime Integration with Microsoft Office and Microsoft Outlook Help SC

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3 Lotus Sametime Release 8.5 IBM Lotus Sametime Integration with Microsoft Office and Microsoft Outlook Help SC

4 Note Before using this information and the product it supports, read the information in Notices on page 17. Edition Notice This edition applies to ersion 1, release 8.5 of IBM Lotus Sametime (product number 5724-J23) and to all subsequent releases and modifications until otherwise indicated in new editions. Copyright International Business Machines Corporation 1996, US Goernment Users Restricted Rights Use, duplication or disclosure restricted by GSA ADP Schedule Contract with IBM Corp.

5 Contents Chapter 1. Integration of IBM Lotus Sametime and Microsoft Office and Microsoft Outlook Help Oeriew What are the keyboard shortcuts and other accessibility features? Chapter 2. Work with the IBM Lotus Sametime Connect Integrator for Microsoft Outlook toolbar Which tasks are aailable from the IBM Lotus Sametime toolbar? Chapter 3. Work with IBM Lotus Sametime from Microsoft Office smart tags Can you tell me how IBM Lotus Sametime works with Microsoft smart tags? How do I start an IBM Lotus Sametime chat from a Microsoft smart tag? Chapter 4. Work with IBM Lotus Sametime 8.0, and meetings in the Microsoft Outlook calendar... 9 How do I set up Microsoft Outlook so I can create IBM Lotus Sametime meetings? How do I create an IBM Lotus Sametime meeting?. 9 How do I specify an IBM Lotus Sametime meeting serer for my meetings? How do I create a repeating IBM Lotus Sametime meeting? How do I update meeting information? How do I delete a meeting? Chapter 5. Work with IBM Lotus Sametime 8.5 meeting rooms in the Microsoft Outlook calendar How do I choose to use Sametime Classic Meetings or Sametime 8.5 Meeting Rooms when creating a meeting initation in Outlook? How do I include a Sametime Meeting Room in an Outlook meeting initation? How do I change the meeting serer to use? How do I create a new Meeting Room from Outlook? How do I change details for an existing meeting room? Does changing or deleting a meeting or recurring meetings hae an impact on the meeting room in an initation? Chapter 6. What else can I do? How do I set startup options for IBM Lotus Sametime? How do I copy contacts between my Microsoft Outlook and IBM Lotus Sametime contact lists?.. 15 How do I automatically change my IBM Lotus Sametime aailability status wheneer I hae an Outlook meeting? Notices Trademarks Index Copyright IBM Corp. 1996, 2009 iii

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7 Chapter 1. Integration of IBM Lotus Sametime and Microsoft Office and Microsoft Outlook Help Oeriew The integration of IBM Lotus Sametime software and Microsoft Office and Microsoft Outlook software offers quick and easy access to Lotus Sametime tasks from the Microsoft Office and Microsoft Outlook applications. Read these topics to learn more. You can collaborate, create meetings, and chat with your colleagues using the IBM Lotus Sametime software from the Microsoft Office and Microsoft Outlook applications. Read this topic to learn how Lotus Sametime is integrated with Microsoft Office and Microsoft Outlook and how it helps you do your work. Depending on how your organization makes Lotus Sametime aailable to you, the features described here might be automatically installed when you install your Lotus Sametime client or you might install them as additional plug-ins. See your system administrator for more information. Note: The Sametime Meeting Integrator for Microsoft Outlook software can also be installed from the downloads page aailable from the Lotus Sametime Meeting Center. Sametime Connect Integrator for Microsoft Outlook Adds a Lotus Sametime tool bar at the top of your Microsoft Outlook mail, proiding quick and easy access to many Lotus Sametime features, including chat, instant meetings, and aailability status. Sametime Meeting Integrator for Microsoft Outlook Lets you create, update, and delete Lotus Sametime meetings from your Microsoft Outlook calendar. Sametime Connect Integrator for Microsoft Office Adds Lotus Sametime menus to Microsoft Office smart tags in Word, Excel, and Powerpoint. Sametime Connect Integrator for Microsoft Sharepoint Proides Lotus Sametime aailability for contact list names in Sharepoint pages, as well as a context menu with Sametime options for those names. This works with Internet Explorer only. You can also set options for starting IBM Lotus Sametime Connect and for copying contacts between your Lotus Sametime Connect and Microsoft Outlook contact lists. Read the rest of this online Help to learn what you can do. Note: Depending on which features are aailable to your organization, some tasks described in this on-line Help might not be aailable to you. Copyright IBM Corp. 1996,

8 What are the keyboard shortcuts and other accessibility features? Accessibility features help users who hae a disability, such as restricted mobility or limited ision, to use information technology products successfully. Accessibility features The following list includes the major accessibility features for the integration of IBM Lotus Sametime and Microsoft Office and Microsoft Outlook. These features support: Keyboard-only operations Interfaces that are commonly used by screen readers Note: See the IBM Lotus Sametime client online Help for accessibility information for the client. Keyboard naigation This product uses standard Microsoft Windows naigation keys. The following tables proide additional information about naigating in certain parts of the user interface. The following table identifies how to naigate between the Microsoft Outlook and the Sametime Connect Integrator for Microsoft Outlook toolbars. It also outlines how to naigate within the Sametime Connect Integrator for Microsoft Outlook toolbar. Naigation action To moe to the File menu and then moe between the Microsoft Outlook and Sametime Connect Integrator for Microsoft Outlook toolbars To moe to each Lotus Sametime icon in the Sametime Connect Integrator for Microsoft Outlook toolbar Keyboard shortcut or action Press Alt F and then Ctrl+Tab Press Tab Interface information The following table describes the keyboard shortcuts or actions for moing to the Microsoft Tools menu and then to the Sametime Connect Integrator for Microsoft Outlook toolbar menus. User interface menu Keyboard shortcut or action Tool (In the Microsoft Outlook menu) Press Alt +T Sametime Chat Voice Chat Sametime Help Press Alt+S Press Alt+C Press Alt+V Press Alt+H 2 Sametime: IBM Lotus Sametime Integration with Microsoft Office and Microsoft Outlook Help

9 Note: The Call, Video Call, and Instant Meeting menus do not hae keyboard shortcuts or actions. The following table describes the keyboard shortcuts or actions for fields and buttons that perform actions on the Sametime tab in the Microsoft Outlook New Meeting dialog box. User interface fields and buttons Include an IBM Lotus Sametime online meeting Meeting password Do not list this meeting in the Sametime meeting center (people must attend it with the URL or by searching for it by name) Restrict the meetings to initees only All participants can present content Record this meeting Browse to add slides to the meeting Added files Remoe selected slide Keyboard shortcut or action Press Alt +M Press Alt+P Press Alt+L Press Alt+I Press Alt+C Press Alt+G Press Alt+B Press Alt+D Press Alt+R The following table describes the keyboard shortcuts or actions for fields on the Sametime Meeting tab in the Microsoft Outlook Options dialog box. User interface fields and naigation actions Keyboard shortcut or action Sametime user name Press Alt +U Password Sametime serer Create a Sametime meeting wheneer I create a meeting on my calendar Apply OK Cancel Press Alt+P Press Alt+S Press Alt+A Press Escape Press Enter Press Escape IBM and accessibility See the IBM Human Ability and Accessibility Center for more information about the commitment that IBM has to accessibility. Chapter 1. Integration of IBM Lotus Sametime and Microsoft Office and Microsoft Outlook Help 3

10 4 Sametime: IBM Lotus Sametime Integration with Microsoft Office and Microsoft Outlook Help

11 Chapter 2. Work with the IBM Lotus Sametime Connect Integrator for Microsoft Outlook toolbar After installing the Sametime Connect Integrator for Microsoft Outlook software, the Lotus Sametime toolbar is aailable to you. Use the toolbar to perform IBM Lotus Sametime tasks from within Microsoft Outlook. Note: Depending on the features aailable to you, your Lotus Sametime toolbar might hae different icons than shown here. Which tasks are aailable from the IBM Lotus Sametime toolbar? The IBM Lotus Sametime toolbar consists of a series of icons, each of which lets you perform a Lotus Sametime task. The icons that are in your toolbar depend upon which features are aailable to you. In addition, other IBM Lotus Sametime products might become aailable and add icons to your toolbar. This is an example of the Lotus Sametime toolbar in Microsoft Office. Hoer your mouse oer an icon to see a description of what clicking that icon does. Here are the tasks that might be aailable to you in your Lotus Sametime tool bar. Search for Lotus Sametime contacts Open the Lotus Sametime contact list Start a Lotus Sametime chat, oice chat, telephone call, or ideo call with the sender of the selected , assuming this person is an IBM Lotus Sametime contact who is also logged into Lotus Sametime. In this example, this is Sam Curman. These tasks are aailable from the Call options drop-down menu, as well as from the Tools menu. Start a Lotus Sametime instant meeting. Show the aailability status of the sender of the selected and right-click the name to display a list of menu options for that person. In this example, this is Sam Curman. Show your current aailability status and message, and your geographic location. Click your aailability status to change it, for example, from I am Aailable to I am Away. Show the aailability status of all names associated with the Outlook or calendar initation of focus by opening the Quickiew list. Sametime organizes Copyright IBM Corp. 1996,

12 the names as they appear in the Outlook object, for example, the To: and cc: fields of an . The right-click menu on a lie name from the Quickiew contains the same actions as in the Sametime Contact list. Manage and select a preferred deice for incoming oice calls. 6 Sametime: IBM Lotus Sametime Integration with Microsoft Office and Microsoft Outlook Help

13 Chapter 3. Work with IBM Lotus Sametime from Microsoft Office smart tags You can carry out arious IBM Lotus Sametime tasks on Lotus Sametime contacts whose names or addresses are in Microsoft Word, Excel, and PowerPoint, directly from those applications. Read these topics to learn more. Can you tell me how IBM Lotus Sametime works with Microsoft smart tags? Names in Microsoft Word, Excel, and Powerpoint that are recognized as smart tags are underlined, with an i showing aboe them. For any of these names, you can click the i to show a list of menu options to carry out tasks for that person. Note: See the Microsoft Office Help for more information about smart tags. IBM Lotus Sametime recognizes both names and internet addresses in the format *.@*.* as smart tags in these applications. If the name or address corresponds to a Lotus Sametime contact, then the Lotus Sametime menu options become aailable for that contact. The information below describes how Lotus Sametime works with Microsoft smart tags. The Lotus Sametime Connect Integrator for Microsoft Office must be installed to get the smart tag Lotus Sametime features. Initially, the Lotus Sametime menu options might show with an intermediate aailability status, such as (Lotus Sametime) Checking user status - Attempt Chat. If the person is a Lotus Sametime contact, the menu option becomes aailable, for example, (Lotus Sametime) User online - Chat. For Microsoft Office 2003 and Microsoft Office 2007, you must close and open the menu to see this change in status. Microsoft Office XP does not permit menu changes, so the attempt status remains, regardless of whether you open and close the menu. Despite this, if the name or address corresponds to a Lotus Sametime contact, the menu options become aailable for that person. For Microsoft Office 2003 and Microsoft Office 2007, if the person is not a Lotus Sametime contact or the connection to the Lotus Sametime serer is broken, the status shows as (Lotus Sametime) No matches found. For internet adress smart tags to work properly, turn off automatic hyperlinks. For Microsoft 2003 or Microsoft Office XP (2002), click Tools Auto-Correct Options, click the AutoFormat As You Type tab, and clear Internet and network paths with hyperlinks. For Microsoft Office 2007, click Options Proof Auto-Correct, click the AutoFormat As You Type tab, and clear Internet and network paths with hyperlinks. See the Microsoft Help for more information. If you add new contacts to your Lotus Sametime contact list, you must re-start Microsoft Office so that these new contacts are recognized by Lotus Sametime as smart tags. Copyright IBM Corp. 1996,

14 Smart Tags behae somewhat differently in Microsoft Excel and Powerpoint. How do I start an IBM Lotus Sametime chat from a Microsoft smart tag? You can start an IBM Lotus Sametime chat from smart tags that are in the Microsoft Word, Excel, or PowerPoint applications. 1. Hoer your mouse oer the underlined name or address smart tag. 2. Click the i aboe the name or address to display a list of menu options. 3. Click (Lotus Sametime) Chat. The Lotus Sametime chat window opens so that you can start a chat with that person. 8 Sametime: IBM Lotus Sametime Integration with Microsoft Office and Microsoft Outlook Help

15 Chapter 4. Work with IBM Lotus Sametime 8.0, and meetings in the Microsoft Outlook calendar The IBM Lotus Meeting Integrator for Microsoft Office software lets you create and work with Lotus Sametime 8.0, and meetings from your Microsoft Outlook calendar. Note: For FAQs on working with IBM Lotus Sametime 8.5 meetings, refer to Chapter 5, Work with IBM Lotus Sametime 8.5 meeting rooms in the Microsoft Outlook calendar, on page 13. Read these topics to learn more. How do I set up Microsoft Outlook so I can create IBM Lotus Sametime meetings? Before you can create IBM Lotus Sametime meetings from your Microsoft Outlook calendar, first install the Sametime Meeting Integrator for Microsoft Office from the downloads page aailable from the Lotus Sametime Meeting Center, if it is not already installed. You must then set a Microsoft Office preference that adds a Sametime tab to the Microsoft Outlook Meeting Request form. The information from this tab is used to create a Lotus Sametime meeting wheneer you create a Microsoft Outlook meeting. 1. In Microsoft Outlook, click Go Folder List. 2. Right-click the Personal Folders/Calendar folder. (Right-click the Calendar tab for Microsoft Vista.) 3. Select Properties. 4. In the Calendar Properties dialog box, click General. 5. In the When posting to this folder, use: field, select ST Online Meeting. 6. Click OK. How do I create an IBM Lotus Sametime meeting? You can create an IBM Lotus Sametime meeting wheneer you create a Microsoft Outlook meeting, proiding an easy-to-use, comprehensie solution for facilitating your corporate on-line meetings. 1. Start Microsoft Outlook. 2. Click the Calendar tab. 3. In the toolbar, click New Meeting Request. 4. On the Appointment tab, complete the fields for your Microsoft Outlook meeting. 5. Click the Sametime tab. 6. Select Include an IBM Lotus Sametime online meeting. 7. Complete the fields for your Lotus Sametime meeting, unless you are using the defaults. 8. In the toolbar, click Send. Copyright IBM Corp. 1996,

16 Results A link to the Lotus Sametime meeting is included in your Microsoft calendar. How do I specify an IBM Lotus Sametime meeting serer for my meetings? To create an IBM Lotus Sametime meeting in Microsoft Outlook, you must also proide information that is used to connect you to a Lotus Sametime meeting serer. If you do not know how to complete these fields, see your Lotus Sametime system administrator. 1. In Microsoft Outlook, click Tools Options. 2. Click the Sametime Meeting tab. 3. Complete the Sametime user name and Password fields. 4. For the Sametime serer: field, proide the serer Web address (URL) in one of three formats: If your Lotus Sametime meeting serer can be directly accessed by addressing the serer with http, only the serer name is required, for example, sametime.mycompany.com If your Lotus Sametime meeting serer can be directly accessed but requires the secure https protocol, include the protocol prefix in the field, for example, If your organization has an Enterprise Meeting Serer (EMS) or other customized installation, enter the protocol ( or ) and the full customized path. See your Sametime system administrator if you do not know what to enter. 5. Click OK. How do I create a repeating IBM Lotus Sametime meeting? From your Microsoft Outlook calendar, you can create an IBM Lotus Sametime meeting that repeats oer a period of time. About this task Note: While Microsoft Outlook lets you schedule an unlimited number of repeating or recurring meetings, this is not supported in Lotus Sametime meetings. In addition, if you update a recurring Microsoft Outlook meeting, the updates are not made to the corresponding Lotus Sametime meeting, 1. In Microsoft Outlook, click New Meeting Request. 2. Select Recurrence. 3. Complete the remaining fields in the Appointment Recurrence dialog box. 4. Click OK. Results The resulting link in the calendar shows a list of all instances of the repeating meeting. 10 Sametime: IBM Lotus Sametime Integration with Microsoft Office and Microsoft Outlook Help

17 How do I update meeting information? You can make changes to information you specified for an IBM Lotus Sametime meeting in Microsoft Outlook before the meeting begins. About this task If you update a recurring Microsoft Outlook meeting, the updates are not made in the corresponding IBM Lotus Sametime meeting. Instead, the meeting chair must click the link to the Lotus Sametime Meeting Center on the Appointment tab to make the updates directly to the Lotus Sametime meeting. 1. Double-click the meeting in your Microsoft Outlook calendar. 2. Update the meeting information. 3. Click Send. What to do next How do I delete a meeting? The updated meeting information is sent in the meeting initation. You can delete an IBM Lotus Sametime meeting just as you can delete any meeting scheduled using Microsoft Outlook. About this task Note: This procedure does not delete a repeating Lotus Sametime meeting. 1. Select the Lotus Sametime meeting in your Microsoft Outlook calendar. 2. Press Delete. Chapter 4. Work with IBM Lotus Sametime 8.0, and meetings in the Microsoft Outlook calendar 11

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19 Chapter 5. Work with IBM Lotus Sametime 8.5 meeting rooms in the Microsoft Outlook calendar The IBM Lotus Meeting Integrator for Microsoft Office software lets you create and work with Lotus Sametime 8.5 meeting rooms from your Microsoft Outlook calendar. Note: For FAQs on working with IBM Lotus Sametime 8.0, and meetings, refer to Chapter 4, Work with IBM Lotus Sametime 8.0, and meetings in the Microsoft Outlook calendar, on page 9. Read these topics to learn more. How do I choose to use Sametime Classic Meetings or Sametime 8.5 Meeting Rooms when creating a meeting initation in Outlook? You can use either Sametime Classic Meetings (pre - 8.5) or Sametime 8.5 Meeting Rooms when creating a meeting initation in Outlook. 1. In Outlook, select Tools > Options Select the Sametime Meetings tab. 3. Then select either Sametime Meetings for 8.5 meetings or Sametime Classic Meetings for legacy (pre - 8.5) Sametime meetings. 4. Alternatiely, you can select Actions > New ST 85 OnlineMeeting or Actions > New ST OnlineMeeting to create a new Sametime meeting How do I include a Sametime Meeting Room in an Outlook meeting initation? You can include a Sametime Meeting Room in your Outlook meeting initation using the Calendar tab. 1. In Microsoft Outlook, click the Calendar tab. 2. Select New > Meeting Request. 3. Click the Sametime 8.5 tab and select Include an IBM Lotus Sametime online meeting. 4. Select a Meeting Room serer, then a Meeting Room on that serer to host the meeting. How do I change the meeting serer to use? From the Sametime 8.5 tab, you can select the serer you want to use from the Serer drop down list. New serers can be added to the list by clicking Add Serer. Before you begin You can also add more serers to the list through the Tools > Options... dialog of Outlook. To do so, open the Sametime Meetings tab and click the Meeting Room Serers... button. Copyright IBM Corp. 1996,

20 How do I create a new Meeting Room from Outlook? You can create a new meeting room from Outlook when including a Sametime Meeting Room in an Outlook meeting initation. 1. From the Sametime 8.5 tab, click New Room. 2. Select a Meeting Room serer. 3. Enter a Meeting Room name and set the Meeting Room properties. How do I change details for an existing meeting room? When including a Sametime Meeting Room with an Outlook meeting initation, once you hae selected the Meeting Room, click on the Modify Meeting Room button. Any changes you make take effect immediately. Does changing or deleting a meeting or recurring meetings hae an impact on the meeting room in an initation? Meeting rooms are independent. Een if you created it for a meeting you are about to delete, the meeting room will persist and can be deleted separately. 14 Sametime: IBM Lotus Sametime Integration with Microsoft Office and Microsoft Outlook Help

21 Chapter 6. What else can I do? The integration of IBM Lotus Sametime with Microsoft Office and Microsoft Outlook also offers other tasks that help you optimize working together with Lotus Sametime and these applications. Read these topics for more information about what you can do. How do I set startup options for IBM Lotus Sametime? You can set if and when to launch IBM Lotus Sametime wheneer you start Microsoft Outlook 1. In Microsoft Outlook, click Tools Options. 2. Click the Sametime Toolbar tab. 3. Select the start up option you want. 4. Click OK. How do I copy contacts between my Microsoft Outlook and IBM Lotus Sametime contact lists? You can copy contacts to and from your Microsoft Outlook and IBM Lotus Sametime contact lists so that both lists contain the same contacts. 1. In Microsoft Outlook, click Tools Synchronize Contacts. 2. To copy contacts on your Lotus Sametime contact list to your Microsoft Outlook contact list, follow these steps. a. Click Synchronize Sametime to Outlook. b. Click a name on your Lotus Sametime contact list. c. Click the arrow to put the name on your Outlook contact list. d. Repeat the aboe step to add additional contacts. e. Click OK. 3. To copy contacts on your Microsoft contact list to your Lotus Sametime contact list, follow these steps. a. Click Synchronize Outlook to Sametime. b. Click a name on your Microsoft Outlook contact list. c. Click a Lotus Sametime group to which to add this contact. d. Click the arrow to put the name on your Lotus Sametime contact list. e. Repeat the aboe step to add additional contacts. f. Click OK. If the contact is already a Lotus Sametime contact, it is added to the group you specified on your Lotus Sametime contact list. If the contact is not already a Lotus Sametime contact, the contact is added as an external contact, if that feature is aailable to your organization. If this feature is not aailable, you cannot add the contact. Copyright IBM Corp. 1996,

22 How do I automatically change my IBM Lotus Sametime aailability status wheneer I hae an Outlook meeting? You can hae your IBM Lotus Sametime aailability status automatically change to In a Meeting wheneer you are in a meeting scheduled in your Microsoft Outlook calendar. When your meeting is oer, your aailability status returns to the preious status. 1. In the IBM Lotus Sametime Connect client, click File Preferences. 2. Click Auto-status Changes in the naigator. 3. Select the eent Meetings scheduled in my calendar and what to do when a meeting is scheduled in your calendar. 4. Click the + beside Auto-status Changes and then click Calendar Serice. 5. Select whether to check your Microsoft Outlook calendar, if so, how often. 6. Click Apply. 7. Click OK. 16 Sametime: IBM Lotus Sametime Integration with Microsoft Office and Microsoft Outlook Help

23 Notices This information was deeloped for products and serices offered in the U.S.A. IBM may not offer the products, serices, or features discussed in this document in other countries. Consult your local IBM representatie for information on the products and serices currently aailable in your area. Any reference to an IBM product, program, or serice is not intended to state or imply that only that IBM product, program, or serice may be used. Any functionally equialent product, program, or serice that does not infringe any IBM intellectual property right may be used instead. Howeer, it is the user s responsibility to ealuate and erify the operation of any non-ibm product, program, or serice. IBM may hae patents or pending patent applications coering subject matter described in this document. The furnishing of this document does not grant you any license to these patents. You can send license inquiries, in writing, to: IBM Director of Licensing IBM Corporation North Castle Drie Armonk, NY U.S.A. For license inquiries regarding double-byte (DBCS) information, contact the IBM Intellectual Property Department in your country or send inquiries, in writing, to: Intellectual Property Licensing Legal and Intellectual Property Law IBM Japan Ltd , Shimotsuruma, Yamato-shi Kanagawa Japan The following paragraph does not apply to the United Kingdom or any other country where such proisions are inconsistent with local law: INTERNATIONAL BUSINESS MACHINES CORPORATION PROVIDES THIS PUBLICATION AS IS WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF NON-INFRINGEMENT, MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions, therefore, this statement may not apply to you. This information could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in new editions of the publication. IBM may make improements and/or changes in the product(s) and/or the program(s) described in this publication at any time without notice. Any references in this information to non-ibm Web sites are proided for conenience only and do not in any manner sere as an endorsement of those Web sites. The materials at those Web sites are not part of the materials for this IBM product and use of those Web sites is at your own risk. Copyright IBM Corp. 1996,

24 IBM may use or distribute any of the information you supply in any way it beliees appropriate without incurring any obligation to you. Licensees of this program who wish to hae information about it for the purpose of enabling: (i) the exchange of information between independently created programs and other programs (including this one) and (ii) the mutual use of the information which has been exchanged, should contact: IBM Corporation Software Interoperability Coordinator, Department 49XA 3605 Highway 52 N Rochester, MN U.S.A. Such information may be aailable, subject to appropriate terms and conditions, including in some cases, payment of a fee. The licensed program described in this information and all licensed material aailable for it are proided by IBM under terms of the IBM Customer Agreement, IBM International Program License Agreement, or any equialent agreement between us. Any performance data contained herein was determined in a controlled enironment. Therefore, the results obtained in other operating enironments may ary significantly. Some measurements may hae been made on deelopment-leel systems and there is no guarantee that these measurements will be the same on generally aailable systems. Furthermore, some measurements may hae been estimated through extrapolation. Actual results may ary. Users of this document should erify the applicable data for their specific enironment. Information concerning non-ibm products was obtained from the suppliers of those products, their published announcements or other publicly aailable sources. IBM has not tested those products and cannot confirm the accuracy of performance, compatibility or any other claims related to non-ibm products. Questions on the capabilities of non-ibm products should be addressed to the suppliers of those products. All statements regarding IBM s future direction or intent are subject to change or withdrawal without notice, and represent goals and objecties only. All IBM prices shown are IBM s suggested retail prices, are current and are subject to change without notice. Dealer prices may ary. This information is for planning purposes only. The information herein is subject to change before the products described become aailable. This information contains examples of data and reports used in daily business operations. To illustrate them as completely as possible, the examples include the names of indiiduals, companies, brands, and products. All of these names are fictitious and any similarity to the names and addresses used by an actual business enterprise is entirely coincidental. COPYRIGHT LICENSE: This information contains sample application programs in source language, which illustrate programming techniques on arious operating platforms. You may copy, 18 Sametime: IBM Lotus Sametime Integration with Microsoft Office and Microsoft Outlook Help

25 modify, and distribute these sample programs in any form without payment to IBM, for the purposes of deeloping, using, marketing or distributing application programs conforming to the application programming interface for the operating platform for which the sample programs are written. These examples hae not been thoroughly tested under all conditions. IBM, therefore, cannot guarantee or imply reliability, sericeability, or function of these programs. The sample programs are proided AS IS, without warranty of any kind. IBM shall not be liable for any damages arising out of your use of the sample programs. Each copy or any portion of these sample programs or any deriatie work, must include a copyright notice as follows: (your company name) (year). Portions of this code are deried from IBM Corp. Sample Programs. Copyright IBM Corp All rights resered. If you are iewing this information softcopy, the photographs and color illustrations may not appear. Trademarks These terms are trademarks of International Business Machines Corporation in the United States, other countries, or both: IBM Lotus Lotus Notes Sametime Other company, product, or serice names may be trademarks or serice marks of others. Notices 19

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27 Index A accessibility keyboard 2 shortcut keys 2 accessibility features for this product 2 K keyboard 2 S shortcut keys 2 Copyright IBM Corp. 1996,

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30 Printed in USA SC