MICROS RES Registered Cash Register System [RCRS] How to prepare?

Transcription

1 Automate. Integrate. Orchestrate. Soft and hardware for the HoReCa industry MICROS RES Registered Cash Register System [RCRS] How to prepare? Van Hessen NV Title: Registered Cash Register System - RES Date: 31 October 2014 Revision: 31 October 2014 File: RCRS MICROS RES - Preparation

2 Version History Registered Cash Register System MICROS RES Version Updated On Updated By Changes /03/2014 Kris Christens Initial Draft /09/2014 Kris Christens Update /10/2014 Kris Christens Version for release Printed 31/10/2014 Page 2/12

3 Copyright Registered Cash Register System MICROS RES Logos, brand and product names may be trademarks or registered trademarks of their respective companies. This document has been prepared by Van Hessen NV and is available to a select group of individuals for informational purposes. This is a confidential document that contains concepts, methods and other proprietary information. Readers are to treat the information herein as confidential Van Hessen NV All rights reserved. No part of this document may be reproduced, transmitted or used in any form by any means graphic, electronic or mechanical, including photocopying, recording, taping or information storage and retrieval systems or otherwise without the prior consent of the copyright owners. Van Hessen NV gives no warranty of any kind with regard to this material, including but not limited to the implied warranties of marketability and fitness for a particular purpose. Van Hessen NV shall not be liable for errors contained herein or for incidental or consequential damages in connection with the furnishing, performance, or use of this material. Information in this document is subject to change without notice. Author: Van Hessen NV Laarstraat Boortmeerbeek Belgium Tel: Fax: Printed 31/10/2014 Page 3/12

4 Registered Cash Register System MICROS RES Table of Contents Version History...2 Copyright... 3 Table of Contents... 4 Components of the RCRS... 5 The Parts that make up the RCRS...5 Certification...5 Registration and mandatory use as from 01/01/ Requesting the VSC...6 MICROS and RCRS... 7 Software and hardware compatibility...7 Connecting the FDM to the till...7 MICROS RES RCRS and the FDM... 8 I have a MICROS RES server with fixed terminals...8 I have a MICROS RES server with fixed terminals and am using pay@table...9 I have a MICROS RES server with fixed and handheld terminals I have a MICROS RES server with fixed and handheld terminals, and am using pay@table I have a MICROS RES server with fixed terminals and am using POS Operations on one desktop PC Printed 31/10/2014 Page 4/12

5 Components of the RCRS The Parts that make up the RCRS Registered Cash Register System MICROS RES The Certified Cash Register (RCRS) is a combination of different parts which has been defined by the government: An ECR (Electronic Cash Register) or PC POS till A Fiscal Data Module (FDM, the black box ) A VAT Signing Card (VSC, a chip card which identifies you as a restaurant owner) For more details we refer you to the government web site (Dutch) or (French). Certification Producers who wish to bring a POS system and/or FDM to market, must pass a certification process. All POS systems and FDM which are sold in Belgium to be installed as a RCRS need to be registered by the importers and distributors, to allow the government to trace the destination of these components. Printed 31/10/2014 Page 5/12

6 Registration and mandatory use as from 01/01/2015 Registered Cash Register System MICROS RES During the month of January 2015 every restaurant entrepreneur must apply the 10% rule to his revenue of the year Is the result 10% or more, a RCRS must be installed during the course of Latest 28/02/2015 these entrepreneurs must register themselves via the RCRS-registration module. In order to obtain access to this module, one must be registered as the legal representative of the enterprise. Consult (Dutch) or (French) for more details. Requesting the VSC The restaurant entrepreneur is responsible for requesting the VAT Signing Card(s). Depending on the configuration of the POS system (see further in this document), a certain number of FDM will be required (and thus the same number of VSC, as each FDM must be equipped with its own VSC). You can only apply for the VSC after having placed an order for the POS system and the FDM and after these have been assigned to you as a customer. During this request you link a POS terminal, FDM and VSC. This link is permanent, meaning that during the installation the instructions from the government must be followed and the correct VSC must be placed in the relevant FDM and linked to the relevant POS terminal. Printed 31/10/2014 Page 6/12

7 MICROS and RCRS Registered Cash Register System MICROS RES Software and hardware compatibility In order to use a MICROS systems as a RCRS, specific settings are required. These configuration settings are available from a specific version onwards (certified by the government), meaning that a software update will be required. Compatibility between hard- and software must exist. Recent software version will not work on older equipment (till and/or server hardware, till and/or server Operating System). MICROS strives to preserve the largest possible downwards compatibility, which means that they try to keep older till hardware compatible with recent software versions. Due to the extra requirements imposed by RCRS, it could be that certain till hardware, although compatible with the recent software version, cannot be used in a RCRS environment. Connecting the FDM to the till The starting point is that every MICROS till (every device running the MICROS POS client application) must have its FDM connected. Possibly you are occasionally using the POS application (POS Operations) on your MICROS server. IF you do not connect an FDM to the POS application on your server, this will no longer be possible (the regulations describe that a till must not function without an FDM and active VSC connected). An FDM must thus also be installed for every MICROS handheld, which behaves as an extra till in the network. As a physical connection of the FDM to the portable terminal is not possible, this will happen via the CAPS PC (see further in this document) possibly using additional connectivity hardware (Serial to USB converter). Specific software modules which connect external systems which post transactions via a certified interface will also require an FDM. An example is the pay@table (mobile payment terminal) interface which connects using the MICROS Transaction Services. To resume, an FDM must be connected to: Each till; Each portable terminal (Mobile MICROS Handheld); Each external system which is interfaced to MICROS and posts transactions (e.g. external ordering, pay@table); Each back office PC where you possible use a POS client application (to post checks, not applicable for a reporting or configuration back office client). As your POS system will require multiple FDM, you should also apply for multiple VSC (one VSC per FDM). Please make sure that at every location where you need to connect an FDM (every till) a power connection is available Printed 31/10/2014 Page 7/12

8 MICROS RES RCRS and the FDM Registered Cash Register System MICROS RES In a MICROS RES (Foundation) configuration the tills are connected to a central server. Depending on the size of your configuration and the desired redundancy this could be an (enhanced) desktop or a (tower or rack) server). Below you will find some sample configurations, clarifying the number of FDM and VSC required. I have a MICROS RES server with fixed terminals MICROS RES Server with 4 terminals and 4 FDM Each till has its FDM connected via serial cable (4 tills = 4 FDM). Printed 31/10/2014 Page 8/12

9 Registered Cash Register System MICROS RES I have a MICROS RES server with fixed terminals and am using pay@table pay@table MICROS RES Server with 4 terminals, pay@table and 5 FDM Each till has its FDM connected via serial cable. The pay@table system connects using the MICROS Transaction Services module. These transactions must also be registered on an FDM. 4 fixed terminals + pay@table (regardless of the number of payment terminals) = 5 FDM Printed 31/10/2014 Page 9/12

10 Registered Cash Register System MICROS RES I have a MICROS RES server with fixed and handheld terminals MICROS RES Server with 3 fixed terminals, 2 handhelds and 5 FDM Each till has its FDM connected via serial cable. Each handheld must write its data to an FDM. This is connected via a serial to USB converter, which is in turn connected to the server. 3 fixed terminals + 2 handhelds = 5 FDM Printed 31/10/2014 Page 10/12

11 Registered Cash Register System MICROS RES I have a MICROS RES server with fixed and handheld terminals, and am using pay@table pay@table handheld #1 handheld #2 MICROS RES Server with 3 fixed terminals, 2 handhelds, pay@table and 6 FDM Each till has its FDM connected via serial cable. Each handheld must write its data to an FDM. This is connected via a serial to USB converter, which is in turn connected to the server. The pay@table system connects using the MICROS Transaction Services module. These transactions must also be registered on an FDM. 3 fixed terminals + 2 handhelds + pay@table (regardless of the number of payment terminals) = 6 FDM Printed 31/10/2014 Page 11/12

12 Registered Cash Register System MICROS RES I have a MICROS RES server with fixed terminals and am using POS Operations on one desktop PC MICROS RES Server with 3 fixed terminals, 1 desktop PC and 4 FDM Each till has its FDM connected via serial cable (3 terminals = 3 FDM). The back office PC is used for posting of events and groups via the POS Operations. 3 fixed terminals + 1 back office PC with POS operations = 4 FDM Printed 31/10/2014 Page 12/12