Procurement in the Riksbank. Madrid September 2014
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1 Procurement in the Riksbank Madrid September 2014
2 The Riksbank is considered to be the oldest central bank in the world and was founded in 1668! 350 employes 2 offices (HK and a new cash depot) Outsourced it-sourcing, cleaning, restaurant, printing of banknotes and minting of coins, gardening, surveilance, handling of coins and so on Keeping core business inhouse
3 The Riksbank s organisation GENERAL COUNCIL Johan Gernandt, Chairman Sven-Erik Österberg, Vice Chairman EXECUTIVE BOARD Stefan Ingves, Governor Kerstin af Jochnick, First Deputy Governor Karolina Ekholm, Deputy Per Jansson, Deputy Martin Flodén, Deputy Cecilia Skingsley, Deputy INTERNAL AUDIT DEPARTMENT Patrick Baily GENERAL SECRETARIAT Anders Vredin Eva Julin, Deputy Anja Marletta Compliance CORPORAT SERVICES DEPARTMENT Marianne Olsson Procurement function Maria, Fredrik & Jenny FINANCIAL STABILITY DEPARTMENT Kasper Roszbach, Martin W Johansson, Deputy, Malin Alpen, Deputy MARKETS DEPARTMENT Heidi Elmér Göran Robertsson, Deputy MONETARY POLICY DEPARTMENT Marianne Nessén Christina Nyman, Deputy David Vestin, Deputy CASH & PAYMENT SYSTEMS DEPARTMENT Christina Wejshammar Mats Wallinder
4 The Riksbank procurement function Legal advisor and supervisor for the funktion Public procurement specialist Controler and procurement specialist Are involved in the whole process from identifying a deemand until signed agreement and contract management and support to the departments that are responsible for the contract Experts in the different fields has to decide on the requirements for the specific procurements and are responsible for the maintenance of the contracts
5 Figures 2013 Appr. 30 m annually spent, excl investments Appr m ongoing investment projects Appr. 700 active suppliers Appr. 80 procurements activities annually 2 %, or 14 suppliers stands for 60 % of the procurement volume 22 % of the suppliers represent a procurement volume less than
6 Swedish thresholds for procurement < direct purchase Between and a written decision stating why the specific supplier has been chosen and preferably a competion between at least 3 competitors Between and a publicly advertised procurement procedure (national only) > internationally advertised procurement Note: for a purchase over the value of it s considered to be value for money to expose the contract for competition.
7 Court cases A new playingfield for lawyers (unfortunately ) Counceling before and after a procurement Compliance Controller Swedish competition authority (decides on penalties) Court (decides on fines)
8 Yesterday Today Next year
9 Ongoing activities Working towards a coherent process (focus on the whole contract life cycle) Annual planning for procurements 2015 Sourcing policy Clarifications concerning the procurement process Category management and spend analysis Contract management Contract database Quarterly checkup with the compliance officer Policy for CSR and environment
10 Tools for procurement and contract management Business activities planning gives input from the departments regarding future aquisitions Agresso for control and follow-up (general ledger) Tendsign (Procurement tool) Central purchasing body ( for Coordinated framework agreements ) Information on the intranet and drop-in meetings Contract database in excel (looking for other tools) Tax authority (mandatory health check) Creditsafe JP-infonet (database with legal information) MSR wizard (Criteras to purchase sustainable products) CSR compas (social requirements in the supply chain of goods and services)
11 Category management in the future as a support for contract management Depending on how the categorization is made Levels 1. Systemically important contracts (it-drift, bancnotes, coins, telefon) 2. Important contracts (surveilance, coin handling) 3. Other contracts (restaurant, cleaning, gardening for well beening for the house) 4. One of contracts where the suppliers are controlled initialy (no running contracts) Supplier control (taxes, finance, status, organization)
12 From Banknote and coin procurement To: New design, material, security features and so on including melting
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