GRENOBLE IAE_Academic year PRACTICAL INFORMATION FOR EXCHANGE STUDENTS

Transcription

1 GRENOBLE IAE_Academic year PRACTICAL INFORMATION FOR EXCHANGE STUDENTS 1

2 CONTACT DETAILS To contact the International Relations Office, you may send an and we ll try to answer you promptly. Our telephone number is or and the school s fax number is SCHOOL ADDRESS AND LOCATION Grenoble IAE 525, Avenue Centrale Saint Martin d Hères The Grenoble IAE is located in a brand new building on the Saint Martin d Hères campus (Get off at the Gabriel Fauré tram stop). The International Relations Office is in the ground floor of the building. Office n 25 IMPORTANT DATES TO REMEMBER All exchange students attending l IAE will be welcomed by the International Relations Team on September 7 th for help with settling down. Please note that the school will be closed for summer holidays from 22/07/2015 to 18/08/2015. You will therefore not get any answer to your s or phone calls if you try to reach us in this period!!! On arrival, exchange students will receive the University Pierre Mendès France Student Certificate which can be used in lieu of a student card before their formal registration. 07/09/2015 Welcome day and integration seminar University registration More information to be sent in early July Early September (date Information on courses for the Bachelor s & Master s Degree will to be confirmed) be given by Masters degree coordinators Mid of September Courses beginning All exchange students are expected to attend the meetings above to receive important information and do the necessary paperwork. Students arriving after those dates might not be able to register for the courses they selected. IAE Academic Calendar Semester 1 Start Date: 07/09/2015 Semester 2 Start Date: 30/01/2016 Warning : The exam dates and end of semester courses depend on each programme. IAE Academic Holidays Toussaint (All Saints) from 25/10/2015 to 01/11/2015 Noël (Xmas) from 24/12/2015 to 03/01/2016 Hiver (Winter) from 21/02/2016 to 28/02/2016 Pâques (Easter) from 17/04/2016 to 24/04/2016 ACCOMMODATION As an admitted exchange student, you will receive an message from the student housing office part of the International Students and Scholars Office at the Université Grenoble Alpes with a log-in and password so that you can request housing online. 2

3 You must complete your housing form before July 1, 2015 if you are planning on full-year or first semester exchange, or November 15, 2015 if you will be at the IAE for the second semester only. If you are looking for private accommodation, here are a few starting points for your search. The Office de Services Étudiants (OSE) gives information on student accommodation which can be found on (subscription to the site is required) Privately managed accommodation can also be found from la Société Dauphinoise pour l'habitat Residences Etudiants SDH at or le Centre pour le Logement des Etudiants de France Clef at A good starting point to look for private accommodation is and if you are looking for flats you can share with other students (free subscription to the site is required), or Housing Benefit All foreign students are eligible to apply for a housing subsidy (Allocation Sociale au Logement ASL or Allocation Personnalisée au Logement - APL) from the CAF (Caisse d Allocation Familiale) which is conditional on the student's financial situation. In order to apply, you must fulfil certain conditions including: you must rent accommodation comprising of at least 9m² of living space per person or 16m² for two people you must pay the rent yourself and the lease must be in your name and not your parent s name you must not be in receipt of any other housing benefit You must have a valid French residence permit (except for EU students who only need their ID card) For the APL, you must rent an officially agreed apartment. Check for the APL sign on the ad or with the owner Further information on housing subsidies can be found on the website of CAF: Quickly fill in the forms after moving in since it will take the CAF some time to process your request and you may wait up to 2 months for the subsidy to be transferred onto your account. BANKING As soon as you have an address in France, you can open a French bank account. To open a bank account, you have to show your Student Card or your Student Certificate, your ID card or passport and a proof of accommodation (electricity or phone bill). As soon as your account is open, you can deposit your cash or traveller cheques and ask for your grant money to be transferred to your account. Some banks offer special packages to students, so ask around. As soon as your account is open, ask for a check book and a RIB Checks are frequently used in France as a convenient method of payment (you write the exact amount to be paid on the check). It is very easy to pay your rent with a check for example. Check books for non-resident's accounts are marked "Etranger" (foreigner). Checks drawn on these accounts are universally accepted in France and Monaco and there is no limit to the amount of money that can be drawn on the account. When you write a check in France, you should always have proof of identity with you as you may be requested to show it. It is illegal to stop a check in France unless it has been lost or stolen or the company to which it 3

4 is made out has gone bankrupt; it is also illegal to have an unauthorized overdraft in France. A RIB or "Relevé d Identité Bancaire" is a slip containing account information including your branch code and location and your personal account number. You will need this number in order to receive electronic money transfers from your bank in your home country and to receive other automated electronic deposits to your account. This should be provided by your bank several days after opening your account or can be obtained directly at the branch, simply by asking for your "RIB". VISA You should begin the visa process as soon as possible; The attestation you will need for your visa was sent with your acceptance letter. If you have requested housing with the CROUS, your attestation de lodgement should be available about one month before your arrival date.see the Université Grenoble Alpes website for details and first steps: SOCIAL SECURITY Whatever your country of origin, you MUST have Health, Hospital care and Third person liability insurance to register at the university. Make sure that those three categories are mentioned on your proof of insurance. Exchange student Students from the European Union must provide a photocopy of the Health Insurance European card (students must ask for it at their home social security services). It must be valid for the whole academic year up to 30/09/2016. Students from outside the European Union must provide a proof of international medical and social insurance cover taken out in their home country (and translated into French) or taken out from a private insurance company in France. It must be valid for the whole academic year up to 30/09/2016 Degree-seeking students Students from the European Economic Area must provide a photocopy of the Health Insurance European card (students must ask for it at their home social security services). It must be valid for the whole academic year up to 30/09/15 Students from Quebec and Sweden must provide the form given by their home institution. For all other students as well as students unable to provide the forms identified above, subscription to the French Social Security regime will be compulsory. The fee is around 213 ( ). FRENCH COURSES FOR FOREIGN STUDENTS So that students can make the most of their stay at IAE Grenoble, a French course will be offered to interested foreign students during the first semester. The course is set at an intermediate level and is composed of grammar revision as well as training in listening and speaking. UNIVERSITY REGISTRATION All students - An official University certificate will be delivered to each student International Office at IAE Grenoble pending formal registration.this certificate may be used for accommodation, visa, transportation just like your student card which will only be available at the end of September, after official registration 4

5 Exchange students - The registration form will be given upon your arrival on September 7 th and will have to be filled ideally on the same day; please make sure to have with you the requested documents (see above) Degree-seeking students - Registration will take place at the same time as other French degree seeking students and information on dates will be given by Licence or Master s degree coordinators and secretarial offices. DOCUMENTS REQUIRED FOR REGISTRATION Exchange students - 2 recent passport size photographs - a photocopy of your birth certificate or identity card (translated into French) or else of your passport - a photocopy of your social security form / card (E111 E128 for European students) or a certificate testifying private insurance cover for non-europeans; N.B. this certificate must be translated and the dates must cover the full academic year from September 1 st 2015 to September 30th Otherwise, the student can subscribe to private insurance on arrival such as Assistance Etudiant (Fee around 213 including certificate) Degree-Seeking Graduate Students - 2 recent passport size photographs - a photocopy of your birth certificate or identity card (translated into French or English) or else of your passport. - a photocopy of your most recent degree diploma (with an official translation) - insurance policy covering risks incurred as a tenant - A cheque or French postal money order for the amount required for subscription to French Social Security (mandatory) - Tuition fees: amount depends on the nature of the agreement between l IAE and the partner University More information available on The Université Grenoble Alpes guides. 5