CSBG Information System (IS) Survey Overview

Transcription

1 CSBG Information System (IS) Survey Overview March 2014 National Association for State Community Services Programs

2 CSBG IS Sections 2 CSBG Information System (CSBG IS) Survey Required annual report for all CAAs receiving CSBG funding The CSBG IS consists of: Section A: State Use of CSBG Funds Section B: General Information on Local CSBG Agencies Section C: General Information on State CSBG Office Section D: Accomplishments and Coordination of Funds Section E: CSBG Expenditures by Service Category Section F: Other Resources Administered and Generated by the CSBG Network Section G: Program Participant Characteristics National Performance Indicators (NPIs) Results of Services

3 Data Submission Process 3 CAA submits data to the State State verifies & compiles all CAAs data and submits it to NASCSP by March 31 NASCSP analyzes data and sends state a Cleaning Memo State addresses questions on the Cleaning Memo by contacting CAAs State provides explanations to NASCSP and corrects any issues NASCSP compiles corrected & verified data into CSBG Annual Report

4 Dilbert By Scott Adams 4

5 Putting CSBG Data to Work 5 NASCSP publishes the CSBG Annual Report & Highlights each year. Reports are available at: Publications/881/2012- CSBG-Annual- Report.aspx?iHt=23

6 Putting CSBG Data to Work 6 NASCSP uses CSBG IS Survey data to produce various promotional and educational publications, which we distribute widely in order to educate about the impacts of CSBG. Visit to order copies of the Annual Report

7 CSBG IS Survey Sections A G 7

8 Section A Highlights 8 State Uses of CSBG Funds Planned and Actual expenditures Breakdown of funds between agencies, State admin, and discretionary expenditures Carryover from previous year Carry forward to next year

9 Section B Highlights 9 General Information on Local Agencies Count and types of local agencies (public, private, tribes, etc.) % of counties covered Uses of discretionary funds Types of organizations receiving the awards Purposes of funds

10 Section C Highlights 10 General Information on State CSBG Office Where the State CSBG Administrator is located within the state government Other programs directed by the CSBG administrator

11 Section D Highlights 11 Accomplishments and Coordination of Funds (Success Stories) Showcase the state/agency as an integral part of the positive outcomes Demonstrate how CSBG made the success possible NASCSP has story telling resources: CSBG CSBG Publications

12 Section E Highlights 12 CSBG Expenditures by Service Category Expended CSBG dollars only Amount spent on agency level administration Youth and Senior dollars are subsets of funds reported in service categories (not mutually exclusive) IM 37 provides guidance on direct vs. admin costs

13 Section F Highlights 13 Resources Administered by the CSBG Network ALL funding sources within the local agency i.e. Total agency budget ALLOCATIONS, not actual expenditures Federal, State, Local, and Private allocations

14 Section G Highlights 14 Program Participant Characteristics Demographics of ALL participants Not just CSBG funded program participants Includes gender, age, ethnicity, education, family size, FPG income level, housing situation, etc. Unduplicated individuals

15 CSBG IS Survey NPIs 15

16 National Performance Indicators 16 The NPIs collect data on ALL of an agency s activities (not just CSBG funded activities) IM 49: OCS had concluded that it is both necessary and appropriate to apply ROMA concepts to the work of community action, not CSBG alone.

17 NPI 1.1 Employment 17 Goal 1: Lowincome people become more selfsufficient. The number and percentage of lowincome participants who get a job or become selfemployed, as a result of Community Action assistance.

18 NPI 1.2 Employment Supports 18 Goal 1: Lowincome people become more selfsufficient. The number of lowincome participants for whom barriers to initial or continuous employment are reduced or eliminated through assistance from Community Action.

19 NPI 1.3 Economic Asset Enhancement and Utilization 19 Goal 1: Lowincome people become more selfsufficient. The number and percentage of low income households that achieve an increase in financial assets and/or financial skills as a result of Community Action assistance, and the aggregated amount of those assets and resources for all participants achieving the outcome.

20 NPI 2.1 Community Improvement and Revitalization 20 Goal 2: The conditions in which lowincome people live are improved. Increase in, or safeguarding of, threatened opportunities and community resources or services for low income people in the community as a result of Community Action projects/initiatives or advocacy with other public and private agencies.

21 NPI 2.2 Community Quality of Life and Assets 21 Goal 2: The conditions in which lowincome people live are improved. The quality of life and assets in low income neighborhoods are improved by a Community Action initiative or advocacy.

22 NPI 2.3 Community Engagement 22 Goal 2: The conditions in which lowincome people live are improved. The number of community members working with Community Action to improve conditions in the community.

23 NPI 3.1 Community Enhancement through Maximum Feasible Participation 23 Goal 3: Low income people own a stake in their community. The number of volunteer hours donated by lowincome individuals to Community Action.

24 NPI 3.2 Community Empowerment through Maximum Feasible Participation 24 Goal 3: Low income people own a stake in their community. The number of low income people mobilized as a direct result of a Community Action initiative to engage in activities that support and promote their own well being and that of their community.

25 NPI 4.1 Expanding Opportunities through Community Wide Partnerships 25 Goal 4: Partnerships among supporters and providers of services to low income people are achieved. The number of organizations, both public and private, that Community Action actively works with to expand resources and opportunities in order to achieve family and community outcomes.

26 NPI 5.1 Agency Development 26 Goal 5: Agencies increase their capacity to achieve results. The number of human capital resources available to Community Action that increase agency capacity to achieve family and community outcomes.

27 NPI 6.1 Independent Living 27 Goal 6: Low income people, especially vulnerable populations, achieve their potential by strengthening family and other supportive environments. The number of vulnerable individuals receiving services from Community Action who maintain an independent living situation as a result of those services.

28 NPI 6.2 Emergency Assistance 28 Goal 6: Low income people, especially vulnerable populations, achieve their potential by strengthening family and other supportive environments. The number of lowincome individuals served by Community Action who sought emergency assistance and the number of those individuals for whom assistance was provided.

29 NPI 6.3 Child and Family Development 29 Goal 6: Low income people, especially vulnerable populations, achieve their potential by strengthening family and other supportive environments. The number and percentage of all infants, children, youth, parents, and other adults participating in developmental or enrichment programs who achieve program goals.

30 NPI 6.4 Family Supports 30 Goal 6: Low income people, especially vulnerable populations, achieve their potential by strengthening family and other supportive environments. Low income people who are unable to work, such as seniors, adults with disabilities, and caregivers, for whom barriers to family stability are reduced or eliminated.

31 NPI 6.5 Service Counts 31 Goal 6: Low income people, especially vulnerable populations, achieve their potential by strengthening family and other supportive environments. The number of services provided to low income individuals and/or families.

32 Review prior to submission 32 Now that you have finished these sections what do you do? Check to ensure that all data have been entered in correctly. Review the CSBG IS 13 report against the CSBG IS 12 report, if there are major differences find out why and attach a memo explaining the variances. Review Section G against the Census Poverty data.

33 The Power of Data The CSBG Network uses their data to: 33 Prove as well as improve! Inform decision making. Show stakeholders that they are investing in a high performing organization that executes its goals. Demonstrate success focus on results and the value of the CSBG Network.

34 Dilbert By Scott Adams 34

35 Exercises 1. CAA works with local school to build a community garden. 2. CAA directs a project to clean up graffiti in the neighborhood. 3. CAA helps an individual apply for SNAP benefits (food stamps). 4. Ricardo, unable to buy food for 3 weeks, comes in for a weekly emergency food box. 5. CAA starts a new program that offers immunizations 35 35

36 Exercises 1. Using CDBG funding, the CAA develops a new 30 apartment housing complex 2. Low income family buys a house and moves in after living in a subsidized apartment 3. A 70 year old man on a fixed income of social security and a pension comes to CAA and secures section 8 subsidized apartment. 4. Through a CAA training program, Maria got a part time job at the local hospital. 4 months later, the agency follows up and finds Maria employed full time 5. George, a nursing assistant, comes to a CAA training course and completes a certification to become a registered nurse. As a result of new certification, George receives a promotion and a raise at work

37 Want to learn more? 37 NASCSP offers trainings on topics such as: CSBG IS Reporting Performance Targeting Story Telling Community Needs Assessments and more! Go to the NASCSP website to submit a training request: CSBG Training Request Form.

38 Questions? 38 NASCSP CSBG Research Team Tabitha Beck, Eric Stam, Rae Tamblyn,