US:IT Proposed Work Plan. January 20 16

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Laura George
9 years ago
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1 US:IT Proposed Work Plan January 20 16

2 Today we would like to share: Four IT Initiatives Proposals Timelines

3 Complete a detailed analysis of positions, salaries and benefits for Information Technology positions within US:IT.

4 Develop positions for nineteen (19) new technology professionals and direct support staff to: support campus training and assistance needs in the classr oom address exist ing responsiveness challenges complete projects suppor t ent er pr ise syst ems address the network communications infrastructure.

5 9 Direct support center and technical staff hired by M ay within direct support team 1system administrators 1database analyst 1senior classroom t echnology specialist 2 net work engineer/ com m unication specialist

6 4 Direct support center and technical staff hired by January1, Direct support center, project manager and technical staff hired by Ju l y1,20 17

7 Proposed Expense Budget FY16 FY17 FY18 FY19 FY20 TOTAL Staffing Operat ional St af f $200,000 $900,000 $1,500,000 $1,500,000 $1,500,000 Ongoing HR Consulting $50,000 One t ime

9 Upgrade wireless service including associated cabling and equipment at all campuses to bring wireless capacity to gigabit speeds, supporting learning and living spaces.

10 US:IT proposes a nearly complete replacement of the antiquated communications cabling at all campuses. M odern wired and wireless network electronics will be installed at approximately 35 University locations across the state.

11 Year1 - Plan & Design: The first year will focus on planning, designing and other startup efforts. Work will be coordinated with the Classrooms of the Future initiative to ensure the network infrastructure they will need is in place in a building prior to classrooms being upgraded.

12 Year 1Deliverables: Contracts for design and installation services Inventory of current state for all buildings Communications cable plant design/ engineering Wireless AP deployment (for buildings with modern cabling) Service redesign/ augment at ion

13 Year 2 - Build Out: Year two work will begin in earnest for buildings that need significant (re)construction in order to install new communications cabling. Classroom buildings as well as buildings that tend to attract large gatherings of students (libraries, student unions, etc) will be given higher priority.

14 Year 3 - Build Out: In year three the installation of new communications cabling will be completed. Administrative and other non-academic spaces are included in this phase.

16 Upgr ade classr ooms acr oss all campuses and UC wit h modern, high definition and smart technologies to create high efficiency teaching and learning environments. Uniform devices and systems will be installed with training and documentation to provide reliable operation by faculty and students.

17 During the Fall the Classroom Technology team assessed 551classr ooms and will meet wit h campus facult y, st udent s, instructional design professionals, facilities and academic leaders t o discuss findings and develop classroom st andards.

20 As rooms are upgraded, both documentation and training are essential and will be coordinated with the campus stakeholders. The Classroom Technology team will have a dedicated staff member coordinate with the campuses to produce documentation.

21 Year 1- Planning with stakeholder input, plus high-priority replacements covering approximately 10 % of the project s planned classrooms. Year 2 - Installations increase, covering 20-25% of the project s planned classr ooms --including the pilot of active learning spaces. Tot al t o dat e 35%. Year 3 - Installations continue with necessary modifications Total classroom completion 60 %.

22 Year 4 - Installations continue with necessary modifications. Total classroom completion at year four will reach approximat ely 85% Year 5 - Installations continue with necessary modifications. All planned classrooms will be completed. Estimated number Project does not end at year 5, as maint enance and upgrades will continue.

23 Upgrade and modernize M ainestreet to support the One University concept, including program integration goals, unified online learning, student services, Human Resources initiatives and the unified budget plan.

24 Initiative 3 - User experience improvements for faculty. We will engage faculty in focus groups and other feedback mechanisms t o r edesign wor kflow and business pr ocesses that affect them. Initiative 4 - Adapting M ainestreet to One University. One University will introduce entirely new business processes and require us to rebuild current ones. This initiative will begin the process reengineering and redesign as guided by seasoned consult ant s.

25 Initiative 1- M ainestreet M obile Creat ing a facile and at t ract ive mobile int erface for st udent s and faculty will improve the experience for students and faculty alike. Initiative 2 - Streamlined course registration We will create stand beside software that uses M ainestreet data and business process functions but provides an enhanced, modern, seamless and easily maint ained st udent experience.

26 Year 1 Planning, stakeholder engagement, licensing of product, procurement of consulting and contracted services, begin implementation. Year 2 Development completed on each initiative, testing, training, implementation and project closeout. Total duration 18 to 24 months.

27 Proposed Expense Budget FY16 FY17 FY18 FY19 FY20 TOTAL Wireless Long Term Investment $1,000,000 $2,000,000 $7,000,000 $6,050,000 $16,050,000 Short Term Invest ment $2,500,000 $4,000,000 $2,243,945 $8,743,945 Classrooms Long Term Investment $1,560,000 $2,600,000 $2,600,000 $2,600,000 $900,000 $10,260,000 Short Term Invest ment $1,035,000 $1,725,000 $1,725,000 $1,725,000 $744,500 $6,954,500 MaineStreet Modifications $100,000 $1,100,000 $800,000 $2,000,000 TOTAL FY EXPENSES $3,695,000 $9,925,000 $16,125,000 $12,618,945 $1,644,500 $44,008,445

Information Technology Plan 2010 2011

Information Technology Plan 2010 2011 September 2010 The FY10-11 IT plan was developed through collaboration with IT staff and engagement with IT governance groups. In the budget-constrained environment,