THE UNIVERSITY OF TULSA EMERGENCY AND DISASTER PLAN

Transcription

1 THE UNIVERSITY OF TULSA EMERGENCY AND DISASTER PLAN (Revised June 2015)

2 UNIVERSITY OF TULSA EMERGENCY AND DISASTER PLAN TABLE OF CONTENTS - UPDATE Page number 1.0 Introduction Applicability Description of Site and Operations Chain of Command Crisis Communication Center Responsibilities (Emergency Contacts) Emergency Response Primary Contact Campus Security (Environment, Health and Safety) Medical and Psychological Services Public and Media Relations Physical Plant Housing and Dining Crisis Team Support Units Incident Response Fire or Explosion Injuries (Including Hazardous Chemical Exposure)

3 TABLE OF CONTENTS (continued) Page Number 7.3 Hazardous Spill or Air Contaminant Release Severe Weather Violence, Civil Disobedience, Bomb Threats, or Other Criminal Activities Disruptive Crisis or Out-of-Control Behavior (Including Potential Harm to Self or Others, Hallucinatory or Delusional Behavior) Building Operations Emergency, such as a Major Gas Leak or Flooding Active Shooter Protocol Building Alarm (Mechanical or Verbal) Power Outage/Gas Leak/Flooding Other Evacuation For Those Persons with Physical Disabilities Recovery Training and Practice Appendix A Maps (Main Campus & North Tulsa Campus) Appendix B - Building List and Hazards Appendix C - Chain of Command Chart Appendix D - Emergency Supplies Appendix E Staging Areas for Building Evacuations 43 Appendix F Severe Weather Areas Appendix G - Abbreviations. 50 Appendix H Automatic External Defibrillator (AED) Locations 52 Appendix I Gilcrease Museum Emergency Response Plan Appendix J Animal Care Disaster Plan

4 UNIVERSITY OF TULSA EMERGENCY AND DISASTER PLAN 1.0 INTRODUCTION The University of Tulsa (TU) is subject to emergencies or disasters which result from major incidents or natural phenomena. TU s Emergency and Disaster Plan provides guidance and procedures to enable the University to effectively respond to and recover from these types of situations or other emergencies on the campus. Response must be timely, vigorous, and directed toward containing the situation, minimizing the loss of life and property, averting undue hardship or suffering, and maintaining the maximum operational capabilities of the University. Although this plan will establish a general framework of action that should be followed where possible, the exact nature of the situation may necessitate a response differing from that contained herein. Response actions may also differ in conjunction with city, state or federal emergency response plan implementation. An emergency is a condition or situation which requires immediate attention beyond that which can be provided in a routine manner. An emergency will exist when there is an unexpected threat to people, property, or equipment. Most emergencies follow some recognizable build-up period during which actions can be taken to achieve an appropriate state of maximum readiness. General departmental actions are detailed in the appropriate sections of this plan. A disaster is a sudden catastrophic event resulting in great damage, loss or destruction. It is acknowledged that disasters are unique occurrences, which require specific actions dependent upon the type, nature, and extent of the emergency. Both will be referred to as "incidents" in this plan. In this regard, this document is not all-inclusive, nor does it limit or restrict reasonable or prudent actions. It is the responsibility of the University to protect life and property from the effects of hazardous events (emergencies and/or disasters) within its own confines. TU has the primary responsibility of initial emergency management activities. The guidelines and protocols are based upon the emergency management functions of various organizations involved in emergency management which will generally parallel normal day-to-day functions or operations. To the extent possible, the same personnel and material resources will be employed in both cases. Day-to-day functions that do not contribute directly to the emergency may be suspended for the duration of any emergency. The efforts that would normally be required for those functions will be redirected to the accomplishment of emergency tasks by the department(s), division(s), or agency(ies) concerned. The purpose of this plan is to: Provide guidance for emergency operations and the utilization of all available TU and governmental resources for the protection of lives, property, and the continuance of University operations in the event of a natural or man-made disaster or national emergency including attacks, or threats. 3

5 Outline the duties and responsibilities of departments and/or individuals during University emergency operations. Establish guidelines for emergency planning and coordination of activities relating to disaster prevention, mitigation, preparedness, response, and recovery as related to local, county, state and federal governments. Assign responsibilities for specific duties/activities related to emergency operations and disaster recovery. The University is exposed to many hazards, some of which have the potential for disrupting the campus community and causing widespread damage and casualties. Possible hazards include, but are not limited to: Tornadoes, fires, winter storms, threat of terrorism related activities associated with biological, nuclear, incendiary, chemical, and explosive weapons. Other disaster situations could develop from a hazardous materials incident, major transportation accident, civil disobedience, disease or other unknown or unpredictable occurrences. Listed below are some basic assumptions the University should be cognizant of: TU will continue to be exposed to the hazards and situations noted above, as well as others that may develop in the future. Outside assistance will be available in most emergency situations affecting the University. Although our plan defines the procedures for coordinating such assistance, it is essential for the University to be prepared to carry out disaster response and short-term actions on an independent basis. It is possible for a major disaster to occur any time and any place in or near the University. In some cases, timely dissemination of warnings and increased readiness measures may be possible. However, many disasters and events can, and will, occur with little or no warning. University officials and representatives must recognize their responsibilities for the safety and well-being of students, employees, and visitors; and assume their responsibilities in the implementation of this emergency plan. Proper implementation of our Emergency and Disaster Plan will reduce or prevent disasterrelated loses. Regardless of the threat or type of emergency, it is possible that the following results may be encountered: Death or injury to people or animals Interruption or disruption to transportation Interruption or disruption to normal communications Interruption or disruption to utilities and other essential services Congregation of large number of people at the scene, at central locations, at shelters, etc. Significant numbers of people being displaced, requiring some or all of the following: evacuation, shelter, feeding, welfare, and other assistance Structural damage to streets, buildings, utilities, and other property Contamination of food, water, personnel, vehicles, property, and other substances Shortages of essential items Periods of civil unrest or disorder, including looting, rioting, mob scenes, violence, etc. 4

6 Initial confusion of the affected population, with probable delays in University response to disaster events Extensive need for public information Disruption of business activities Other matters of minor to serious impact or inconvenience The President may declare a campus state of disaster or emergency. The effect of the declaration is to activate the recovery and rehabilitation aspects of the plan and to authorize furnishing aid and assistance. When the needs for the emergency exceed local capability to respond, outside assistance will be required from neighboring jurisdictions and/or the local or state government. The guidelines and protocols are predicated on an all-hazard approach and acknowledge that most responsibilities and functions performed during an emergency are not hazard specific. Likewise, these guidelines and protocols, account for activities before and after, as well as during emergency operations; consequently, all phases of emergency management are addressed as discussed below: Mitigation Mitigation activities are those which eliminate or reduce the probability of a disaster occurring. Also included are those long-term activities, which lessen the undesirable effects or unavoidable hazards. Preparedness Preparedness activities serve to develop the response capabilities needed in the event an emergency should arise. Planning and training are among the activities conducted under this phase. Response Response is the actual provision of emergency services during a crisis. These activities help reduce causalities and damage, and speed recovery. Response activities include warning, fire evacuations, rescue, and other similar operations. Recovery Recovery is both a short-term and long-term process. Short-term operations seek to restore vital services of the University and provide for the basic needs of employees, students, and visitors. Long-term recovery focuses on restoring the University to its normal pre-disaster, or an improved state of affairs. The recovery period is also an opportune time to institute future mitigation measures, particularly those related to the recent emergency. Examples of recovery actions would be provision of temporary housing and food, identification of damaged areas with assessment of needs, restoration of non-vital University services, application for disaster assistance, reconstruction of damaged areas, and other similar required actions. Building Emergency Plans (BEP s) have been developed and posted in each building as a summary guide to be followed for incidents that occur within a building. The BEP is included by reference as a component of this plan. This plan expands upon the BEP and will cover predictable incidents which may occur on any TU property, both indoors and outdoors, and provide a more comprehensive and detailed guide to TU's policies regarding incident prevention, response, recovery and responsibilities. 5

7 In addition, the library follows an emergency recovery plan entitled "Basic Guidelines for Disaster Planning in Oklahoma" prepared by Toby Murray and emergency response specific to the TU resident population is provided in The University of Tulsa's "Resident Living Handbook." Effective July 1, 2008, TU assumed management responsibility for the Thomas Gilcrease Museum in Tulsa, OK. The museum has its own Emergency Response Plan which is included as Appendix I. The plan is specific to the museum; however, it covers many of the same topics as the plan for the TU campus. This plan will be reviewed and updated, as necessary, if applicable regulations are revised, the plan failed during an emergency, facility operations have changed in a way that affects the plan, the roster of emergency personnel has changed, or if the emergency equipment listed has been altered; but at least annually, by Wayne Paulison, Associate V.P. of Human Resources &. This plan and others referenced can be found at: and%20safety.aspx. 2.0 APPLICABILITY The TU Emergency and Disaster Plan shall apply to all persons working, attending school, in residence, or visiting on university properties. It includes provisions to comply with the following regulatory agencies and regulations that require written plans and notifications and is designed to also comply with the National Response Team Integrated Contingency Plan. Reporting of fatality or multiple hospitalization accidents OSHA 29 CFR Emergency Action Plan OSHA 29 CFR Fire Prevention Plan OSHA 29 CFR Hazardous Waste Operations and Emergency Response OSHA 29 CFR Portable Fire Extinguishers OSHA 29 CFR EPA s Programs EPA 40 CFR part 68, subchapter C Emergency Planning and Community Right-To-Know (SARA Title III) EPA 40 CFR subchapter J Spill Prevention Control and Countermeasure Plan and Facility Response Plan EPA 40 CFR part 112 subchapter D Fire Safety OK Dept. of Labor OK 380:45-5 Emergency Planning and Preparedness BOCA Section F

8 This plan will provide general response information that may be useful for a broad range of situations. Specific situations that will be addressed by this plan are: - Fire or explosion - Injuries - Hazardous spill or contaminant release - Severe weather - Violence, civil disobedience, bomb threats, or other criminal activities - Disruptive crisis or out-of-control behavior - Building operations emergency, such as a major gas leak or flooding - Active Shooter Protocol - Other incidents not specifically listed will be addressed where possible within the same structure as outlined within this plan - Evacuation for those persons with physical disabilities 3.0 DESCRIPTION OF SITE AND OPERATIONS This plan applies to buildings occupied by The University of Tulsa located at the main campus, address of 800 South Tucker Drive, in general bounded by East 3rd Street on the north, East 11th Street on the south, S. Columbia Avenue on the west, and Harvard Avenue on the east. In addition, it includes the Henneke Building located on 1204 S. Harvard and the West Park Apartment Building located on 2504 E. 4 th Place S. The plan also applies to The University of Tulsa's Petroleum Research Campus, address of 2450 East Marshall Street. Appendix A contains a topographical map and site plans of both campus locations. A listing of buildings and hazards associated with each, not including those hazards that might be associated with normal operation of a building can be found in Appendix B. Effective July 1, 2008, TU assumed management responsibility for the Thomas Gilcrease Museum. The museum is located at 1400 N. Gilcrease Museum Road, Tulsa, OK This plan also applies to the Zarrow Center for Arts & Education (Matthews Building) located at 124 East Brady Street in downtown Tulsa. Educational pursuits, both undergraduate and graduate, comprise the major activities of the university. These may include projects involving chemicals, biological material, vertebrate or invertebrate species, lasers, machinery for working with various materials, welding, pressurized systems, electricity, low-level radioactive sources or materials, and other potentially hazardous instrumentation and equipment. In addition, research work at the Petroleum Research Campus facilities includes testing scale drilling, other petroleum characterization systems. The physical and maintenance operations of the university may include work with chemicals (mainly associated with materials such as paints, glues, automotive products, cooling tower and pool chemicals, and cleaning products), metal and woodworking machinery, pressurized systems, electricity, hot and cold water lines, confined spaces, welding, excavations, repair and maintenance of equipment, elevated areas, building renovation and upkeep. 7

9 In addition, biohazards may be encountered by health care workers, sports medicine personnel, and other employees as identified in the TU Exposure Control for Bloodborne Pathogens plan. Hazards of university activities are expected to be low-risk where appropriate safety precautions are implemented. Campus Security is responsible for the security and safety of the campus community with regards to criminal activity. Campus Security personnel patrol the campus 24 hours a day, seven days a week, 365 days a year. Off-duty City of Tulsa police officers are employed by the university and patrol the main campus 24/7, 365 days a year. The Tulsa Police Department officers are available for assistance at any time they are needed. 4.0 CHAIN OF COMMAND Definition: a major incident would include events such as death or serious injury, extensive property damage, bomb threat, evacuation, fire, civil violence, environmental contamination, active shooter, etc. In the event of a major incident or those that may become a major incident the following procedure should be followed: Call 911 (if necessary) Notify Campus Security, Contact the TU Primary Contact, Kevan Buck or cell The Emergency Response Primary Contact will coordinate response and call or delegate call to the President, Crisis Team and all other necessary individuals. The Primary Contact will determine the need to open the Crisis Communication Center (CCC) located in the Campus Security offices at 3115 E. 8 th Street. The alternate Primary Contact person is Kayla Acebo, or cell The responsibility of directing the overall response will be transferred to the lead offsite emergency responding organization if such organization is necessary to respond to the incident, with the TU Primary Contact acting to assist. The initial directing of emergency response may be carried out by other TU authorities until the Primary Contact or alternate arrive onscene. For all other non-major incidents or critical conditions, the following procedure should be followed: Contact supervisor or other person responsible for activity Notify Campus Security, , if needed Contact a member of the Crisis Team if needed (Campus Security can make the contact if requested) The Crisis Team may contact other appropriate individuals to respond to the incident. The President may override any response decisions made or take the lead TU Primary Contact position at his/her discretion. Authorization for employees not to report to work or to leave work 8

10 during normal operating hours shall be given by the President or designee, unless an emergency requires the Primary Contact to make that decision in the President s absence. Appendix C shows the chain of command and communication flowchart to be implemented in part or as a whole depending on the extent of the incident. Names, titles and phone numbers of principle emergency contacts are provided under Section 6.0 "Responsibilities." 5.0 CRISIS COMMUNICATION CENTER (CCC) The Crisis Communication Center (CCC) will be the TU location for directing response to incidents of such magnitude that the Primary Contact determines that opening the Center is necessary. The Center will be located in the Campus Security offices at 3115 E. 8 th Street. For incidents occurring on the Petroleum Research Campus, the CCC will be the Drill Building conference room. The Primary Contact will provide overall administrative decisions for the Center and communicate with the President and Board of Trustees, as necessary. The Primary Contact generally will remain at the scene of the incident, but will maintain communication with the CCC. A person designated by the Primary Contact will direct the organization of responders who report to the Center, in liaison with the Primary Contact. All persons responding to an incident should report to the Center either through verbal communications or in person. Responder s activities, as time permits, should be reported to the Center in a timely manner. The Center will remain in operation until such time as the Primary Contact determines that normal university functions can take over response activities till final resolution of the situation. At least one dedicated phone line will be used for incoming incident query calls from the campus community and the public, while other lines will be assigned for incident control, media communications and outgoing communication. CMT members and responders will have a cell phone that can be used for communication as long as the cell towers are operational. The Center will store a supply of emergency items (see Appendix D). The Center may be used for triage, temporary refuge, counseling sessions, in addition to communication and directing response to the incident. In general, press conferences will be held in the Donald W. Reynolds Center Interview Room. If the incident has escalated to where off-site emergency responders require an on-site command center, the center may be set up in the Mabee East Lot, Harwell Field, Donald W. Reynolds Center North Lot and H.A. Chapman Stadium area; or Sharp Chapel Plaza, and the U. 6.0 RESPONSIBILITIES EMERGENCY CONTACTS Off-Campus Emergency Assistance (e.g. fire, disaster, accident, crime) Poison Control Call Rape Hot Line Helpline (volunteer crisis intervention and information)

11 Campus Campus Security: (24 hr) Director of Campus Security; Joe Timmons.work , home , cell Primary Contact; Kevan Buck, Executive Vice President... work cell st Alternate; Kayla Acebo, Vice President for Institutional Advance....work cell Crisis Team; Wayne Paulison, Chairman...work , home cell Alexander Health Center; Stephanie Fell TU Sexual Assault Reportng Line.Campus Security or Dean of Students Building Services & Housing (Resident Hall & Apartments; Physical Plant Sharp Chaplain; Jeff Francis...work , home , cell Counseling and Psychological Services; Dr. Tom Brian...work cell Media Contact; Mona Chamberlin...work , cell KWGS 8 a.m. to 5 p.m ; after 5 p.m., weekends and holidays contact Dir. KWGS: Frank Christel...work , home , cell Responsibilities and activities which may be performed by key persons or groups listed as "Emergency Contacts" are outlined individually in the following pages. Key incident persons or groups shall develop their own individual procedures, chain of authority, off-site contacts, supplies, equipment, off-site resources, and training, as applicable, associated with their responsibilities under this plan. Others, not listed, may be designated by the Primary Contact or other key persons to carry out appropriate emergency response actions. 6.1 EMERGENCY RESPONSE PRIMARY CONTACT The TU Primary Contact will coordinate or assign coordination of overall administration for all major incidents; such as those which escalate beyond a single building, involve violence or accidents which may lead to serious injury or death, or major destruction of property. The Primary Contact will act under the authority of the President. He/she has authority to make major administrative decisions involving TU students, employees, and resources. He/she has veto power for any decisions made regarding emergency response other than those made by the President or Board of Trustees. These may include shutting down 10

12 of facilities, dismissal or cancellation of classes and procurement of emergency response resources and materials. It will be the decision of the Primary Contact to open and close, at appropriate times, the CCC, with the primary location in the Campus Security offices at 3115 E. 8 th Street and the Drill Building Conference Room for the Petroleum Research Campus. If a command site for offsite responders is necessary, the Primary Contact shall direct communication between the command site and the CCC. 6.2 CAMPUS SECURITY The Director of Campus Security (or representative) will generally be the first person on scene to make immediate decisions and direct response according to his/her evaluation of the incident. Campus Security may be advised of an incident occurrence by a person reporting the incident to Campus Security dispatch will contact, as necessary, any outside agencies, the Primary Contact, and other TU appropriate response personnel alone or in conjunction with the Primary Contact. Campus Security will remain at the scene of the incident until the incident is under control. The Director of Campus Security shall maintain communication with the CCC through the Primary Contact and report all pertinent information involving extent of the incident and response progress, if it has been necessary to open the CCC. Cell phones, or a runner, if necessary, will be used to communicate between entities. The Director of Campus Security shall arrange security in the incident area, traffic control, and secure an appropriate command site for offsite responders. The Director of Campus Security shall maintain access routes for emergency vehicles and personnel and manage evacuation routes from the campus, if that becomes necessary, with the assistance of the Physical Plant. 6.3 RISK MANAGEMENT (ENVIRONMENT, HEALTH AND SAFETY) The Associate V.P. of Human Resources &, having been trained in "Emergency Response: Awareness & Operations Level I & II Training" as required by OSHA 29 CFR 1910, will be contacted by the Primary Contact to act as Safety Coordinator for spills or major air pollutant release of hazardous materials to the environment and chemical exposure incidents. In this capacity he/she will recommend evacuation, site control, containment, first aid evaluations and cleanup procedures as dictated by the incident. In addition he/she will conduct liaison activities with the Tulsa Health Department, Tulsa Fire Department Hazardous Materials Response Team and other public agencies having health and safety responsibilities or services. The Safety Coordinator will be responsible for making any applicable notifications to regulatory authorities. The Primary Contact or other incident responder will relay information regarding hospitalizations or fatalities to the Associate V.P. of Human Resources & as soon as possible. 6.4 MEDICAL AND PSYCHOLOGICAL SERVICES The Emergency Medical Service Authority (EMSA) 911 will be contacted to respond to all medical emergencies, even though the incident victim may choose not to accept this service. If necessary, prior to arrival of EMSA, immediate care may be volunteered by trained personnel who are present. The Director of the Alexander Health Center or the Assistant Athletic Director of Student Health & Performance will assist in identifying TU personnel who are trained in medical assistance. He/she may coordinate and/or assist in immediate care activities, if necessary, during an incident. Other volunteers may assist where 11

13 trained. First aid supplies are stored in the Campus Security office. In addition, each Campus Security vehicle has a first aid supply kit. Also, each Security Officer is trained in first aid and CPR. Automatic external defibrillator (AED) locations are listed in Appendix H. Persons who are expected to use an AED should have received a qualified 4 hour training course. Where university employees volunteer and assist in medical treatment and are possibly exposed to bodily fluids, they will be offered a medical evaluation regarding possible exposure to bloodborne pathogens and post exposure Hepatitis B vaccination within 24 hours. Psychological and spiritual assistance and other special counseling and support needs will be provided by TU's Counseling and Psychological Services and the TU Chaplain's office where needed. These services may be provided to victims, victim's relatives, responders, and other TU employees and students. Services may be provided at the site of the incident or at a location(s) determined by Counseling and Psychological Services. TU's Counseling and Psychological Services shall prearrange for more extensive offsite counseling services to be called upon where deemed necessary. 6.5 PUBLIC AND MEDIA RELATIONS The Director of Marketing & Communications shall be responsible for coordinating all communications with the public and the media; and will serve as university spokesperson or Public Information Officer (PIO). Communication with the campus community shall be managed by the Director of Marketing & Communications, the Primary Contact, the Associate V.P. of Human Resources &, and other appropriate TU officials. Incident details and specific instructions to the university community may be relayed by KWGS FM89 and Information Services technical resources with information provided by the Director of Marketing & Communications and the CMT. These people follow the written Crisis Communication Plan. The Director of Marketing & Communications shall maintain a presence in the CCC at all times it is open, either personally or by designation. All media calls and requirements for public statements shall be handled by the Director of Marketing & Communications. He/she shall designate the schedule, location, and persons to be involved in news conferences and/or interviews. In general, press conferences will be held in the Donald W. Reynolds Center Interview Room. 6.6 PHYSICAL PLANT The Associate V.P. of Operations & Physical Plant or designee will direct all activities related to utility operations, respond to physical damage to buildings or other property, may construct temporary facilities as needed, assist in clearance and demolition, conduct damage and engineering assessments and coordinate construction contractors as needed for recovery. He/she will provide available transportation where needed and provide inventory control and distribution for any donated response supplies. The Associate V.P. will communicate and coordinate actions with the TU Primary Contact and offsite Incident Commander, as appropriate. The Associate V.P. will organize resources or contractors in providing emergency electrical generators, emergency water supplies, tree trimming, toilet facilities, heat and cooling, etc. The Physical Plant has standard operating procedures outlined in the operators manual for critical employees who need to remain to shut down necessary operations in the event of evacuation. 12

14 6.7 HOUSING AND DINING The Vice President of Enrollment & Student Services shall provide or assign an employee(s) to direct all emergency housing and dining needs, including supervision of refuge shelter areas. Housing will organize obtaining necessary bedding and personal hygiene supplies. These may be provided through agreement with a supplier or a community service group. The employee(s) from Housing assigned to a particular building will act as the point of communication between persons who have emergency housing and dining needs and the Primary Contact and CCC. Physical Plant personnel will assist in response to damage to residential buildings. 6.8 CRISIS MANAGEMENT TEAM The Crisis Team (CMT) may be called upon by the Primary Contact, as a whole or in part, to assist in supervision and coordination of university responses in the event of a campus crisis. In a nonmajor event the CMT Chair is usually notified by Campus Security. The CMT Chair would ensure that the appropriate CMT members and the university official responsible for the affected area has been notified and that the proper responses, depending on what type of incident, have taken place. When a major campus crisis has occurred, is occurring, or may possibly occur, the Primary Contact should be notified. After ascertaining the details of the incident and what remedial steps have been taken, the Primary Contact shall determine whether the CMT as a whole should be assembled to consider the situation or whether the matter can be managed by a team of selected members of the CMT and/or other members of the university community. The CMT will remain actively involved with responses to the incident and recovery efforts until normal university activities have resumed or the Team has been excused by the Primary Contact or the President. Membership of the CMT is as follows (Updated July 2015): Executive Vice President & Treasurer (Primary Contact) V.P. for Institutional Advancement (2 ND Contact) Associate V.P. of H.R. & Mgmt. (CMT Chair) Director of Campus Security Vice President of IT and Chief Information Officer Vice President of Enrollment & Student Services Vice President for Diversity & Engagement Vice President for Health Affairs Associate V.P. /Sr. Vice Provost for Academic Affairs Associate V.P. for ESS & Dean of Students Dean Arts & s Dean Business Administration Dean Engineering & Natural s Vice Provost for Research & Dean Graduate School Dean College of Law Associate V.P. of Housing & Residence Life Director of Counseling and Psychological Services Executive Director, Thomas Gilcrease Museum Associate Director of the Physical Plant Ex. Senior Associate Athletic Director (SWA) Director of Marketing & Communications (PIO) 13 Kevan Buck Kayla Acebo Wayne Paulison Joe Timmons Richard Kearns Earl Johnson Jacqueline Caldwell Gerry Clancy Winona Tanaka Yolanda Taylor Kalpana Misra Gale Sullenberger Jim Sorem Janet Haggerty Lyn Entzeroth Melissa France Tom Brian James Pepper Henry John Wood Crista Troester Mona Chamberlin

15 6.9 SUPPORT UNITS Executive Vice President & Treasurer or Authority for Business and Finance & Legal - Ensure that official records of the incident are compiled and maintained, including expenditures, and lists of damaged equipment and property - Implement emergency purchasing authority to provide emergency funding as needed - Assess incident, determine insurance applicability, apply for and manage any available state or federal emergency funding, and make recommendations for any changes in future emergency preparedness as determined by the incident assessment - Respond to all legal matters and questions Provost and Vice President or Authority for Academic Affairs - Provide liaison with the various deans in regard to emergency procedures in their areas - Evaluate and determine educational impacts, recovery actions, class rescheduling and/or relocation Vice President or Authority for Enrollment and Student Services - Direct student emergency support services - Act as liaison with Counseling and Psychological Services and the TU Chaplain's office in meeting the psychological, spiritual, and physical needs of students and parents - Direct contact, as necessary, with student s family members Associate V.P. or Authority for Human Resources & - Mobilize and coordinate staffing needs of the campus in emergency operations as information is received from the Primary Contact or CCC Vice President of IT and Chief Information Officer - Provide, install, maintain, and coordinate all telephone and computer resources and equipment needed during an emergency or disaster situation, where possible - Coordinate with outside entities in area of expertise, such as the telephone company - Prepare backup and resources and supervise recovery in case of loss of critical campus computer resources and information Deans of Colleges - Ensure applicable faculty and research staff has procedures in place to protect critical operations or data - Minimize hazardous laboratory or instructional area conditions as a result of damage or suspension of utility services (Radiation Safety Officer) - Ensure safeguards are in place for ionizing radiation sources, where possible, to prevent exposure to campus community and the public due to an incident - In case of release or exposure incidents, gather details of event and work with the Associate V.P. of Human Resources & in providing applicable regulatory notifications and information to emergency responders - Oversee cleanup of any release of radioactive materials Director of University School - Notify parents/guardians of students, as necessary 14

16 Director of KWGS FM89 - Provide updates of events and instructions provided by the TU media contact following an Incident to keep the campus community and public informed, as necessary Building Specific Assignments - Building Contacts, Staging Area Supervisors, and Building or Area Monitors will follow responsibility guidelines as listed in the BEP for each building, related to warning occupants to seek shelter or evacuate, gathering at designated staging areas, accounting for building occupants, and transfer of relevant information to emergency response personnel 7.0 INCIDENT RESPONSE The President or designee has the authority to close the University or portions of the University, cancel classes, or alter employee's work schedules due to an incident or unsafe weather conditions. The Primary Contact would make these decisions in the absence of the President or designee. GENERAL PREVENTION AND PREPAREDNESS: Emergency Safe Refuge Facilities Donald W. Reynolds Center, Allen Chapman Student Union, Mabee Gym, or Pat Case Dining Center; best location will be determined at time of incident by Primary Contact Communication - for major incidents, where dissemination of information to the university community and public is deemed necessary, the Director of Marketing & Communications will provide available details to media entities. All persons seeking information should tune to KWGS FM89 or other media sources for updates. In addition, the University web page will be a forum for updated information, where possible. If immediate information is necessary the University s emergency text messaging system will be used. Power - diesel-powered emergency generators that provide backup services for lighting, some critical equipment and some communication systems are located at John Zink Hall, Campus Security Building, McFarlin Library, Keplinger Hall, Kendall Hall, Donald W. Reynolds Center, Oliphant Hall, H.A. Chapman Stadium, John Mabee Hall, and the Alexander Health Center. The generator at McFarlin Library has the capability of keeping the university radio station KWGS on-line. While the generator at H.A. Chapman Stadium has the capability of keeping the two-way emergency radio and paging system for the campus on-line. The Physical Plant will follow standard procedures outlined in operator manuals for safe shut down of utilities. Supplies - emergency supplies are listed in Appendix D, normal operational supplies and equipment are located in various facilities on campus, such as the Physical Plant, and may be deployed during an incident. Supplies and equipment may also be donated by emergency organizations or the public. Safety Features - fire alarms are tested and fire extinguishers inspected at routine intervals. There are outside emergency phones, blue poles topped with flashing blue lights, answered by an operator and dispatching campus security to the location of a call; and also exterior or interior yellow emergency boxes which are connected directly to the Campus Security office. 15

17 Information - copies of this plan listing emergency guidelines and responsibilities will be kept at the CCC and alternate location and each key response person will have a personal copy. The plan is also available online at: df. Critical University Data - administrative data is backed up on the centralized computer systems on a routine basis; a complete back-up of all the data contained on all the university's centralized disks is completed once each week and the first complete back-up of the month is stored offsite in a commercial facility vault. Individual personal computer users are responsible for maintaining a back-up of personal critical data. Resources - the university has working relationships with the local Fire and Police Departments, Tulsa Area Emergency Agency, Tulsa Health Department, Red Cross and hazardous materials spill response companies. 7.1 FIRE OR EXPLOSION PREVENTION AND PREPAREDNESS: All faculty/supervisors should evaluate their instruction/work areas and identify all potential fire or explosion hazards. Potential fire or explosion hazards shall be eliminated where possible or controlled where it is not possible to eliminate them. All employees and students who discover a potential fire or explosion hazard should report the situation to their immediate supervisor, advisor, or instructor. In addition to the above general instructions the following specific guidelines shall be followed: - Each building has been evaluated and a Staging Area for Building Evacuations as been identified, see Appendix E - All flammable/combustible liquids shall be labeled as flammable/combustible liquids and stored in an approved flammable liquid storage cabinet or container when not in use - All instructional/research activities or processes where flammable/combustible liquids are in use shall be continuously monitored to ensure safe conditions - All tanks or other outside storage (such as drums) of flammable/combustible liquids shall be labeled with the contents and a NFPA placard showing the hazards of the material contained - Tanks or pipelines containing volatile organic liquids shall be equipped with a pressure relief valve - All oxygen or oxidizing gas compressed gas cylinders shall be separated from flammable gases or liquids by 20 feet or a 1/2 hour fire resistant barrier - No flammable gases, liquids, or excess of combustible items shall be stored near a means of exit from a room or building - Precautions listed on the material safety data sheets shall be followed for storage and use of reactive chemicals - High pressurized equipment shall be continuously monitored for unsafe conditions or contain a safety relief valve - Ignition sources shall be eliminated or isolated and ventilation shall be used in any work/instruction area where the concentration of a flammable vapor may exceed 10% of its lower explosion limit as identified on the material safety data sheet - All unoccupied rooms or areas used for storage of combustible items (e.g. books, paper, boxes, wood, plastic) that are equal to or larger than 100 square feet shall be sprinkled or the walls, ceiling, door and floor must consist of 1 hour fire resistant material 16

18 - No storage of combustible items is allowed under a stairwell unless the area is sprinkled or the walls, ceiling, door and floor consist of 1 hour fire resistant material - Smoking shall be prohibited and signs posted within 25 feet of any outside storage or use of flammable/combustible liquids - A permit from the Tulsa Fire Department and approval by the President's Office and the Office of Human Resources & of is required for use or storage of any explosive materials (any chemical compound, mixture or device, the primary or common purpose of which is to function by explosion) - Exit routes from buildings must be clear and free of obstructions and properly marked with signs designating exits from the building RESPONSE: The employees and students at TU are not responsible for fighting fires. Their immediate response to a fire should be to evacuate the area and call the Tulsa City Fire Department by dialing 911, if using a campus phone. Specific directions in the event of a fire inside of a building are as follows: - If clothing catches fire: STOP, DROP, and ROLL to smother the flames - Pull fire alarm or provide verbal warning to leave the building - Leave the building by nearest safe exit; go to area upwind of the fire, preferably the designated building staging area. Secure critical research operations, close ventilation hoods, shut down equipment, turn off ignition sources, and close doors and windows if time permits. - If there is smoke or heat in area while leaving the building, keep low, crawl if necessary - Contact Fire Department by dialing 911, ensure that address of location is provided - Contact Campus Security at Contact the Associate V.P. of Human Resources & at work , home , cell After warning other occupants to leave the building, an employee may choose to fight the fire, if the fire is small and can be extinguished using an available fire extinguisher where there is no danger to the employee - Occupants may go back into building only when someone in authority, such as the Fire Marshal, says it is safe to do so The Campus Security contact will notify the Primary Contact who will direct activities at the fire site until the arrival of the Tulsa Fire Department. The Fire Marshal or lead Fire Department responder will then take the lead Incident Commander position with assistance from the TU Primary Contact. The designated "Building Contact" person as listed in the BEP and the Associate V.P. of Operations & Physical Plant or representative may provide information on building configuration, contents, and utilities. 7.2 INJURIES (INCLUDING HAZARDOUS CHEMICAL EXPOSURE) PREVENTION AND PREPAREDNESS: - Hazards are assessed and mitigated by supervisors/instructors in all areas of operation - All persons who may potentially be exposed to bloodborne pathogens in the performance of their job assignments have been trained in Universal Precautions - Emergency first aid supplies are stored in the Campus Security office. In addition, each Campus Security vehicle has a first aid kit. Also, each Security Officer is trained in first aid and CPR. - Automated External Defibrillators (AEDs) are located in the Alexander Health Center, Allen Chapman Student Union, Chapman Hall, Donald W. Reynolds Center, Mabee Gym, Campus Security Office, 17

19 mobile units in Campus Security vehicles, at athletic events and practices, Helmerich Hall, Collins Fitness Center, Collins Hall, Henneke Building, Kendall Hall, Keplinger Hall, Mabee Legal Information Center, McFarlin Library, Physical Plant, H.A. Chapman Stadium, Fisher East, Hardesty Hall, Zink Hall, Case Tennis Center, Case Athletic Center, Mary Kay Chapman Center, University School, Center for Global Education, Sharp Chapel, Westby Hall, Oliphant Hall, Tyrrell Hall, Phillips Hall, Lorton Hall, John Rogers Hall, Harwell Hall, Boesche Legal Clinic, Rayzor Hall, Stephenson Hall, Lorton Performance Center, Gilcrease Museum, Zarrow Center for Arts & Education (Matthews Building), West Park Apartments/True Blue Neighbors Office, and in the Drill Building and the Special Projects Building on the Petroleum Research North Campus. Training has been conducted for the departments or groups responsible for the AEDs and many other interested people on campus - Donald W. Reynolds Center, Allen Chapman Student Union, Mabee Gym, and Pat Case Dining Center have been designated as emergency safe refuge facilities - best location to be determined at time of incident by the Primary Contact RESPONSE: For life threatening or severe injuries dial 911. Where possible remove any immediate hazards or move the affected person from an immediate hazard (e.g. remove person to fresh air for hazardous inhalation exposure, assist or remove person from fire danger, wash harmful chemicals from skin or e for a period of fifteen minutes, provide barriers from severe weather.) Persons trained in medical assistance may provide voluntary care for injured persons until outside medical assistance arrives such as EMSA or the Fire Department medical professionals. If outside assistance will be delayed for a length of time, the Director of the Alexander Health Center or the Assistant Athletic Director of Student Health & Performance, as discussed in Section 5.0 "Responsibilities", may coordinate injury response. (Note: although an ambulance should be called for a medical emergency the victim may refuse transportation) If necessary a triage area will be designated by the Director of the Alexander Health Center or the Assistant Athletic Director of Student Health & Pefformance near the scene of the incident or in the nearest safe refuge facility; Donald W. Reynolds Center, Allen Chapman Student Union, Mabee Gym, or the Pat Case Dining Center. General instructions to be followed where possible are: - If ambulance transportation is needed dial 911, ensure address of nearest building is provided rather than the general TU address - Use barriers such as gloves or other protective material to prevent contact with a victim's blood - Contact Campus Security at Employees: for life or limb threatening injuries or for after hour injuries (5 p.m. to 8 a.m. and weekends) the victim should be transported to the nearest available emergency room, such as: Hillcrest Medical Center, 1120 S. Utica Avenue (11th and Utica) St. John's Emergency Room, 1923 S. Utica (21st and Utica) For injuries which are not life or limb threatening, employees should go to the Concentra Medical Clinic located at 1541 N. Sheridan ( ) between 8 a.m. and 5 p.m. weekdays. If time permits, contact a supervisor and obtain a signed Authorization to Treat form. 18

20 For employees, the "Employer's First Notice Of Injury-Form 2" should be completed the day of the incident if time permits, or as soon as possible by supervisor and forwarded to TU's Office of Human Resources &. - Students: for all serious injuries, the victim should be transported to the nearest available emergency room, such as: Hillcrest Medical Center, 1120 S. Utica Avenue (11th and Utica) St. John's Emergency Room, 1923 S. Utica (21st and Utica) Students may go to the Alexander Health Clinic or medical professional of choice for injuries that are not serious - If there is an employee death or hospitalization, the Associate V.P. of Human Resources & should be contacted at work , home , cell to make OSHA notifications that are required to be made within 8 hours. 7.3 HAZARDOUS SPILL OR AIR CONTAMINANT RELEASE PREVENTION AND PREPAREDNESS: - The least toxic or hazardous chemicals/products necessary for activities will be procured and used at the minimal amount necessary for all TU activities - Regulated chemicals/products that may enter sewer or storm drainage systems if spilled shall have secondary containment - Toxic chemicals/products will be used with local ventilation that vents directly to the outside of a building, where possible - Chemicals/products will be stored in cabinets or sturdy shelving in such a manner as to minimize an accidental release of the material - Protective clothing and equipment will be used where determined necessary by a hazard evaluation of the activities in which the chemicals/products will be used - Eye and body wash facilities will be present in areas where there is danger from potential splashes of harmful materials - Spill cleanup materials will be provided by the supervisor or instructor and be available for cleanup of incidental spills of hazardous materials RESPONSE: - Spill cleanup materials will be provided by the supervisor or instructor and be available for cleanup of incidental spills of hazardous materials - If time permits and safety is ensured, contain the spill or release and turn off ignition sources - For emergency spills or releases; such as a high concentration of toxic substances, situation that is life or injury threatening, condition that poses a fire or explosion hazard, a situation that poses a safety or health hazard to employees cleaning the release up or has the potential for uncontrolled environmental contamination: Pull fire alarm, emergency alarm or provide verbal warning to leave the building or area if outside Leave the facility by nearest exit, secure critical research operations if time permits, go to area upwind from the facility, preferably the building staging area Contact Campus Security at

21 Contact the Associate V.P. of Human Resources & at work , home , cell ; he/she will make any required local, state or federal reports Contact city Fire Department Hazardous Materials Response Team by dialing 911; or contact a contractor trained in cleaning up hazardous spills If spill requires evacuation or has the potential for severe consequences call the Primary Contact or cell If responding to remediate the spill or provide instructions for remediation by TU; the Associate V. P. of Human Resources & or other person trained in First Response will coordinate the TU response, as necessary with the city Fire Department Hazardous Materials Response Team Information as to the nature of the spill or release will be provided by the Associate V. P. of Human Resources &, Building Contact, or other persons who have direct knowledge of the incident or activities involved The Associate V.P. of Human Resources & will work with appropriate officials in determining possible hazards to health or the environment and necessity for any further area evacuation The building or area may be reentered once the Fire Department Hazardous Materials Response Team, Associate V.P. of Human Resources & or other TU authority has indicated it is safe to do so If the spill is outside, evacuate to a safe distance; follow the facility plan, in addition to that above - For small, incidental (confined to immediate work/activity area, not threatening to safety or health) spills or releases, including unknown odors: Isolate the area from unauthorized entry, if necessary Contact immediate supervisor, department chair, Building Contact person or Associate V.P. of Human Resources & ; as necessary Respond as appropriate, e.g. ventilate area; using spill cleanup materials, clean spill; repair any leaks - If the city siren warning system should alarm with a steady blaring, immediately take shelter in a safe area and tune to radio or TV for informational broadcasts, KWGS FM 89 will provide any available TU specific announcements. If there has been a hazardous air contaminant release, windows should be closed and ventilation systems turned off. Follow any instructions given by city Fire Marshal, Emergency System personnel, City/County Health Department, Federal authorities, or TU authorities. Remain in shelter until above authorities announce that it is safe to evacuate. The building should remain evacuated until three cycles of air have been ventilated from building 7.4 SEVERE WEATHER PREVENTION AND PREPAREDNESS: - Each building has been evaluated and a severe weather area designated in the safest areas, see Appendix F - A memo is distributed annually to all employees and students listing the severe weather area(s) in each building and providing instructions for tornado and other severe weather safety, students and new employees are provided severe weather response information in orientation programs - The City of Tulsa has installed an audio warning system at approximately every square mile intersection to warn of tornadoes and floods - The designated Building or Area Monitors in each building have been instructed to listen to public media when weather conditions may become severe and to provide warning to building occupants to seek shelter when severe weather (e.g. tornadoes) becomes imminent - NOAA Weather Radios are in most buildings across campus. Employees have been instructed to listen to these radios in times of severe weather. 20

22 RESPONSE: - SEVERE WEATHER WATCH, watch for conditions which might indicate a response is necessary, listen to media reports where possible - SEVERE WEATHER WARNING - If a tornado warning is given by the media or steady blaring of the city sirens, or an announcement is made through one of TU s emergency notification systems (text messaging, blast , posting on TU s website, digital signage, and/or posting on Facebook & Twitter) - move immediately to the nearest severe weather area, ground floor or basement away from windows, preferably a hallway or inside room such as a restroom until the warning is lifted - If a flood warning is given by the media or an intermittent blaring of city sirens or an announcement is made through one of TU s emergency notification systems (text messaging, blast , posting on TU s website, digital signage, and/or posting on Facebook & Twitter) and the flooding is in and around the TU area, remain in a sheltered area until the media indicates that the flood waters have receded before attempting to drive through the indicated flooded areas - If time permits, turn off electrical equipment and disconnect from power source, secure critical research operations - Move away from windows for any type of severe weather that might cause breakage - During lightning storms remain in building, avoid using telephones and electrical equipment, disconnect equipment from power source where possible - Damage or flooding in the building should be reported to the Physical Plant at Where major damage occurs which cause injuries or might increase the possibility of fire: - Dial 911 and leave the building by the nearest exit to the nearest secure building - Contact Campus Security at Contact the Primary Contact at work or cell Do not return to the building until off-site emergency responder in authority such as the Fire Marshal or TU authorities indicate that it is safe to do so 7.5 VIOLENCE, CIVIL DISOBEDIENCE, BOMB THREATS, OR OTHER CRIMINAL ACTIVITIES PREVENTION AND PREPAREDNESS: - Threats of violence, whether personal or work related should be reported to supervisor or, if living in oncampus housing, the appropriate residential authority - All persons should be on the alert for suspicious objects, activities or persons and be prepared to report such situations to Campus Security at or call All valuable TU and personal properties should be secured when not under direct supervision - Persons should plan not to work or walk outside alone after normal working hours: Contact Campus Security to request the use of Escort Services RESPONSE: - Contact Campus Security at , take all threats seriously - For major disturbances or violence dial 911 and request city police, ambulance, and/or fire response as necessary, leave the area immediately - If violence is within a building, leave when possible; until then, turn off lights in room, lock or barricade door, and move to area out of sight of door windows, dial 911 if phone is available - Do not move any suspicious objects 21

23 - For bomb threats, write down all that is said, ask when the bomb is set to detonate, where it is located, name of caller, and where the caller is located - For major incidents (such as those which may cause serious injuries or death, extreme property damage, or involve more than one building) contact the Primary Contact at or cell For sexual assault incidents call Campus Security at or the Call Rape Hot Line at may be contacted 7.6 DISRUPTIVE, CRISIS, OR OUT-OF CONTROL BEHAVIOR (INCLUDING POTENTIAL HARM TO SELF OR OTHERS, HALLUCINATORY OR DELUSIONAL BEHAVIOR) PREVENTION OR PREPAREDNESS: - Discuss any behavior of coworkers or students which may lead to a crisis situation with supervisor, advisor, or if person lives in on-campus housing to residential authority RESPONSE: - Contact Campus Security at Contact Director of Counseling and Psychological Services (Dr. Tom Brian) at , using the terms "crisis" or "emergency" (after hours through the TU operator at 0 or ) - Contact Primary Contact, Kevan Buck at or cell Contact the Chairman of the Crisis Team, Wayne Paulison at work , home , or cell If residence hall staff is reporting an incident they should immediately contact supervisor after notifying Campus Security 7.7 BUILDING OPERATIONS EMERGENCY, SUCH AS A MAJOR GAS LEAK OR FLOODING PREVENTION OR PREPAREDNESS: - Building utility and functional operations will be routinely inspected and maintained by Physical Plant personnel, this also includes residential facilities - Chain of command and responsibility assignments for response to building operations emergencies have been determined by the Associate V.P. of Operations & Physical Plant - Evacuation plans and persons assigned to assist in such an event have been determined and listed in the applicable Building Emergency Plan RESPONSE: - Leave area if in immediate danger or alarm is sounded, shut down equipment, and secure critical research operations, if time permits - Contact Physical Plant work control at In housing facilities, the Associate V.P. of Housing & Residence Life, , determines procedures for initial response that are coordinated with the Physical Plant - Contact Campus Security at For power outage, move to area of emergency light or window light - Be alert for any changes in circumstance, such as smoke or electrical sparks - If incident requires leaving the work or activity area, wait in the staging area for further instructions by university personnel or offsite emergency response authority before returning 22

24 7.8 ACTIVE SHOOTER PROTOCOL Armed Security Officers will respond to the situation, including containment and confronting an armed suspect and assisting responding law enforcement. HOSTILE INTRUDER(S) IN A NON-RESIDENT HALL BUILDING When a hostile person(s) is actively causing deadly harm or the imminent threat of deadly harm within a campus building, the following procedures are recommended. Each situation is different and may require a different response. Contact Authorities Use Emergency 911 Contact Campus Security at Be aware that the 911 system may be overloaded. Program TU Campus Security ( ) into your cell phone for emergency use or consider . may be an option when unable to speak Secure Immediate Area Lock and barricade doors Use chairs, desks tables, etc. Some doors require a key, try to make a habit of carrying your keys with you Turn off lights Close blinds/block windows Use large tables if able to If not, stay away from the windows Turn off radios and computer monitors Keep occupants calm, quiet, and out of sight Keep yourself out of sight and take adequate cover/protection i.e. concrete walls, thick desks, filing cabinets (cover may protect you from bullets) Silence cell phones Place signs in exterior window to identify the location of injured person(s) Un-Securing an Area Consider risks before un-securing rooms Remember, the shooter will not stop until they are engaged by an outside force Attempts to rescue people should only be attempted if it can be accomplished without further endangering the person(s) inside a secure area Try to make decisions that benefit the greatest number of people Stay in a secured area until emergency response personnel tell you it is alright to leave What to Report Your specific location building name and office/room number Number of people at your specific location Injuries number of injured, types of injuries Assailants(s) location number of suspects, race/gender, clothing description, physical features, types of weapon(s) (long gun, or hand gun), backpack, shooter identity if known, separate explosives from gunfire, etc. Campus Security Response Respond to area with Tulsa Police Department Secure immediate surroundings Activate Campus Security Active Shooter Protocol in coordination with Tulsa Police Department 23

25 HOSTILE INTRUDER(S) IN A RESIDENCE HALL When a hostile person(s) is actively causing deadly harm or the imminent threat of deadly harm within the residence hall, the following procedures are recommended. Each situation is different and may require a different response. Lock yourself in your room If communication is available, call Campus Security at or call 911 If away from your room, join others in a room that can be locked Do not stay in the open hall Do not sound the fire alarm. A fire alarm would signal the occupants in the rooms to evacuate the building and thus place them in potential harm as they attempted to exit Barricade yourself in your room with desks, beds, or anything you can push against the door Lock your window and close the blinds or curtains Stay away from the window Turn all lights and audio equipment off Try and stay calm and be as quiet as possible If you are caught in the open such as hallways and lounge areas, you must decide what you are going to do. This is a very crucial time and can possibly mean life or death depending on your actions. You can try to hide, but make sure it is a well hidden space or you may be found as the intruder moves through the dorm looking for more victims. If you think you can safely make it out of the building by running, do so. If you decide to run, do not run in a straight line. Keep any objects you can between you and the hostile person(s) while in the building. Once outside, do not run in a straight line. The last option you have if caught in an open area in the dorm maybe to fight back. This is dangerous, but depending on your situation, this could be your last option. Once the police arrive, obey all commands. This may involve your being handcuffed or made to put your hands in the air. This is done for safety reasons, and once circumstances are evaluated by the police, they will give you further directions to follow. HOSTILE INTRUDER(S) ON THE GROUNDS OF THE UNIVERSITY INDIVIDUAL RESPONSE When a hostile person(s) is actively causing death or serious physical injury or the threat of imminent death or serious physical injury to person(s) on the campus, the following procedures are recommended. Each situation is different and may require a different response: Run away from the threat if you can, as fast as you can Contact Campus security at or call 911 on a cell phone Do not run in a straight line Keep vehicles, bushes, trees, and anything else that could possibly block your view from the hostile person(s) while you are running If you can get away from the immediate area of danger, summon help and warn others If you decide to hide, take into consideration the area in which you are hiding. Will I be found here? Is this really a good spot to remain hidden? If the person(s) is causing death or serious physical injury to others and you are unable to run or hide, you may choose to play dead if other victims are around you The last option you have if caught in an open area outside may be to fight back This is dangerous, but depending on your situation, this could be your last option Once the police arrive, obey all commands. This may involve your being handcuffed or made to put your hands in the air. This is done for safety reasons and once circumstances are evaluated by the police they will give you further directions to follow. 24

26 7.9 BUILDING ALARM (Mechanical or Verbal) - Leave the building; go to staignh area (shut down equipment if time permits) - Contact Campus Security at Wait for further instructins by someone in authority - Occupants may go back into building only when someone in authority, such as the Fire Marshall or university personnel in authority, says it is safe to do so 7.10 POWER OUTAGE/GAS LEAK/FLOODING - Leave area if in immediate danger (shut sown equipment and secure critical research operations, if time permits) - Contact Physical Plant work control at Contact Campus Security at For power outage, move to area of emergency light or window light - Be alert for any changes incircumstances, suc h as smoke or elecgtricla sparks - If problem requires leaving of the work or activity area, wait for further instructions by university personnel in authority or offsite emergency response authority before returning 7.11 OTHER - If the city siren system should alarm, immediately take shelter and tune to radio or television for informational broadcasts. Follow any instructions given by city Fire Marshal, Emergency Agency personnel, City/County Health Department, Federal authorities, or TU authorities. Do not attempt to leave shelter unless instructed or allowed to do so by above authorities. - For other emergency incidents not listed contact Campus Security at EVACUATION FOR THOSE PERSONS WITH PHYSICAL DISABILITIES Individuals who use wheelchairs or are otherwise mobility impaired: - If on ground floor Leave the building at the nearest safe exit - If on above or below ground floor - Predetermine the safest plan of action considering your particular physical circumstances and the areas you will be in, with advice from your physician, and concurrence or assistance from the Director of the Center for Student Academic Support ( ) or with the Building Contact for staff and faculty The following general procedures are suggested by fire department and emergency personnel: - In all areas you frequent, become familiar with location of at least two exits, alarm provisions, safety equipment such as fire extinguishers, storm shelter areas, and evacuation staging areas - Before an emergency, choose at least two peers or fellow employees who are willing and able to assist you, if assistance may be needed in carrying you with or without the wheelchair to safety. Ask faculty, supervisor, or Building Contact (Director of the Center for Student Academic Support) if help is needed in getting volunteers. - Discuss with assistants and practice, if possible, the safest method for moving you up or down a stairway. If you have difficulty being understood, develop a card containing all appropriate instructions and carry it with you. - Carry a loud whistle or similar device you can operate, for use in the event you become trapped 25

27 - During an emergency if not in immediate danger, wait till traffic has thinned, inform faculty, supervisor, or Building or Area Monitor where you will be, then go with assistants to a designated rescue area, usually beside an exit stairway or a room near the exit stairway with a door that closes, a window and preferably a telephone. If near a telephone, dial 911 and/or and inform dispatchers where you are. Assistants should then exit to alert emergency responders. Wait for trained emergency responders to assist you from the building. - If in immediate danger, inform assistants of safest way to move you up or down stairs Notes: Persons on respirators should be given priority assistance in emergencies involving smoke or fumes because their ability to breathe is seriously jeopardized There are many different types of wheelchairs which have many movable or weak parts which are not built to withstand the stress of lifting Remove batteries from an electric wheelchair before attempting to transport it Individuals with Vision Limitations or Hearing Impairment: - Follow the process above in predetermining emergency evacuation routes and assuring a volunteer (which could be a faculty or staff member) is assigned to inform you of the danger and assist you, if needed, out the safest evacuation route. It may be advisable to wait until the traffic has thinned. 8.0 RECOVERY Recovery will focus, as applicable, on: - immediate personal needs of employees and students - power, water and telephone services - providing access and clearing debris to university roads and buildings - damage assessment, structural evaluation, and remediation including any necessary asbestos abatement - evaluation and safe removal of released hazardous chemicals/products - reinstating classes and other university functions - general cleanup - cost and insurance determinations and application for state and federal aid, where available - continuous communication of status of recovery efforts - final incident response assessment For those incidents where persons cannot return to their homes due to such possibilities as severe flooding or closure of roadways due to fallen trees, utility poles, etc.; TU will provide temporary shelter and food (from stock on hand) for a brief time period not expected to exceed a 24 hour period. Shelters will be set up at Pat Case Dining Center, Allen Chapman Student Union, or the Mabee Gym and come under the jurisdiction of Housing and Dining. Any need for psychological support or counseling for both the TU community and individuals close to the people who make up the TU community will be determined by Counseling and Psychological Services in liaison with the Chaplain s Office. Psychological debriefing services will typically be available. Employees may have sustained injuries or damage to their homes where Human Resources may provide assistance, adjust work schedules with the agreement of supervisors, and provide leave, as appropriate. The Vice President for Enrollment and Student Services may need to work with students in communicating with parents or other family members, class rescheduling, housing and other personal needs. The Sharp Chaplain will direct 26

28 response to the death of a university employee or student in conjunction with other applicable TU entities such as the President s office, Human Resources, Student Services, and Director of Marketing & Communications. Physical Plant personnel will provide damage assessment in liaison with the Dean or other TU authority associated with each damaged building or area. The structural integrity of a damaged building shall be determined by a qualified engineer prior to allowing any general entry. Outside professionals such as structural engineers may be contracted as needed. Physical Plant personnel will maintain emergency generators, access to emergency water supplies, and portable toilet facilities as necessary and where possible. A primary consideration in recovery will be to restore any damaged utility services as soon as possible. Physical Plant personnel will provide or have persons available for contracting to clear obstacles from TU roadways and access to buildings. They will determine if buildings are structurally sound and determine that no asbestos hazards exist before allowing reentry into any damaged building. Repairs, overhaul of equipment, and returning all building functions to normal working operation will be under the direction of the Associate V.P. of Operations & Physical Plant. In situations where emergency supplies are donated by the public or emergency agencies, following an incident, the Associate V.P. of Operations & Physical Plant will designate persons responsible to inventory and distribute the supplies. Continuation or restoration of telephone and computer services will be under the direction of the Vice President and Chief Information Officer. It may be necessary for some or all TU employees and students to help in general cleanup of their work or activity areas. The Associate V.P. of Human Resources & will be apprised of any suspected hazardous chemical/product spill or release and will determine response. Abatement of an emergency spill (see Section 7.3) may be under the direction of the Tulsa Fire Department Hazardous Materials Response Team, a contracted waste disposal company, or the Associate V.P. of Human Resources &, depending on the severity of the incident. Persons are not to reenter damaged buildings that contain chemical use laboratories or other areas with potentially hazardous quantities of chemicals/products until monitoring or observation indicates that it is safe to do so. The Provost will work with appropriate groups, such as the President's office, deans of applicable colleges, Business and Finance, and Student Services in determining instructional delays, class rescheduling or relocation, and possible rental or purchase of temporary class meeting units. The President's office, in liaison with appropriate groups, will determine the status of institutional operations, when shut down is necessary and when business can be resumed. The Office of Business and Finance will approve and monitor emergency spending, act to shut down buildings or operations as designated by the President, determine insurance assessment needs and applicability of state or federal aid, where available. The libraries will follow the Oklahoma Conservation Congress "Basic Guidelines for Disaster Planning in Oklahoma" in salvage and restoration efforts in regards to books and other holdings. The Director of Marketing & Communications will direct continuous communication of the university's recovery efforts to the university community and the public, primarily through the media, as necessary. Resources, such as the university radio station (KWGS FM89), audix system, employee newsletters, computer network communications, meetings, and flyers will be employed as deemed appropriate. The Director of Marketing & Communications will also address any public relations issues that may be associated with the incident and recovery. 27

29 Following the recovery phase of an incident or after initial recovery efforts are underway, the Crisis Team with possible addition of others who were actively involved in response activities, will meet to evaluate the incident and response. If needed, the Emergency and Disaster Plan will be revised to make needed corrections or additions. 9.0 TRAINING AND PRACTICE Those who have responsibility under the Building Emergency Plan are offered a briefing of the contents and response necessary under a variety of incident scenarios. Resident Directors and Assistants are trained in specific conditions and responses to housing of students and possible emergency situations at the beginning of the school term. On-campus residence hall occupants are provided emergency orientation by the Residence Directors and/or Assistants during the school year. A summary of emergency response actions that should be taken during an incident has been distributed to faculty, staff, and students. Response to emergencies is provided during New Employee Orientation training. Key responders meet under the Crisis Team's direction to plan, review, and challenge incident response guidelines. Many of the responder s responsibilities, in particular during the recovery phase, are those which are included in their normal work responsibilities, and thus the responders have current professional training in their area of expertise. Once a year, a listing of storm shelter areas for each of the buildings is mailed to the entire TU community with instructions for responding to severe weather. A copy is included as Appendix F. Fire or move to shelter drills are planned annually for all two story buildings, at a minimum. 28

30 APPENDIX A MAPS 29

31 30

32 The University of Tulsa Map Principal Buildings and Office Locations TU MAIN CAMPUS 1. Albert Plaza 2. Alexander Health Center Counseling and Psychological Services Health Clinic 3. Allen Chapman Student Union (ACSU) Administrative Conference Room ATM C-Storex Chick-Fil-A Chouteau Room Faculty Club Lounge Food Court Great Hall Hut Sports Bar & Grill Mail Services/Mail Boxes Offices (2 nd Floor) Sodexo Administrative Offices Student Association offices Subway Summer Conference Services 4. Annex East 5. Annex West 6. Bayless Plaza 7. Boesche Legal Clinic 8.. Central Plant Maintenance Shipping/Receiving 9. Chapman Commons 10. Chapman Hall Henry Kendall College of Arts and s -Dean s Office and Advising Athletic Training Economics Exercise & Sports History Philosophy and Religion Political School of Urban Education School of Nursing Sociology Writing Lab 11. Child Development Center 12. Collins Hall/ Shaw Alumni Center/ Whitney Hall Academic Affairs Admission/Undergraduate Alumni Relations Executive Vice President s Office Law Alumni Association President s Office Provost s Office Financial Aid 13. Dietler Commons 14. Fisher Hall East Assessment Office Environment Health and Safety Health s Housing and Dining Services Human Resources Parking and Card Services Schwab Veterans Center TITAN Lab (Psychology) Tulsa Global Alliance 15. Harwell Hall Anthropology 16. Helmerich Hall Collins College of Business -Dean s Office Advising: Undergraduate & Graduate Business Career Center Center for Exec. & Professional Dev. Energy Center Family-Owned Business Institute Finance/Operations Genave Rogers Business Law Center Graduate Business Programs Int l Business/Entrepreneurship Programs Information Systems Marketing School of Accounting Undergraduate Business Programs Williams Student Services Center 17. Jackson Commons 18. John Rogers Hall College of Law -Dean s Office and Advising Comparative & Int l Law Center Computing Resources Law Admission Law Registrar Native American Law Center Price/Turpen Court Room Professional Development SERL 19. Kendall Hall Box Office Chapman Theatre KWGS Theatre Dept. Theatre II TUTV Video Production 20. Keplinger Hall College of Engineering and Natural s -Dean s Office and Advising Chemical Engineering Chemistry Erosion/Corrosion Research Center Geosciences Mathematics and Computer s Physics and Engineering Physics 21. Lorton Hall Center for Student Academic Support Disability Assistance Graduate School Psychology 22. Lorton Performance Center School of Music Film Studies Facilities for Campus Events 23. Mabee Legal Information Center Law Library Petroleum Abstracts Student Journal Offices Writing Program Suite Mary K. Chapman Center for Communicative Disorders Deaf Education Speech-Language Pathology 25. McClure Hall Accounts Payable Business Office Controller s Office Institutional Research Registration and Records Research and Sponsored Programs 26. McFarlin Library Academic Computing Acquisitions Circulation/Reserves Computer Laboratories Computer Security Response Team Dietler Cafe Faculty Resource Center Government Documents Graves Faculty Study Honors Program Information Services Administration Interlibrary Loan IT Help Desk Library Administration Media Services National Scholarships Petroleum Abstracts Document Delivery Service Reference/Serials Satin Rare Book Room Special Collections Writing Center 27. Music Annex 28. Oliphant Hall Biological Collegian newspaper Communication Communication Lab Language Lab Languages 29. Phillips Hall Alexandre Hogue Gallery School of Art 30. Rayzor Hall Computer Electrical Engineering 31. Rogers Fountain 32. Samson Plaza 33. Sharp Memorial Chapel Buford Atrium Church Relations Volunteer Student Center 34. Sharp Plaza 35. Stephenson Hall McDougall School of Petroleum Engineering Mechanical Engineering 36. True Blue Neighbors 37. Tyrrell Hall University classrooms/auditorium Various offices 38. University School

33 39. Westby Hall Development Donor Services Golden Hurricane Club International Student Services University Relations Web Communications 40. Zink Hall Administrative Computing Continuing Education Data Networking & Comm. Services English IT Systems Ops and Services Legal Assistant Program NIMROD Journal Women s Studies/Academic Journals 45. Hardesty Hall (Opening Fall 2015) Hardesty; Residence Hall Career Services Center for Global Education Dean of Students/Student Affairs English Institute for Int l Students Greek Life Multicultural Resource Center New Student Programs and Services Parent Programs Student Activities STUDENT HOUSING 41. Brown Village Apartments 42. Pat Case Dining Center 43. Fisher Hall South 44. Fisher Hall West Suites 45. Hardesty Residence Hall (Opening Fall 2015) 46. House 1: Kappa Alpha Theta Sorority 47. House 2: Delta Gamma Sorority 48. House 3: Kappa Kappa Gamma Sorority 49. House 4: Kappa Delta Sorority 50. House 5: 5th Place House 51. House 6: Delta Delta Delta Sorority 52. House 7: Chi Omega Sorority 53. John Mabee Hall 54. Kappa Alpha Fraternity 55. Kappa Sigma Fraternity 56. LaFortune House Hurricane Bike Shop 57. Lambda Chi Alpha Fraternity 58. Lorton Village Apartments 59. Lottie Jane Mabee Hall 60. Mayo Village Apartments 61. Mayo Village Student Activities Center 62. Norman Village Apts & Clubhouse 63. Pi Kappa Alpha Fraternity 64. Seventh Street House 65. Sigma Chi Fraternity 66. University Square Apartments - South 67. University Square Apartments - West Language House ATHLETIC FACILITIES 68. Athletic Ticket Office 69. Case Athletic Complex Academic Support for Athletes Football 70. Case Tennis Center 71. Chapman Plaza 72. Collins Family Softball Complex 73. Collins Fitness Center Campus Recreation Starbucks Coffee 74. H.A. Chapman Stadium ONEOk Club 75. Hardesty Sports & Recreation Complex 76. Harwell Field 77. Harwell Tennis Courts 78. Hurricane Athletic Building Campus Security Equipment Room Exercise Lab Soccer Softball Track and Cross Country 79. Hurricane Track/Soccer Stadium 80. Mabee Gymnasium/Athletics Athletic Administration Athletic Marketing/Media Relations Jack Zink Indoor Rowing Center Mabee Gym Men s Golf Music Annex Racquetball/squash courts, locker rooms Rowing Volleyball Practice Facility Women s Golf 81. Multi-Purpose Field 82. Reynolds Center Athletic Ticket Office Athletic Training Center Athletic Video Services Facilities for Campus Events Men s Basketball Strength and Conditioning Volleyball Women s Basketball 83. Skelly Field 84. Soccer Practice Field 85. Siegfried Plaza 86. Thomas Plaza CAMPUS MINISTRIES 87. Baptist Student Union 88. Hillel House 89. Muslim Student Association Prayer House 90. Newman Center 91. United Ministries Center 92. Wesley Foundation NORTH CAMPUS (not shown) 2450 E. Marshall Artificial Lift Projects Center for Reservoir Studies Drilling Research Fluid Flow Projects Hydrates Flow Projects Paraffin Deposition Petroleum Reservoir Exploration Projects Separation Technology Projects Revised June

34 33

35 APPENDIX B BUILDING LIST AND HAZARDS 34

36 Abbr. BUILDING ADDRESS USE MAIN CAMPUS AHC Alexander Health Center 2946 E. 5th St medical clinic lectures, display, recreational, cafeteria, business, ACAC Allen Chapman Student Union 440 S. Gary Avenue retail BLC Boesche Legal Clinic 407 S. Florence Avenue business (legal counsel) instructional (business)/assembly (large lecture hall, 2 HH Helmerich Hall 2900 E. 5th St. small) CAC Case Athletic Complex 3150 E. 8th St. Football - athletic business CGE Center for Global Education 3126 E 5th Place business - center for global education CH Chapman Hall 2830 E. 5th St. instructional (nursing, arts & sciences)/assembly (lectures)-platform CAH Collins Hall - Administration 2905 E. 8th St. business (president's office, provost, business & finance, admissions, financial aid, alumni relations) RC Donald W. Reynolds Center 3208 E. 8th St. assembly (arena, sports, entertainment) CFC Fulton & Susie Collins Fitness Center 502 S. Delaware Avenue recreation HH Harwell Hall 615 S. Florence St. instructional (anthropology) business - continuing education and Engineering & HENN Henneke Building 1204 S. Harvard Avenue Natural s HA Hardesty Hall 3105 E. 5th Pl Std. Affairs, Career Scs. Global Ed., EISS Offices Hurricane Athletic Bldg./Mabee Gym GYM & Music 3105 E. 8th St recreational/sports medical/business HAB Hurricane Athletic/Security 3115 E. 8th St. business (athletics, security) JRH John Rogers Hall 3120 E. 4th Pl. instructional (law)/assembly(court room, large classrooms) KH Kendall Hall 601 S College Avenue theatre, studio/instructional(arts)/business(radio station), photo lab KEH Keplinger Hall 441 S. Gary Avenue instructional (engineering, geology, chemistry)/assembly (lectures) LH Lorton Hall 2820 E. 6th St business (graduate program & academic support)/instructional/assembly(lectures) - psychology MLIC Mabee Legal Information Center 3120 E 4 th Pl. law library/meeting rooms; business (Pet. Abstracts) MJCC Mary K. Chapman Center 2820 E. 5th St Instructional (communicative disorders); clinic McC McClure Hall 2905 E. 7 th St. business ( finance, res. & spon. prog., inst. res.) McF McFarlin Library 2933 E. 6 th St. library (study, rare book room) MDCT Michael D. Case Tennis Center 712 S. Delaware assembly (arena, sports) OH Oliphant Hall 3015 E. 7th St. instructional (biological sciences & languages) PH Phillips Hall 2930 E. 5th St. instructional (arts) physical plant, grounds, custodial, woodworking, PP Physical Plant 3015 E. 8th St. storage (supplies) SC Sharp Chapel 2940 E. 6th St. chapel, lounge HAC (SS) H.A. Chapman Stadium 3112 E. 8th St. assembly (stadium) FE - Fisher East 2821 E. 8th St. business human resourcesl, global alliance, psychological research, assessment TH Tyrrell Hall 2930 E. 6th St. Classrooms-auditorium-stage; business (Ener. Conv.) USCH University School for the Gifted 326 S. College educational K-8 DUR Westby Hall 710 S. College business, printing services ZH Zink Hall 3101 E. 7th St. business, communication center, computers, seminars LPC Lorton Performance Center 550 S. Gary Place business (music)/auditorium-stage RH Rayzor Hall 3155 E. 5 th Place instructional (Computer & EE) SH Stephenson Hall 3205 E.5 th PlCE instructional (Mech. Engr. & Petroleum Engr.) Zarrow Center for Arts & Education ZC (Matthews Building) 124 East Brady Street business (art); instructional 35

37 Abbr. BUILDING ADDRESS USE RESIDENCE HALLS SH 7 th Street House 3211 E. 7th St. residential FP 5 th Place House 3126 E. 5 th Place residential JMH John Mabee Residence Hall 2807 E. 5th Pl. residential LFH LaFortune Hall 3202 E. 7th St. residential HA Hardesty Hall 3105 E. 5 th Pl. residentail LJMH Lottie Jane Mabee Residence Hall 2808 E. 6th St. residential FS Fisher South 2831 E. 8th St. residential FWS Fisher West Suites 2821 E. 8 th St. residential FRATERNITIES KA Fraternity-Kappa Alpha 3145 E. 7th St. residential KS Fraternity-Kappa Sigma 3131 E. 7th St. residential LC Fraternity-Lambda Chi Alpha 3201 E. 7th St residential PK Fraternity-Pi Kappa Alpha 3123 E. 7th St residential SI Fraternity-Sigma Chi 3223 E. 7th St residential SORORITIES CK Sorority-Chi Omega 3100 E. 5th Pl residential DD Sorority-Delta Delta Delta 3112 E. 5th Pl residential DG Sorority-Delta Gamma 3150 E. 5th Pl residential KT Sorority-Kappa Alpha Theta 3120 E. 5th Pl residential KD Sorority-Kappa Delta 3134 E. 5th Pl residential KG Sorority-Kappa Kappa Gamma 3146 E. 5th Pl residential APARTMENTS US University Square South 425 S. Delaware Avenue housing US Norman Village S. Delaware Avenue housing US University Square West S. Delaware Avenue housing MV Mayo Village E. 8th St. housing LV Lorton Village E. 8th St. housing BV Brown Village th Place housing WP West Park Apt./True Blue Neighbors 2504 E. 4 th Place S. housing/office NORTH CAMPUS NCW N.C. TUFFP/TUPDP 2450 E. Marshall small scale engineering research projects NCAH NC: Alpine House 2450 E Marshall offices NCDB NC: Drill Building 2450 E Marshall drill models/pilots/business (petroleum engineering) NCHB NC: Hydrate Building 2451 E Marshall small scale engineering research projects NCMS NC: Machine Shop 2450 E Marshall metal fabrication and assembly graduate projects, research-automobiles, petroleum NCML NC: Model Lab 2450 E Marshall products NCRB NC: Special Projects Building 2451 E Marshall small scale engineering research projects NCSB NC: Storage Building 2450 E Marshall storage (documents) 36

38 Abbr. TU Buildings Hazard Materials AHC Alexander Health Center minimal chemical (medical) KH Kendall Hall flammable/combustible products (scene shop); corrosives, toxics, carcinogens (minimal - photo labs) KEH Keplinger Hall flammable/combustible, toxic, carcinogenic, corrosives, wastes and compressed gases (labs); lasers; radioisotopes NCDB NC: Drill Building asbestos sided building NCML NC: Model Lab corrosive, flammable/combustible, toxic chemicals/products; asbestos sided building NCRB North Campus Research Building corrosive, toxic, flammable/combustible chemicals and gases OH Oliphant Hall (laboratories)flammable/combustible, corrosive, toxic, carcinogenic chemicals and gases; radioisotopes PH Phillips Hall minimal toxic, carcinogenic, flammable/combustible, corrosive materials and products used for art projects PP Physical Plant flammable/combustible, corrosive, toxic products and chemicals for university maintenance activities HAC (SS) H.A. Chapman Stadium flammable/combustible products flammable/combustible, toxic, carcinogenic, corrosives, wastes and compressed gases (labs); lasers; SH Stephenson Hall radioisotopes 37

39 APPENDIX C CHAIN OF COMMAND CHART 38

40 Emergency & Disaster Response Contact Plan Is this a major* event? no Could it become a major event? no STOP no Call Security Primary Contact Kevan Buck** cell: STOP Call - Security Primary Contact Kevan Buck** cell: Primary Contact no Does Crisis Communications Center need to be opened? Do others need to be called? Primary Contact Responsible persons meet: Primary -Zink Secondary- Security Offices Call or delegate calls - President - Board of Trustees - Crisis Team - Other Responsible persons Call-Responsible department, Security, and/or Crisis Team Does event escalate beyond small group management? * major = death, severe injury, extensive property damage, bomb threat, evacuation, fire, civil violence, environmental contamination **Secondary Contact: Kayla Acebo cell: no STOP 39

41 APPENDIX D EMERGENCY SUPPLIES 40

42 GENERAL EMERGENCY SUPPLIES Basic emergency response supplies will be available in the locations designated as the Crisis Communications Center located in the Campus Security Office. INVENTORY: flashlights/extra batteries rain outerwear disposable boot covers heavy gloves chemical resistant gloves safety glasses goggles blankets tarp duct tape 5 gallon bucket portable radio with extra batteries large plastic bags fire extinguishers (available in each building) 2 cellular phones (maintained at Campus Security and Fisher Hall East 103 two-way radios (maintained at the Physical Plant, Campus Security, and with each CMT member) Cushman s (maintained at the Physical Plant, Campus Security, Housing, and Information Services) spill control kits (maintained at chemical use locations) gas monitor, will monitor the concentrations of oxygen, carbon monoxide, hydrogen sulfide and combustible gases (maintained at Fisher East 103, Associate V.P. of Human Resources & ) Other items, on hand at the physical plant, may be made available as needed, such as: shovels miscellaneous tools rope insulating boots insulating gloves rescue and retrieval system with harness caution tape and stanchions portable lights plastic sheeting barricades hard hats 41

43 FIRST AID EMERGENCY SUPPLIES First aid supplies are stored in the Campus Security office. In addition, each Campus Security vehicle has a first aid supply kit. Each Security Officer is trained in first aid and CPR. The supplies may be used by volunteers trained in first aid. INVENTORY: triangular Band-Aids strip Band-Aids gauze pads wound dressings gauze tape adhesive tape hand sanitizer antiseptic wipes disinfectant cleansing wipes eye wash disposable latex gloves fluid resistant masks safety glasses CPR micro shield thermal rescue blanket tweezers penlight bandage scissors cold pack duct tape reclosable bags biohazard waste bags stretcher (stored at Campus Security, 3115 E. 8 th Street) 42

44 APPENDIX E STAGING AREAS FOR BUILDING EVACUATIONS 43

45 STAGING AREAS FOR BUILDING EVACUATION ABBR BUILDING ADDRESS STAGING AREA AHC Alexander Health Center 2946 E. 5th St. Northeast corner 5th and College East Entrance/Exit Direct to Samspn Plaza ACAC Allen Chapman Activity Center 440 S. Gary Ave. (LeeAnna Lamb) South Entrance/Exit Direct to Sorority Row Sidewalk ***Send BEP to LeeAnna to distribute*** BLC Boesche Legal Clinic 407 S. Florence Ave. Grassy area across from building HH Helmerich Hall 2900 E. 5th St. The U CAC Case Athletic Complex 3150 E. 8th St. Thomas Plaza CGE Center for Global Education 3126 E. 5th Place Chi Omega Sorority Lawn CH Chapman Hall 2830 East 5th St. The U FP 5 th Place House 3126 E 5th Place Harwell Field CAH Collins Administration Hall 2905 E. 8th St. Bayless Plaza CFC Collins Fitness Center 502 S. Delaware Ave. South grassy area RC Donald W. Reynolds Center 3208 East 8th St. LaFortune Parking Lot KA Fraternity-Kappa Alpha 3145 E. 7th St. Lawn Pi Kappa Alpha KS Fraternity-Kappa Sigma 3131 E. 7th St. Lawn Pi Kappa Alpha LC Fraternity-Lambda Chi Alpha 3201 E. 7th St. Lawn Kappa Sigma PK Fraternity-Pi Kappa Alpha 3123 E. 7th St. Lawn Kappa Sigma SI Fraternity-Sigma Chi 3223 E. 7th St. Lawn Lambda Chi Alpha HH Harwell Hall 615 S. Florence Ave. East of Sharp Chapel HENN Henneke Building 1204 S Harvard Ave. Parking Lot South of Yellow Rental HA Hardesty Hall (Office & Res. Hall) 3105 E. 5th Place McFarlin Library Parking Lot SH 7 th Street House 3211 E. 7th St. Harwell Field 44

46 GYM Hurricane Athletic Admin/Mabee Gym/Music Annex 3105 E. 8th St North of Physical Plant; For evacuation contact Hurricane Athletics x2393-there is no connecting alarm HAB Hurricane Athletic/Security 3115 E. 8th St Front lawn of Kappa Sigma House. For evacuation contact Hurricane Athletic Admn. x3063-there is no connecting alarm JM John Mabee Residence Hall 2807 E. 5th Pl. The U JRH/MLIC John Rogers Hall/Mabee Legal Info. Center 3120 E. 4th Pl. South of building, grassy area/acac Outback KH Kendall Hall 601 S. College Ave Lawn NE of Bldg KEP Keplinger Hall 441 S. Gary Ave Sampson Plaza West of Keplinger LF LaFortune Residence Hall 3202 E. 7th St. Front lawn of Lambda Chi Alpha LH Lorton Hall 2820 E. 6th St North of McClure LJ Lottie Jane Mabee Residence Hall 2808 E. 6th St. The "U" CC Mary K. Chapman Center 2820 E. 5th St Grassy area east of building MCC McClure Hall 2905 E. 7th St Bayless Plaza MLIB McFarlin Library E. 6 th St. Sharp Plaza MDCT Michael D. Case Tennis Center 712 S. Delaware Ave. South Retention Pond Area NCW N.C. TUFFP/TUPDP 2450 E Marshall Southwest side of parking lot NCAH NC: Alpine House 2450 E Marshall East of Parking Lot NCDB NC: Drill Building 2450 E Marshall Northwest corner of parking lot NCMS NC: Machine Shop 2450 E Marshall N of Parking NCML NC: Model Lab Building 2450 E Marshall West of parking lot NCRB NC: Special Projects Building 2450 E Marshall East of Research Bldg NC: Hydrate Facility 2450 E Marshall Grassy area beside Alpine Building NCSB NC: Storage Building 2450 E Marshall NA OH Oliphant Hall 3015 E. 7th St Bayless Plaza PH Phillips Hall 2930 E. 5th St Grassy area East of Phillips PP Physical Plant 3015 E. 8th St. NE Corner of Tucker Drive/Bayless Plaza SC Sharp Chapel 2940 E. 6th St Sharp Plaza 45

47 HAC (SS) H.A. Chapman Stadium 3112 E. 8th St. Reynolds Center Plaza/Reynolds Center CK Sorority-Chi Omega 3100 E. 5th Pl Harwell Field DD Sorority-Delta Delta Delta 3112 E. 5th Pl Harwell Field DG Sorority-Delta Gamma 3150 E. 5th Pl Harwell Field KT Sorority-Kappa Alpha Theta 3120 E. 5th Pl Harwell Field KD Sorority-Kappa Delta 3134 E. 5th Pl Harwell Field KG Sorority-Kappa Kappa Gamma 3146 E. 5th Pl Harwell Field FS Fisher South 2831 E. 8th St. South of Shaw Alumni Center (Collins Hall) FE Fisher East 2821 E. 8th St. South of McClure Hall FWS Fisher West Suites 2821 E. 8th St. Fisher West Suites Lot (8 th & Delaware) TH Tyrrell Hall 2930 E. 6th St Bayless Plaza USCH University School 326 S. College Ave Methodist parking lot south of school building USAS University Square South Apartments (Bldgs. 1800,1900, 2000) 425 S Delaware, 2815 E. 5th, 2830 E 4th Pl Parking lot just west of USA South mailbox kiosk on west side of 2815 E 5th., Bldg.1900 NV Norman Village Apartments (Bldgs. 100, 200, 300, 400, 500, 600, 700, 800, 900) 305, 315, 321, 327, 333, 339 S Delaware, 2830 E 3rd, 2831 E 4 Pl, 312 S Evanston Near USA Clubhouse USAW University Square West Apartments (Bldgs. 1200,1300,1400,1500,1600, 1700) 412, 416, 420, 424, 428, 432 S. Delaware USA West mailbox kiosk on the north side of the cabana S. Delaware MV Mayo Village E. 8th Street Fisher West Suites Lot (8 th & Delaware) LV Lorton Village E. 8th Street North End of Lorton Village Parking Lot BR Brown Village th Place North Keplinger Parking Lot WESTBY Westby Hall 710 S. College Ave Bayless Plaza ZH Zink Hall 3101 E. 7th St South of Oliphant Hall LPC Lorton Performance Center 550 S. Gary Place Lawn East of Building RH Rayzor Hall 3155 E. 5 th Place Sampson Plaza North of Rayzor Hall ZC Zarrow Center for Arts & Education (Matthews Bldg.) 124 East Brady Street Across the street away from the building/guthrie Green SH Stephenson Hall 3205 E. 5tth Place Sampson Plaza Northwest of Stephenson Hall WP West Park Apartments: th Place S. Parking lot directly east of the apartment building 1038/Psychology Dept. Clinic 46

48 APPENDIX F SEVERE WEATHER AREAS 47

49 SEVERE WEATHER AREAS: In general most lower level interior restrooms are adequate storm shelter areas - seek protection from glass mirrors; all areas refer to lowest level with doors closed Alexander Health Center: Exam Room 2 Allen Chapman Student Union: rooms 115, 165, 1 st floor rest rooms, kitchen servery and pantry, catering closet, dishwashing room, mail room, 1 st floor interior offices, if needed all lower stairwell areas Boesche Legal Clinic: faculty work room 1101, Interview room, rest rooms Case Athletic Complex: south side of lower level locker rooms Chapman Hall: basement interior hall, rest rooms, interior stairwell, lecture hall Collins Hall: main hallways lower level with the east and west doors closed and rest rooms Donald W. Reynolds Center: lowest level outer hallways and rooms Fisher East: lower level suites and interior hall-room doors closed, away from lobby area Fulton & Susie Collins Fitness Center: men s and women s locker rooms first floor, equipment rooms H.A. Chapman Stadium: locker rooms or Donald Reynolds Center lowest level outer hallways and rooms Harwell Hall: Information Services north to south hall, rest rooms Helmerich Hall: Storage room 126, under stairs room 112A; archive storage room 111; School of Finance HELM 118, 1 st floor hallway between suite 118 and room 122; Takach Graduate Student Lounge HELM 125; hallway outside 105 and 106; and McFarlin Library lower level if there is time Henneke Building: Basement inside rooms and areas with no windows Hardesty Hall (Offices): 1 st floor rest rooms and 1 st floor interior hallways Hurricane Athletic Building: first floor interior hall with doors closed John Rogers Hall: MLIC lower level away from glass in rotunda area, overflow into library stacks Kendall Hall: green room, other basement rooms and halls Keplinger Hall: lower level interior halls away from glass partitions (lab/hall doors shut), rest rooms Legal Information Center: lower level away from glass in rotunda area, overflow into library stacks Lorton Hall: main hallway lower level with the east and west doors closed, interior hallway in suite 102 Lorton Performance Center: basement lower level hallways and storage area Mabee Gymnasium/Athletics/Band & Orchestra: interior east hallway, music hallway and library Mary K. Chapman Center: basement class rooms, rest rooms McClure Hall: room 105 and 106 with office doors closed, rest rooms McFarlin Library: basement area between Reserve and Media Services in the 1926 section, corner stairwells and any interior rooms in lowest level of 1979 portion of building, restrooms Michael D. Case Tennis Center: locker rooms, central core area lower level building area Center for Global Education/Global Neighbor House: basement Oliphant Hall: first floor east to west hall with doors on each end closed Phillips Hall: lower level interior hall, student lounge, interior rooms on lower level Physical Plant: interior offices in administrative area and rest rooms\ Rayzor Hall: first floor interior hallways and rest rooms Sharp Chapel: rest rooms, kitchen, pantry, south lower stairwell, Kendall Hall (preferred) Stephenson Hall: first floor interior hallways and rest rooms Tyrrell Hall: west end basement interior hall with room doors closed University School for the Gifted: downstairs class work rooms and storage areas that do not have windows; downstairs interior bathrooms and other interior areas, administrative area, the bottom half of the two stair wells Westby Hall: lower level fax machine area, south interior area with doors shut, kitchen, room 108,109, rest rooms Zarrow Center for Arts & Education (Matthews building): interior hall-room doors closed, away from lobby area and rest rooms Zink Hall: basement elevator lobby, offices without windows, rest rooms 48

50 North Campus Buildings Drill Building: interior rooms on lower level, lower level rest rooms Machine/TUFFP Shop, TUFFP/TUPDP Building: move to electronics shop, Model Lab Building or Drill Building Model Laboratory and associated rooms: interior offices and rooms without chemicals Special Projects Building: move to safer building if time permits, otherwise use restrooms Alpine House: Rest rooms, under stairs in nearest North Campus building Hydrate Building: Shelter areas listed in nearest North Campus building Residential Buildings Fraternity Houses: lower level interior rooms 5 th Place House: Interior hallway 1 st floor 7 th street House: lower level computer room, kitchen John Mabee Hall: basement game room, interior hall away from windows Lafortune Hall: lower level interior halls, stairwell Lottie Jane Mabee Hall: basement kitchen, meeting room, interior hall away from windows Sorority Houses: bedroom side - first floor interior halls and hall suites, with room doors shut Fisher South: first floor interior halls with room doors closed Fisher West Suites: lower level halls with room doors closed Hardesty Hall: storm shelter in the basement level Univ. Square South Apartments: lower floor: walk-in closets, bathrooms, laundry room; John Mabee Residence Hall; and Lottie Jane Mabee Residence Hall Univ. Square West Apartments: lower floor: walk-in closets, bathrooms, laundry room; John Mabee Residence Hall; and Lottie Jane Mabee Residence Hall Norman Apartments: lower floor: walk-in closets, bathrooms, laundry room; John Mabee Residence Hall; and Lottie Jane Mabee Residence Hall Lorton Village: lower floor; walk-in closets, bathrooms, laundry room; Reynolds Center; William F. Fisher Hall (Twin South); and LaFortune Residence Hall Mayo Village: lower floor; walk-in closets, bathrooms, laundry room; William F. Fisher Hall (Twin South); and Lottie Jane Mabee Residence Hall Brown Village: lower floor; walk-in closets, bathrooms, laundry room; and basement of Keplinger Hall West Park Apartments/True Blue Neighbors Office: 1 st floor interior hallway just outside of the True Blue Neighbors office Gilcrease Museum Interior hallway outside conservation laboratory; Interior hallway behind library; Storage area opposite education offices; Myers Galleries and Central Suite of museum galleries; and Gilcrease house basement, if no time to reach main museum building HCAR: Men s and Women s Rest Room on the first floor - These 2 areas should be sufficient if there are no events and a limited number of visitors in the building. As the number of visitor s increases then the Hallway past the elevator on the main floor should be used. If there is a really large event going on, use the hallway down stairs in the HCAR building. People should be kept closest to the HCAR doorway. 49

51 APPENDIX G ABBREVIATIONS 50

52 ABBREVIATIONS BEP: Building Emergency Plan TU: University of Tulsa EH&S: Environment, Health and Safety OSHA: Occupational, Safety and Health Administration (Act) CFR: Code of Federal Regulations EPA: Environmental Protection Agency BOCA: Building Officials and Code Administrators CCC: Crisis Communication Center RCRA: Resource, Conservation and Recovery Act EMSA: Emergency Medical Service Ambulance CMT: Crisis Team NFPA: National Fire Protection Association 51

53 APPENDIX H AUTOMATIC DEFIBILATORS LOCATIONS 52

54 Organization Allen Chapman Student Union Allen Chapman Activity Center Student Affairs Alexander Health Center Law Clinic Case Center Case Athletic Building (2) Tennis Center Global Education Athletic Training Arts & Campus Recreation Campus Recreation Collins Hall - Administration TU North Campus TU North Campus Location Bldg ACSU ACSU AHC Boesche Legal Clinic Case Athletic Center Football Case Athletic Center Case Tennis Center Center for Global Edu Chapman Hall Chapman Hall Collins Fitness Center Collins Fitness Center Collins Hall Alpine House Drill Bldg Address Bldg Specific Loc Mounted Contact Model Acquirer/date 440 S. Gary Ave. 440 S. Gary Ave E. 5 th 407 S College Ave 3150 E 8 th 3150 E 8 th 712 S Delaware E. 5 th Place 2830 E. 5 th 2830 E. 5 th 502 S. Delaware 502 S. Delaware 2905 E. 8th 2450 E. Marshall 2450 E. Marshall 1st floor, main hallway, cafeteria 2nd floor, N wall outside Admin. office & Gallery room Main Hallway Behind main desk on East wall Athletic Training Center cabinet marked AED Next to athletic training room on 1 st floor &. 3 rd floor Athletic Student Srvs Athletic Training center cabinet marked AED; 1 st floor SE court, NE storage room, North wall 1 st floor East wall across from storage by kitchen Basement Locked Laboratory West wall beside lecture hall 1 st floor 2 nd floor Director's officetravels to events 1 st floor (near equip. cage) Front Reception Desk - Admissions Main hall by room105-d Up yellow stairs, in main observation room no no no no Tom Jurena Tom Jurena Stephanie Fell Lynn Miller Dave Polanski Randy Stapleton Shnea Bates-Nealy Dave Polanski Laura Semenow Dr. John Caruso Diane Beals Mary Wafer- Johnston Mary Wafer- Johnston Peggy Heinlein Kelley Friedburg Kelley Friedburg & 2013 Research & Provost Grant

55 Organization Location Bldg Housing Fisher Hall 2821 E. 8th Gilcrease Museum Gilcrease Museum Campus Events Student Affairs/international Student Services Anthropology Collins College of Business Gilcrease Museum Engineering and Natural s Law Petroleum Abstracts Arts and s Engineering and Natural s Psych/Grad/Academic Support Campus Events Campus Events Gilcrease HCAR H.A. Chapman Stadium Hardesty Hall Harwell Hall Helmerich Hall Helmerich Research Center Henneke John Rogers Hall John Rogers Hall Kendall Hall Keplinger Hall Lorton Hall Lorton PAC Lorton PAC Address Bldg Specific Loc Mounted Contact Model Acquirer/date west of ID office on south wall of Debbie Dining Main Battese Lounge N Gilcrease Rd 1400 N Gilcrease Rd 3112 E. 8 th 3105 E. 5 th Place 615 S Florence 2900 E. 5th 2501 Newton S S. Harvard 3120 E 4 th Place 3120 E 4 th Place 601 S. College Ave 441 S. Gary Ave 2820 E 6 th S. Gary & E. 5 th Place SN S. Gary & E. 5 th Place SN st floor (3 units) 2 nd floor (3 units) 3 rd floor (2 units) Yes 1 st floor (2 units) E hall by Dr. King s office break room, by 1s aid kit 2 nd floor (1 units) S end by elevator and stair Yes by Security Office-west side in atrium Paul Downe Paul Downe Randy Stapleton Defibtech SN SN SN & TBD TBD TBD TBD TBD In North entrance area SN nd floor across from Williams Student Services 1 st Floor middle of 1st floor foyer on column East end hall by room 2401 By dept. glass entrance doors SN By box office left of SW entrance doors inside east entrance doors By elevator, West entrance Inside the north front door, office to the right on first floor. In Production area, Dock entrance Chris Elston Randy Stapleton Michael Whalen Lisa Martin Paul Downe Brenda Tice Kelly Kidder Tom Burchfield Sandy Plaster Sandy Whitaker Janet Haggerty Chris Elston Randy Stapleton Chris Elston Randy Stapleton Defibtech 24VL Athletics Mabee Gym- Hurricane Building 3105 E 8 th Entrance to swimming pool Nick Salis

56 Organization Mabee Legal Information Center Communication Disorders Controller's Office McFarlin Library Information Services Biology/Communications Location Bldg Mabee Legal Information Center Mary Kay Chapman Clinic McClure Hall Address Bldg Specific Loc Mounted Contact Model Acquirer/date by the elevator 3120 E. 4 th on the main Mark Place floor of the Mayer MLIC E 5th 2905 E 7th Hallway behind reception desk in lobby Copy room in office 106, 1st floor across from stairs McFarlin Hallway by Library 2933 E. 6 th room 1120 McFarlin Library Oliphant Hall 2933 E. 6 th 3015 E 7 th Art Phillips Hall 2930 E 5 th Physical Plant Electrical Engineering & Computer Campus Events Campus Events Campus Events Campus Events Athletic Training Athletic Training Athletic Training Physical Plant Rayzor Hall Reynolds Center Reynolds Center Reynolds Center Reynolds Center Reynolds Center Reynolds Center Reynolds Center 3015 E. 8 th 3155 E. 5th Place 3208 E. 8 th 3208 E. 8 th 3208 E. 8 th 3208 E. 8 th 3206 E. 8 th 3206 E. 8 th 3206 E. 8 th main level; South wall next to East elevator 1 st floor, West end next to stairs, North wall 1 st floor, hallway running East & West by emergency button PP lounge, near the back of offices NE side of building by elevator on 1 st floor Inside intercollegiate wing west doors Beside locker rooms lower level Main Arena level Practice gym entrance Athletic Training Center cabinet marked AED mobilepractices, games mobilepractices, games no no no Pam Moss Ginna Langston Adrian Alexander Adrian Alexander Jan Reynolds Teresa Valero Steve Caywood Anita Presley Marla Zumwalt Randy Stapleton Randy Stapleton Randy Stapleton Randy Stapleton Dave Polanski Dave Polanski Dave Polanski

57 Organization Athletic Training Security Security Security Security Security Security Security Security Security Security Security Security Security Sharp Chapel Soccer Field TU North Campus Location Bldg Reynolds Center Address Bldg Specific Loc Mounted Contact Model Acquirer/date mobilepractices, Dave Polanski 3206 E. 8th games no Security (HAB) 3115 E. 8 th Mobile-Security vehicles Security (HAB) 3115 E. 8 th Mobile-Security vehicles Security (HAB) 3115 E. 8 th Mobile-Security vehicles Security Mobile-Security (HAB) 3115 E. 8 th vehicles Security Mobile-Security (HAB) 3115 E. 8 th vehicles Security Mobile-Security (HAB) 3115 E. 8 th vehicles Security Mobile-Security (HAB) 3115 E. 8 th vehicles Security (HAB) 3115 E. 8 th Mobile-Security vehicles Security (HAB) 3115 E. 8 th Mobile-Security vehicles Security Mobile-Security (HAB) 3115 E. 8 th vehicles Security Mobile-Security (HAB) 3115 E. 8 th vehicles Security Mobile-Security (HAB) 3115 E. 8 th vehicles Security (HAB) Sharp Chapel Soccer Field Special Projects Building 3115 E. 8 th 2949 E 6 th 714 S Delaware 2450 E Marshall wall inside main entrance of Security office 1 st floor, East wall across from storage by kitchen Outside near concessions TU-SPB-inside door, right no no no no no no no no no no no no Zac Livingston Zac Livingston Zac Livingston Zac Livingston Zac Livingston Zac Livingston Zac Livingston Zac Livingston Zac Livingston Zac Livingston Zac Livingston Zac Livingston Zac Livingston Mary McKee Randy Stapleton Steve Turpin Defibtech Defibtech Defibtech 24VL Petroleum Engineering & Mechanical Engineering Stephenson Hall 3205 E. 5th Place 1 st floor by elevator SN Steve Tipton & Jessica Ryan

58 Organization Location Bldg Special Projects & Energy Conservation Tyrrell Hall 2930 E 6 th University School University School Impact Tulsa Autumn Worten West Park Inst. Advancement & University Relations Public Programming Gilcrease Museum Westby Hall Zarrow Center Address Bldg Specific Loc Mounted Contact Model Acquirer/date 326 S College Ave 2504 E 4th Pl. 710 S College Ave 124 E. Brady St North wall 1 st floor by restroom 1st floor, main office area, West wall 1st floor in kitchen SN Lower stairwell East wall visible from main entrance First floor inside South entrance Information Services/English/Cont. South entrance Edu. Zink Hall 3101 E. 7 th - west wall Yes Jeff Cremeen Gina Lewis & Debra Price Kathy Shelton Deanna Harris Allison Cunningham Trish Moreland Daniel Griffiths

59 EMERGENCY RESPONSE PLAN Updated March 30,

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61 TABLE OF CONTENTS Introduction Page 2 Visitor and Employee Evacuation Procedures Page 3-4 Emergency Telephone Numbers: Authority and Delegation Page 5 Key Staff Members Page 5 Emergency Services Page 6 Specific Emergency Situations Page 7-20 Medical Emergencies Page 7 Active Shooter Protocol Page 8 Hostile Intruder in the Museum Page 8 Phone Threat, Mail Threat, Suspicious Object Page 9 Phone Threat Report Page Suspicious Behavior/Personal Safety Page 12 Chemical Spills, Gas Leaks, Suspicious Odors Page 13 Power Outage Page 14 Violent Weather Page 15 Fire Page Explosion Page 18 Civil Disturbance Page 19 Flooding and Water Damage Page 20 Immediately After Emergency Page 21 First Aid Procedures for Collection Objects Page Missing Art Page 24 Evacuation Captains Page 25 Floor Plans Page INTRODUCTION The following procedures are provided for use by Gilcrease Museum staff and volunteers. While they are not totally inclusive of all possible emergencies, they should provide a general guide when dealing with such matters. Any and all emergencies should begin with the first step of alerting Museum Security at Ext or DO NOT CALL Security emergency telephone numbers appear on each page of this booklet. This number rings in the Gilcrease Security Monitor Room, which is staffed 24 hours a day, 7 days a week. In addition to studying the various kinds of emergencies and appropriate response, please study the various evacuation diagrams which are displayed at the conclusion of this reference booklet. These diagrams can also be found at various places throughout the museum. Emergency generators provide power for essential services for at least 72 hours, including exit lighting, basic services, security and fire systems, telephones, and selected electrical outlets for emergency use. In the event of a museum closure, please call for information on the status of closings and reopenings. 60

62 VISITOR AND EMPLOYEE EVACUATION PROCEDURES When you hear the alarm, see the strobe lights, or hear the Public Address system Prepare to evacuate. Listen closely to the P.A. announcement, Security, or evacuation captain for further instructions. Evacuate the building immediately if told to do so by the P.A. announcement, Security, or evacuation captain or if an emergency is evident in your work area. Shut down all hazardous operations, seal chemicals, turn off equipment, shut doors (do not lock) and exit by the nearest safe stairwell. Go directly to the designated Evacuation Assembly Area at the Gilcrease House as noted in the plan. Security will announce when it is safe to return to the building. Additional information: A list of evacuation captains and detailed evacuation floor plans are attached to this reference. Your evacuation captain will ensure that occupants evacuate the area. All employees should help each other leave as instructed. As you exit, quickly check nearby restrooms, copier rooms, closets, etc. for other persons. Accompany and help any people with disabilities, visitors, and any co-worker who appears to need calm direction or assistance. Security will help facilitate your evacuation. Take your car keys, purse, and/or wallet if safe to do so. Do not attempt to take large or heavy objects. Proceed as quickly as possible, but in an orderly manner. Hold handrails when you are walking on stairs. Move to the right if you encounter emergency personnel. Once out of the building, move away from the structure and assemble at the Gilcrease House. Do not block streets, driveways, or any access drive. Group with other members of your department and remain in the assembly area. Check in with evacuation captain and report any injuries or damage. If instructed to leave the premises: If you need assistance obtaining a ride, contact your supervisor. Drive carefully. Extra caution is required anytime you are excited, worried, or distracted by an emergency situation. Watch for pedestrians, obstructions, and emergency vehicles. If you are in doubt about whether to return to work, call the Gilcrease Security Monitor Room at The Monitor Room officer will have information on the status of closings and re-openings of the museum. 61

63 AUTHORITY AND DELEGATION In an emergency, the Museum s Executive Director or a designated staff member of the museum will undertake any action necessary to first, preserve life and second, protect the assets of the museum. If the Museum s Executive Director is not available then the next obtainable staff member on the following designation list will take the lead in responding to a given emergency. Name Title Ext Cell Phone Home James Pepper Executive Director Henry Paul Downe Captain, Museum Services Joe Timmons Director of Campus Security Mark Zumwalt Facility Maintenance Manager Key Museum Staff Members: Name Title Ext Cell Phone Home Sandi Freeman Director of Operations Larry Powell Building Engineer/Gilcrease Shawn Gilbert Building Engineer/HCAR Carolyn Hill Maintenance Leader Joanna Didik Chief Conservator Ann Boulton Conservator Susan Buchanan Chief Registrar Alicia Perkins Assistant Registrar DO NOT GIVE OUT PERSONAL INFORMATION TO ANYONE 62

64 EMERGENCY SERVICES OUTSIDE MUSEUM (918) Service Company Phone Non-Emergency Ambulance, Fire, Police TU-Administration Kevan Buck TU-Physical Plant/Grounds Bob Shipley TU-Personnel Wayne Paulison TU-Security Joe Timmons TU-IT Support-Phones Richard Kearns Animal Control City of Tulsa - Animal Welfare Disaster Recovery TRC Door Locks Lock Doc Overhead Doors Overhead Door Corp Electric Co. AEP-PSO Elevator Thyssenkrupp Elevator Emergency Relief Services American Red Cross Tulsa Area Emergency Roger Jolliff Agency (TAEMA) City of Tulsa Emergency Generators RP Power Robert Farmer (Serv. Tech) Extinguishers Accurate Fire Protection HVAC/Gilcrease Larry Powell HVAC/HCAR Shawn Gilbert TU-Physical Plant/after-hours HVAC Operator on Duty Emerg. Natural Gas ONG (Emergency) Telephone Service Cox (Technical Support) Water City of Tulsa Window/Glass Breakage American Glass/ Bryan Vandiver office cell Security Systems MAC Systems Facility Insurance City of Tulsa Mike Kier Fine Arts Insurance Huntington T. Block Mollie Young/HUB Int l CFR Les Veltman/HUB Int l CFR cell Museum Partner Philbrook Art Museum Storage US Art SPECIFIC EMERGENCY SITUATIONS MEDICAL EMERGENCIES First aid boxes are located at the Front Desk of the museum, Security Monitor Room, Administrative Offices, 3 rd Floor Break Room, 2 nd Floor Break Room, 3 rd Floor Education Storage, and in the Gilcrease House. 1. Security and selected staff annjually train its employees in First Aid and Cardiopulmonary Resuscitation (CPR). All staff is encouraged to enroll in a Gilcrease-sponsored CPR and First Aid course. 1. In the event of any illness or injury: Notify Security at 2729 or 2789 immediately or tell a Security Officer if one is nearby. o o Give the following information: the location of the problem, 63

65 o o a description of the situation, your name and extension. Do not attempt to move a person unless they are in immediate danger. Security will dispatch a trained officer with a first aid kit. Security personnel will render the minimum first aid necessary and decide if additional action is required. Avoid unnecessary conversation with, or about, the ill or injured person. You might add to the person s distress or fears, increasing the risk of medical shock. Limit your communication to quiet reassurance. Do not discuss any insurance information. After the person has been given aid and the incident is over, remain available to provide information to Security so that a proper incident report may be filled out. If any injury or illness occurs to an employee, intern, volunteer, or docent, immediately contact the Museum Assistant Director with any questions concerning Workers Compensation or insurance. ACTIVE SHOOTER PROTOCOL Only armed Museum Security guards trained in the Active Shooter Protocol will respond and take every action possible to assist with the situation while the Tulsa Police Department is in route to respond to the situation. Unarmed Museum Security personnel will assist in evacuations and assist in the arrival of law enforcement. HOSTILE INTRUDER(S) IN THE MUSEUM: When a hostile person(s) is actively causing deadly harm or the imminent threat of deadly harm to people within the museum, the following steps should be taken: If intruder is on the grounds, call Museum Security at 2729 or Museum Security will lock down all entries to museum and call If intruder is already in the building, call and then alert Museum Security at 2729 or If intruder is in public area, do not personally confront the intruder but allow Museum Security and TPD to respond. Take shelter in office or nearest storage area and barricade doors with chairs, desks, etc. Turn off lights, radios, and computer monitors. Silence cell phones. Close blinds and block windows. Quietly place signs in windows on location of intruder to assist TPD. Keep occupants calm, quiet, and out of sight. If in contact with TPD or Museum Security, report your specific location, number of people at your location, any injuries, and identify number and description of intruders, types of weapons in use, shooter identity if known, etc. TPD and Museum Security will notify occupants when it is safe to return to office areas or, in case of building lockdown, when building can be re-opened. 64

66 PHONE THREAT, MAIL THREAT, OR SUSPICIOUS OBJECT PHONE THREAT 1. Keep caller on line as long as possible. Ask person to repeat statements as much as possible Write all information down Ask person for location of device and detonation time 2. Tell caller that building is occupied and that a bomb would cause serious injuries or death. 3. Pay close attention to background noises and voice. 4. Call Museum Security at 2729 or 2789 once disconnected 5. Assist Museum Security with building evacuation. 6. Search procedures( performed by Museum Security): Do not touch any suspicious device or package. Do not use radios for communication use telephones only. 7. Meet at South Parking Lot for head count. WRITTEN THREAT, THREAT, OR SUSPICIOUS OBJECT PROCEDURES Notify Security immediately at 2729 or 2789 if any of the below occurs. If suspicious object, keep everyone from handling or going near it. Do not use cell phones or walkie-talkies in the immediate vicinity of the package. Follow Security s instructions. If evacuation is ordered, note but do not touch anything unusual or out of place in your work area and report it to Security. Promptly write down everything you remember about receiving the letter, , or parcel. Upon evacuation, meet at South Parking Lot for head count. Do not discuss the threat with others. Phone Threat Report Instructions: Be calm and courteous. Listen. Do not interrupt the caller. If possible, have a co-worker notify Museum Security while the caller is on the line. Immediately after the call, report to Security at 2729 or 2789 and follow their instructions. Do not discuss the threat with other staff members. Date Time am pm (Circle one) Person Receiving Call Receiving Phone Number Exact words of the caller Language Skill (Circle one) Excellent Good Fair Poor Foul Other 65

67 Manner (Circle all that apply) Calm Angry Rational Irrational Coherent Incoherent Deliberate Emotional Righteous Laughing Intoxicated Noises (Circle all that apply) Office Factory Trains Animals Quiet PA System Music Party Voices Mixed Airplanes Street TV/Radio Cell Phone Try to determine the following about the caller (Circle all that apply) Identity: Male Female Adult Juvenile Age years Voice: Loud Soft Fast Slow Distinct Distorted High Pitch Stutter Deep Raspy Pleasant Nasal Slurred Lisp Familiar Accent: Local Regional Foreign Other Language: If the caller makes a bomb threat ask the following: When is the bomb going to explode? Where is the bomb right now? What kind of bomb is it? What does it look like? Why did you place the bomb? What is your name? Where are you calling from? Additional information: 66

68 SUSPICIOUS BEHAVIOR/PERSONAL SAFETY Gilcrease Museum is located in what is generally considered to be a safe area. It is, however, on a very large piece of property with many areas that not regularly traveled or have camera coverage. Please enjoy the grounds of the museum but stay on paved areas as much as possible and be conscious of your personal safety. In the unlikely event that you notice an individual behaving in an unusual, disorderly, intoxicated, or suspicious manner: Contact Museum Security at 2729 or 2789 IMMEDIATELY. o Give the following information: a description and location of the problem, your name, and the extension from where you are calling. Do not hang up until the Monitor Room Officer does so first. Security will dispatch an officer to handle the situation. Keep a safe distance from the person. Watch him/her if it is safe to do so. Do not attempt to talk with or remove the individual yourself. If you observe someone committing vandalism or any other destructive act, follow the same procedures as above and also: make mental notes of person s appearance, clothes, vehicle, license plate, etc. Write the information down as soon as possible. To avoid being in a vulnerable or unsafe position: Be observant and aware of your surroundings at all times. If you feel uneasy about a person, call Museum Security at 2729 or 2789 immediately. When going to a remote area of the property, or when leaving the building after hours, notify a coworker or Museum Security. Close your door and lock your filing cabinets, desk, etc. whenever you leave your office or workspace. Keep valuables (purse, briefcase, laptop, cell phone, etc.) out of sight. Chemical Spills, Gas Leaks & Suspicious Odors If a chemical spill occurs: If toxic chemicals come in contact with your skin, immediately flush the affected area with clear water for at least 15 minutes. Use a chemical eyewash or shower, located in all areas where chemicals are normally used. Notify Museum Security at 2729 or 2789 immediately. Give the following information: The location of the spill, the severity of the spill, your name and extension from which you are calling. Indicate whether any people, collections or valuable equipment are involved, or are in imminent danger. Do not hang up until the Monitor Room Officer does so first. If there is any possible danger, evacuate your area. Notify your supervisor of the extent and location of the spill. If you detect gas, chemical fumes, or any suspicious odor: Leave the area immediately. Notify Museum Security at 2729 or 2789 immediately from a phone outside the affected area. o Give the following information: 67

69 the nature and location of the odor, your name and the extension from which you are calling. Do not hang up until the Monitor Room Officer does so first. Do not use matches or lighters. All chemical spills and suspicious odors, no matter how small, must be reported to Museum Security. POWER OUTAGE Gilcrease Museum has large emergency generators that provide emergency lighting and other power to all occupied areas of the museum, making it possible for to evacuate safely in the event of a power outage. Additionally, the museum provides flashlights for all offices in case of need for lighting around your immediate office area. Museum Security will assist all staff and visitors with any necessary evacuation. If a power outage occurs: Provide assistance to staff, volunteers, and visitors in your area. Stand by for instructions from Museum Security. If instructed to evacuate, utilize the nearest emergency exit (refer to diagram at the end of this manual) and meet in South Parking Lot for head count. If you are in an elevator that stops running, stay calm. The elevator will return to a pre-designated floor, and the doors will open automatically. If it doesn t respond, use the telephone in the elevator to call security for assistance. Museum Security will move through all public spaces, escorting staff, volunteers, and visitors to safety. Museum Security will also secure all galleries and collections storage areas from vandalism, intrusion, and fire. VIOLENT WEATHER Violent weather warnings for severe thunderstorms and tornadoes are received by weather radio, radar systems, and public sirens. The warnings will be communicated to the visitors and staff by public address system, telephone, radio, and word of mouth. If a tornado occurs: Stay calm. Contact all co-workers in your area, and check all restrooms, storage areas, etc. on your way to designated shelter areas. Move away from doors and windows. Avoid large areas with high ceilings such as Helmerich Hall or areas with large amounts of glass, such as the Vista Room. Museum Security will assist staff, volunteers, and visitors in finding appropriate shelter areas. Remain in the shelter area until you receive an all-clear announcement from Museum Security. The shelter areas for the museum are as follows: Interior hallway outside conservation laboratory Interior hallway behind library Storage area opposite education offices 68

70 Myers Galleries and Central Suite of museum galleries Gilcrease house basement, if no time to reach main museum building SEE PAGES FOR SHELTER AREAS FIRE If a fire occurs in your area: Remove people from immediate danger. Notify Museum Security at 2729 or 2789 IMMEDIATELY and/or pull one of the fire alarm pull stations located throughout the facility (noted on facility diagrams as attachment to this guide). o Give the following information: the location of the fire (using room name if possible), the severity of the fire, your name and extension from which you are calling. Do not hang up until the Museum Security Monitor Room does so first. The alarm will activate notification of Mac Systems who will call the Fire Department. Attempt to put out a small fire with fire extinguisher if it is safe to do so. Location of extinguishers is also noted on facility diagrams. Disconnect electrical equipment that is on fire if it is safe to do so. Pull the plug or throw the circuit breaker. Evacuate your area if you are unable to put out the fire. Museum Security will assist with evacuation of staff, volunteers, and visitors. Meet in South Parking Lot for head count. Never allow the fire to come between you and the exit. Confine the fire by closing doors. Do not use elevators. Assume smoke and/or fumes are dangerous and stay clear. If the area is smoky, stay low to the ground. Crawl if necessary. If your clothes or those of another are on fire, STOP, DROP, AND ROLL. Do not break windows unless absolutely necessary for evacuation. Oxygen feeds a fire. Before opening any door, touch it with the back of your hand near the top. If the door is hot or smoke is visible, do not open the door. If you are trapped inside your office, wedge cloth material along the bottom of the door to keep our smoke. Close as many doors as possible between you and the fire. Take your car keys, purse, and/or wallet if you evacuate. If you are the last to leave an area, close doors behind you to confine the fire but do not lock them. Do not attempt to save possessions at the risk of personal injury. Do not return to the area until instructed to do so by Museum Security and/or local fire department officials. SEE PAGES FOR EMERGENCY EXITS AND FIRE EXTINGUISHER LOCATIONS 69

71 EXPLOSION In the event of an explosion: Remove people from immediate danger. Evacuate the area of the explosion. Notify Museum Security at 2729 or 2789 IMMEDIATELY. o Give the following information: the location of the explosion (using room location, if possible) your name and the extension from which you are calling. Indicate whether any people, collections, or valuable equipment are involved, or are in imminent danger. Do not hang up until the Museum Security Monitor Room does so first. Do not move seriously injured people unless they are in obvious, immediate danger from fire, building collapse, etc. Be prepared for additional explosions. Crawl under a table or desk. Open doors carefully. Watch for falling objects. Before opening any door, touch it near the top. If the door is hot or smoke is visible, do not open the door. Stay away from windows, mirrors, overhead fixtures, filing cabinets, bookcases, and electrical equipment. Follow Museum Security s instructions. If evacuation is ordered, go to South Parking Lot for head count. Assume smoke and/or fumes are hazardous. Do not use elevators, matches, or lighters. Do not return to the emergency area until instructed to do so by Museum Security and/or other public officials (Tulsa Police Department, Tulsa Fire Department). CIVIL DISTURBANCE The greatest concern in the event of a civil disturbance is the impact it may have on the safety of visitors, volunteers, staff, and collections. Should such an incident occur, Museum Security will collect information regarding the severity of the problem, continue to monitor the situation as events unfold, and inform staff as information is made available. If a civil disturbance develops within the community, but is not in the immediate vicinity of Gilcrease property: Museum Security will contact the department heads with relevant information, as it becomes available. Information will include the areas affected, road closures, and the severity of the situation. If you are told that the disturbance has escalated and public safety becomes an issue, staff and visitors may be asked to leave the property. If a riot or other civil disturbance develops in the immediate vicinity of Gilcrease Museum or encroaches onto Gilcrease property: Do not leave the building or try to leave the property unless directed by Museum Security to do so. Do not attempt to confront or talk with those causing the disturbance. Museum Security and law enforcement officials will handle any interaction with the individuals involved. If the situation escalates, visitors, volunteers, and staff will be directed to a designated waiting area until the police can ensure safe exiting from the property. 70

72 FLOODING AND WATER DAMAGE Serious water damage can occur from many sources: burst pipes, clogged drains, broken skylights or windows, construction projects, sprinkler system malfunctions, etc. If a water leak occurs: Notify Museum Security at 2729 or 2789 immediately. Give the following information: o o o o the location of the leak and the extension from which you are calling indicate whether any people, collections, or valuable equipment are involved, or are in imminent danger. Do not hang up until the Museum Security Officer does so first. Museum Security will notify the appropriate people. If there is any possible danger, evacuate the area. If there are electrical appliances or outlets near the leak, avoid contact. If you know the source of the water and are confident of your ability to stop it, do so cautiously. Notify your supervisor of the extent and location of the leak as soon as possible. Be prepared to help as directed in protecting objects that are in jeopardy. IMMEDIATELY AFTER EMERGENCY Attend to the injured, call EMSA if necessary. Assess the damage and secure the scene: o Contact authorities before re-entering facility to prevent further damage, injuries, or corrupting evidence in the case of arson or other criminal act. Activate collection Emergency Plan (EMP) if Museum Incident Commander deems necessary. Secure utilities if necessary: 1. Immediately switch off main sprinkler valve 2. Switch off all electrical power if needed 3. Do not use plumbing or electrical devices until all lines and wiring have been checked 4. Document all building, object, and/or equipment damage with photos, video, and written reports Arrange for backup power (if generator is not sufficient), clean water, and facilities if necessary. Set up recovery area. Determine specific recovery needs and goals. Reestablish climate control. Contact insurance agents. 71

73 FIRST AID PROCEDURES FOR COLLECTION OBJECTS Gilcrease Museum has a fully developed Emergency Plan (EMP) that uses the Incident Command System as its functional basis. Once the Museum Incident Commander (MIC) has determined that the plan should be activated and outside emergency responders have released the facility to the museum, the EMP will be used to respond to collection issues. However, the following is an abbreviated guide to assist with immediate first aid collections issue. The following measures should be conducted under the supervision of the conservation staff. If the conservators are unavailable, curatorial staff should supervise the process. WET OBJECTS Wet or Damp Objects Made of Organic Materials, Other Than Paper Conservator will spray with unscented Lysol, if available. Bag or lightly wrap in plastic sheeting. Place in a cool, well ventilated space away from undamaged objects. Examine daily for mold growth: if any is found spray again with Lysol and open the bag to allow slow air drying. Never apply heat to wet organic materials. If in doubt, freeze the object. WET PAINTINGS Lay horizontally, face up. Support at the corners to ensure air circulation beneath and allow to air dry. Do not remove from frames. Do not apply heat. WET, FRAMED PRINTS AND DRAWINGS Remove from frames. If easily separated from mats, do so and discard mats and air dry. If not easily separated, air dry in the mat. Do not apply heat. WET BOOKS OR DOCUMENTS Freeze as soon as possible. WET METAL, GLASS OR CERAMIC OBJECTS Air dry quickly. If necessary, mop gently with clean, soft, dry lint-free cloths or paper towels. A warm air blower or hair dryer may be used on metals with caution. OBJECTS THAT HAVE DRIED AFTER BEING WET Keep in a cool, well ventilated place apart from those that have not been wet. Although it is not necessary to bag or wrap them, inspect them daily for mold. If mold is found, spray with Lysol. Remove to the wet storage area and treat as wet objects. 72

74 SMOKE DAMAGED, SCORCHED, CHARRED, OR DIRT CAKED OBJECTS Handle as little as possible. Do not try to clean. If they are dry, treat as dry objects; if they are wet, treat as wet objects. MISSING ART If any collection object is found to be missing, Museum Security will immediately staff all doors, to include emergency exits, and initiate a thorough hands-on search of all property being removed from the building. Additionally, the area surrounding the piece s last known location will be cordoned off to protect any evidence that may exist. The museum has a formal Theft Response Plan (TRP) which utilizes an Incident Command System, much like the Emergency Plan. The Incident Commander will decide whether or not to activate the plan after initial investigations are completed. EVACUATION CAPTAINS: Each office zone has a captain and alternate(s) to assist Security with evacuation and make certain that staff members, visitors and volunteers in their areas are safely out of the building. Museum Store: Amanda Burns and Melani Rosencutter Administrative Offices: James Pepper Henry and Sandi Freeman 2 nd Floor Offices: Dana Yarbrough and Karen Darling Anthropology Storage: Laura Bryant and Kristina Rosenthal Curatorial Offices & Kravis Discovery Center: Kim Roblin Education Offices: Deborah Burke and Neal Scott Basement Level: Mark Zumwalt, Dean Clark, Susan Buchanan & Alicia Perkins Museum Galleries: Security Guards and GSR s. 73

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80 APPENDIX J ANIMAL CARE DISASTER PLAN 1.0 INTRODUCTION The following has been prepared as a guide for handling an emergency that may occur that places the health and well-being of animals being housed in TU facilities at risk. 2.0 POLICY Employees will follow existing procedures for emergency/disaster during regular duty hours. Any and/or all animals will be rescued as possible without endangering human life or health. Animals are housed in Oliphant Hall. In the event of a disaster, attempts shall be made to evacuate animals to a protected location. Animals that are injured or in distress will be humanely euthanized by methods appropriate for that species. 3.0 EMERGENCY NOTIFICATION In the event of an emergency, either during or after regular duty hours, individuals will be notified in the following order: 1. Marsha Howard, Director of Animal Facilities Ron Bonett, Assistant Professor Emergency contact information for TU veterinarian: Dr. Greg Daubney Office and Emergency Clinic Phone: Home: PROCEDURES AND GENERAL INFORMATION A. General: TU s Emergency and Disaster Plan currently covers all matters pertaining to employee actions and animal care in the event of a disaster. The primary concern after a disaster is the preservation of human life. Secondarily, the staff of TU will take action to ensure the safety and well-being of the animals housed in the animal care facility. The Director of Animal Facilities (DAF) will be notified in the event of a disaster that threatens the integrity of the animal facility. The DAF or his/her designee will assess the situation as needed. A judgment will be made as to whether the animals can continue to be safely housed or if they need to be relocated to another facility. The DAF will also contact the veterinarian when necessary to assist in diagnosis, treatment or the euthanizing of animals. B. Physical Resources: In the event of a temporary power outage, Oliphant Hall has diesel-powered generators that provide backup services. Extra supplies of feed and bedding are kept on hand in the event that regular supply deliverables are delayed. C. Personnel Resources: 1. The Director of Animal Facilities and a veterinarian are on 24 hour emergency call 2. TU personnel including maintenance, security and housekeeping 3. Tulsa fire and police 79

81 D. Natural Disasters: The primary consideration in natural disasters is the loss of power. As indicated, generators will be utilized to maintain electrical needs. In the event of facility damage due to winds, flooding, or other natural disasters, an assessment will be made to determine the need to relocate animals to another facility. In the event of trauma or injury to animals, the animals will be assessed and treated. Animals suffering severe trauma will be euthanized when appropriate. E. Man-made Disasters: TU s animal facilities do not house animals commonly involved in terrorism or sabotage and, therefore, would be a low risk for activists. Access to the animal area is restricted to researchers with approved protocols, administrative and staff personnel involved in the care and maintenance of the animals, and TU security personnel. In the event of a break-in, the LAB shall be notified and shall assess any damage to the facility and the animal population. F. Fire: In the event of a fire, all personnel will evacuate to designated assembly areas. No attempt to rescue animals will be made which would put human life at risk. The Fire Department and emergency personnel will attempt to keep fire and smoke from spreading to the animal facilities. Once the threat of fire has abated, the DAF and veterinarian, if necessary, will evaluate the condition of the building and animals. Injured animals may be euthanized. If severe damage has occurred to the physical building, the animals will be relocated. G. Physical Plant Breakdown: In the event of a failure in the building s physical systems (HVAC, electric, plumbing), the DAF will be contacted and will evaluate to the extent possible the negative effects on animal health and wellbeing. Maintenance personnel will be consulted to determine what steps will be taken to fix the problem and what emergency action can be taken to maintain or restore the proper environment for animals. If the animal areas cannot be maintained within PHS parameters, the animals shall be relocated to another facility. Contact information for animal care shall be provided to campus security, the TU Crisis Team, and the TU IACUC Institutional Official. The TU IACUC Institutional Official shall serve as a member of the TU Crisis Team. 80