Workforce Management Online Solution

Transcription

1 Workforce Management Online Solution From ISC Consultants, Inc. P.O. Box 1379 Woodstock, NY

2 1 About ISC Consultants, Inc., founded in 1973, is a full service software development and consulting firm specializing in the support of contact centers and other points of customer contact. As a company, ISC is dedicated to providing measurable improvements in performance through the effective use of people, work-process design, and technology. We are prepared to measure and demonstrate the effectiveness of our software, training, and consulting projects to each of our clients. ISC has maintained a strong track record with leading companies in the telecommunications, financial services, insurance, high-tech, and other industries. Early in the development of Internet/Web technology, we became excited by the opportunity to give the end users of key contact center technology more functionality and more direct control. The growing number of computer-literate users and the power and flexibility of the new technology made it possible to produce a system that empowers users with an affordable, highly scalable, user-managed workforce management solution. In 2000, ISC introduced its innovative Irene workforce management software to the contact center marketplace. ISC Consultants, Inc. P.O. Box 1379 Woodstock, NY

3 2 The Basics Irene Online is designed to deliver the following primary services: Forecast the expected contact volume (how many calls or other demand-driven contacts will you receive and how much work time will it take to handle them). Calculate the number of agents required during each scheduling interval to achieve your predetermined service level targets. Generate schedules that (1) deliver the required workforce with the correct skill sets and (2) comply with company work policies, labor agreements, and other regulations. Provide tracking and reporting tools that compare plans vs. actual results and deliver analytical detail to support the needs of management. All good workforce management systems can handle certain basic functions. The difference is how they perform these critical tasks, and at what cost. What makes Irene different Several factors make Irene unique among workforce management systems: A totally web-based architecture makes Irene easy to install and maintain. Irene is available as a hosted online service which may be accessed with a browser from anywhere a user is stationed. It is also possible to securely access and use Irene from any networked PC with only a web browser. Both versions of Irene offer the same advantages of scalability and convenience. With its Internet-based architecture, Irene can be used for multiple contact centers across multiple locations. Irene s web-based design means that there is no need to install and maintain software on the user s computer. A user can work from anywhere to perform the scheduling and management functions specified in his or her profile. With appropriate authorization, agents can view and print schedules, request days off, and perform other administrative tasks which previously required manual intervention. Irene s superior scheduling algorithms, originally designed to meet the stringent needs of our telecommunications clients, provide exceptionally efficient use of agent workforce. Irene forecasts contact-handling times by time-of-day interval for greater accuracy. Calculations of the required workforce are based on feedback from actual contact-handling data to provide projected workforce requirements more accurately than the standard formulas or "simulations" used in many products. Irene s proprietary schedule creation algorithms produce schedules ISC Consultants, Inc. P.O. Box 1379 Woodstock, NY

4 3 that match the required line very closely. It is possible to schedule multi-skilled agents (bilingual, etc.) to assure coverage of all skill requirements in the most efficient way and take advantage of large team efficiencies without running the risk of under-scheduling for a required skill. With a user-centered design, Irene puts you in control. Changing team configuration, adding or closing sites, and many other tasks are totally and easily controlled by the user, avoiding the cost and delays of vendor dependence. Irene s design philosophy is to give the user access to as much configuration and functionality as possible. Users can (and do) change not only scheduling parameters such as service level targets and site hours, but also the configuration of call flow. They add and close sites, configure new services and add new work rules. ISC is dedicated to constant development and refinement so that Irene remains the leader in technology and usability. The software is based on industry standards such as SQL, XML, HTML, ODBC, and Windows, ensuring its long-term viability and capacity to adapt to changing technology and market conditions. We make use of these open standards to deliver new and custom capabilities and to integrate with other systems. Users are supported with the full depth of ISC s technical expertise. ISC Consultants, Inc. P.O. Box 1379 Woodstock, NY

5 4 Irene Online Features Forecasting Features Forecasts Average Handle Time by time interval for more accurate scheduling Tracks and projects growth trends, seasonal, weekly, and daily contact patterns Accurately adjusts forecasts to account for recycling of abandoned contacts Mark special days and atypical data Compensates for missing data Manually override or adjust forecasts Import and compile data simultaneously from multiple data sources with varied data intervals Workforce Requirements Features Calculate workforce requirements based on projected call volume and performance targets Forcing based on simultaneously satisfying multiple quality- of-service criteria including ASA, % abandons, service level, and maximum occupancy Adaptive algorithm dynamically adjusts workforce requirements based on past performance No upward bias in requirements generation No limit on number of skills supported Rapid analytical determination of skill based force requirements with automatic quantification of benefits of multi-skilled agents Scheduling Features Automated schedule development for one-site contact center or multi-service, multi-site, multi-skill complex Applies user-defined business rules to create shifts that meet business needs and comply with work rules Teams and sites can be in multiple time zones User-defined maximum percentage of split shifts Agents can enter preferences on all aspects of shifts User-defined shifts and multi-day assignments are possible Shifts matched to agent preferences based on user defined ranking seniority, performance, awards User controls day-of-week allocation of surplus agents User may specify daily or weekly repetitive schedules Pre-assigned meetings and training automatically integrated into an efficient work schedule Balanced allocation of workload between sites Preference based or rotation based day-off rules Skills Based Scheduling ISC Consultants, Inc. P.O. Box 1379 Woodstock, NY

6 5 Real-Time Management Features Tracks and reports difference between actual performance and forecast Intraday adjustment of forecast adjusts workforce requirements to meet targets under change Graphical interface to adjust break and lunch schedules, account for agent absences, enter other exceptions to schedule Display of agents scheduled vs. agents required to meet service targets Switch data on speed of answer, service level, and occupancy compared to targets Access Features Versatile and easily configured security system provides individual access profiles by function and work group Agent access for individual schedules available Agent access for preferences available Agent access for work and days off preferences available Planning Features (Optional) What-if database to test forecast and scheduling scenarios Annual and multi-year force planning projections Custom reports and dynamic what ifs ISC Consultants, Inc. P.O. Box 1379 Woodstock, NY

7 6 If you d like additional information about Irene Online, including a complete list of available reports or planning options OR if you d like to see a demonstration online Please contact us at or [email protected]. We d love to show you how Irene s innovative technology can bring unparalleled benefits to your organization. THANK YOU for considering Irene, the Workforce Management Online Solution. ISC Consultants, Inc. P.O. Box 1379 Woodstock, NY