Support Services to 16/17 Year Olds Policy and Procedures Manual Table of Contents

Transcription

1 Policy and Procedures Manual Policy and Procedures Manual Table of Contents REVISIONS... 1 APRIL APRIL MAY CHAPTER 1.0 ELIGIBILITY AND ASSESSMENT AGREEMENTS FOR SERVICES TO 16/17 YEAR OLDS PARENTAL CONTRIBUTIONS APPEALS CHAPTER 2.0 BENEFIT RATES/APPROVALS BENEFIT RATES FOR 16/17 YEAR OLDS LIVING ARRANGEMENTS INDEPENDENT LIVING DAYCARE/BABYSITTING (CHILD CARE) EDUCATIONAL EXPENSES HEALTH SERVICES NORTHERN ALLOWANCE INCOME CHAPTER 3.0 ADMINISTRATION PAYMENTS CHAPTER 4.0 GENERAL SERVICES AND INFORMATION FIRST NATIONS YOUTH (WHO NORMALLY RESIDE ON-RESERVE) SUPPORT PAYMENTS (NON-CUSTODIAL PARENTS) CHAPTER 5.0 CASE MANAGEMENT INTAKE ONGOING CASE MANAGEMENT CHAPTER 6.0 FORMS AGREEMENT FOR SERVICES TO 16 AND 17 YEAR OLDS PREVENTIVE SERVICES CONTRACT BOARD AND ROOM CHECKLIST... 46

2 Policy and Procedures Manual 6.4 AGREEMENT BETWEEN SOCIAL SERVICES AND LANDLORD YOUTH SERVICES ASSESSMENT AND DEVELOPMENTAL PLAN... 49

3 Policy and Procedures Manual Revisions Introduction: This section was revised by updating language, re-ordering and removing the description of a client profile. 1.1 Revised and updated this section pertaining to Income Assistance and Community Living Division interface and updated to include Linkin processes. 1.2 Revised requirements regarding parental contributions 2.1: Establishment of Benefit Rates for 16/17 Year Old Youth: Change to benefit rates as follows: Initial clothing allowance increase to $230 Deleted Additional Clothing and added Exceptional Clothing $200 Graduation -$250 Maternity -$200 Layette -$200 Laundry -$25 Independent Living Rate Changes: o Rent - $450 o Household Set-up - $400 o Basic Allowance (Food, Household) - $300 o Monthly Clothing, Personal and Spending - as per child care rates o Dependent Child - $195/child o Infant Furniture - $250 Funeral Expenses - $3850 as per SAP rates Flower Arrangement - $150 Kilometer rate - PSC rates Deleted Advocate Fees $40 3.0: Administration Updated Procedures to include Linkin details. 4.0: General Services and Information Moved Criminal Record Check section to Chapter 2.2 Living Arrangements 5.0: Case Management Updated Intake and Ongoing Case Management to include Linkin processes

4 Policy and Procedures Manual 6.0: Forms New chapter contains all forms which were previously included in chapters throughout the manual. New optional form Youth Services Assessment and Developmental Plan added to standardize case documentation for youth services program. April : Establishment of Benefit Rates for 16/17 Year Old Youth, 2.2 Living Arrangements Increase the Benefit Rates for Clothing, Personal and Spending allowance by 2% effective April 1, 2015 for the 2015/16 fiscal year in order to align with Children s Services manual rates. May : Establishment of Benefit Rates for 16/17 Year Old Youth, 2.2 Living Arrangements Delete Northern rates for Clothing, Personal and Spending allowance as there is a Northern Allowance that provides additional funding for youth living in Northern communities ( north of 54 th parallel see Chapter 2.7 for chart listing northern communities). Changed title name to Benefit Rates for 16/17 Year Old Youth. 2.2 Living Arrangements Delete Northern rates in this section for Clothing, Personal and Spending allowance as indicated above.

5 Chapter 1: Eligibility and Assessment 1.1: Agreements for Services to 16/17 Year Olds CHAPTER 1.0 ELIGIBILITY AND ASSESSMENT 1.1 Agreements for Services to 16/17 Year Olds Legislative Authority Section 10 of The Child and Family Services Act authorizes services to youth 16 and 17 years of age who are in need of care and supervision and: there is no parent willing to assume the responsibility for the person; or the person cannot be re-established with his or her family. The Minister may, by agreement with the youth, provide residential services, financial services or both to that youth. Intent Section 10 of The Child and Family Services Act authorizes services to youth 16 and 17 years of age who require financial support and supervision which the parent refuses or is unable to provide, including the ability to control or set limits for the youth. This provision is not intended to usurp the parent's responsibilities or to erode parental rights. 1. Where the parents remain willing to work with the youth and the youth is not in need of protection, an Agreement for Services to 16 & 17 Year Olds (also known as a Section 10 Agreement) is not appropriate and a referral should be made for support services, i.e., Child and Youth Services, Mental Health, etc. 2. The provision in Section 10 of The Child and Family Services Act that there is "...no parent willing to assume the responsibility..." includes the parent who is abusive toward the youth or whose expectations of the dependent youth result in irreconcilable differences between the parent and youth. 3. The intent of this program is to assist the youth when he or she is unable to live with family and to help him or her work toward reconciliation or self-reliance. Wherever possible, parents should be involved in the case plan for the youth. Policy An Agreement for Services to 16 and 17 Year Olds may be entered into with a youth who requests services and is willing to accept care, supervision and direction from the Ministry, including participation in an approved educational or treatment plan, if it is assessed that he/she cannot return to, or remain in, the family home. Page 3 of 53

6 Chapter 1: Eligibility and Assessment 1.1: Agreements for Services to 16/17 Year Olds Procedures Determining Eligibility When determining eligibility the intake caseworker will complete an assessment that will, wherever possible, include parental involvement. The purpose of the assessment is: o to determine if the needs of the youth meet eligibility criteria (See Practice Guidelines); o to determine the needs and interventions required in comprehensive service delivery to that youth. The assessment should include contact with the family s Income Assistance caseworker, if the youth is a dependent of a family on an active Saskatchewan Assistance Plan file, and the Child Protection worker if the family has child protection involvement. An investigation case will be opened and intake information documented in Linkin. An ongoing case is created following approval of the Section 10 Agreement for Services. See Linkin website, Linkin Training How to 16/17 year old Section 10 Services. Preventative Services Support services provided to 16 and 17 year old youth include preventative services as well as services agreed to in a Section 10 Agreement for Services. These services should be an integral part of service delivery. Whenever possible, preventative services will be offered to a family prior to consideration of a Section 10 Agreement for Services. Preventative services may include: o payment of travel costs for counselling o fee for mediation/counselling services o nomination for health coverage for families with a child needing medication and the family cannot afford the cost o access to a particular course, such as parenting classes or support groups. If a situation cannot be resolved, services such as crisis mediation may be provided to the family while the youth resides in the home. Crisis mediation services may be made available as a means of stabilizing a family in crisis. This is not to replace Page 4 of 53

7 Chapter 1: Eligibility and Assessment 1.1: Agreements for Services to 16/17 Year Olds other publicly funded counselling services. Residential services may be provided to the youth while the family participates in programming. A youth services file will be opened and a Preventative Services Agreement will be completed with the youth and/or family. See Linkin website, Linkin Training How to 16/17 year old Preventative Services Note: ALL preventative agreements MUST receive Director/designate approval. Agreement for Services (Section 10): 1. Agreement Case Plan: Creativity and flexibility is encouraged in helping the youth develop a case plan which will meet his/her needs. The case plan should be short term. Lengths of approximately four to six months will encourage the youth to progress towards independence or a return home. An assessment, including interviews with the parents/guardians regarding their rights and responsibilities, will provide the information required to complete a case plan. The timelines for activities, evaluation of case plan progress and termination, must be noted. The roles and responsibilities of each party in the case plan must be clearly defined. Counselling may be included for the youth, as well as the parents/guardians if they are part of the case plan. 2. Agreement Conditions: The Agreement for Services to 16 and 17 Year Olds (Form SSS 2089) is prepared detailing the case plan, which will include frequency of contact with the youth. Clauses may be altered, added or deleted to make the agreement specific to the youth's situation and to ensure that expectations are clearly understood. The Agreement may also include reference to the ongoing role of the parent. Page 5 of 53

8 Chapter 1: Eligibility and Assessment 1.1: Agreements for Services to 16/17 Year Olds If the person is believed to be intellectually disabled, consultation with Community Living Service Delivery may be necessary. 3. Independent Third Party Advice: The youth should be advised that he or she has the right to seek advice from an independent third party before signing the agreement. This does not necessarily mean legal advice but could include the input of a close family friend, a member of the youth's church or a member of the youth's First nation Band. The youth should be informed that any fee for independent advice is incurred at his/her own expense. The exception is a mentally challenged youth who will need an advocate (to be paid at a rate approved by the Ministry). 4. Agreement Approval: The agreement will be signed, in duplicate, by the youth and the caseworker. A copy will be kept on the youth services paper file and the original will be given to the youth. The case plan and the agreement must be approved and signed by the supervisor/service manager, then forwarded to the Director who will sign the agreement on behalf of the Minister. 5. Agreement Extension: The term of the agreement shall not exceed six months but may be renewed if it is determined to be in the best interest of the youth. A renewal of the agreement must include an updated case plan, and a new agreement, recommended by the supervisor, for Director' or designate approval. Page 6 of 53

9 Chapter 1: Eligibility and Assessment 1.1: Agreements for Services to 16/17 Year Olds 6. Termination of the Agreement: Formal procedures to terminate an agreement by the youth and the Ministry are necessary. The agreement may be terminated by either party giving 48 hours notice, in writing. Verbal notice of termination from the youth may be accepted as well /17 Year Old Youth with Children Young parents receiving Section 10 Agreement benefits will be assisted to apply for the Child Tax Benefit (this requires that an Income Tax return be filed). The caseworker will include a basic allowance of $195 for each child in the care of the young parent. Any other needs such as child daycare will be assessed and provided as per policy in Chapter 2.1. The caseworker will nominate parent and child(ren) for Ward coverage (Plan 3). NOTE: The following documents are found in Chapter 6 Forms : Agreement for Services to 16 and 17 Year Olds (SSS 2089) Preventative Services Agreement (SSS 2014) These forms are also available in office stockrooms. Practice Guidelines Eligibility Criteria and 17 Year Old Youth Requesting Services: Youth who are being physically, sexually or emotionally abused, where remaining in that situation would result in serious risk of personal injury, and for whom the family has no other resources; Youth whose parents, guardians or caregivers are refusing to care for and provide for the needs of that youth; Page 7 of 53

10 Chapter 1: Eligibility and Assessment 1.1: Agreements for Services to 16/17 Year Olds Youth in irreconcilable parent/youth conflict situations where the family is no longer a resource; Youth with serious emotional, behavioural and / or physical health concerns such that remaining in the home could pose a risk to them or to others, and where no other family resources are available to meet these special needs; Autonomous youth who are in need of financial and/or emotional support services (i.e., youth who have had no connection to home for an extended period of time, or orphaned youth); If the youth is a dependent child on an active Saskatchewan Assistance Plan (SAP) file, the same guidelines will be followed in the intake as with other youth; When a 16 or 17 year old youth is a member of a family wherein younger siblings must be taken into care due to protection concerns, a Section 10 Agreement may be considered for the youth if he/she is also considered to be at risk. Alternatively, the youth may be apprehended if he/she is in need of protection and is not capable of leaving the family home, i.e. is intellectually challenged or is threatened, etc. 2. Youth Already in Care: When a youth has been in care by way of a temporary wardship or through a Section 9 Residential Services Agreement and turns 16 but requires continuing services, the caseworker may consider entering into a Section 10 Agreement. Use of a Section 10 Agreement will allow for provision of ongoing services with input from the youth. When an application to court to extend the wardship past the youth's 16th birthday has been refused and the parents will not participate in planning, a Section 10 Agreement may be used. 3. Out of Service Area: If a youth is requesting services when his/her parents reside in another service area, the office where the youth applies will attempt to contact the parents and request input from the home service area. A consultation with the home service area and the office where the youth applies will determine who will be the case manager. Page 8 of 53

11 Chapter 1: Eligibility and Assessment 1.1: Agreements for Services to 16/17 Year Olds Provision of services will be based on assessment. Factors will include: o reasons for the move out of the parental home and out of the service area; o risk factors in the home; o level of family involvement; o services available in the home service area; o supports available in the service area of youth's choice. 4. Out of Province: Youth will be referred back to their home province for assessment and support, unless exceptional circumstances exist, in which case, services under this program may be provided to the youth, in consultation with the youth s home province. Factors to be considered include: o level of family involvement; o home province s assessment of situation; o services available in home province; o any other reasons compelling the youth's move. Contact with the home province is recommended in the development of a case plan for the youth. Interim services during the assessment may be provided. 5. Youth with Children: Services may be provided after a thorough assessment of the youth's needs and home situation. Section 10 services will not be provided to youth who are: o resident in the home of their parents; o resident in a high risk or potentially high risk environment. In this case, a referral must be made for Child Protection Services. If an assessment determines the young parent is not eligible for Section 10 benefits, referral and assistance to access other services should be provided. Page 9 of 53

12 Chapter 1: Eligibility and Assessment 6. First Nations Youth: 1.1: Agreements for Services to 16/17 Year Olds This program will not provide access to financial services which are already available through alternate sources, i.e. First Nation Bands, Aboriginal Affairs Northern Development Canada (AANDC). An assessment will be completed for any youth who indicates that they are at serious risk of abuse if they were to return to or remain with family on Reserve. Assessment will include contact with the First Nation Band and/or First Nation Child and Family Services (FNCFS) Agency. All planning should be in consultation and cooperation with the First Nation Band and/or FNCFS Agency to develop alternative support systems for the youth. 7. Transition Planning for Youth: Refer to the Children s Services Manual, Chapter 11.15: "Protocol for Adult Transition Planning of Individuals in Care of the Minister. Income Assistance should be notified at least one month prior to the youth s 18th birthday to ensure adequate case planning and assessment. In complex situations Income Assistance may need to be included in planning at an earlier stage. If a youth applies for services in the Section 10 program within one month of their 18th birthday, she/he will be advised to apply for eligibility for Income Assistance services on their 18th birthday. In the meantime, if emergency assistance is required for food and accommodation or for other needs, these can be provided as emergency funding from the Section 10 program. 8. Intellectually Challenged Youth: Services will be provided to intellectually challenged youth in the same manner as they would be provided to other youth in collaboration with the youth and his/her parents, and with other applicable programs, including the Community Living Service Delivery Division. Actions taken to address the needs of the youth will vary depending on such elements as cost of services and the length of time services/benefits are needed. It is vital that other program personnel are consulted as soon as Page 10 of 53

13 Chapter 1: Eligibility and Assessment 1.1: Agreements for Services to 16/17 Year Olds possible in the case planning, as to the role they play in providing services/benefits and case management. Refer to the Children s Services Manual, Chapter 11.15: "Protocol for Adult Transition Planning of Individuals in Care of the Minister". 9. Youth Who Are 18 Years of Age: In accordance with The Child and Family Services Act, Section 10 services cannot be granted to young persons who have reached their 18th birthday; however efforts should be made by a caseworker to ensure linkages are made to appropriate services. In the case where a youth turns 18 and is still attending high school and will beyond their 18 th birthday, every effort should be made by the Ministry to support the youth to complete his/her education. This may require discussions with other benefit programs to approve continued payment of excess accommodation rates and other special needs costs. 10. Married Youth: In general, 16 or 17 year old youth who are married, will not be eligible for Section 10 benefits. In the event they qualify for Income Assistance benefits, a youth services caseworker may be part of the case planning team if that particular office determines it is appropriate. Exceptional situations may be considered, for example youth who are parenting. Director approval is required in these instances. 11. Youth Living in Common-law arrangements: In general the Support Services Program for 16 and 17 year olds will not support common-law living arrangements for youth, however, exceptional situations may be considered, for example youth who are parenting. Director approval is required. When a 16 or 17 year old applies or requests services as a common-law partner to a person receiving Income Assistance benefits, the Income Assistance caseworker will make a referral to the Support Services for 16 and 17 Year Olds Program for an assessment. Page 11 of 53

14 Chapter 1: Eligibility and Assessment 1.1: Agreements for Services to 16/17 Year Olds In cases such as this, caseworkers for 16 and 17 year olds will make efforts to assess the situation and offer emergency services to ensure the youth's basic needs are provided. The youth should be informed that he/she may apply for Section 10 benefits if they are still 16 or 17 years of age and the common-law relationship ends. Page 12 of 53

15 Chapter 1: Eligibility and Assessment 1.2: Parental Contributions CHAPTER 1.0 ELIBILITY AND DOCUMENTATION 1.2 Parental Contributions Legislative Authority Section 3(1) of The Family Maintenance Act states: "...Every parent has an obligation to provide maintenance, in accordance with need, for his or her child, to the extent the parent is capable of doing so..." Section 2(b) of The Family Maintenance Act defines a child as a person who: (i) (ii) is under the age of 18 years; or is 18 years of age or over and is unable, by reason of illness or disability, to withdraw from his or her parents' charge or to obtain the necessaries of life. Policy As appropriate to their means, parents may contribute to the care of their youth during the time the youth is in receipt of services under an Agreement for Services to 16 and17 Year Olds pursuant to Section 10 of The Child and Family Services Act. Procedures Contributions may take one of the following forms: o Voluntary payment made directly to the youth or caregiver. (In this case, the monthly entitlement may be reduced by the amount of the parental contribution, as agreed to and discussed with the caseworker s supervisor.) o Parents agree to be responsible for the clothing and/or special needs of the youth as they arise. o It should be clearly documented on the Agreement whether the parent will contribute and what form the contribution will take. Page 13 of 53

16 Chapter 1: Eligibility and Assessment 1.3: Appeals CHAPTER 1.0 ELIBILITY AND DOCUMENTATION 1.3 Appeals Policy Youth (or their families) who are dissatisfied with the Ministry s services under the Support Services to 16 and 17 Year Olds program (including refusal of services or termination) are entitled to a review. Procedures All youth for whom services are refused must be sent written notification outlining the reasons that services are refused. All refusal letters will include a standard paragraph outlining how to request a review of their application. All youth whose involvement with the Ministry is being terminated must be informed in writing of the reason(s) for the termination. All letters of termination must include the Ministry brochure Your Right to Appeal. Practice Guidelines Any decision by a caseworker to refuse or terminate services will be made in consultation with the supervisor. A refusal or termination letter will be sent to the youth from the caseworker. This letter must clearly outline the reasons for refusal or termination of the requested service. It also must clearly state the name of a supervisor and/or manager who may be contacted if the youth or family disagrees with the decision. The letter will include reference to any referrals made or recommended actions for the youth and/or the family. Along with the Your Right to Appeal brochure, the letter will contain a paragraph similar to the following: "...If you are not satisfied with the above decision you may ask for a review of your case as outlined in the accompanying brochure, by stating your concerns in writing or by contacting (name), Child and Family Services at Page 14 of 53

17 Chapter 1: Eligibility and Assessment 1.3: Appeals (address), (phone number), within 30 days of the date of this letter. The youth or family and/or a support person must be given an opportunity to be heard in person, or to present written submissions to the Director before a final decision is made. Page 15 of 53

18 Chapter 2: Benefit Rates/Approvals 2.1: Establishment of Benefit Rates for 16/17 Year Olds CHAPTER 2.0 BENEFIT RATES/APPROVALS 2.1 Benefit Rates for 16/17 Year Olds Legislative Authority Section 10 of The Child and Family Services Act (CFSA) authorizes services to youth 16 and 17 years of age who are in need of care and supervision and: there is no parent willing to assume the responsibility for the youth; or the youth cannot be re-established with his or her family. The Minister may, by agreement with the youth, provide residential services, financial services or both to that youth. Policy The Ministry may provide assistance to cover basic and special needs of youth in receipt of services under an Agreement for Services to 16 & 17 Year Olds pursuant to Section 10 of The Child and Family Services Act. Procedures The following rates will apply to the Support Services Program for 16/17 Year Olds. These are standard rates - lesser amounts may be granted where adequate or greater amounts may be provided when necessary with Director approval as exceptional needs. Northern Allowance of $50.00 per month is paid to youth living in Northern communities (see Chapter 2.7.) BOARD AND ROOM BASIC NEEDS MONTHLY RATE APPROVAL Board and Room: Basic Supervised Up to $400 $400-$600 $600+ Caseworker Supervisor Director/designate Clothing $154 /month Caseworker Personal $51 /month Caseworker Spending Allowance $60 /month Caseworker Infant/Child Maintenance $195 /month /child Caseworker May 2015 Page 16 of 53

19 Chapter 2: Benefit Rates/Approvals 2.1: Establishment of Benefit Rates for 16/17 Year Olds Transportation Bus pass or Caseworker equivalent Northern Allowance $50 /month Caseworker INDEPENDENT LIVING BASIC NEEDS MONTHLY RATE APPROVAL Rent Up to $450 > $450 Caseworker Supervisor Basic (Food / Household) up to $300 Caseworker Clothing $154 /month Caseworker Personal $ 51 /month Caseworker Spending $ 60 /month Caseworker Infant/Child maintenance $195 /month /child Caseworker Transportation Bus Pass or Caseworker equivalent Northern Allowance $50 /month Caseworker SPECIAL NEEDS RATE APPROVAL Medical (other than Plan 3) As required Supervisor Recreation (according to case plan) up to $300 /year > $300 /year Caseworker/Supervisor Director/designate Education (books/fees) Other Education Services $125 /year, as needed < $300 > $300 Caseworker Caseworker/Supervisor Director/designate Travel (public/private) Bus Pass or Caseworker equivalent Telephone Basic Service Caseworker Mediation ( contracted) Actual cost Director/designate Child Care: - licensed - subsidized - in school - babysitting Actual cost Actual cost Actual cost As approved per case plan Caseworker Caseworker Caseworker Supervisor Clothing: - Initial $230 Caseworker May 2015 Page 17 of 53

20 Chapter 2: Benefit Rates/Approvals 2.1: Establishment of Benefit Rates for 16/17 Year Olds - Exceptional - Graduation - Maternity - Layette $200 $250 $200 $200 Supervisor Supervisor Caseworker Caseworker Infant Furniture $250 Caseworker Special Diets: - Youth - Child - Infant Actual > $120 Actual > $90 Actual > $70 Caseworker Caseworker Caseworker Laundry $30 /month /person Caseworker Meals Away Accommodation Away SPECIAL NEEDS (INDEPENDENT LIVING ONLY) Damage Deposit Not to exceed PSC rates Not to exceed PSC rates Caseworker Caseworker Up to equivalent of Caseworker 1 month's rent Household setup $400 Supervisor Utilities / hookups Actual Caseworker OTHER SPECIAL NEEDS NEED RATE APPROVAL Criminal Record Check Actual Caseworker Birth Certificate/SIN Actual Caseworker DNA test Parent non-parent Travel (Repatriation) Meals/accommodation PARENTAL PREVENTIVE: Mediation, Counseling Actual $10 /day PSC Rates Actual Cost Director/designate <$300-Caseworker/Supervisor >$300-Director/designate Director/designate May 2015 Page 18 of 53

21 Chapter 2: Benefit Rates/Approvals Section 2.2: Living Arrangements CHAPTER 2.0 BENEFIT RATES/APPROVALS 2.2 Living Arrangements Policy The Ministry may make payment for supervised board and room services to those youth 16 or 17 years of age who are willing to accept care and supervision as identified in an approved case plan. Procedures Approval for Board and Room 1. The caseworker determines whether a board and room situation is an appropriate placement for a particular youth given the youth's needs and the suitability of the resource. 2. The supervisor or caseworker approves the placement of a youth in a board and room resource. 3. An initial approval of any board and room placement must include, at minimum, the following: Prior to placement a Criminal Record Check and Linkin /ACI search must be completed for every person over 18 residing in the home; It must be determined that any person living in the home does not have a criminal record or history that could place the youth at risk. 4. The Ministry will cover the cost of a Criminal Record Check when a home is approved as a resource for a youth. 5. Home Assessment, including home safety check: It must be determined that the home meets acceptable home safety and health standards appropriate to the community and needs of the youth, including: o uncluttered corridors, working smoke alarms, posted evacuation plan, and fire escape options, windows that meet safety standards; o safe storage of flammable products; o sleeping arrangements that are safe, comfortable, age and gender appropriate; o a reasonable level of cleanliness is maintained; o meals are regular, reasonably proportioned and balanced nutritionally; o access to washroom facilities that assure privacy. May 2015 Page 19 of 53

22 Chapter 2: Benefit Rates/Approvals Section 2.2: Living Arrangements It must be determined that the home meets acceptable standards of care appropriate to the community and needs of the youth. Some guidelines in this determination include: o a reasonable understanding and acceptance of youth development; o willingness to accommodate family involvement as required; o willingness to work in co-operation with the Ministry according to the requirements of the youth's case plan. The home assessment must be documented and signed by the caseworker and supervisor. 6. The youth should be advised that he/she will be accountable for damages to property in the caregiver's home. Notice should be in writing and youth should sign indicating awareness of this policy at the bottom of the Board and Room Checklist (SSS See sample form following "Chapter 6.3"). 7. Caregivers should be advised to obtain damage insurance for their homes. 8. Supervision by the board and room provider may include: teaching daily living skills including money management, hygiene and nutrition; monitoring youth's progress in areas of daily living skills and personal safety; observing and reporting youth's needs to the caseworker; working with the youth in their transition back home or to independent living. 9. Board and room may be provided in an approved Foster Home, including Therapeutic Foster Care or any approved group home at board and room rates. Note: In exceptional circumstances, foster home rates may be paid with Director, Service Delivery/designate approval. Board and Room/Young Parents Whenever possible young parents receiving benefits are expected to reside in a board and room arrangement. The board and room rate will be based on the level of care required by the youth and their dependent child. Basic maintenance ($195 /month) for dependent children will be paid by the Ministry and the youth will apply for the Child Tax Benefit (s). May 2015 Page 20 of 53

23 Chapter 2: Benefit Rates/Approvals Section 2.2: Living Arrangements Approval for Board and Room Services Up to $ basic payment where youth is not receiving support services from the caregiver. Up to $ where the board and room provider agrees to: o teach daily living skills including money management, hygiene and nutrition; o monitor youth's progress in areas of daily living skills, and personal safety; o observe and report youth's needs to the caseworker; o work with the youth in their transition back home or to independent living. Over $ where the board and room provider is providing intensive services to youth beyond those described above. Approval up to $ Caseworker Approval > $ $ Supervisor Approval > $ Director, Service Delivery or designate Clothing, Spending and Personal In addition to Board and Room payments, the agreement may include provision of any or all of the following needs, depending on the youth s circumstances and compliance with their case plan: Clothing: Spending: Personal: $ /month $60.00 /month $50.00 /month NOTE: The rate allowed for each of these categories may be reduced if a portion of the need is being met by the caregiver or the youth's family. Northern Allowance of $50.00 per month is paid to youth living in Northern communities (see Chapter 2.7.) Approval - Caseworker Excess Board and Room Rates Should a youth, upon turning 18 years of age, plan to remain in the resource approved by Child and Family Services, continue to be involved in an approved educational day program and require excess board and room rates, a written referral requesting excess shelter rates will be provided to the Income Assistance worker one month in advance of the youth's 18th birthday. Should a youth withdraw from the education program, regular SAP rates will apply. May 2015 Page 21 of 53

24 Chapter 2: Benefit Rates/Approvals Section 2.2: Living Arrangements Discussion with Income Assistance and the youth must occur as early as possible in order to ensure the transition is smooth. Advance notice and discussion regarding policy and procedures is essential. Some of the items to be discussed and requiring collaborative decision-making include: o the amount of excess funds required and length of time they will be needed; o the conditions under which the youth receives the excess shelter rates; o the needs of the youth, including supervision; o the qualifications of the caregiver; o other resource options that may be suitable, including parental contributions; o SAP program requirements for excess shelter rate approval. Note: Sample Board and Room Resource Check List is found in Chapter 6 Forms. May 2015 Page 22 of 53

25 Chapter 2: Benefit Rates/Approvals Section 2.3: Independent Living CHAPTER 2.0 BENEFIT RATES/APPROVALS 2.3 Independent Living Policy In exceptional situations independent living arrangements may be approved for youth who are 16 or 17 years of age and who are sufficiently mature to enter into such arrangements. The Ministry may provide allowances to cover expenses associated with the youth's living arrangement. Procedures Approving Independent Living Arrangements 1. The caseworker assesses the suitability of an independent living arrangement for a specific youth considering: the youth's maturity and ability to function without adult supervision; alternatives for the youth; reasons for the request; and the youth's readiness to move towards independence. 2. The caseworker determines if the accommodation is appropriate for the youth's needs. 3. The supervisor approves the plan for the youth. 4. The caseworker assists the youth in listing required household items and cost estimates for approval by the supervisor or Director, Service Delivery. Damage Deposits: Youth in independent living and receiving services under the Section 10 program are obligated to pay a damage deposit equivalent to one month's rent prior to occupancy. Landlords may agree to an alternative to paying the one month's damage deposit as follows: The Ministry enters into an agreement with the landlord to pay up to the equivalent of one month's rent where the Rentalsman makes an order against the tenant for damages. (See Chapter 6 Forms ) A landlord is not obligated to enter into such an agreement. The Ministry may also consider any request for payment without a Rentalsman Order where the tenant agrees in writing that the landlord is entitled to all or a Page 23 of 53

26 Chapter 2: Benefit Rates/Approvals Section 2.3: Independent Living portion of a security deposit. This approach is consistent with the approach in SAP and should be explored as a first option. In any situation where the landlord makes a successful claim against a youth, the youth and the caseworker should explore restitution alternatives with the landlord. Where the Ministry is required to pay for damages caused by a youth, the youth would be requested to make restitution to the Ministry. Such restitution will be recovered in a fashion that takes into consideration the youth's ability to pay. Rent: Basic allowance is $ In exceptional cases, excess rent can be granted with Director or designate approval. The caseworker should take into consideration how quickly the youth will be 18 and whether he/she will be applying for assistance through SAP, as they may then have to move should rent costs exceed the allowable maximum provided. Approval: Caseworker Utilities: Actual Approval: Caseworker Utilities Hook-up Fees: Actual Approval: Caseworker Damage Deposit: Maximum amount equivalent to one month's rent (for exceptions see agreement that follows) Basic Allowance (food, household): Up to $ Basic Approval: Caseworker/Supervisor Laundry: $30.00 per person, monthly Approval: Caseworker Travel: Actual cost of local bus pass or equivalent gas money for youth only Approval: Caseworker Telephone: Actual - basic monthly rental of land line or cell phone service Approval: Caseworker Page 24 of 53

27 Chapter 2: Benefit Rates/Approvals Section 2.3: Independent Living Telephone Calls: Families should be encouraged to contact the youth at their own expense if calling long distance. In cases where parents are not able to contact youth at their own expense and when part of a pre-approved case plan, payment for long distance calls may be made. Limits are to be set for the number and length of calls to parents in such a situation. Reimbursement will be made after review of bills. Special Needs Household Start-up: Amount will depend on the special needs of the youth. Practice Guidelines Approval: < $ Supervisor > $ Director Independent living is not deemed appropriate for most youth and will be approved only in exceptional circumstances. Any living arrangement must support the youth s plan for independence or return home. At no time will a living arrangement be considered that places the youth or young parent and children at risk. Page 25 of 53

28 Chapter 2: Benefit Rates/Approvals Section 2.4: Daycare/Babysitting (Child Care) CHAPTER 2.0 BENEFIT RATES/APPROVALS 2.4 Daycare/Babysitting (Child Care) Policy Where required, as part of a youth s case plan, childcare/babysitting services will be paid. Procedures Childcare or babysitting costs are to be paid as actual costs for licensed, subsidized, or inschool child care. Approval: Caseworker Private babysitting should be used as a last resort and be paid at current community rates, not to exceed Income Assistance rates. Approval: Supervisor Babysitting by a family member will not be approved except in special circumstances. Prior approval by the Director or designate must be given before payments are made. Occasional Babysitting: In cases where a youth is required to attend a parenting class or is involved in an evening program at school as part of a case plan, babysitting may be paid. Approval: Supervisor Page 26 of 53

29 Chapter 2: Benefit Rates/Approvals 2.5: Educational Expenses CHAPTER 2.0 BENEFIT RATES/APPROVALS 2.5 Educational Expenses Policy The Ministry will be responsible for the expenses related to the education of youth receiving support services to 16/17 year olds pursuant to Section 10 of The Child and Family Services Act. These expenses may include initial school supplies and fees, special talent and special learning needs expenses, after other funding sources have been pursued. Procedures 1) Initial School Supplies and Fees: The initial cost of books, supplies, equipment, and registration fees required by the school system will be provided to the youth to a maximum of $ per year or as needed. This payment may be made directly to the youth or to the school. For youth in high school, these fees may be split and paid prior to the start of each semester. Approval: Caseworker 2) Special Needs: If there are special costs incurred by the youth during the course of the school year, these will be considered if the youth is committed to his/her case plan. This includes costs such as special art supplies, home-economics supplies, and/or for any compulsory school activities. Graduation: A $ allowance may be paid to youth to cover expenses associated with his/her graduation upon receipt of confirmation that the student will graduate. Approval: Caseworker 3) Other Educational Services: If youth require educational services other than main stream programming, funding must be pursued through the Ministry of Education. If this is not an option, Ministry funding will be approved on condition that it is the appropriate plan for the youth. Ancillary services such as psychological testing and other professional services are often available through either the Health District or the Ministry of Education, and must be explored before a decision is made to purchase services from a private individual or agency. Page 27 of 53

30 Chapter 2: Benefit Rates/Approvals 2.5: Educational Expenses If a youth has a special talent which requires a specific program uniquely suited to their needs, funding may be considered. Approval: <$ Caseworker/Supervisor >$ Director, Service Delivery or designate 4) Post Secondary Education: A youth who is in receipt of services under a Section 10 Agreement and who wishes to attend University/SIAST, etc., must make other arrangements, such as a student loan, for tuition, living allowances and books. Transcripts required for university application, as well as the application fee may be paid for by the Ministry and charged to Special Needs Education. A youth whose Section 10 Agreement is being terminated due to the receipt of a student loan for attendance at University/SIAST, etc., may receive some or all of his/her living allowance, from the Ministry, until the loan is received. Approval: <$ Caseworker/Supervisor >$ Director, Service Delivery or designate Page 28 of 53

31 Chapter 2: Benefit Rates/Approvals 2.6: Health Services CHAPTER 2.0 BENEFIT RATES/APPROVALS 2.6 Health Services Policy The Ministry shall ensure that the health care needs of youth in receipt of support services pursuant to Section 10 of The Child and Family Services Act are met. Consent for medical treatment must be obtained from the youth or consent must be obtained from the youth s parents if medical personnel deem that the youth is not competent to consent to their own treatment. Procedures Temporary Health Coverage: When youth are receiving services by agreement and require immediate medical attention at a time when normal access to health coverage is not available (i.e. a weekend), temporary health coverage can be provided. Nomination for supplementary health coverage must be made as soon as access to Saskatchewan Health is available (i.e. next business day), once a youth s Section 10 Agreement for Services is approved. Health nomination is completed via an automated web nomination process. If a youth is expected to be in receipt of services for only a few days, a health nomination is not required unless there is some immediate health need that must be met during that time. Parental consent may be requested by physicians when providing treatment to youth, however, health professionals will exercise their own discretion in certain circumstances and provide treatment without seeking or obtaining the consent of parents. Each situation is assessed individually considering such things as the youth's age, level of competence and understanding of the situation. In any life threatening situation, where the parent is not available the physician has the authority to provide treatment without the consent of the parent. (The room and board provider may not sign consent for medical treatment for the youth). On the advice of the youth's physician, the cost of medical supplies purchased without a prescription (example: cough medicine and vitamins) may be reimbursed through special needs. Page 29 of 53

32 Chapter 2: Benefit Rates/Approvals 2.6: Health Services Information regarding the benefits provided by the Supplementary Health Plan is available in the Children s Services Manual, Chapter Health Services or from Saskatchewan Health. See also Children s Services Manual Chapter 11.3 Health Care and Medical Treatment. Page 30 of 53

33 Chapter 2: Benefit Rates/Approvals 2.7: Northern Allowance CHAPTER 2.0 BENEFIT RATES/APPROVALS 2.7 Northern Allowance Policy A northern allowance may be paid to 16 and 17 year old youth who are eligible for support services pursuant to Section 10 of The Child and Family Services Act, and who are living in specific northern communities. (See "Northern Communities" on following page). Amount: $50.00 per person/per month Page 31 of 53

34 Chapter 2: Benefit Rates/Approvals 2.7: Northern Allowance NORTHERN COMMUNITIES Air Ronge Barthel Beauval Beaver Lake Black Point Black Lake Brabant Lake Buffalo Narrows Camsell Portage Canoe Narrows Cluff Lake Mine Site Cole Bay Collins Bay Cree Lake Creighton Cumberland House Denare Beach Deschambault Lake Descharme Lake Dillon Dipper Lake Dore Lake Dorintosh Elak Dase Eldorado Fond Du Lac Garson Lake Goodsoil Grandmother Bay Green Lake Ile a la Crosse Jan Lake Jans Bay Key Lake Key Lake Mine Kinoosao La Loche La Ronge Landing Loon Lake Makwa McLennan Lake Meadow Lake Michel Missinipe Molanosa Montreal Lake Neeb Patuanak Peerless Pelican Narrows Pemmican Portage Pierceland Pinehouse Lake Point North Landing Primeau Lake Rabbit Lake Mine Site Rapidview Sandy Bay Sled Lake Southend St. George's Hill Stanley Mission Stoney Lake Stoney Rapids Sturgeon Landing Sucker River Timber Bay Turnor Lake Uranium City Waterhen Lake Waterloo Lake Weyakwin Whelan Wollaston Lake Page 32 of 53

35 Chapter 2: Benefit Rates/Approvals 2.8: Income CHAPTER 2.0 BENEFIT RATES/APPROVALS 2.8 Income Policy Income received or earned by youth receiving support services pursuant to Section 10 of The Child and Family Services Act will be assessed and may be considered for deduction from the youth s benefits. Procedures 1. Employment Income: Part-time: Deduction will be based on negotiation between the youth and the case caseworker, taking into consideration: length of employment average income per month youth's progress with case plan youth's needs The deduction should encourage the youth to continue to work and gradually move towards independence from the program. (It may be more appropriate to have the youth agree to purchase their own clothing, etc, rather than to deduct an amount from their monthly allowance.) Summer Employment: Deduction to be discussed with supervisor. Full-time Employment: Granting to any youth employed full-time will require supervisor approval. The youth's needs must be documented and a detailed case plan presented. 2. Other Income: Parental contribution: Deduction to be discussed with supervisor; Income from any ongoing monthly payment such as, Orphans' Benefits, Employment Insurance, Canada Pension Disability Dependents' Allowance: Deduction to be discussed with supervisor; Saskatchewan Child Benefit, Child Tax Benefit: Exempt from deduction. The goal of employment exemptions is to improve a youth s self-concept and move the youth toward the goal of self-sufficiency. Page 33 of 53

36 Chapter 3: Administration 3.1: Payments CHAPTER 3.0 ADMINISTRATION 3.1 Payments Policy All payments will be paid through the Family and Youth Automated Payment System (FYAP). Procedures 1. Prior to making payments, the youth will be registered in Linkin as a Person with a Section 10 Legal Status and the Vendor (person receiving the cheque) will be registered on the FYAP system. 2. Vendor set up: All vendors are set up at Financial Services Branch (FSB) at Central Office. Complete the Vendor Registration/Maintenance Form (Appendix H of the FYAP manual) along with the appropriate Source Document and provide to FSB. 3. Ongoing Board and Room Payments: Monies may be paid to the caregiver who will act as the informal trustee for the youth. In this case a Recurring Voucher Contract (RVC) is entered on the FYAP system with the caregiver as the vendor. The payment may be split, with the Board and Room amount paid to the caregiver and the youth's personal, clothing, and spending allowance paid directly to the youth. In this case, a Recurring Voucher Contract (RVC) is set up to pay the caregiver their portion (caregiver is the vendor) and a separate RVC set up to pay the youth their portion (youth is the vendor). Appointment of a private trustee may be made for all or part of the youth's entitlement. Private trustees will be accountable and must complete the Trustee Accounting Form (SSS1056B). An RVC is set up for the full payment with the trustee as the vendor. 4. Ongoing Independent Living Payments: Rent is paid directly to the landlord or in exceptional circumstances may be paid to the youth who, in turn, is responsible for the rent payment to the landlord. If rent is being paid directly to the landlord, enter an RVC with the landlord as the vendor. Page 34 of 53

37 Chapter 3: Administration 3.1: Payments If rent is being paid to the youth along with all other benefits, enter an RVC with the youth as the vendor. 5. Special Needs: Special Needs may be paid either by Purchase Order (a cheque is produced) or by Requisition. Cheques (Lost, Stolen or Not Received) Procedures according to the FYAP Manual will be followed in the event cheques to youth and/or their caregivers have been lost, stolen or not received. Page 35 of 53

38 Chapter 4: General Services and Information 4.1: First Nations Youth (Who normally reside on-reserve) CHAPTER 4.0 GENERAL SERVICES AND INFORMATION 4.1 First Nations Youth (who normally reside on-reserve) Policy The Support Services Program for 16 and 17 Year Olds will not provide youth services which are available through alternate resources, i.e., First Nation Bands, Aboriginal Affairs and Northern Development Canada. Practice Guidelines 1. First Nations youth who normally live on-reserve are not eligible for benefits under this program if their primary reason for residence off-reserve is: a) receiving medical treatment; b) residing in a long-term institution, in a special care home or group home, or temporary residence in transition facilities, addiction rehabilitation centres, detoxification centres or similar facilities; c) to pursue fulltime education: Secondary Education (High School) Students who apply for services pursuant to Section 10 in order to attend an off-reserve education program and who are not in need of protection (confirmed with Band officials - see point #2) are not eligible for assistance. They are to be advised to contact their band to explore educational opportunities. Post Secondary Education (University/Technical Schools) Students approved for post secondary education programs are provided a living allowance through the Band Education Program to a maximum of eight months of the academic year. This allowance is intended to meet the needs of the students and their dependents. Students remaining off-reserve during a school break not exceeding four months are eligible for assistance from the Band. Students are allowed a four month break per academic year until the student graduates. Training Programs (Upgrading and Pre-University Courses) Students who apply to live off-reserve to enrol in an upgrading or training program when such resources are available on the reserve (confirmed with the Band/AANDC) are not eligible for assistance and will be advised to return to the Band to make alternate arrangements. Page 36 of 53

39 Chapter 4: General Services and Information 4.1: First Nations Youth (Who normally reside on-reserve) AANDC will not assist Band members to attend off-reserve programs, unless prior approval for the training has been obtained from the Band. 2. An assessment will be completed for any youth who indicate that they are at serious risk of abuse if they were to return to or remain with family on the reserve. This assessment will include contact with the Band. Supports may be provided in cooperation with the Band to develop alternative support systems for the youth on the reserve. Page 37 of 53

40 Chapter 4: General Services and Information 4.2: Support Payments (Non-Custodial Parents) CHAPTER 4.0 GENERAL SERVICES AND INFORMATION 4.2 Support Payments (Non-Custodial Parents) Legislative Authority Section 3(1) of The Family Maintenance Act states: "...Every parent has an obligation to provide maintenance, in accordance with need, for his or her child, to the extent the parent is capable of doing so..." Policy The Ministry will make every attempt to assist young parents who are receiving support services pursuant to Section 10 of The Child and Family Services Act to receive maintenance payments from the child's non-custodial parent. Procedures Where appropriate, young parents should be referred to Legal Aid for guidance in establishing maintenance payments from the non-custodial parents of their child(ren). To determine the paternity of children born to youth who are in receipt of support services for 16 & 17 year olds through a Section 10 Agreement the Ministry may pay for Deoxyribonucleic acid (DNA) testing in cases where paternity has not been acknowledged. Testing must be recommended, in writing, by a lawyer or Legal Aid due to the absence of any presumption of paternity, as specified in Section 45(1) of The Children's Law Act. If the testing indicates the individual is not the parent of the child, the Ministry may pay 100% of the cost of the tests. Where parentage is confirmed the birth father should be asked to pay all or a portion of the testing costs, if possible. Approval: Director/designate Page 38 of 53

41 Chapter 5: Case Management CHAPTER 5.0 CASE MANAGEMENT 5.1 Intake 5.1: Intake Intake is the process of assessing a youth s need for care and supervision outside of the family home, or support required by the family in order to maintain the youth in the home. Intake includes the steps from the initial request for service (phone call or drop in), through to signing a Section 10 Agreement for services, providing preventative services and/or case closure. Intake process: See Linkin website, Linkin Training How to 16/17 year old Section 10 Services Time Lines: Youth requiring emergency services should be able to access such services immediately. See Linkin website, Linkin Training How to 16/17 year old Emergency Services Youth requesting to meet with a caseworker will be seen in a timely fashion, no longer than two weeks from the date of initial contact. The intake process as described in Appendix A will be completed within one month. Completion: Completion means that a decision will have been made in regards to: o Section 10 services; o Preventative contract; o Closure or referral elsewhere. A written intake assessment as described in Appendix A must be signed off by supervisor following completion of intake assessment regardless of the outcome and must be forwarded in Linkin to the supervisor for approval. See Linkin website, Linkin Training How to 16/17 year old Section 10 Services Letters must be sent as described in Appendix A. Page 39 of 53

42 Chapter 5: Case Management Back to table of contents 5.2: Ongoing Case Management CHAPTER 5.0 CASE MANAGEMENT 5.2 Ongoing Case Management The purpose of ongoing case management is to continue to assess, develop, implement, evaluate and adjust case plans in collaboration with the youth, their family and others. Client and Collateral Contact: Upon receiving a case, a Youth Services Caseworker will see the youth within two weeks. Ongoing client contact should be determined by the needs of the client as determined in the case plan. The amount of client contact in ongoing case management will be unique to each youth s needs, depending upon the support required and as per the desire to not be intrusive with youth who are following their case plan. Client contact includes phone and in-person contact with the youth. Collateral contacts are with their family and others. These can occur in the office, at home and in the community. All contacts are to be recorded in Linkin contact logs. A case conference should be held when multiple players are involved and where applicable. Conferences should include the youth, caseworker, school, parents, board and room provider and other involved agencies. Documentation of the conference is to be entered in Linkin contact logs. File Recording Intake: There should be a completed formal assessment of the youth s current situation as part of the intake process. This assessment will include the youth s and family s situation, educational and health issues, plans and recommendations, and living arrangements for the youth. If the Ministry s recommendation is for closure, reasons for this need to be included. Section 10 Agreement Renewals/Summaries: A formal case summary recording is to be completed at the time of the Section 10 Agreement for Services renewal (the Youth Services Assessment and Developmental Plan format found in Chapter 6.5 may be used). This recording is to include a summary of the current involvement, goals and progress towards goals over the past four six months (depending upon duration of the Agreement). The recording will include an assessment of the youth s current situation (including a determination if the youth can return home) as well as a mutually agreed upon case Page 40 of 53

43 Chapter 5: Case Management Back to table of contents 5.2: Ongoing Case Management plan for the period of any subsequent agreement. This case summary is completed outside of Linkin and placed on the paper file. Transfer Summary: Prior to a transfer out of a service area, the originating service area will have contact with the receiving service area to discuss the case. A transfer summary should be completed summarizing current goals and planning prior to transferring to another caseworker or service area (again the Youth Services Assessment and Developmental Plan format found in Chapter 6.5 may be used) and must be approved by a supervisor. Closure Recording: When closing a case, a closure recording in a format such as the Youth Services Assessment and Developmental Plan should be completed. The recording should summarize the involvement and highlight any significant happenings during the course of the Section 10 Agreement for Services or Preventative Services contract. It should also include the reason for the closure and the plan for the youth at the point of termination. All closure recordings are to be approved and signed by a supervisor. A closure letter must be sent to the youth if there is a conflict around termination or if a case is closed due to lack of contact (if an address is available). The closure letter should always include the appeal brochure. Page 41 of 53

44 APPENDIX A Section 10 Intake Flow Chart REFERRAL (Call or Drop In) SCREENING INTAKE ASSIGNMENT OR ASSESSMENT & CLOSE ASSESSMENT & SECTION 10 (PROVISION OF RESIDENTIAL SERVICES) ALERT & CLOSE ASSESSMENT & PREVENTATIVE CONTRACT A. DOCUMENTATION REQUIRED A. DOCUMENTATION REQUIRED A. DOCUMENTATION REQUIRED Consent for information release School Attendance Intake/Closure Report Referrals to other services If refusing services, appeal process must be explained Refusal letter sent B. ASSESSMENT PROCESS Same as Assessment & Section 10 except file is closed upon completion of assessment. Consent for information release Section 10 Agreement Section 10 Assessment Genogram Ecomap Family Situation Recommendations Section 10 letter (to youth, caregiver and parent as appropriate) Health Nomination Notice to band or ICFS Agency (if status) School Registration/Verification of Attendance Youth Maintenance Agreement (if applicable) Children s Special Allowance Application Enter information into Linkin Enter financial information into FYAP payment system Home Study (if applicable) CPIC s Safety Check list Home Visit References Intake Report Contract Intake assessment & initial case plan Referral to appropriate resource Update contact logs Consent(s) B. ASSESSMENT PROCESS Same as Assessment & Section 10 Signing of contract, by youth and parents (if applicable) outlining terms of agreement B. ASSESSMENT PROCESS Personal interviews with youth Collateral contacts with parent(s) Collateral contact with other involved resources/services Preparation of genogram, ecomap Personal interview with caregiver (when applicable) Completion of all necessary documentation Completion of Section 10 Assessment recording Transfer to ongoing caseworker Page 42 of 53

45 Chapter 6: Forms 6.0: Forms Chapter 6.0 Forms 6.1 Agreement for Services to 16 and 17 Year Olds Saskatchewan Social Services Agreement for Services to 16 and 17 Year Olds An Agreement with the Minister of Social Services to provide Services to 16 and 17 year olds, pursuant to Section 10 of The Child and Family Services Act. 1. I,, born / /, Name of Youth Year Month Day residing at,, Mailing Address am a youth in need of care and supervision and request the Minister of Social Services to provide me with residential services and/or financial assistance pursuant to Section 10 of The Child and Family Services Act because: [ ] there is no parent willing/able to assume responsibility for me; or [ ] I cannot be re-established with my family. I agree: (a) to reside in a place that is prearranged or approved by my caseworker; (b) to prepare myself for reintegration and/or independence by (c) to regularly inform my caseworker of any change in my circumstances that may affect this agreement; (d) to keep all appointments arranged for me by my caseworker. 2. I understand I may seek advice from an independent third party prior to entering in this agreement. 3. I understand as long as I comply with the terms of this agreement, the Minister of Social Services shall provide me with residential and/or financial services, including health coverage, pursuant to Section 10 of The Child and Family Services Act. This agreement may be terminated at any time by either party giving two days' notice in writing. Notice to the youth may be given by an officer appointed pursuant to The Child and Family Services Act on behalf of the Minister. The youth may give notice to an officer appointed pursuant to The Child and Family Services Act in lieu of the Minister. THIS AGREEMENT WILL BE IN EFFECT FROM \ \ to \ \ Year Month Day Year Month Day Dated at, Saskatchewan, this day of, 20 City/Town Youth Parent/Guardian (optional) Caseworker Supervisor APPROVED Director or Designate

46 Date: / / Year Month Day SSS 2089 (revised May 2013) Original: Youth / Copy Child and Family Services File

47 6.2 Preventive Services Contract Saskatchewan Social Services (A copy of this agreement should be provided to each person signing the contract.) Preventative Services Contract YOUTH'S NAME: ADDRESS: PHONE NO: D.O.B. Date: / / Year Month Day PARENT'S NAME(s): ADDRESS: PHONE NO: I/We acknowledge that I/We require support services for the care of for the following reasons: 1) 2) 3) I/We plan:, agree to participate in the following treatment THIS CONTRACT IS IN EFFECT from to. Youth Case Caseworker Parents Date

48 6.3 Board and Room Checklist Saskatchewan Social Services BOARD AND ROOM RESOURCE CHECK LIST CAREGIVER: ADDRESS: PHONE (H): (W): Marital Status: Occupation: Others in Home: 1. Smoke Detector on each level 5. Board and Room Rate 2. Basement bedroom window 6. Police Check not less than 15" x 15" 3. Own room/sharing room 7. Payroll System (r/a) 4. Safe storage of flammable 8. References materials, firearms, ammunition HOUSE RULES: COMMENTS: 30 DAYS NOTICE OF DEPARTURE NOT REQUIRED SIGNATURE (Caregiver): Date: I am aware that I, can be held accountable for damages and for other cost (Name of Youth) related to any inappropriate behaviour while I am residing at the home of.

49 SIGNATURE (Youth): Date: (SSS 2028) 1/

50 6.4 Agreement Between Social Services and Landlord AGREEMENT BETWEEN: MINISTER OF SOCIAL SERVICES - AND - (LANDLORD) The Minister of Social Services agrees to provide the security deposit regarding the tenancy of in the following manner: 1) The security deposit shall not be paid at the beginning of the rental arrangement but shall be paid by the Minister of Social services at the end of the tenancy if the Rentalsman makes an order against (tenant), that the security deposit shall be paid to the landlord by the tenant. This agreement by the Minister of Social Services will be in effect for the period of time that the tenant, continues to receive residential services or financial assistance from the Minister of Social Services. 2) The maximum amount of the security deposit paid on behalf of the tenant shall be. 3) The Minister of Social Services also agrees to consider any request for the payment of the security deposit without a Rentalsman's Order so long as the tenant agrees in writing that the landlord is entitled to all or a portion of the security deposit. 4) The Minister of Social Services shall give notice to the landlord if the tenant is no longer receiving services from the Minister and the security deposit has not been paid. If the landlord, within 10 days of being provided with the notice, serves on the tenant a written demand requesting the security deposit, and the tenant refuses to pay the security deposit, the Minister's agreement to pay the security deposit, on the same terms as described herein, will remain in effect for a period of 125 days after the date specified in the notice to the landlord. Director or designate (Manager) On Behalf of the Minister of Social Services Landlord

51 6.5 Youth Services Assessment and Developmental Plan Confidential Saskatchewan Youth Services (16 & 17 Yrs) Assessment & Developmental Plan Youth's Name: Date of Birth: Date of Section 10 Agreement: Mother s Name: Address: Phone Number: Father s Name: Address: Phone Number: Caregiver Name: Address: Extended Family / Friends / Other(s) involved: Extended Family & Friends - Other(s) Address Phone Number Relationship Support Available Circumstances Leading to Section 10 Application:

52 DEVELOPMENTAL ASSESSMENT: (see CADP Guide for completion of Domains below) 1. Alerts: 2. Health: 3. Education: 4. Work: 5. Identity: 6. Family and Social Relationships: 7. Family Contact: 8. Social Presentation: 9. Emotional and Behavioural Development: 10. Self Care Skills: CASE PLAN FOR NEXT 4-6 MONTHS: Outcome Task Primary Person Responsible Timeline

53 SUMMARY: SIGNATURES: Worker (Print name) Worker s Signature Date (MM/DD/YYYY) Supervisor (Print Name) Supervisor s Signature Date (MM/DD/YYYY)