Data Management Systems for Wastewater
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1 Data Management Systems for Wastewater Prepared for the Massachusetts Health Officers Association Michael Winchell, Senior GIS Specialist / Hydrologist Michael Pottinger, Principal November 10, 2004
2 Outline Stone Environmental, our background The need for decentralized wastewater management The role for data management systems IWIMS, a GIS-enabled Integrated Wastewater Information Management System Putting IWIMS to use, examples from several communities P2-11/10/2004
3 Stone Environmental, Inc. Established in 1992 in Montpelier,Vermont Approximately 40 staff members Geologists, soil and environmental scientists, water resource specialists, GIS specialists, programmers, database specialists Administrative specialists Four Scientific Services Groups Wastewater and Water Resources Applied Information Management Investigation and Remediation Agrochemical Fate and Risk Assessment P3-11/10/2004
4 The Need For Decentralized Wastewater Management Protect public health Protect environmental resources Maintain property values Better understanding of a complex system! P4-11/10/2004
5 Complexities of Decentralized Wastewater Management Building Footprints Streams Hydrography Disposal Method Both Cluster Commercial Condominium Direct Discharge Individual Innovative Alternative Roadway Sewer P5-11/10/2004
6 Passive Management Model REGULATIONS SITE EVALUATION SYSTEM DESIGN PERMITTING INSTALLATION VOLUNTARY O&M AND INSPECTIONS (after Hoover, 1998) P6-11/10/2004
7 Active Management Model SYSTEM DESIGN REGULATIONS SITE EVALUATION PERMITTING INSTALLATION PROGRAM ASSESSMENT MONITORING AND INSPECTIONS OPERATION AND MAINTENANCE (after Hoover, 1998) P7-11/10/2004
8 Most Effective Management Model SYSTEM DESIGN REGULATIONS SITE EVALUATION PERMITTING INSTALLATION PROGRAM ASSESSMENT MONITORING AND INSPECTIONS OPERATION AND MAINTENANCE P8-11/10/2004
9 P9-11/10/2004 Integrated Wastewater Management
10 Implementation of a Wastewater Data Management System Assessment of program success Update of program methods Evaluate database information Initiate actions Reporting on program activities Summarize data Maintain consistency Organize information Analysis MAKING Operation Support Tracking Record Keeping ATION Data P10-11/10/2004
11 What Information Will a Decentralized Wastewater Data Management System Maintain? Parcels Ownership Contacts Onsite Systems System type System design Maintenance Pumpouts Repairs Septage Data Pump rates Sludge depth Inspections Results and conditions Scheduling Permits Issuing Updating Monitoring Water quality Effluent Notifications Scheduled maintenance Regulatory actions P11-11/10/2004
12 Getting Started: The Foundation Datasets Import electronic data Assessor s data Parcel ID, Address, Owner, Owner s address, Structure information, Land use Existing Health Department databases Existing monitoring well and analytical data Manual data entry of historical data System and component data Scanned as-builts Permits Inspection P12-11/10/2004
13 Building An Integrated Wastewater Data Management System Parcels County Tax Assessor Owner, structures, age GIS Town Planning Dept Parcels, wells,topography Data Management Permits County Health Dept System info, maintenance Water Use Town Water Department Water account records Database Onsite Inspections Town Planning Dept System performance Water Quality Town Planning Dept Water quality, water level Data Analysis P13-11/10/2004
14 Putting an Integrated Wastewater Information Management System to Work Ongoing Data Updates Permits Inspections Pump outs Monitoring results System Maintenance Database System Status Permits Mailings O&M Scheduling Summary Reports Analyses Fees P14-11/10/2004
15 A Recap of The Benefits Enhance performance of decentralized systems Avoid costly centralized sewer options Protect property values and the environment Enhance efficiency of administrative processes Enable analysis of program effectiveness and needs P15-11/10/2004
16 IWIMS: A GIS-Enabled, Integrated Wastewater Management System Comprehensive User friendly Scalable Role based Custom fit Secure Web based P16-11/10/2004
17 Benefits of Web Based Design Central data set accessible to all users Health Officers Sanitarians Assessors Data is available at any location with Internet access No software to install or manage on the user s machines Facilitates support and upgrades P18-11/10/2004
18 IWIMS Demo P21-11/10/2004
19 P22-11/10/2004 Enter and Maintain Parcel Information
20 P23-11/10/2004 Enter and Maintain Onsite System Information
21 P24-11/10/2004 Enter and Maintain Detailed Permit and Permit Condition Information
22 P25-11/10/2004 Enter and Maintain Inspection Information
23 P26-11/10/2004 Record System Maintenance
24 P27-11/10/2004 Maintain Key Onsite Management Contacts
25 P28-11/10/2004 Monitor Water Quality
26 P29-11/10/2004 Integrate Onsite Data with the IWIMS GIS Map Viewer
27 Search IWIMS for Critical Data Parcel search Residential Commercial Onsite system search Conventional Alternative Permits and inspections searches Operating permits Failed inspections Contacts search Homeowners Maintenance Providers P30-11/10/2004
28 P31-11/10/2004 Parcel Search Example Search Form Search Result
29 Search for I/A Systems Search Form Search Result P32-11/10/2004
30 P33-11/10/2004 Summarize Permits, Inspections, and Maintenance
31 P34-11/10/2004 Create Your Own Customized Reports
32 P35-11/10/2004 Print Homeowners Notifications Based on Operation and Maintenance Criteria
33 P36-11/10/2004 Print Customized Permits
34 Utilizing IWIMS to Empower Management Plan Development: Nags Head, North Carolina Coastal community in North Carolina s Outer Banks A very popular tourist destination, experiencing significant growth 85% reliance upon onsite systems Strongly committed to protecting their natural resources and quality of life Involved in developing an active management plan P37-11/10/2004
35 Data Collected and Processed for Management Plan Development P38-11/10/2004 Onsite System Inspection Database 1,151 Inspections on 1,009 properties July 2000 thru September 2004 Dare County Health Department Permits 1,219 permits on 1,119 properties January 1998 thru August 2004 Municipal Water Use 121,559 meter readings on 4,114 properties August 1999 thru July 2004 Water Quality Database 46,069 measurements from 48 locations February 2001 thru June 2004
36 Putting IWIMS Data and GIS to Work: System Inspections Evaluate locations of onsite systems Track inspection results P39-11/10/2004
37 Putting IWIMS Data and GIS to Work: System Performance Locate systems with poor performance Construct customized performance metrics P40-11/10/2004
38 Putting IWIMS Data and GIS to Work: System Age Evaluate systems from various regulatory eras Prioritize maintenance schedules P41-11/10/2004
39 Putting IWIMS Data and GIS to Work: Water Use Identify systems experiencing excessive use Send notifications to homeowners Modify management strategy P42-11/10/2004
40 Putting IWIMS Data and GIS to Work: Preliminary Risk Assessment Combine IWIMS data to perform risk analysis Continue to update management plan strategy through periodic review of community-wide onsite system conditions P43-11/10/2004
41 Managing Onsite Systems to Protect Water Quality: Malibu, California Steady increase in development contributing to water quality concerns (Surfrider Beach) State required either sewer system or a clear demonstration of how septic systems will be managed and risk reduced Malibu undertook a risk assessment analysis to develop an onsite system management strategy P44-11/10/2004
42 P45-11/10/2004 Understanding Wastewater Flow Sources and Nutrient Loading
43 P46-11/10/2004 Monitoring of Groundwater Quality
44 Implementation of an Integrated Wastewater Data Management System Populate the database Customized data import tools Parcel data Inspections GIS data layers Manual data entry through user friendly forms Permits Design Info Local customization Print ready permits Data entry forms P47-11/10/2004
45 P48-11/10/2004 For the Protection of Environmental Quality
46 Closing Remarks Active management of decentralized wastewater is the ideal and achievable strategy Integrating a data management system is an essential component to a successful, efficient management plan IWIMS is a web-based solution to managing decentralized wastewater and related GIS data GIS analysis of IWIMS data facilitates better understanding of the data and assessment of the management program P49-11/10/2004
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