INDIAN AFFAIRS DIRECTIVBS TRANSMITTAL SHEET (modified DI-416)
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1 INDIAN AFFAIRS DIRECTIVBS TRANSMITTAL SHEET (modified DI-416) DOCUMENT IDENTIFICATIONNUMBER 65 IAM 9 FOR FURTHER INFORMATION Offrce of the Chief Information O fficer-indi an Affairs STJBJECT EXPLANATION OF MATERIAL TRANSMITTED: Remote Access Policy RELEASENUMBER #09-29 DATE This policy establishes mandates, authorities, responsibilities, and compliance requirements for users who remotely access the Indian Affairs (IA) network and systems in accordance with the Department of the Interior (DOD regulations cited in Section 1.4.A of the policy. This policy applies to all users under the authority of the Assistant Secretary-Indian Affairs (AS-IA), to include contractors, consultants, temporary employees, interns, volunteers; and tribal users who access the IA network and systems remotely with government-furnished equipment. Acting Deputy Assistant Secretary-Indian Affairs (Management) FILING INSTRUCTIONS: Remove: None Insert: 65 IAM 9 ()
2 lnformation Security Remote Access Page I Purpose. This chapter establishes mandates, authorities, responsibilities, and compliance requirements for users who remotely access the Indian Affairs (IA) network and systems in accordance with the Department of the Interior (DOD regulations. Scope. This policy applies to all users including but not limited to all functions under the authority of the Assistant Secretary-Indian Affairs (AS-IA), including AS-IA, Bureau of Indian Affairs (BIA), and Bureau of Indian Education (BIE); IA employees, contractors, consultants, temporary employees, interns, volunteers; and tribal users who access the IA network and systems remotely with governmentfurnished equipment. Policy. A. General All users including but not limited to IA employees, contractors, consultants, temporary employees, interns, volunteers, and tribal users shall adhere to the following remote acce ss and two -factor authentication requirements. a. Remote access control shall be enforced to include password authentication and encryption standards in compliance with Federal Information Processing Standards (FIP S ) 40-2 requirements. b. All users including but not limited to IA employees, contractors, consultants, temporary employees, interns, volunteers, and tribal users with remote access privileges to the IA network shall comply with atl IA IT policies. c. Remote Access and Two-Factor Authentication i. Authorized users are allowed to access IA resources remotely from government-fumished equipment from their personal home networks, hotels, airports, and other places where an Internet connection wired/wireless is available. ii. If a user has an activated HSPD -12 (Homeland Security Presidential Directive - 12) compliant Personal Identification Verification (PIV) card, hereafter referred to as a PIV card, they shall use two-factor authentication when accessing VPN (Virtual Private Network) to remotely connect to the IA network. iii. Only government-furnished hardware and software shall be used to employ remote access and two-factor authentication a. Government-furnished hardware constitutes a PIV card reader and computers. b. Government-furnished software constitutes Activldentity software installed by the IA Office of lnformation Operations (oro).
3 Part65 TNDIAN AFFAIRS MANUAL Information Security Remote Access Page2 B. Scanning a. All applicable government-fumished equipment shall be scanned for vulnerabilities prior to receiving final approval for remote access. b. Any identified Critical, High, or Moderate vulnerabilities must be corrected prior to receiving final approval for remote access. c. All applicable government-furnished equipment shall be scanned for vulnerabilities every 30 days via an automated function of the established network security scanning tools. Remote users agree to have all equipment scanned by the IA Computer Security Incident Response Team (CSIRT) prior to connecting to the IA network if the equipment has not been connected to the IA network for a period of more than 30 days in order to get the latest anti-virus updates and necessary software and operating system patches per OISP and OIO procedures documented in Remote Access Approval Procedures, December d. All applicable government-fumished equipment that has been identified as having Critical, High, or Moderate vulnerabilities during a 30 day scan shall be corrected by IA OIO within 3 days. C. Prohibitions 1.4 Authority. a. All personal and non-govemment-furnished portable or mobile computing devices are prohibited from connecting to any IA system, subsystem, or network. b. Users who remotely access the IA network and systems i. Shall not provide their log-on or password to anyone, not even family members, for any reason. ii. Shall not perform illicit activities as defined in chapter 65 IAM 5, Personal Use of Govemment Resources. iii. Shall not use remote access for outside business interests. iv. Shall not use non-ia accounts such as Hotmail, Yahoo, and AOL or other external resources to conduct IA business. A. Department of the Interior (DOI) a. Department of the Interior (DOI) Information Technology Security Policy Handbook, v3.2. b. OCIO Directive , Wireless Network Security, July 29,2005. B. Indian Affairs Manual (IAM) a. 65 IAM 5, Personal Use of Government Resources b. 65 IAM 4, Portable Device Use Policy
4 Information Security Remote Access Page 3 C. Oflice of the Chief Information Officer-Indian Affairs a. Remote Access Policy, IT , December 17,2007. D. Federal Information Processing Standards (FIPS) a. 199, Standards for Security Categorization of Federal Information and Information Systems, December b. 200, Minimum Security Requirementsfor Federal Information and Information Systems, March B. Federal Information Security Management Act o12002 (FISMA) F. National Institute of Standards and Technolory NIST) Special Publications (SP) a. SP Revision I, Guide to Securing Legacy IEEE 802.I I Wireless Networks, July b. SP Revision 3, Recommended Security Controls for Federal Information Systems, August c. SP , Establishing W'ireless Robust Security Networlrs: A Guide to IEEE 802.I Ii, February d. SP l, Guide to Bluetooth Security, September G. Office of Management and Budget (OMB) a. Circular A-130, Management of Federal Information Resources, Appendix lll, Security of Federal Information Resources, November b. M06-16, Protection of Sensitive Agency Information, June23,2006. H. OIfice of the Chief Information Officer-Indian Affairs (OCIO-IA) Olfice of Information Security and Privacy (OISP) and Office of Information Operations (OIO) 1.5 Definitions. a. Remote Access Approval Procedures, December 2009 A. Remote access - the capability to access the IA network from a location external to the network. B. Two-Factor Authentication is a combination of two elements: i. 'something you know,' defined as a Personal Identification Number (PIN), and ii. 'something you have,' defined as an HSPD-I2 compliant Personal Identity Verification (PIV) card. C. Virtual Private Network (VPNFa connection over a shared network that is encrypted and secure from other network users and, therefore, virtually appears to be a private network connection.
5 lnformation Security Remote Access Page 4 D. Wireless - a radio frequency connection, including wireless Ethernet and cellular connections. 1.6 Responsibilities. A. Chief Information Officer and OCIO Staffare responsible for creating andlor revising information technology policies and ensuring that the information in IAM for the programs and functions within their authority, including references and citations, are accurate and up-to-date. B. Bureau Chief Information Securitv Officer (BCISO) shall ensure that the policy and processes in IAM conform to applicable statutes, regulations, Federal standards, and policies. C. Authorized IA Users, defined as IA employees, contractors, and other individuals who have been granted explicit authorization to access, modifu, delete, or utilize IA information, shall adhere to this policy. 1.7 Sanction of Misuse. In accordance with 370 DM 752, personnel are individually responsible for protecting the confidentiality, availability, and integrity of data and information accessed, stored, processed, and transmitted. Individuals are accountable for actions taken on and with IA and BIA IT information resources. Failure to comply with this policy may lead to disciplinary action. Unauthorized disclosure of sensitive information may result in criminal or civil penalties.
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