Independence State of Ohio that. required emergency repairs for damage caused to property City and

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1 RESOLUTION NO INTRODUCED BY COUNCILPERSONS CROOKS RILEY WISNIESKI A RESOLUTION AUTHORIZING PAYMENT OF PURCHASE ORDER FOR EMERGENCY REPAIRS TO PROPERTY WITHIN THE BOUNDARIES OF THE CITY DUE TO DAMAGE CAUSED BY HURRICANE SANDY AND DECLARING AN EMERGENCY WHEREAS on October the City experienced required emergency repairs for damage caused to property City and a hurricane incident that within the boundaries of the and Construction WHEREAS the City received proposals from Alex Roofing Company 1543 Frew Mill Road New Castle Pennsylvania and Stan s Tree Service Vuletic Enterprises Inc Rauland Drive Walton Hills Ohio for emergency services performed or to be performed in addition to other storm related repairs that were made or to be made in connection with the October hurricane as set forth in Exhibit A attached hereto and these invoices and the other storm related WHEREAS the City would like to pay repairs through one Purchase Order in a total amount not to exceed Fifty Thousand Dollars as set forth in Exhibit A attached hereto and WHEREAS pursuant to Ohio Revised Code Section the Finance Director certifies that both at the time the contract or order for these services was made and at the current time sufficient funds are available to the credit of a proper fund to authorize payment of these services and WHEREAS the services provided already and to be provided are required due to the emergency created by a hurricane NOW THEREFORE BE IT RESOLVED by the Council of the City of Independence State of Ohio that Section 1 The Council hereby authorizes the payment of Purchase Order to cover invoices received from Alex Roofing and Construction Company 1543 Frew Mill Road New Castle Pennsylvania and Stan s Tree Service Vuletic Enterprises Inc Rauland Drive Walton Hills Ohio for emergency services performed or to be performed in addition to other stormrelated repairs that were made or to be made in connection with the October hurricane in a

incident that within the boundaries of the and Construction WHEREAS the City received proposals from Alex Roofing Company 1543 Frew Mill Road New Castle Pennsylvania 16101 and Stan s Tree Service

2 total amount not to exceed Fifty Thousand Dollars attached hereto as set forth in Exhibit A Section 2 This Resolution is hereby declared to be an emergency measure necessary for the immediate preservation of the public health safety and welfare of the inhabitants of the City of Independence by reason of the immediate necessity of providing emergency repairs to property within the boundaries of the City damaged by Hurricane Sandy Wherefore this Resolution shall take effect immediately upon its passage and approval by the Mayor Introduced November First Reading November n Passed Air tiqku 6 Cl 1 Grego Ku Mayor Attest 41Debi Beal Pro Tem Clerk of Council K CERTIFICATE OF POSTING I the undersigned dark of the Galt 4 Ohio Hereby certify thjt the i foregoing 1 Tit was wonted ent day of AielertaW 1 end for the period of fifteen days thereafter by drily pitting true copies thereof in three of the meet public places within the City being the same as determined and directed by C ourno CLERK

boundaries of the City damaged by Hurricane Sandy Wherefore this Resolution shall take effect immediately upon its passage and approval by the Mayor Introduced November 13 2012 First Reading November

3 City of Independence Hurricane Sandy Storm Damage Emergency PO Vendor Description Estimate Alex Roofing and Construction Company City Hall and Annex roof repairs 1200 Stan s Tree Service many locations throughout City where wind blown trees need removal Other s storm related repairs 800 Total Emergency Repairs PO NOTE Emergency repair PO is an estimate of the total repairs needed as a result of the damage related to Hurricane Sandy Should the total not be needed the PO will be closed and any unspent money will go back into the Self Insurance Fund acct Also any reimbursements from insurance company s will be posted to the Self Insurance Fund acct Requested legislation for the Emergency PO will be presented at the November Regular Council meeting and will include the Then Now Certificate language Exhibit A

needed as a result of the damage related to Hurricane Sandy Should the total 50 000 not be needed the PO will be closed and any unspent money will go back into the Self Insurance Fund acct 710 9500

4 CV nr PURCHASE ORDER rm City of Independence Ohio Page 1 THE HEART OF CUYAHOGA COUNTY BRECKSVILLE ROAD INDEPENDENCE OHIO No lpand0 b DELIVER AND SHIP TO THIS DEPT Show this Purchase Order Number on all correspondence Invoices shipping papers and packages FINANCE DEPARTMENT CITY OF INDEPENDENCE 6800 BRECKSVILLE ROAD INDEPENDENCE OHIO PURCHASE ORDER DATE NAME AND ADDRESS BLNKET TERMS OF VENDOR OPEN PO VENDOR CASH DISCOUNTS WILL BE FIGURED FROM DATE FINANCE DEPARTMENT RECEIVES VENDOR S INVOICE DO NOT DUPLICATE THIS ORDER LINE QUANTITY UNIT DESCRIPTION ACCOUNT NUMBER NO ORDERED MEAS UNIT PRICE EXTENSION 001 Repairs Clean Up Expenses for Damage 1605A as a result of Hurricane Sandy storms IF APPLICABLE THE NOTICE TO BIDDERS SPECIFICATIONS AND ANY OTHER DOCUMENTS OF INFORMATION UPON WHICH BIDS WERE Purchase MADE SHALL BE CONSIDERED A PART OF THIS ORDER AS THOUGH FULLY REWRITTEN Ts AL AMOUNT Order Total AT LENGTH HEREIN NOT TO EXCEED Order is to be entered In accordance with prices delivery and specifications shown above FEDERAL TAX ID THEN AND NOW CERTIFICATION This amount has been lawfully appropriated for such purpose and is in the treasury or in process of collection SEND ALL INVOICES TO I hereby certify that the amount necessary to meet this CITY OF INDEPENDENCE obligation was then at time of the order or contract and is now ATTN FINANCE DEPT lawfully appropriated for such purpose and was then and Is 6800 BRECKSVILLE RD now In the Treasury and free from previous encumbrances INDEPENDENCE OH AUTHORIZED SIGNATURE t DIRECfOR OF FINANCE JCE

ORDER DATE 11 02 2012 NAME AND ADDRESS BLNKET TERMS OF VENDOR OPEN PO VENDOR CASH DISCOUNTS WILL BE FIGURED FROM DATE FINANCE DEPARTMENT RECEIVES VENDOR S INVOICE DO NOT DUPLICATE THIS ORDER LINE

5 THU FAX LAM ISL1 gn Mlrwrnl 0 Alex Roofing and Construction Company 1543 Frew Mill Road I I New Castle PA Commercial Industrial Roofing NRCA Phone Fax Member City of Independence November Attention Dave Snyderburn Project City Hall X Re Roof repairs due to wind damage ROOFING QUOTE We will remove the shingles In the area where plywood needs replaced tree branch s penetrating the deck We will replace the plywood shingles Lump sum price for repairs 1200 and the due to

Snyderburn Project City Hall 5 471 X Re Roof repairs due to wind damage ROOFING QUOTE We will remove the shingles In the area where

RESOLUTION AUTHORIZING TAX AND REVENUE ANTICIPATION NOTE

RESOLUTION AUTHORIZING TAX AND REVENUE ANTICIPATION NOTE SAMPLE TAX AND REVENUE ANTICIPATION NOTE PROCEEDINGS (A copy of these documents must be filed with the Department of Community and Economic Development prior to issuance of the note. This is a sample,