Using the ScienceDirect MARC Records Program

Transcription

1 USING THE SCIENCEDIRECT MARC RECORDS PROGRAM Using the ScienceDirect MARC Records Program Presented By Alistair Morrison, Senior Product Manager, ScienceDirect Date 2/27/2014

2 USING THE SCIENCEDIRECT MARC RECORDS PROGRAM 2 Agenda Housekeeping Overview of ScienceDirect books Title Lists Procedures for ordering MARC records Common questions and challenges Plans for automated MARC delivery Discussion Wrap Up

3 USING THE SCIENCEDIRECT MARC RECORDS PROGRAM 3 Books on ScienceDirect Type Sold As Approx. Count ebook Subject Collections 24 Front Lists* 179 Back Lists* 21 Legacy Back Lists 17 Local Language Collections *Freedom Collection combines all Front Lists and 4 or more years of Back Lists 17,000 Major Reference Works Individual Titles 140 Book Series, Handbook Series 60 Serial Publications 9,000 Over 26,000 unique ISBNs

4 USING THE SCIENCEDIRECT MARC RECORDS PROGRAM 4 Book Content on ScienceDirect Books are loaded as individual chapters in PDF and/or HTML format There are no whole-book files There is a home page for every book with a URL based on its ISBN This format is supported by redirect for volumes in series

5 USING THE SCIENCEDIRECT MARC RECORDS PROGRAM 5 Three Ways To Find Books by Title or Subject on ScienceDirect

6 Features of Book Browse Page USING THE SCIENCEDIRECT MARC RECORDS PROGRAM 6

7 Get Your Electronic Holdings Report USING THE SCIENCEDIRECT MARC RECORDS PROGRAM 7

8 USING THE SCIENCEDIRECT MARC RECORDS PROGRAM 8 Reading Your Electronic Holdings Report Notes: Convert CSV to.xls or.xlsx You can exclude Non Subscribed when you download Always use Publication Type not ISSN to identify true serials

9 USING THE SCIENCEDIRECT MARC RECORDS PROGRAM 9 Title Lists on Elsevier.com Go to tools/sciencedirect/books#books title lists Front Lists are updated weekly on Tuesday with availability date Complete book list is at the bottom Similar layout to Electronic Holdings Report

10 USING THE SCIENCEDIRECT MARC RECORDS PROGRAM 10 MARC Records on Elsevier.com Go to tools/sciencedirect/linking and integration#marc records Instructions Collection Order form Sample Record FAQs Help Desk links

11 USING THE SCIENCEDIRECT MARC RECORDS PROGRAM 11 Methods for Ordering Records 1. By Collection Collection order form on Elsevier.com OCLC website for collection record sets 2. Individual record request Requires assistance from Elsevier Help Desk or Account Representative 3. Automated delivery based on holdings, via the Admin Tool Current system is being phased out Will be replaced by a new system based on the KBART standard in 2014 Therefore new users are encouraged to wait for the new system

12 MARC Record Creation and Order Process USING THE SCIENCEDIRECT MARC RECORDS PROGRAM 12

13 USING THE SCIENCEDIRECT MARC RECORDS PROGRAM 13 Which Order Method Is Right? Your Purchase Order Form OCLC Web Site Subject Collections Collection Form Yes Legacy Collections Collection Form Yes Local Language Collections Collection Form Freedom Collection Freedom Collection Form No Major Reference Works Individual Records* No Book Series Individual Records* No *Get help from your Elsevier representative or Help Desk Resources tools/sciencedirect/linking and integration#marc records US/collection sets.html

14 USING THE SCIENCEDIRECT MARC RECORDS PROGRAM 14 Using the Collection Order Form Available at: tools/sciencedirect/linking and integration#marc records

15 USING THE SCIENCEDIRECT MARC RECORDS PROGRAM 15 Using the New Freedom Collection Order Form Available (soon) at: tools/sciencedirect/linking and integration#marc records

16 USING THE SCIENCEDIRECT MARC RECORDS PROGRAM 16 Requesting Individual Records Your account rep or product sales manager will be glad to help You will need a list of the titles you want and their ISBNs Order detail Elsevier.com Title Lists Holdings Report Send the list to the Help Desk Plain text or Attached Excel sheet Regional Help Desk s at tools/sciencedirect/linking and integration#marc records

17 USING THE SCIENCEDIRECT MARC RECORDS PROGRAM 17 Common Questions and Challenges Why don t you send my records automatically? Not everyone wants MARC records. We now include instructions for ordering with your activation notification There are extra (bad) URLs in the 856 field Extra URLs exist in the WorldCat record OCLC tries to strip out URLs that don t belong but has trouble if they include the ScienceDirect.com domain There are duplicate records in the.mrc file We believe this problem is fixed. It was caused by an error in our holdings reports Can you deliver UNI-MARC format? No Can we add customized notes or delete fields? Yes, for Collections order only Why does it take so long to get my records Typically OCLC can supply records the same day if they exist Creating records for large new collections, especially Legacy collections, can take several months Can we redistribute the records under Creative Commons? No. The records are OCLC s intellectual property Where do I get help or report problems? If you got the wrong records contact the Elsevier Help Desk If the data in the records are wrong contact OCLC Customer Support [email protected]

18 USING THE SCIENCEDIRECT MARC RECORDS PROGRAM 18 Plans for Automated Delivery Based on KBART Holdings Reports Part of a larger data sharing project Customers opt-in to allow selected third parties (OCLC) to download their holdings info in KBART2 format If you sign up for automatic MARC delivery service OCLC checks your holdings periodically OCLC tracks MARC records they have already sent you OCLC delivers any available records you need but don t already have OCLC will send delete notifications if titles come out of your holdings Advantages Must less work for librarians Great for Front Lists Great for subscription type purchases such as Freedom and Evidence Based Selection Great for book series Disadvantages Based on holdings not sales history, so MARC deliveries won t match invoices in many cases

19 USING THE SCIENCEDIRECT MARC RECORDS PROGRAM Questions? Alistair Morrison, M.A.,M.L.S. Senior Product Manager, ScienceDirect