Innovative Factoring Solutions

Transcription

1 Innovative Factoring Solutions

2 Table of contents. The quality of a custom-made software package 3 An original and innovative concept 4 Features 5 - Customers - Debtors - Guarantees - Information input - Factoring and collections - Administrate (system management) Our services 8 Accounts department and administration 9 Contacts 10 2

3 The quality of a custom-made software package. FinXpress is the most finished product of its generation. Thanks to a team of very high level, it is the many years result of work and permanent evolutions. FinXpress is an easily customizable innovative software solution. Thanks to its technical structure, it allows you to implement the features of a business and the specificities of every company. FinXpress works on a «light customer» architecture : Intranet / Extranet / Internet. FinXpress is multicurrency and multi-languages in production and in management. FinXpress is the fixed and contractual commitment of DIVIMA to personalize every system installed at all the needs of every customer FinXpress also offers an effective support and personalized thanks to the remote maintenance. FinXpress allows flexibility and openness to manage factoring companies. 3

4 An original and innovative concept. The DIVIMA company knows how to develop a factual management tool capable of integrating the whole rules of management, calculation and attribution of cases to the users, and business features that you need. The implementation of the software package leans on the skills and the technical know-how of our consultants team and developers: The business expertise, An approach and customization to the needs of every customer. Our on-site integration services. These services are performed by DIVIMA within the framework of a partnership and our customer specifi cations. Our partners references. Since its creation, DIVIMA offered factoring and client managing solutions to a large number of clients in France and abroad et managed to adapt its softwares to the runnings of a wide range of companies. Many corporate groups put their trust into our company, by requesting our solution FinXpress. Banque Delubac Factor - France LVL Médical - France Hawk Management - Luxembourg NF Bank - Germany 4

5 I. Features of FinXpress 1. Customers For a Company, FinXpress FinXpress allows you to register: the Clients of the company (see domain Clients 1.1) guarantees bound to the contract of credit insurance (see domain Guarantees 1.3) the files of invoices, assets, collections and request of guarantee (see domain Transfers 1.4) the information to manage the collection (see domain Collection 1.5) the received collections and invoice affectations (see domain Collection 1.6) the general parameters of the system as the users and their access rights or the currencies or even the holidays (see domain Administrate 1.7) At the level of a Customer it is possible to input: its identity (company name, address, legal shape, etc.) the scope of its clientele (France, Export, French overseas departments and territories) the contacts (name, position, phone) put documents as attachments RIB, bank details of the bank accounts information in a pad requests of reports planned in FinXpress pricing (followed by a contract of factoring, or any other type of financing) financing applications the information of the credit insurance contract FinXpress allows you to display: the positions of the accounts of the company: outstanding discounted bills, wallet, bank, etc book-entries are generated by the management of the operations on customer accounts the calculation of commissions and interests the Customers of the company sorted out by amount of decreasing outstanding discounted bills guarantees given onto the Customers by effective date: from the most recent decision to the oldest invoices with various selection options payments registered with criteria selection 5

6 2. Debtors For a debtor, FinXpress allows you to input : its identity the contacts at the Customer RIB (bank details) of the bank accounts of the Customer information in a pad a quotation The user can manage the management of Networks (consolidation of the outstanding discounted bills and the delays on the head office of all the secondary establishments thatform the network) and doubles (Customers registered at least twice wrongly in the system). Possibility of editing a bank statement on the debtor. Possibility of having on-line 20 more important debtors sorted out by outstanding discounted bills or delays. 3. Guarantees (credit insurance) The domain «Guarantee» corresponds to the management of the contract of credit insurance, to say in the management of the requests of recovery established by the company on its customers or prospects. FinXpress manages : the registration of a guarantee request the registration of the answer of the insurance-credit company the registration of a position that is not following a request (cancellation or reduction of the customer s company) the publishing of a notification following the answer or the modification of position the display of the unsettled requests. 4. Information input The Information input allows you to register manually or using the EDI the following information: Clients data Invoices Credit notes Collections and imputations (affectation of the amount settled to the invoices) debtors and credit adjustements guarantee requests 6

7 A transfer corresponds either to a transmitted file or to a manual data entry of a set of information. FinXpress allows: to integrate a new transfer to display the transfers and its details to validate a transfer before the integration of the information into the system 5. Recovering The domain «Recovery» allows you to proceed to the operations of and telephone follow-up on all the customer accounts of the company. It is possible to define : one or various recovery scenarios the organisation of a recovery service through a set of agendas models of mail to send Possibility to affect a recovery scenario according to the own conditions of the relationship between the client and the company to follow-up. FinXpress proceeds every day to the distribution of telephone follow-up by debt collector. Possibility of working from the list shown on the screen by clicking «actions». Follow-up letters (model(s) and bank statement) are generated every day. 6. Collection The domain «Collections» allows to input the received payments (check, treats). On the operation of collection registration: possibility of identifying quickly the payer possibility of affecting the collection on the paid invoices cancellation of a payment management of the wallet (draft) automatic interface from a file An automatic process of recording of the payments and the invoices paid by these payments exists. The process uses the files of the bank accounts statements using the MT940 format. 7

8 7. Administrate (system management) The domain «Administrate» is reserved for the administraton of the system FinXpress. Possibilité to input : the users access permissions by user the parameters of the system FinXpress : currency, foreign exchange rates, bank holidays and the other information of general nature. Possibility to add or modify elements of the boards of parameters by clicking Admin. These elements are : the levels of covering the wording shown on FinXpress screens the functions the incidents of payment the languages the methods of payment the NAF the countries the legal forms the typologies of the Company s clients 8

9 II. Our services DIVIMA uses a service of remote maintenance for every FinXpress site Its team is always available to put its skill and its experience at your service. Thanks to completely secured connections, we can pass on quickly any modification, specific development or new version of program to our customers. 1. Clients The members can consult their debtor current account, their accounts, follow its delivery of invoices, their financing, their payments, input or send by file their requests to open a debit account, guarantees, their deliveries of invoices, their direct payments, communicate with their administrators and download their statements. The user of the company can connect at distance to reach the application and all its features. 2. Accounts department FinXpress possesses a tool of powerful configuration which allows to generate any accounting movement from any event in the management of the information of the customers. The accounting movements of FinXpress are transmitted in the general accounting in the form of files to be automatically joined. The accounts department «customers» is managed in real time. 3. Administration Management of the basic characteristics of every Company and the users of the system: Passwords Personalized Menus Application authorizations by user Management of the powers Management of the absences and the holidays to allocate the schedule of an administrator to another administrator during a definite period. 9

10 Contact SAS DIVIMA 24, rue Louis Blanc PARIS PDG Mr. Jean-François Diaz Tél : +33(0) DG Mr. Frank Visioli Tél: +33(0) [email protected]