PY Payroll. SAP ERP Central Component

Transcription

1 PY Payroll SAP ERP Central Component Release 5.0 Release Notes

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3 Table of Contents SAP AG 24 PY Payroll PY-AU Australia PY-AU-NT Net Payroll Australia: Payment Summary PY-AU-NT-TX Tax Payroll Australia - Tax on Lump Sum Payment in Arrears PY-AU-RP Reporting Payroll Australia: Enhancements in ECC PY-AU-RP-GC Group Certificates Payroll Australia: Payment Summary PY-CH Switzerland Changing the Wage Types Reporter PY-CH-RP Reporting PY-CH-RP-ST Statements Payroll Switzerland: Employer Statement (new) PY-DE Germany PY-DE-DD Deductions / Calcu Transfer Amount PY-IN India Payroll India - New and Changed Functionalities PY-NO Norway Self Declared Illness Leave PY-PH Philippines PY-PH-NT Net Payroll Philippines - Changes and Enhancements PY-SG Singapore PY-SG-NT Net PY-SG-NT-SP Social Provident Funds Payroll Singapore: New Limits on Additional Wages 15 SAP AG iii

4 24 PY Payroll 24.1 PY-AU Australia PY-AU-NT Net Payroll Australia: Payment Summary 2004 Payment Summary related changes for 2004 include the following: - Printing Labels with Group Certificates - Validity Dates for the Australian Country Modifiers - Payment Summary/ETP Summary Listing Report (RPCL01Q0) Printing of Labels While generating the Payment Summary for the employees, you now have the option of simultaneously generating their address labels. The labels will the printed in the same sequence as the Payment Summary. There is a new section Label Print Options in the Payment summary/etp summary Report (RPCP01Q0), in which you can select the label specifications. For generating these labels, the report for Payment Summaries makes use of the Label Printout with Country-specific Address Editing report (RPLADR00). Note The default address printed by the Payment summary/etp summary Report (RPCP01Q0)depends on the Determine employee's address feature (13ADD) configurations. You however, have the option of specifying the order of priority by which, the report should check for the employee address. For example, check for Temporary Address first and if not found, print the Permanent Address of the employee. The system obtains the information from the Address infotype (0006). Note - While generating the Payment Summary, the Payment summary/etp summary Report (RPCP01Q0) prints the address valid as of the current system date, or the address that is valid in the period for which, you are generating the Payment Summary. The address printed in the labels however, will always be the last address. Validity Dates for Australian Country Modifiers There is now the option of creating multiple Group Tax Employer or ABN for a Personnel Area/Personnel Subarea (PA/PSA) combination. Earlier, you could only specify one ABN for a PA/PSA. The system differentiates these multiple ABNs based on their Start Date and End SAP AG 1

5 Date. If there are multiple ABNs within a selected period, the Payment summary/etp summary Report (RPCP01Q0) will henceforth, generate multiple Payment Summaries for the employee(s). There is a new table view Australian Country Modifiers (Assignment of company feat.) (V_T5QGP) that you can use to specify the validity date of the ABN for a PA/PSA. This table is an enhancement of the existing table Personnel area, business subsection (Australia) (T5QOP). From this support package onwards, the following functionalities will make use of the data available in the table view Australian Country Modifiers (Assignment of company feat.) (V_T5QGP): - Payment Summary - Termination Workbench - Superannuation - Remuneration Statement (Pay slip) Note - There may be a situation where you want to change the country modifiers for a previous period, for which you have already generated either the Payroll or the Payment Summaries. In this case, you will need to either run the payroll once again or regenerate the Payment Summary, depending on the requirements. You would also need to notify the Australian Taxation Office (ATO) that you are withdrawing the previously issued Payment Summary and submitting a new Payment Summary. - While generating the pay slip, the system will henceforth, read the new table view Australian Country Modifiers (Assignment of company feat.) (V_T5QGP). If you have a customized pay slip, you must ensure that they refer to the new table instead of the existing table Personnel area, business subsection (Australia) (T5QOP) Manual Generation of Payment Summary records in the Payment Summary infotype (0626) When you manually create the Payment Summary records, you must create them only for one ABN at a time. If you try to create a Payment Summary record for a period having multiple ABN's the system will display an error message. Payment Summary/ETP Summary Listing Report (RPCL01Q0) The output of this report used to earlier list the Personnel Number and the Employee Name together, under one column. The report now lists these under two separate columns. Effects on Existing Data Validity Dates for the Australian Country Modifiers For the purpose of migrating the existing data from the table Personnel area, business SAP AG 2

6 subsection (Australia) (T5QOP) to the new table Australian Country Modifiers (Assignment of company feat.) (V_T5QGP), you have been provided with a sample program (code). Ensure that you migrate the data to the new table before running any of the following functionalities: - Payment Summary (including the module pool for Payment Summary infotype (0626) - Payroll - Remuneration Statements (Pay slip) - Termination For more information on data migration, refer to the Note Warning - As the table Australian Country Modifiers (Assignment of company feat.) (V_T5QGP) is a client dependent table, ensure that the data is updated in all the clients. - Ensure that the data maintained in the table view Australian Country Modifiers (Assignment of company feat.) (V_T5QGP), for generating Payment Summaries, is the same while generating the Australian Taxation Office (ATO) file. A change in the data, between the two periods may result in a discrepancy. Effects on Customizing - Printing Labels with Group Certificates You can configure the Determine employee's address feature (13ADD) through the IMG under Payroll Australia -> Group Certificates / Payment Summaries -> Maintain Certificate / Summary format -> Maintain Subtype for Employee Address. - Validity Dates for the Australian Country Modifiers The table Personnel area, business subsection (Australia) (T5QOP) has been replaced with the new table view Australian Country Modifiers (Assignment of company feat.) (V_T5QGP) in the IMG under the following: - Payroll Australia -> Group Certificates / Payment Summaries -> Maintain Certificate / Summary format -> Maintain Employer Details - Payroll Australia -> Group Certificates / Payment Summaries -> Maintain Tax Tape Format - Payroll Australia -> Superannuation -> Creating Superannuation Funds -> Define Special Fund Rules -> Link Fund Modifiers See also For post installation instructions, refer to the Note: SAP AG 3

7 PY-AU-NT-TX Tax Payroll Australia - Tax on Lump Sum Payment in Arrears There is a change in the method of calculating tax on the Lump Sum Payments (LSP), paid retroactively to an employee. These changes are as specified by the Australian Taxation Office (ATO), in the documents NAT 3348 and NAT The retrospective taxation method in Payroll Australia was earlier based on the Across financial year and Within same financial year timelines. The new taxation methods are based on the timelines: - Across 12 months This method is used when the LSP arrears is for a period older than 12 months from the current payment period. The calculations are as per the NAT Within 12 months This method is used when the bonus or other LSP arrears is for a period less than 12 months from the current payment period. The calculations are as per the NAT The Payroll Accounting Australia schema (Q000) and sub schemas for tax and retrospective tax now compute tax on LSP according to the new calculation methods. Payment Summary reporting The system displays the information on LSP arrears only in the Payment Summary form that is generated by the Payment Summary 2001 onwards report (RPCP01Q0). - When the LSP arrears are equal to or greater than AUD 400 the system adds the: - LSP amount against E under the section Lump Sum Payments (whole dollars) - Tax withheld on LSP under the section Total Tax Withheld - When the LSP arrears are less than $400, the system adds the: - LSP amount under the section Gross Payments. It is not added to the section Lump Sum Payments (whole dollars) - Tax withheld on LSP under the section Total Tax Withheld See also - For post installation instructions, see Note For more information on NAT 3348 and NAT 7905, refer to the website of the Australian Taxation Office. SAP AG 4

8 PY-AU-RP Reporting Payroll Australia: Enhancements in ECC 5.00 As of ECC 5.00, Human Resources Extension (EA_HR 500), the following new reports are available for Payroll Australia: - Employment Declaration Details to Australian Taxation Office This report was earlier available only for the Public sector organizations, but is now also available for the Private Sector Organizations. - Interface to the Australian Bureau of Statistics (ABS) This report was earlier available only for the Public sector organizations, but is now also available for the Private Sector Organizations. Public Sector The organizations can generate the ABS information for the: - For all the payroll periods that end in the same quarter - Most recent payroll period, ending on or before the third Friday of the middle month of the quarter (February, May, August and November) Private Sector The organizations can generate the ABS information for the most recent payroll period, ending on or before the third Friday of the middle month of the quarter (February, May, August and November). - Cost Center Report (RPCPCC00) This is a new report that you can use to obtain information on the costs incurred at various levels in your organization. For example, cost per employee, cost per wage component or costs per posting period. The type of information available to an employee depends on the employee role within the organization. You can set different levels of authorizations based on the employee role. Effects on Customizing - The customizing activities that were earlier available through the IMG Payroll Australia -> Australia Public Sector HCM -> Public Sector Reports are now available under the following: - Payroll Australia -> ABS Interface/Employment Declaration Details -> Employment Declaration Details to Australian Taxation Office (ATO). These are the customizing activities for the Employment Declaration Details to SAP AG 5

9 Australian Taxation Office (ATO) report ((RPCPBSQ0). - Payroll Australia -> ABS Interface/Employment Declaration Details -> Australian Bureau of Statistics (ABS) Interface. These are the customizing activities for the Interface to the Australian Bureau of Statistics (ABS) report (RPCPBSQ1). - Cost Center Report (RPCPCC00) Customizing information for the report is available through the IMG under Payroll Australia -> Cost Center Report PY-AU-RP-GC Group Certificates Payroll Australia: Payment Summary 2004 Payment Summary related changes for 2004 include the following: - Printing Labels with Group Certificates - Validity Dates for the Australian Country Modifiers - Payment Summary/ETP Summary Listing Report (RPCL01Q0) Printing of Labels While generating the Payment Summary for the employees, you now have the option of simultaneously generating their address labels. The labels will the printed in the same sequence as the Payment Summary. There is a new section Label Print Options in the Payment summary/etp summary Report (RPCP01Q0), in which you can select the label specifications. For generating these labels, the report for Payment Summaries makes use of the Label Printout with Country-specific Address Editing report (RPLADR00). Note The default address printed by the Payment summary/etp summary Report (RPCP01Q0)depends on the Determine employee's address feature (13ADD) configurations. You however, have the option of specifying the order of priority by which, the report should check for the employee address. For example, check for Temporary Address first and if not found, print the Permanent Address of the employee. The system obtains the information from the Address infotype (0006). Note - While generating the Payment Summary, the Payment summary/etp summary Report (RPCP01Q0) prints the address valid as of the current system date, or the address that is valid in the period for which, you are generating the Payment Summary. The address printed in the labels however, will always be the last address. SAP AG 6

10 Validity Dates for Australian Country Modifiers There is now the option of creating multiple Group Tax Employer or ABN for a Personnel Area/Personnel Subarea (PA/PSA) combination. Earlier, you could only specify one ABN for a PA/PSA. The system differentiates these multiple ABNs based on their Start Date and End Date. If there are multiple ABNs within a selected period, the Payment summary/etp summary Report (RPCP01Q0) will henceforth, generate multiple Payment Summaries for the employee(s). There is a new table view Australian Country Modifiers (Assignment of company feat.) (V_T5QGP) that you can use to specify the validity date of the ABN for a PA/PSA. This table is an enhancement of the existing table Personnel area, business subsection (Australia) (T5QOP). From this support package onwards, the following functionalities will make use of the data available in the table view Australian Country Modifiers (Assignment of company feat.) (V_T5QGP): - Payment Summary - Termination Workbench - Superannuation - Remuneration Statement (Pay slip) Note - There may be a situation where you want to change the country modifiers for a previous period, for which you have already generated either the Payroll or the Payment Summaries. In this case, you will need to either run the payroll once again or regenerate the Payment Summary, depending on the requirements. You would also need to notify the Australian Taxation Office (ATO) that you are withdrawing the previously issued Payment Summary and submitting a new Payment Summary. - While generating the pay slip, the system will henceforth, read the new table view Australian Country Modifiers (Assignment of company feat.) (V_T5QGP). If you have a customized pay slip, you must ensure that they refer to the new table instead of the existing table Personnel area, business subsection (Australia) (T5QOP) Manual Generation of Payment Summary records in the Payment Summary infotype (0626) When you manually create the Payment Summary records, you must create them only for one ABN at a time. If you try to create a Payment Summary record for a period having multiple ABN's the system will display an error message. Payment Summary/ETP Summary Listing Report (RPCL01Q0) The output of this report used to earlier list the Personnel Number and the Employee Name together, under one column. The report now lists these under two separate columns. SAP AG 7

11 Effects on Existing Data Validity Dates for the Australian Country Modifiers For the purpose of migrating the existing data from the table Personnel area, business subsection (Australia) (T5QOP) to the new table Australian Country Modifiers (Assignment of company feat.) (V_T5QGP), you have been provided with a sample program (code). Ensure that you migrate the data to the new table before running any of the following functionalities: - Payment Summary (including the module pool for Payment Summary infotype (0626) - Payroll - Remuneration Statements (Pay slip) - Termination For more information on data migration, refer to the Note Warning - As the table Australian Country Modifiers (Assignment of company feat.) (V_T5QGP) is a client dependent table, ensure that the data is updated in all the clients. - Ensure that the data maintained in the table view Australian Country Modifiers (Assignment of company feat.) (V_T5QGP), for generating Payment Summaries, is the same while generating the Australian Taxation Office (ATO) file. A change in the data, between the two periods may result in a discrepancy. Effects on Customizing - Printing Labels with Group Certificates You can configure the Determine employee's address feature (13ADD) through the IMG under Payroll Australia -> Group Certificates / Payment Summaries -> Maintain Certificate / Summary format -> Maintain Subtype for Employee Address. - Validity Dates for the Australian Country Modifiers The table Personnel area, business subsection (Australia) (T5QOP) has been replaced with the new table view Australian Country Modifiers (Assignment of company feat.) (V_T5QGP) in the IMG under the following: - Payroll Australia -> Group Certificates / Payment Summaries -> Maintain Certificate / Summary format -> Maintain Employer Details - Payroll Australia -> Group Certificates / Payment Summaries -> Maintain Tax Tape Format - Payroll Australia -> Superannuation -> Creating Superannuation Funds -> Define Special Fund Rules -> Link Fund Modifiers See also SAP AG 8

12 For post installation instructions, refer to the Note: PY-CH Switzerland Changing the Wage Types Reporter As of SAP ECC 5.0 Core (SAP_HR 500), the report H99CWTR0_NO_OC (Wage Types Reporter) replaces the reports used until now for countries without Off-Cycle Payroll. In Payroll Switzerland, the reports RPCLGV00 (Wage Type Distribution) and RPCLGA00 (Wage Type Statement) have therefore become obselete. In the Payroll Switzerland menu under Europe -> Switzerland -> Infosystem -> Wage Type and Subsequent Activities -> Per Payroll Period -> Lists/Statistics, the two entries Wage Type Distribution and Wage Type Statement have been combined to form one single entry, Wage Type Distribution and Statement. This entry refers to the new report H99CWTR0_NO_OC. The report RPLUVGC1 (Wage type recapitulation UVG), which can be executed under Subsequent Activities -> Per Payroll Period -> Lists/Statistics -> Revision AHV/UVG, until now called the now obselete report RPCLGA00. The report RPLUVGC1 was changed so that a variant (with special layout) of the new report is called. The output of the data almost completely corresponds to the output of data to date. The option of displaying the data using one's own form is no longer available in the new report PY-CH-RP Reporting PY-CH-RP-ST Statements Payroll Switzerland: Employer Statement (new) Ab SAP ECC 5.0 Core (SAP_HR 500) provides you with the function Create Employer Statement for Payroll Switzerland. The form Employer Statement is to be provided by the employer upon the request of the employee. The form is to be submitted by the employee that is leaving when an application for unemployment support is made to the compensation office. The new functionality has the following scope: SAP AG 9

13 - Infotype Employer Statement (0600) To record individual data for an employee relating to the employer statement, there is the infotype Employer Statement (0600). - Form Employer Statement In the SAP standard, SAP provides a simple form (SmartForm HR_CH_ERC), which you can copy and adjust to suit the needs of the compensation office. If the data was not saved to the infotype, you can create the employer statement in the test mode or print the form. - Program Employer Statement (RPLERCC0) The program determines the form-specific data for each personnel number from the infotype Employer Statement (0600) and from the payroll units for the application key AGBE. - Business Add-In HRPAYCHERC0 Since each compensation office has different requirements regarding the layout and content of forms, there are different versions of this form, which all basically contain the same data. In the SAP standard, we therefore provide the BAdIEmployer Statement, the methods of which you can use to adjust the form to suit your needs. - Payroll unit, Application key, Feature CHFIA The application key AGBE was newly created for the functionality, to which you can define payroll units and assign the employees using the feature CHFIA. Effects on Customizing See also In the Implementation Guide (IMG) for Payroll Switzerland, the section Employer Statement was included under statements. Execute all activities in the sequence specified. For more information, see infotype Employer Statement (0600) under Help-> Extended Help or the documentation for the program Employer Statement (RPLERCC0) PY-DE Germany PY-DE-DD Deductions / Calculating the Bank Transfer Amount PY-IN India SAP AG 10

14 Payroll India - New and Changed Functionalities As of SAP ECC 5.0 Core (SAP_HR 500), changes to the following functionalities have been made: - Computation of Housing Loan Principal Repayment for Section 88 - Cross Financial Year Retrospective Payroll for March - Leave Encashment - Gratuity - Provident Fund Reports Computation of Housing Loan Principal Repayment for Section 88 You can now automate the addition of the Principal Repayment amount of a Housing loan, to the Section 88. Earlier, you could only specify this Principal Repayment amount in the Investment Details (Sec88) infotype (0586), for inclusion under the Section 88. You can configure the addition of the Principal Repayment amount for Section 88 under the following conditions: - The value of the new Princ repay autom Switch S88 payroll constant (PRISW) is set to 1. - The loan is a company loan and you have updated this information in Loans infotype (0045). - The loan pertains to Housing, and the system identifies it as applicable for Section 24 computations. You can configure a loan as pertaining to Housing using the table view Section 24 Deduction Details Maintenance (V_T7INJ1). - You have updated the Income From Other Sources infotype (0584) with the relevant Loan Type for Housing. The Deduction under Section-24 payroll function (INS24) generates the Principal Repayment wage type (/3OP), for storing the loan Principal Repayment amount, projected for the financial year. For more information, refer to the Note Cross Financial Year Retrospective Payroll for March For employees who joined in March and whose payroll was not run in March, you can now run a retrospective cross financial year payroll for March in April. Using the new Cross Yr fin retro from March constant (CYFRM), you can now configure the system to retrospectively process this March payroll in April. SAP AG 11

15 For more information, refer to the Note Leave Encashment You now have the option of computing exemptions on Leave Encashment in a period that lies after the employment termination period. Additionally, you can also compute the exemptions on Leave Encashment for retired employees. Earlier, the system used to compute this exemption only in the period in which the employment was terminated. Exemptions were also not computed for retired employees. For example, an employee resigns effective Jan 31st and you process the full and final settlement payments only in March or April. In this case, you can now compute exemption on the Leave Encashment for the employee. For more information refer to the Note: Gratuity You now have the option of computing exemptions on Gratuity in a period that lies after the employment termination period. Additionally, you can also compute the exemptions on Gratuity for retired employees. Earlier, the system used to compute these exemptions only in the period in which the employment was terminated. Exemptions were also not computed for retired employees. For example, an employee resigns effective Jan 31st and you process the full and final settlement payments only in March or April. In this case, you can now compute the exemption on Gratuity for the employee. For more information refer to the note Provident Fund Reports The format of the following Provident Fund forms have been modified: - Form 3A - Form 5 - Form 12A - Form 4(PS) - Form 6A - Form 10 The Form 7 is now generated as two separate forms - Form 7 (PS) and Form 7 (FPF). The Form 8 is now generated as two separate forms - Form 8 (PS) and Form 8 (FPF). SAP AG 12

16 Effects on Customizing - Computation of Housing Loan Principal Repayment for Section 88 You can set the system for automatic addition of the Principal Repayment amount through the IMG under Payroll India -> Company Loans -> Master Data -> Automate Addition of Principal Repayment Amount to Sec Cross Financial Year Retrospective Payroll for March You can configure the system for processing a cross financial year retrospective oayroll for March, when the March payroll was not run for an employee, through the IMG under Payroll India -> Tax -> Section 89(1) Relief -> Configure Cross Financial Year Retro for March. See also For Post Installation Information, refer to Note: PY-NO Norway Self Declared Illness Leave As of SAP ECC 5.0 Core (SAP_HR 500), following changes have been made to the system: - Statistics on Self Declared Illness Leave (Egenmeld Sykefravær) report (RPTEMFV0) This is a legal report and is required to be submitted to the authorities once in a quarter. This report displays for a Bedrift, the: - Number of occurrences of self declared illness leave. - Number of man-days of self declared illness. You can select the Bedrift for which you want to display the information. You can run this report for more than one Bedrift at a time. - Table view Connection org. numbers and rep. org. number (V_T5V2G) Earlier, the self declared illness leave could not exceed three days and you could define the maximum number of days in the SAP system only at a Client level. Now, the self declared illness leave can exceed three days. You can define the maximum number of days of leave per occurrence, the maximum number of occurences and the maximum number of days of leave in a year at a Bedrift level. This table view has been modified to include the following new fields: - Maximum number of days You can enter the maximum number of days of self declared illness leave that an employee can take per occurrence if the employee belongs to this Bedrift. - Maximum number of occurences You can enter the maximum number of occurences of self declared illness leave that SAP AG 13

17 can happen for an employee in a year if the employee belongs to this Bedrift. - Maximum total number of days You can enter the maximum number of days of self declared illness leave that an employee can take in a year if the employee belongs to this Bedrift. - Norwegian Sickness Statistics report (RPTFRVV0) This report has been enhanced accordingly to handle changes in the self declared illness leave. - Self-declared illness warnings - Norway report (RPLSDIV0) This report has been enhanced to use the values of the new fields in table view Connection org. numbers and rep. org. number (V_T5V2G), instead of using the Sick leave entitlement - Norway feature (VSL20). Effects on Customizing You can configure the table view Connection org. numbers and rep. org. number (V_T5V2G) in the IMG under Payroll Norway -> Basic Settings -> Maintain organisational structure -> Connect "bedriftsnummer" to organisational number for reporting PY-PH Philippines PY-PH-NT Net Payroll Philippines - Changes and Enhancements In addition to the Leave benefit, you can now process the following De Minimis Benefits under Payroll Philippines: - Medical cash benefit - Rice benefit - Uniform/Clothing benefit - Medical benefit - Laundry benefit - Employee achievement benefit - Christmas benefit The De Minimis Benefits have a taxable and a non taxable portion. The Tax Wage Types function (TAXWT) calculates the non taxable and the taxable portions of a De Minimis Benefit. The taxable portion is included in the Gross Taxable income of employee. You can view the taxable limits of these De Minimis Benefits using the table view Payroll SAP AG 14

18 Constants (V_T511P). When the value of a De Minimis Benefit exceeds the limit set in the table view Payroll Constants (V_T511P), the system performs an additional check with using the limit set in the table view Payroll Constants (V_511K_B). Effects on Customizing See also - Model Wage Types The following model wage types are available for maintaining the De Minimis Benefits received by an employee: - P202 - Rice (De minimis) benefit - P203 - Medical Cash (De minimis) benefit - P204 - Uniform (De Minimis) Benefit - P206 - Medical (De minimis) Benefit - P207 - Laundry (De minimis) benefit - P208 - Employee achievement (De minimis) benefit - P209 - Christmas (De minimis) Benefit During payroll processing, the values maintained in the De Minimis Benefit wage types are transferred into their corresponding cumulating wage types. - You can access the table view Payroll Constants (V_T511P) in the IMG under Payroll Accounting Philippines -> Taxation -> Define Tax Free Annual Limits for De Minimis Benefits. - You can access the table view Payroll Constants (V_T511K_B) in the IMG under Payroll Accounting Philippines -> Taxation -> Define Tax Constants -> Define Limit for Fringe Benefit Amount. For post-installation instructions, refer to the Note PY-SG Singapore PY-SG-NT Net PY-SG-NT-SP Social Provident Funds Payroll Singapore: New Limits on Additional Wages From January 01, 2004 onwards, Payroll Singapore will compute the Additional Wages ceiling for an employee based on the revised limit onon CPF contributions. SAP AG 15

19 See also The maximum amount of annual wages, on which CPF contributions can be computed, is now SGD 93,500. The computations are as specified by the Central Provident Fund Board, Singapore. For post installation instructions, refer to the Note SAP AG 16