PEMBINA TRAILS SCHOOL DIVISION

Transcription

1 PEMBINA TRAILS SCHOOL DIVISION THESE MINUTES WERE APPROVED BY THE BOARD OF TRUSTEES AT THE JUNE 27, 2013 BOARD MEETING. June 14, 2013 MINUTES OF THE REGULAR MEETING OF THE BOARD, held in the Administration Office, 181 Henlow Bay, Winnipeg, Manitoba, on - THURSDAY, JUNE 13, 2013 AT 8:00 P.M. PRESENT: Trustees: T. Johnson, Vice-Chair, S. Clayton, J. Field, J. Fisher, G. Melnyk, G. Watson, D. Zuk. Administration: L. Lussier, Superintendent of Education, G. Bruce, Assistant Superintendent, Program, T. Fransen, Assistant Superintendent, Human Resources and Policy, J. Karras, Assistant Superintendent, Divisional Support Services, S. Schmidt, Assistant Superintendent, Student Services, C.M. Stahlke, Secretary-Treasurer. REGRETS: D. Johnson, L. Goodridge AGENDA APPROVAL: 1. Moved by G. Melnyk, seconded by S. Clayton, THAT the Agenda be approved as amended. MINUTES: CARRIED 6/129/13 1. Moved by D. Zuk, seconded by G. Melnyk, THAT the Minutes of the May 23, 2013 Board Meeting be approved as corrected. CARRIED 6/130/13

2 2 Correction: Page 7, Paragraph 1 revised to include list of sessions at the National School Boards Convention attended by D. Zuk, as listed below: Marketing Your Public School to Meet Competitive Enrolment Challenges; Social Media Engagement/Developing Successful Engagement Strategies through Media Relations and Online Outreach; Our Youngest Learners and Technology-Research to Practice; Teaching Wired Learners: What School Board Members Need to Know; Student Aspirations: the Role of Your School Board; Global Connections - Preparing Students for Their World; The Flipped 1:1 Deployment - 21st Century Learning that Works. INFORMATIONAL REPORTS: 1. Standing Committee Reports: a) Report of the Committee Meeting of the Whole held on May 23, 2013; b) Committee Report of the Human Resources and Policy Committee Meeting held on May 27, 2013; c) Committee Report of the Education Committee Meeting held on May 28, 2013; d) Committee Report of the Negotiations Committee (C.U.P.E. 5121) Meeting held on May 16, 2013; e) Committee Report of the Negotiations Committee (C.U.P.E. 5121) Meeting held on May 24, 2013; f) Committee Report of the Negotiations Committee (C.U.P.E. 5121) Meeting held on June 3, 2013; g) Committee Report of the B.A.C.E. Committee Meeting held on April 29, Special Committee Reports: a) Minutes of the Pembina Trails School Division Educational Support Fund Corporate Board Meeting held on May 23, Other Reports: a) Commendation Report dated June 13, 2013; b) Bereavement Report dated June 13, 2013; c) Teacher contracts (Permanent and Term) as listed in the Teacher Contracts Report dated June 13, 2013; d) Resignations as listed in the Resignations Report dated June 13, 2013; e) Substitute teacher contracts as listed in the Substitute Teacher Contracts Report dated June 13, 2013; f) Enrolment Report May 2013.

3 3 3. Other Reports (cont d) THAT the Standing Committee Reports, Special Committee Reports, and Other Reports be received as information and, THAT teacher contracts (Permanent and Term) as listed in the Teacher Contracts Report dated June 13, 2013, be ratified and, THAT the Board accept, with regret, the resignations as listed in the Resignations Report dated June 13, 2013, and, THAT substitute teacher contracts as listed in the Substitute Teacher Contracts Report dated June 13, 2013, be ratified. EDUCATIONAL PRESENTATIONS: CARRIED 6/131/13 1. B. Poole, Director of the Pembina Trails School Division International Student Program, re Annual Report B. Poole attended and gave his presentation with respect to the International Student Program. He reviewed the following: a) Enrolment Summary - At September 1, 2012, the Division hosted 159 International Students - At June 2013, the Division has a potential of 230 International Students - The Division s International Students come from about 25 countries with the majority coming from 6 countries. B. Poole outlined the recruitment plans, timetable and marketing strategies. He said that there is an initiative developing with respect to desktop marketing and virtual fairs. He said the International Student Program revised video is not yet complete. B. Poole explained the communication efforts regarding students, Administration, schools, etc. He reminded the Board about the Division s welcoming program for parents.

4 4 B. Poole shared the rules concerning changes in work and study permits and permanent residency which are new to the Division. He gave an update as to Provincial and National developments. EDUCATIONAL PRESENTATIONS (cont d) B. Poole shared the plans of the International Student Program for 2013/14 and responded to questions from Trustees. In response to a question from a Trustee, B. Poole said the satisfaction survey put forth by the International Student Program is similar to last year. He said International Student Program enrolment has been lower across Canada. In response to a Trustee question, B. Poole said the International Program Students identify their preferred schools and then the Division tries to find a homestay family in that area. He said the goal is to have International Students accommodated across the Division. In response to a question from a Trustee, B. Poole said the International Student Program has 12 students coming from Italy and noted that there is interest in our French Immersion Program. The Chair thanked him for his and the staff s efforts. BY-LAWS AND/OR POLICIES: 1. By-Law No. 79 (Borrowing By-Law) Moved by G. Melnyk, THEREFORE BE IT RESOLVED THAT By-Law No. 79, being a by-law of the Trustees of The Pembina Trails School Division in Manitoba, providing for the borrowing of monies upon the credit of the said School Division to increase the Division s Borrowing Facility, be given second and third reading and passed. CARRIED 6/132/13

5 5 BY-LAWS AND/OR POLICIES (cont d) 2. By-Law No. 78 (Debenture By-Law) Moved by G. Melnyk, Being a by-law of the Board of Trustees of the Pembina Trails School Division, for the purpose of borrowing the sum of 462, dollars and of issuing debentures therefor. WHEREAS, it is deemed necessary and expedient to raise by loan the sum of 462, dollars on the credit of the said school division for the purpose of: Fort Richmond Collegiate Science Classroom Renovation, Vincent Massey Collegiate Science Classroom Renovation, Oak Park Elevator Addition, Van Walleghem Portable Classroom, Bairdmore School Phase 2 Envelope Replacement, THEREFORE, BE IT RESOLVED THAT By-Law No. 78, being a by-law of the Board of Trustees of the Pembina Trails School Division, for the purpose of borrowing the sum of 462, dollars and of issuing debentures therefor be given first reading. 3. By-Law No. 80 Religious Instruction Bairdmore School CARRIED 6/133/13 Moved by G. Melnyk, THAT By-Law No. 80, being a by-law of the Pembina Trails School Division, respecting the submission of a petition requesting the authorization for religious instruction at Bairdmore Elementary School, be given first reading. CORRESPONDENCE FOR DISCUSSION: CARRIED 6/134/13 1. Threat Assessment Initiative J. Field stated that she had previously, expressed her concern over delays in moving this initiative forward and had asked that a letter be written. She has spoken with Regional Directors and the timeline has changed. Since then she has learned that a meeting will be held in September and October. Moved by J. Field, THAT the Board receive the Memo with reference to the Threat Assessment Initiative as information. CARRIED 6/135/13

6 6 STANDING AND/OR ADVISORY COMMITTEE REPORTS: FINANCE AND PLANNING COMMITTEE 1. Call 2 Order Moved by G. Melnyk, THAT the acquisition of the Call 2 Order Meeting Management Software be approved and the implementation plan as set out in the report from the Secretary-Treasurer dated May 23, 2013, be adopted. In response to a question from a Trustee, the Secretary-Treasurer said that written references were reviewed but not contacted. A preference from some Trustees indicated that this system should be implemented earlier than Moved by J. Fisher, THAT the Call 2 Order Meeting Management Software be implemented for the Board when staff are trained and are comfortable with the program. The Motion, as amended, was passed and is reprinted below: CARRIED 6/136/13 THAT the acquisition of the Call 2 Order Meeting Management Software be approved and be implemented for the Board when staff are trained and are comfortable with the program. CARRIED 6/137/13 2. Mayet re, Changes for Transportation Moved by G. Melnyk, THAT the Board authorize the over-expenditure of the 2012/13 Budget in the amount of $7,400 for the purpose of making revisions to the Mayet Student Information System with respect to requirements for Transportation. CARRIED 6/138/13

7 7 FINANCE AND PLANNING COMMITTEE (cont d) 3. Finance and Planning Committee Meeting Minutes Moved by J. Field, THAT the Finance and Planning Committee Meeting Minutes be received as information. HUMAN RESOURCES AND POLICY COMMITTEE: 1. Deferred Salary Leave Plan CARRIED 6/139/13 2. Policy JICFB THAT the request from Employee #7941 for inclusion into the Deferred Salary Leave Plan, with leave to be taken from September 2017 until June 30, 2013, be approved. CARRIED 6/140/13 THAT the Policy JICFB Bullying be brought before the Board to confirm that the Policy is in compliance with Bill 18. CARRIED 6/141/13 PEMBINA TRAILS SCHOOL DIVISION EDUCATIONAL SUPPORT FUND INC.: 1. Oak Park High School, re Request for Financial Assistance to attend as a team, Science Stem trip to Costa Rica, July 1 to July 8, 2013, Costa Rica. Moved by J. Field, THAT a financial award from the Pembina Trails School Division Educational Support Fund Inc. be made as follows: Name Amount Activity Oak Park Science $500 Science Stem Team Trip, Stem Team Costa Rica, July 1-8, CARRIED 6/142/13

8 8 ADMINISTRATIVE REPORTS: 1. Kindergarten Enrolment Report The Assistant Superintendent, Human Resources and Policy, reviewed the Kindergarten Registration report. In response to a question from a Trustee, he explained that school divisions have five years to achieve the 20K3 goals. He responded to questions regarding specific schools. Moved by J. Fisher, THAT the Kindergarten Enrolment Report be received as information. CARRIED 6/143/13 2. School Administrative Appointments THAT the Board of Trustees approve the appointment of Lisa Boles as Principal of Fort Richmond Collegiate effective the 2013/14 school year. CARRIED 6/144/13 THAT the Board of Trustees approve the appointment of Troy Scott as Principal of Acadia Junior High School effective January 6, CARRIED 6/145/13 THAT the Board of Trustees approve the appointment of Janet Gray as the Vice-Principal of École Secondaire Oak Park High School effective the 2013/14 school year. CARRIED 6/146/13 THAT the Board of Trustees approve the appointment of Michael Weeks as Vice-Principal of Fort Richmond Collegiate effective January 6, CARRIED 6/147/13

9 9 ADMINISTRATIVE REPORTS (cont d) 3. Manitoba School Boards Memo re, Benefits Plan The Secretary-Treasurer reviewed his report. He answered questions from the Trustees regarding the plan and the issues raised in the correspondence. There was a general discussion regarding the issues raised in the correspondence. Moved by J. Field, seconded by D. Zuk, THAT the letters from the Manitoba School Boards, the Brandon School Division and Garden Valley School Division be received as information. CARRIED 6/148/13 NEW BUSINESS: 1. Pembina Trails School Division Annual Report D. Zuk reviewed the Division s Annual Report. The report will be mailed out to the entire Pembina Trails community next week. She thanked the Communications Officer, staff and schools for contributing to this effort. J. Field said she would like to see references to the Three Expectations for Student Learning wrapped within the 21 st Century Learning Belief Statement. Moved by D. Zuk, THAT the Pembina Trails School Division Annual Report be received as information. QUESTIONS FROM TRUSTEES: CARRIED 6/149/13 1. J. Field asked if Trustees were aware that Jo-Ann Gibson won the Angela Thacker Memorial Award for Librarians. 2. G. Melnyk asked if there had been a Board Motion approving the distribution of the Annual Report. Moved by D. Zuk, seconded by S. Clayton, THAT the Pembina Trails School Division Annual Report be distributed to all households in the Pembina Trails School Division Community. CARRIED 6/150/13

10 10 CORRESPONDENCE FOR INFORMATION DISTRIBUTION LIST: 1. Moved by D. Zuk, seconded by S. Clayton, THAT the Correspondence for Information Distribution List dated June 7, 2013, be received as information. CARRIED 6/151/13 2. Moved by D. Zuk, THAT the letter from the Pembina Trails Teachers with respect to Voice Amplification Systems, be referred to the Buildings, Property and Transportation Committee for study and recommendation. CARRIED 6/152/13 3. Moved by D. Zuk, THAT the letter from the Manitoba School Boards with respect to Community Use of Schools, be referred to the Finance and Planning Committee for study and recommendation. CARRIED 6/153/13 REQUIREMENT FOR A COMMITTEE OF THE WHOLE: Moved by J. Field, THAT the Board move into Committee of the Whole. CARRIED 6/154/13 The meeting adjourned at 10:12 p.m. Chair of the Board Secretary-Treasurer

11 11 Pembina Trails School Division Board of Trustees - Correspondence For Information Distribution List (Distribution will be each Friday during the school year) Distribution Date Document Date Document Number Sender 7-Jun May Pembina Trails Teachers' 7-Jun May of Canadian Deans of Education 7-Jun May Manitoba School Boards 7-Jun May Manitoba Education Research Network 7-Jun May Southwest Horizon School Division Summary of Content Voice Amplification Systems Early Learning e-news Invitation Secretary-Treasurer Job Posting 7-Jun May Turtle Mountain School Division 7-Jun May Pembina Trails School Division Chair of the Board 7-Jun May Pembina Trails School Division Chair of the Board 7-Jun May Manitoba School Boards 7-Jun Jun M. Sefton, Brandon School Division Response to Intervention Invitation Letter to the Manitoba School Boards Letter of Response to the Pembina Trails Teachers' Community Use of Schools Letter to Manitoba School Boards 7-Jun Jun University of Manitoba Correspondence from Faculty of Medicine 7-Jun May Manitoba Aboriginal Education Directorate Making Education Work 7-Jun Jun Pembina Trails Teachers' 7-Jun Jun Manitoba School Boards School Community Surveys Response Letter to M. Sefton, Board Chair, Brandon School Division