STAT 524. Biostatistical Computing. Data Sources and Data Entry
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1 STAT 524 Biostatistical Computing Data Sources and Data Entry
2 Overview! Sources of Data! Data Entry Concepts! Data Entry Software! Example of MS Excel (demo in class)! Example of EpiInfo (demo in class)! Example of SAS/FSEDIT! Example Programs BIOS 524: Supplemental Notes 2
3 Sources of Data! Written or electronic logs! Surveys! Telephone! Personal interview! Mail! Existing data files BIOS 524: Supplemental Notes 3
4 Data Entry Concepts! Problems! Out-of-range values! Transposed characters! Incorrect values! Exceptions! Missing values! Inconsistent values! Ambiguous responses BIOS 524: Supplemental Notes 4
5 Data Entry Concepts! Error Checks! Up-front checking! Backend checking! Verification! Re-entry of given field! Double entry of all fields! By the same operator! By two operators BIOS 524: Supplemental Notes 5
6 Data Entry Concepts! Some techniques to avoid problems! Scanning! Table look-up! Branching! Auto-entry! Default values! Repeated values BIOS 524: Supplemental Notes 6
7 Data Entry Software! Numerous packages on the market! Simple ones! EpiInfo! EasyEntry! Spread sheet (e.g. MS Excel)! Database (e.g. MS Access)! Statistical packages! SAS! SPSS BIOS 524: Supplemental Notes 7
8 Data Entry Software! Examples! In-class example using MS-Excel (See class notes.)! In-class example using EpiInfo (See class notes.)! Example using SAS/FSEDIT. BIOS 524: Supplemental Notes 8
9 Data Entry Example! Goal: Create a data entry screen to accept! DATE: The observation date! IDCODE: 5-character subject identification code! GENDER: Subject s gender! Code M or m, F or f! CLASS: The statistics class number and name in which the subject is enrolled.! Use a table lookup method to enter the class. BIOS 524: Supplemental Notes 9
10 Simple Data Entry with Excel! Enter variable names in the first row.! Enter values in subsequent rows.! TAB to move from column to column.! ENTER to move to beginning of next row.! Use Validation to perform upfront error checks.! Use the LOOKUP function for table lookup. BIOS 524: Supplemental Notes 10
11 Simple Data Entry with EpiInfo! Use either the DOS or Win2000 version.! Create a project! Create a data entry screen (view)! Use menus to create upfront error checks! Use menus to perform table lookups BIOS 524: Supplemental Notes 11
12 SAS/FSEDIT Procedure: Example! Create a custom informat for table lookup.! Use PROC FORMAT. More about this later. * Create an informat to be used in a table-lookup for data entry.; proc format; * Procedure to create and manage formats/informats; * Create a character informat, saved in the WORK library; invalue $class 208="208: Statistical Thinking" 210="210: Basic Practice of Statistics" 212="212: Concepts of Statistics" 321="321: Introduction to Statistical Computing" other="???"; run; BIOS 524: Supplemental Notes 12
13 SAS/FSEDIT Procedure: Example! Create new data set and data entry screen. proc fsedit new=mysdl.datentry /* Create Data Set */ screen=mysdl.datentry.screen /* Entry Screen */;! Enter attributes into the provided spaces. BIOS 524: Supplemental Notes 13
14 SAS/FSEDIT Procedure: Example! Move the bottom slide-bar to the right to enter informats.! Enter an informat for DATE and your custom informat for CLASS. BIOS 524: Supplemental Notes 14
15 SAS/FSEDIT Procedure: Example FSEDIT Menu! From the File pull-down menu, Close the screen to continue. This new screen will appear: BIOS 524: Supplemental Notes 15
16 SAS/FSEDIT Procedure: Example! Click the FSEDIT Menu icon! You may be asked for a password.! Modification of the data entry screen will be demonstrated in class. BIOS 524: Supplemental Notes 16
17 Modifying the Entry Screen! Choose option 2 to modify the screen! File/Close to close the screen! Answer no to the question about computational fields (for this example)! Identify fields. Read directions on the bottom of the screen.! File/Close to close the screen and return to the Menu. BIOS 524: Supplemental Notes 17
18 SAS/FSEDIT Procedure: Note You may program many of the data entry checks by using SAS SCL (Screen Control Language). This is a very flexible control language that has many applications beyond data entry. Examples may be seen in the example programs mentioned on the last slide. We will not cover SCL in this course, except via the given examples. However, lookup Help FSEdit or Help SCL in the command line if you wish to learn more.! Choose option 3 to add SCL code.! File/Close to close and compile the code.! Click GOBACK to return to data entry screen. BIOS 524: Supplemental Notes 18
19 SAS/FSEDIT Procedure: Program Statements (SCL) init: return; main: if gender in ("m","m","f","f") then return; else do; erroron gender; _msg_="please enter M for male or F for female."; end; return; term: return; BIOS 524: Supplemental Notes 19
20 SAS/FSEDIT Procedure: Example! You are now ready to enter data. You may go back to the modification screen at any time by clicking on the FSEDIT Menu icon. Click to add new data BIOS 524: Supplemental Notes 20
21 SAS/FSEDIT Procedure: Example! Next time you enter data into this data set, substitute data= for new= in the procedure statement. -OR-! You may start entry from the command line by entering: fsedit mysdl.datentry mysdl.datentry.screen BIOS 524: Supplemental Notes 21
22 Example Programs! Three example programs are available on the class web site.! fsedit.sas (This is the example given in this lecture.)! SAS Sample Library.! fsedit-1.sas! fsedit-2.sas BIOS 524: Supplemental Notes 22
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