EMERGENCY OPERATIONS PLAN

Transcription

1 SALINE COUNTY EMERGENCY OPERATIONS PLAN Developed by: Saline County Emergency Management In conjunction with: Kansas Division of Emergency Management And Saline County Officials 2010

2 PROMULGATION It is the responsibility of elected and appointed officials to provide the citizens of their governmental jurisdictions with required services. One of the responsibilities of Kansas counties required by the Superfund Amendments and Reorganization Act of 1986 (SARA) and mandated by Kansas Statutes Annotated , is the development and promulgation of a County Emergency Operations Plan (CEOP) with the intention of saving lives and protecting property in the event of a major emergency or disaster. This planning includes: Mitigation to reduce the probability of occurrence and minimize the effects of unavoidable incidents; Preparedness to respond to emergency/ disaster situations; Response actions during an emergency/disaster; and Recovery operations that will ensure the orderly return to normal or improved levels following an emergency/disaster. The Saline County Emergency Operations Plan has been developed to establish the policies, guidance and procedures that will provide the elected and appointed officials, administrative personnel, various governmental departments and private and volunteer agencies with the information required to function in a coordinated and integrated fashion and to ensure a timely and organized management of the consequences arising from emergencies/disasters. As Chairman of the Board of County Commissioners, I endorse this Plan, as approved by the Saline County Board of County Commissioners on November 2 nd, 2010 and direct that all personnel involved assume the roles and responsibilities and take appropriate actions as outlined herein. Chairman Board of County Commissioners Date:

3 SIGNATURES OF CONCURRENCE TO THE SALINE COUNTY PLAN LOCAL APPROVAL (Board of County Commissioners Chairman) (Date) (County Commissioner) (Date) (County Commissioner) (Date) (County Emergency Management Director) (Date) (LEPC Chairperson) (Date) STATE APPROVAL (Deputy Director, Division of Emergency Management) (Date) (Chairperson, State Emergency Response Commission) (Date)

4 DEPARTMENTAL AND ORGANIZATIONAL CONCURRENCE (Signature Required) County Administrator County Sheriff Fire Department, City of Salina City Attorney City Manager Police Department, City of Salina County Counselor County Road & Bridge Director Public Works, City of Salina

5 STATEMENT OF UNDERSTANDING THIS PLAN REPLACES ALL PREVIOUS SALINE COUNTY LOCAL EMERGENCY OPERATIONS PLANS (LEOPs). This document has been developed as a guide for emergency operations regarding disasters, however, department and agency heads are encouraged to use as many elements as practical in day-by-day operations. It is understood that events or circumstances may make it less than prudent and ill advised to proceed in a manner that would jeopardize lives and property at the expense of implementation of this document. It is further understood that individuals who have responsibilities within this plan must be afforded discretionary authority to augment those actions which in their best judgment will neutralize and bring back to normalcy the situation using resources that are available within the time frames of pre-emergency, warnings, emergency response, and recovery. Finally, it is understood that departments and agencies listed herein have agreed to accept the task assignment specified in this document.

6 RECORD OF DISTRIBUTION DEPARTMENT / AGENCY NUMBER OF COPIES County Emergency Management 1 City Manager, City of Salina 1 County Administrator 1 County Commission 1 City Commission, City of Salina 1 City Clerk, City of Salina 1 County Clerk 1 County Sheriff 1 Police Department, City of Salina 1 Fire Department, City of Salina 1 County Road & Bridge 1 City Public Works, City of Salina 1 City / County Health Department 1 General Services, City of Salina 1 County Extension Agent 1 KDHE Salina Office 1 Salina Regional Health Center 1 American Red Cross 1 County Attorney 1 City Attorney 1 County Treasurer 1 County Appraiser 1 County Coroner 1 USD USD USD County Expo Center 1 City Treasurer 1 RFD 1 1 RFD 2 1 RFD 3 1 RFD 5 1 RFD 6 1 RFD 7 1 Salvation Army 1 Kansas Highway Patrol 1 KS Div. of Emergency Management 1 County Planning & Zoning 1 The Volunteer Connection 1

7 Overview This County Emergency Operations Plan (CEOP) is designed to address natural and manmade hazards that could adversely affect the County. The County Emergency Operations Plan applies to all county government departments and agencies that are tasked to provide assistance in a disaster or emergency situation. It describes the fundamental policies, strategies, and general concept of operations to be used in control of the emergency from its onset through the post disaster phase. The State of Kansas has adopted the National Incident Management System (NIMS). The National Incident Management System lends itself to integrate the capabilities and resources of various governmental jurisdictions, incident management and emergency response disciplines, non-governmental organizations and the private sector into a cohesive, coordinated and seamless framework for incident management. Consistent with the model provided in the National Incident Management System; the County Emergency Operations Plan can be partially or fully implemented in the context of a threat, anticipation of a significant event, or the response to a significant event. Selective implementation through the activation of one or more of the system s components alows maximum flexibility in meeting the unique operational and information-sharing requirements of the situation and enables effective interaction between various state and non-state entities. The County Emergency Operations Plan is an all-hazards plan that addresses evacuations; sheltering; post-disaster response and recovery; deployment of resources; communications, and warning systems. The County Emergency Operations Plan also defines the responsibilities of county departments and volunteer organizations. The County Emergency Operations Plan describes the basic strategies, assumptions and mechanisms through which the County will mobilize resources and conduct activities to guide and support local emergency management efforts through preparedness, response, recovery, and prevention. To facilitate effective operations, the County Emergency Operations Plan adopts a functional approach that groups the types of assistance to be provided into 15 Emergency Support Functions (ESF). The 15 County Emergency Operations Plan Emergency Support Functions mirror the National Response Plan (NRP) and the Kansas Response Plan (KRP) The Basic Plan provides an overview of emergency organization and policies. It describes the overall approach to disaster response and recovery operations and assigns responsibilities for emergency tasks. The Emergency Support Function Annexes detail the organization, roles and responsibilities of government and cooperating agencies for coordinating 1

8 emergency response and recovery efforts. Special Incident Annexes are designed for those emergency response and recovery activities unique to a particular hazard. Each Emergency Support Function is headed by a lead agency or organization, which has been selected based on its authorities, resources, and capabilities in that functional area. The primary agency appoints an emergency representative to manage that function in the County Emergency Operations Center (EOC). A chart illustrating the organization of the County Emergency Operations Plan is included on the next page: 2

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10 Purpose The purpose of the County Emergency Operations Plan is to establish a comprehensive and coordinated all-hazards approach, and a plan for effective response to and recovery from emergencies and disasters occurring in the County. The County Emergency Operations Plan, using the National Incident Management System, establishes a framework for an effective system of comprehensive emergency management. Scope and Applicability The County Emergency Operations Plan covers the full range of complex and constantly changing requirements in anticipation of or in response to threats or acts of terrorism, major disasters, and other emergencies. The County Emergency Operations Plan also provides the basis to initiate long-term community recovery and mitigation activities. The County Emergency Operations Plan: Establishes fundamental policies, program strategies, and assumptions for a countywide comprehensive emergency management program Establishes a method of operations that spans the direction and control of an emergency from initial monitoring through post-disaster response, recovery, and prevention Defines the mechanisms to facilitate delivery of immediate assistance; including direction and control of intrastate, interstate and federal response and recovery assistance Assigns specific functions to appropriate agencies and organizations, as well as outlines methods to coordinate with the private sector and voluntary organizations Addresses the various types of emergencies that are likely to occur, from local emergencies, to minor, major or catastrophic disasters Identifies the actions that the county will initiate, in coordination with state and federal counterparts as appropriate, regardless of the magnitude of the disaster Incident Management Activities The County Emergency Operations Plan addresses the full spectrum of activities related to incident management, including prevention, preparedness, response, and recovery actions. The County Emergency Operations Plan focuses on those activities that are directly related to an evolving incident or potential incident rather than steady-state preparedness or readiness activities conducted in the absence of a specific threat or hazard. 4

11 Authorities Various statutory authorities, regulations and policies provide the basis for actions and activities in the context of domestic incident management. Nothing in the County Emergency Operations Plan alters the existing authorities of individual departments and agencies. The County Emergency Operations Plan establishes the coordinating structures, processes, and protocols required to integrate the specific statutory and policy authorities of various state departments and agencies in a collective framework for action to include prevention, preparedness, response, and recovery activities. Local Saline County Code sections 9-81 through 9-85 establishing the office of Emergency Management, responsibilities of county officials, appointment of an Emergency Management Director, responsibilities and functions of the office and giving the authority to accept services, gifts, grants and loans. (Res ; ) Saline County Code section 9-1 establishing a policy of Saline County to provide disaster assistance to other jurisdictions within the State of Kansas. (Res ; ) Saline County Resolution , passed on , designating the National Incident Management System (NIMS) as the standard for incident management in Saline County. Saline County Code sections 9-66 through 9-70 allowing for the recovery of expenses incurred by Saline County in response to incidents. (Res. 1195; ) State Kansas Response Plan dated 2006 and Kansas Planning Standards dated 2006 Executive Order This Executive Order designates the National Incident Management System (NIMS) as the standard for incident management in the State of Kansas. Kansas Statutes Annotated (KSA), 48-9a01.This Emergency Management Assistance Compact (EMAC) is a mutual aid agreement and partnership that allows states to assist one another during emergencies. Emergency Management Assistance Compact establishes a firm legal foundation for States to send assistance to, and receive assistance from other States KSA through , as amended. This state statute establishes the duties, roles and responsibilities for emergency management within the state, and establishes basic requirements for counties to establish and maintain emergency management programs. It outlines the organization, policies and procedures governing the Kansas Division of Emergency Management (KDEM), establishes the powers and authorities of the 5

12 Governor, state and local officials to deal with emergencies/disasters before, during and after their occurrence KSA through This state statute is the state level implementation of Superfund Amendments and Reauthorization Act (SARA), Title III. It defines the Hazardous Materials (HAZMAT) roles and responsibilities of state agencies, makes counties Hazardous Materials emergency planning districts and establishes a Local Emergency Planning Committee (LEPC) in each county KSA, 12-16, 117. This state statute empowers municipalities (counties and cities) to establish policies regarding the rendering of aid to other municipalities during times of declared emergencies/ disasters. It streamlines the process of mutual aid over the interlocal agreement mechanism contained in KSA Kansas Administrative Regulation (KAR) through This regulation defines the requirements of local emergency management agencies. It establishes the minimum functions of such agencies, the minimum support counties must provide to such agencies and the minimum qualifications of county emergency management directors/coordinators Federal National Response Plan. This plan establishes a comprehensive allhazards approach to enhance the ability of the United States to manage domestic incidents. It forms the basis of how federal departments and agencies will work together and how the federal government will coordinate with state, local, and tribal governments and the private sector during incidents. It establishes protocols to help protect the nation from terrorist attacks and other major disasters Homeland Security Presidential Directive 5: Management of Domestic Incidents. This directive is intended to enhance the ability of the United States to manage domestic incidents by establishing a single, comprehensive National Incident Management System Homeland Security Presidential Directive 8: National Preparedness. This directive establishes policies to strengthen the preparedness of the United States to prevent and respond to threatened or actual domestic terrorist attacks, major disasters, and other emergencies by requiring a national domestic all-hazards preparedness goal, establishing mechanisms for improved delivery of Federal preparedness assistance to State and local governments, and outlining actions to strengthen preparedness capabilities of Federal, State, and local entities National Incident Management System: A system mandated by Homeland Security Presidential Directive - 5 that provides a consistent nationwide approach for Federal, State, local and tribal governments; the private sector; and non-governmental organizations to work effectively and 6

13 efficiently together to prepare for, respond to, and recover from domestic incidents, regardless of cause, size, or complexity Homeland Security Act of 2002, Public Law , 116 Stat This Act established the Department of Homeland Security with the mandate and legal authority to protect the American people from terrorist attacks, major disasters, and other emergencies Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, as amended, 42 U.S.C., Public Law as amended by Public Law This act provides the authority for the provisioning of disaster relief and assistance by the federal government. It also establishes roles and responsibilities for state and local governments during federally declared emergencies and disasters Emergency Management and Assistance, 44 C.F.R., Chapter 1. (Oct. 1, 1992). This portion of the US Code implements the Stafford Act and delineates the organization, policies & procedures governing the activities and programs of the Federal Emergency Management Agency and other federal agencies, and further defines the role of state and local government in the Emergency Management structure Emergency Planning and Community Right-to-Know Act of (Public Law , October 17, 1986), Title III of the Superfund Amendments & Reauthorization Act (SARA). This federal legislation outlines the requirements for emergency planning and notifications pertaining to emergencies involving hazardous materials (HAZMAT). Federal Emergency Management Agency State and Local Guide (SLG) 101. Establishes non-regulatory guidance on the conduct of the emergency planning process and the development of Emergency Operations Plans Key Concepts This section summarizes key concepts that are reflected throughout the County Emergency Operations Plan as follows: Systematic and coordinated incident management, including protocols for: - Incident reporting - Coordinated action - Alert and notification - Mobilization of local resources - Operating under differing threats or threat levels - Integration of crisis and consequence management functions Organizing interagency efforts to minimize damage, restore impacted areas to pre-incident conditions if feasible, and/or implement programs to mitigate vulnerability to future events 7

14 Facilitating local support to departments and agencies acting under the requesting department s or agency s own authorities Organizing the delivery of critical resources, assets, and assistance. Local agencies are assigned to lead or support Emergency Support Function s based on authorities, resources, and capabilities Providing the basis for coordination of interagency and intergovernmental planning, training, exercising, assessment, coordination, and information exchange Geographical Characteristics Saline County, a semi-urban community, is located in the geologic Smoky Hills region of North Central Kansas. The total land area of the County is 720 square miles and the population is 53,597 (2000 Census), or 74.4 per mi². Saline and Otawa Counties comprise the Salina, KS Micropolitan Statistical Area in the 2000 Federal Census. Incorporated cities in Saline County include: Assaria, Brookville, Gypsum, New Cambria, Salina (the County seat), and Smolan. Unincorporated communities include: Bavaria, Bridgeport, Falun, Glendale, Hedville, Kipp, Mentor, Salemsborg, Shipton, and Trenton. Vulnerability Analysis The Saline County Hazard and Vulnerability Analysis, completed in February 2009, assigned "Vulnerability Factors" to each of 45 "Planning Area's" defined by the boundaries of each Census Block Group. The "Vulnerability Factor" represents a numeric value indicating the relative amount that each area of the community could be affected by hazards. The higher the number, the more "vulnerable" the area will be to the effects of an event of disastrous proportions. Weighting factors were assigned to each of the following characteristics: Percent of population with a disability, number of nursing facilities, number of schools, number of mobile homes, number of multi-family dwellings, number of day care facilities, percent of the population over the ages of 65, percent of the population under the age of 5, percent of the population that is linguistically isolated, percent of the population living below the poverty level, percent of the population with single parent households, percent of households with public assistance income, percent of rental housing, number of risk management planning sites in the area, number of Tier II reporting sites in the area and the number of households in the area built prior to Hazard Analysis The Saline County Hazard and Vulnerability Analysis, completed in February 2009, profiled various hazards using various descriptors including magnitude, duration, frequency, probability and extent. This profile used specific number 8

15 variables as weighting factors which were assigned to each of the following characteristics: Type of hazard, damage rating of hazard, historical frequency of occurrence (average), event duration, additional hazard potential, warning potential and rate of recovery. The total of these weighting factors gave a "Hazard Rating". The Hazard Analysis then looked at the number of manufacturing plants and businesses in each area, the land use of the area, the number of critical facilities, the number of schools, the number of day care facilities, the number of mobile homes, the number of multi-family dwellings, the number of nursing homes, the percent of population over the age of 65 or under the age of 5 (combined), the number of persons with disabilities and the area's vulnerability. Local resources, available through public, volunteer and commercial means will be utilized first. State and federal support will augment ongoing disaster operations. Local jurisdictions will enter into mutual aid agreements with each other as necessary to use most effectively their resources in response to emergencies and disasters. Incident management activities will be initiated and conducted using the principles contained in the National Incident Management System. Unconventional hazards require unprecedented response measures. Such threats call for the development of more specific operational plans, which will compliment the policies established in this plan. Many resources needed are available locally; however, shortfalls may dictate the coordination of outside resources through county emergency management offices. The principles and policies of the National Incident Management System will be adopted in local and state emergency plans, and demonstrated through plan exercise activities. County Government Each county in Kansas is responsible for emergency management in its jurisdictional boundaries and will conduct emergency operations according to established plans and procedures to include: Maintain an emergency management program at the county level involving all government, private and volunteer organizations which have responsibilities in the comprehensive emergency management system within the county Coordinate the emergency management needs of all municipalities within the county and working to establish intra-county mutual aid agreements to render emergency assistance 9

16 Implement a broad-based public awareness, education and information program designed to reach all citizens of the county, including those needing special media formats, who are non-english speaking, and those with hearing impairment or loss Execute mutual aid agreements within the state for reciprocal emergency aid and assistance in the event a situation is beyond the county's capability Maintain an emergency management program that is designed to avoid, reduce and mitigate the effects of hazards through the enforcement of policies, standards and regulations Maintain cost and expenditure reports associated with disasters, including resources mobilized as a result of mutual aid agreements Coordinate public information activities during an emergency Develop and maintain procedures to receive and shelter persons evacuating within their political jurisdiction and those persons evacuating from outside into their jurisdiction with assistance from the State Ensure the county s ability to maintain and operate a 24-hour warning point with the capability of warning the public The County disaster response resources are organized into Emergency Support Function s. Each Emergency Support Function is comprised of numerous agencies/organizations that manage and coordinate specific categories of assistance common to all disaster/emergency events. A primary agency/organization has been designated for each Emergency Support Function to ensure the coordination and delivery of goods and services to the disaster area. The Emergency Support Function s provide the structure for coordinating interagency support for both man-made and naturally occurring disaster/emergencies. The following is a brief summary of the purpose of each Emergency Support Function: Emergency Support Function #1: Transportation Coordinate and process transportation resources and people (evacuation) Report damage to transportation infrastructure Coordinate alternate transportation service Coordinate the restoration and recovery of the transportation infrastructure Emergency Support Function #2: Communications Provide temporary communications to support incident management Facilitate the restoration of the communications infrastructure Supports all state agencies in the procurement and coordination of communications services from the communications and information technology industry during an incident response 10

17 Emergency Support Function 3#: Public Works and Engineering Infrastructure protection and emergency restoration Emergency assistance and support for first responders Engineering and construction services Liaison with state and federal resources Debris management Emergency Support Function #4: Firefighting Fire prevention and suppression activities Fire mutual aid and resource augmentation Fire command and control structure Emergency Support Function #5: Emergency Management Emergency Operations Center (EOC) activation, configuration, management and staffing Emergency decision making and the local declaration process Requesting state and federal assistance Overall coordination of mutual aid and regional operations Information collection and database creation and management Analysis and dissemination of information Issuing situation reports, bulletins and advisories Notification and updating of staff and elected officials Science and technology support (GIS mapping, modeling) Incident Action Plans and resource tracking Emergency Support Function #6: Mass Care, Housing and Human Services Mass care operating including sheltering, feeding and other essential human needs Housing resources In-place shelter operations Special needs populations Emergency Support Function #7: Resource Support Resource identification Resource coordination and support Resource procurement Personnel augmentation Logistics management 11

18 Emergency Support Function #8: Public Health and Medical Services Assessment of public health and medical needs Public health surveillance Medical care personnel Medical equipment and supplies Emergency Support Function #9: Search and Rescue Resources needed to conduct research and rescue activities State and federal resources available to augment local search and rescue efforts Aerial and ground search resources Emergency Support Function #10: Oil and Hazardous Materials Response Coordinated response to oil and hazardous materials incidents Specialized local, regional, state and federal mutual aid resources Hazardous materials planning and reporting requirements Short and long-term environmental cleanup Emergency Support Function #11: Agriculture and Natural Resources Control and eradication of an outbreak of a devastating animal/zoonotic disease or plant disease Assurance of food safety and security Natural resource protection and restoration or historic properties Emergency Support Function #12: Energy Energy system assessment, repair and restoration Water services (water, sewer and storm water) Private utilities industry coordination Energy forecasting Power outages Emergency Support Function #13: Public Safety Law enforcement activities Operational and personnel security Ingress and egress to the disaster scene(s) Liaison between response operations and criminal investigation activities Coordination with state and federal law enforcement agencies 12

19 Emergency Support Function #14: Long-term Community Recovery Community recovery operations Economic assessment, protection and restoration Mitigation analysis and program implementation Coordination with the private sector Coordination with state and federal community assistance programs Emergency Support Function #15: External Communications Emergency public information Protective action guidance Ongoing emergency information Inter-departmental coordination Establishing a Joint Information Center (JIC) and Joint Information System (JIS) Media and community relations Governmental and public affairs The designated Primary Agency (and if appropriate, an Emergency Support Function Coordinator), as well as the Non-governmental, State and Federal Agencies responsible for each Emergency Support Function are listed in the Planning Team section of each Emergency Support Function and in the attachments. State Government As a State s chief executive, the Governor is responsible for the public safety and welfare of the people of Kansas. The Governor: Is responsible for coordinating State resources to address the full spectrum of actions to prevent, prepare for, respond to, and recover from incidents in an all-hazards context to include terrorism, natural disasters, accidents, and other contingencies Under a Governor s declaration has powers to make, amend, and rescind orders and regulations Provides leadership and plays a key role in communicating to the public and in helping people, businesses, and organizations cope with the consequences of any type of declared emergency within State jurisdiction Encourages participation in mutual aid and implements authorities for the State to enter into mutual aid agreements with other States, tribes, and territories to facilitate resource-sharing Is the Commander-in-Chief of State military forces (National Guard when in State Active Duty or Title 32 Status and the authorized State militias) Requests Federal assistance when it becomes clear that State or tribal capabilities will be insufficient or have been exceeded or exhausted 13

20 The Adjutant General of the State of Kansas is the Director of Emergency Management. This Division is responsible for implementing all policy decisions relating to emergency management. These decisions are then relayed to the tasked state agencies. Those emergencies relating to local matters will be coordinated with local emergency management coordinators. Non-governmental and Volunteer Organizations Non-governmental (NGOs) collaborate with first responders, governments at all levels, and other agencies and organizations providing relief services to sustain life, reduce physical and emotional distress, and promote recovery of disaster victims when assistance is not available from other sources. For example, the American Red Cross is a Non-Governmental Organization that provides relief at the local level and also coordinates the Mass Care element of Emergency Support Function #6 at both the state and federal level. Community-based organizations receive government funding to provide essential public health services. Federal Government The Federal Government is responsible to: Provide emergency response on federally owned or controlled property, such as military installations and federal prisons Provide federal assistance as directed by the President of the United States under the coordination of the Department of Homeland Security, Federal Emergency Management Agency and in accordance with Federal Emergency Plans Identify and coordinate provision of assistance under other federal statutory authorities Provide assistance to the state and local governments for response to and recovery from a commercial radiological incident consistent with guidelines as established in the current Federal Radiological Emergency Response Plan and the National Response Plan (NRP) Manage and resolve all issues pertaining to a mass influx of illegal aliens Provide repatriation assistance to U.S. citizens evacuated from overseas areas. Private Sector Primary and support agencies coordinate with the private sector to effectively share information, form courses of action, and incorporate available resources to prevent, prepare for, respond to, and recover from disasters and emergencies. 14

21 The roles, responsibilities, and participation of the private sector during an emergency vary based on the nature of the organization and the type and impact of the incident. Certain organizations are required by existing law and regulation to bear the cost of planning and response to incidents, regardless of cause. Unless the response role is inherently governmental (e.g., law enforcement, etc.), private-sector organizations are encouraged to develop and maintain capabilities to respond to and manage a complete spectrum of incidents and emergencies. Citizen Involvement Strong partnerships with citizen groups and organizations provide support for incident management prevention, preparedness, response, recovery, and mitigation. Normal Operations In natural disasters, the magnitude of the impact and depletion of resources at each level of government trigger outside assistance. Local emergency responders, with state support, carry out initial response to most emergencies only as local resources become taxed. However, threats such as use of biological agents will trigger state and federal response measures from the earliest possible phase, in order to control dissemination and take appropriate eradication measures. Emergency Operations The organizational structure for response to an emergency/disaster is under the leadership of the Emergency Management Director or his/her designee. Based on the severity and magnitude of the situation, the Board of County Commission may issue a Local Emergency Declaration. The example of the Local Emergency Disaster Declaration is included in the attachments. Incident Command System The principles of the Incident Command System (ICS) and the National Incident Management System (NIMS) will be used to guide and coordinate activities at the disaster scene. The Emergency Operations Center will organize using Incident Command System and National Incident Management System principles in support of field operations. Using the Incident Command System, there are four functional sections as follows: Operations Section 15

22 Planning Section Finance and Administration Section Logistics Section The Incident Command System organization is illustrated in the figure below. Coordination, Direction and Control County level In case of an emergency/disaster situation, the impacted counties will coordinate the emergency response effort within their political jurisdictions (county and municipalities). The Incident Command System and National Incident Management System will be used to coordinate emergency response and recovery operations at the disaster scene(s). The Incident Command System/National Incident 16

23 Management System organization will maintain open communications and close coordination with the Emergency Operations Center at all times. To the extent possible, all tactical and operational decisions will be made in the field within an Incident Command System/National Incident Management System structure, while policy and coordination functions will be accomplished from the Emergency Operations Center. The Incident Command System/National Incident Management System provides a framework designed to standardize incident management for all types of hazards and across all levels of government. If used effectively, it should improve coordination between different agencies, levels of government and the private sector. Emergency Support Function Coordinator, Primary and Support agencies The County Emergency Management Director designates the primary agencies for each Emergency Support Function to coordinate the activities of that function. In some cases, an Emergency Support Function Coordinator may be assigned in addition to the primary and support agencies. The following describes the roles of the Emergency Support Function Coordinator, Primary Agency and Support Agencies. The Emergency Support Function Coordinator has ongoing responsibility through the prevention, preparedness, response, recovery, and mitigation phases of incident management. The role of the Emergency Support Function coordinator is carried out though a unified command approach as agreed upon collectively by the designated primary agencies. The responsibilities of the Emergency Support Function coordinator include: Pre-incident planning and coordination Maintain ongoing contract with Emergency Support Function primary and support agencies Conduct periodic Emergency Support Function meetings Coordinate efforts with corresponding private-sector organization Coordinate Emergency Support Function activities relating incident planning and critical infrastructure preparedness An agency designated as an Emergency Support Function Primary Agency will: Provide staff for the operations functions Notify and request assistance from support agencies Manage mission assignments and coordinate with support agencies Work with appropriate private-sector organizations to maximize use of all available resources 17

24 Support and keep other Emergency Support Function s informed of operational priorities and activities Executive contracts and procuring goods and services as needed Ensure financial and property accountability for Emergency Support Function activities Plan for short-term and long-term incident management and recovery operations Establish and maintain procedures for agency personnel to be available on a 24-hour basis for Emergency Operations Center staffing and emergency assignment and provide this information to the County Emergency Management Department Maintain a current inventory of key agency personnel, facilities and equipment, and establish procedures to ensure this information can be accessed from the Emergency Operations Center Establish procedures for assessing damage to department facilities and injury to personnel Maintain trained personnel to support interagency emergency response and support teams Agencies designated as Emergency Support Function Support Agencies will: Conduct operations, when requested using their own authorities, subjectmatter experts, capabilities or resources Participate in planning for short-term and long term incident management and recovery operations Assist in the conduct of situational assessments Provide staff, equipment or other resource support as requested Provide input to periodic readiness assessments Participate in training and exercises Identify new equipment or capabilities required to prevent or respond to new or emerging threats and hazards Provide information or inteligence regarding their agency s area of expertise. For more information, see Roles and Responsibilities. Intergovernmental mutual aid Mutual aid agreements and memoranda of understanding are essential components of emergency management planning, response, and recovery activities. These agreements provide reciprocal emergency aid and assistance during an emergency or disaster. They can increase available resources and improve response and recovery efforts. 18

25 Interstate Civil Defense and Disaster Compact The purpose of the compact is to provide mutual aid among the states in meeting any emergency or disaster. The prompt, full, and effective utilization of the resources of the respective states including personnel, equipment, or supplies may be essential to the safety, care, and welfare of people therein. The Interstate Civil Defense and Disaster Compact may be entered in accordance with the provisions of KSA This action is accomplished by written agreement between the Governor of Kansas and Governor's of one or more states which have legally joined said compact, or which are authorized to join. Such written agreement may specify the period of time said compact is entered into with regard to each such state. Thus, the State of Kansas compact is non-active until initiated by the Governor, in agreement with one or more states. Emergency Management Assistance Compact (EMAC) The Emergency Management Assistance Compact is a mutual aid agreement and partnership among states to allow for the exchange of resources when state and local resources are overwhelmed and federal assistance is inadequate or unavailable. Requests for Emergency Management Assistance Compact assistance are legally binding, contractual arrangements which requires soliciting states to be responsible for reimbursing all out-of-state costs and be liable for the actions and safety of out-of-state personnel. Providing assistance to other states through Emergency Management Assistance Compact is not an obligation. Kansas became a signatory to the compact in 2000 (KSA 48-9a01). State level In accordance with the National Incident Management System processes, resource and policy issues are addressed at the lowest organizational level practicable. If the issues cannot be resolved at that level, they are forwarded up to the next level for resolution. At the state level, The Adjutant General (TAG) as the Governor s Authorized Representative (GAR) performs policy-making authority and commitment of state resources at the State Emergency Operations Center (SEOC). The Governor s Authorized Representative will appoint the State Coordinating Officer (SCO) when a presidential disaster declaration is made. The Kansas Division of Emergency Management Operations Officer is responsible for the provision of state assistance, as well as routine management and operation of the State Emergency Operations Center. The Kansas Division of Emergency Management Operations Officer may issue mission assignments to the state emergency support functions to perform duties consistent with state 19

26 policy. Mission assignments and mutual aid assistance are tracked in the State Emergency Operations Center. During any local emergency response that does not require full activation of the State Emergency Operations Center; state assistance may be provided by state agencies under their normal statutory authority. Coordination of regional and multi-regional protective actions will occur between all affected risk and host counties, other states, and the State Emergency Operations Center under the direction and control of The Adjutant General or his designee. In addition, counties that are not impacted by an emergency/disaster situation may be directed by The Adjutant General to activate their emergency operating centers to provide emergency assistance. In the event, federal assistance is required; the State Coordinating Officer will interface directly with representatives of the federal government. If the State Coordinating Officer determines that the span-of-control needs to be broadened, they may designate one or more Deputy State Coordinating Officer s to ensure coordination between federal and state agency representatives and to anticipate any needs or conflicts in the response or recovery phases as they progress. In the event a request for disaster assistance comes from the governor of another state, The Adjutant General may order the mobilization of state resources under the Emergency Management Assistance Compact to be deployed to the impacted state. The management and coordination of these resources will be administered through the Operations Section located in the State Emergency Operations Center. The Adjutant General may authorize a field operations response in or near the impacted area. Field operations will be under the direction and control of the Kansas Division of Emergency Management Operations Officer located at the State Emergency Operations Center and involves the deployment and staging of personnel and resources in the impacted area. Initial planning for recovery begins before an emergency event impacts Kansans. While local governments are implementing response actions necessary to protect public health and safety, the State Coordinating Officer begins coordination and implementation of recovery programs. Federal level Through the National Response Plan, the federal government provides assistance using 15 Federal Emergency Support Functions. The Emergency Support Function s wil establish liaison with Kansas Emergency Support Function representatives in the State Emergency Operations Center. 20

27 If the disaster is major or catastrophic, the Kansas Division of Emergency Management will contact the Department of Homeland Security, Federal Emergency Management Agency Region VII, and request a Federal Liaison and/or alert them that the Governor may submit a formal request for federal assistance. If the President authorizes federal assistance, a Federal Coordinating Officer (FCO) is appointed. The Federal Coordinating Officer is authorized to use the full authority of the Robert T. Stafford Disaster Relief and Emergency Assistance Act to reimburse response and recovery claims against the Disaster Relief Fund. Additionally, the Stafford Act provides funding to assist communities in mitigating the impact of future events. Communications The county has a wide variety of emergency communications equipment including: radios (fixed, mobile and hand-held), pagers, telephones (including mobile and cellular), fax machines, etc. Communications in the field will normally be established by radio. Each department or agency having a radio system will designate personnel to operate their system and maintain communications with the County Emergency Operations Center. Communications with state and federal government will be through landline telephone links, cellular telephones and/or radio contact. Saline County and municipal agencies have communications capabilities and field units communicate among each other and with the Emergency Operations Center primarily by radio using the Ultra-High Frequency (UHF) Radio Frequency. Notification and Assessment Local, tribal, private-sector and non-governmental organizations report threats, incidents, and potential incidents using established communications and reporting channels. Preparedness Preparedness activities include: Plan development and maintenance Public information Training and exercises Ready Neighborhood program 21

28 Community Emergency Response Team (CERT) program (Citizen Corps) Medical Reserve Corps program (MRC) - Regional through Citizen Corps Response County Response The County must be prepared to respond quickly and effectively on a 24-hour basis to developing events. When an event or potential event is first detected, the Emergency Operations Center is activated to a level appropriate to the magnitude of the threat. The state s response efort is then initiated through the Incident Command System with emergency representatives from local agencies and volunteer organizations. These emergency representatives are authorized to use the resources of their respective agency or organization to carry out response and recovery missions that are assigned by function. The Saline County Counselor will provide legal services to support the jurisdiction during emergency situations. All local agencies and volunteer organizations are grouped into 15 Emergency Support Functions to carry out assigned missions. Each Emergency Support Function is comprised of one or more primary agency serving as lead and several other agencies and organizations providing support. Local Disaster Declaration Based on the complexity, severity, duration or resource needs of the event, the County Emergency Management Director, or designee, may advise the Board of County Commissioners to declare a local emergency. If at any point during a developing emergency, officials determine the situation requires resources beyond local capabilities (including those obtained through mutual aid), assistance may be requested through the Kansas Division of Emergency Management. The County Emergency Management Director or designee will serve as a liaison with the Kansas Division of Emergency Management and the Department of Homeland Security/Federal Emergency Management Agency for coordinating state and federal assistance. Regardless of the level of assistance provided by outside entities, overall direction and control remains the responsibility of the County. 22

29 Emergency Operations Center (EOC) The Emergency Operations Center is located in the basement of the Salina/Saline County Law Enforcement Center, 255 N. 10 th in Salina, KS. The Emergency Operations Center is the primary location from which emergency operations will be conducted under the direction and control of the Emergency Operations Center Manager or their designee. The secondary Emergency Operations Center is located in the basement of Salina City Fire Station #3, 2633 S. Belmont in Salina. Saline County Emergency Management also owns a Command and Communications trailer (24') which can also operate as a mobile Emergency Operations Center and serves as the tertiary backup. State Disaster Declaration When an emergency or disaster has occurred or is imminent, the Governor may issue an Emergency Disaster Declaration proclaiming the existence of a State of Emergency or activate the emergency response, recovery and prevention aspects of state, local and inter-jurisdictional disaster plans. State assistance will be provided if it is available and deemed appropriate. If state resources are inadequate, the Governor may request federal assistance through the Department of Homeland Security/Federal Emergency Management Agency. Recovery Presidential Disaster Declaration Requests for federal disaster assistance will be predicated on the requirements outlined in the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law ). After local government conducts a rapid disaster assessment and reports to the State Emergency Operations Center, the Kansas Assessment Team (KAT) will deploy and conduct a joint local/state comprehensive disaster assessment on homes and businesses. Based on the Kansas Assessment Team s data, a preliminary damage assessment (PDA) may be scheduled that includes the Federal Emergency Management Agency and the Small Business Administration. The Public Assistance (PA) Program may deploy teams to inspect those areas affected that meet the Public Assistance Program criteria. Joint Field Office (JFO) The Joint Field Office (JFO) is the primary field location for the coordination of federal and state recovery operations. The Federal Coordinating Officer and the State Coordinating Officer co-locate in the Joint Field Office, as well as other federal and state personnel. Recovery and mitigation operations, logistics, 23

30 information and planning, financial management and general administration are coordinated at the Joint Field Office. Recovery Field Operations Following a disaster, with or without a Presidential Declaration, the county/state may deploy several specialized recovery teams (personnel) and centers (facilities) into a disaster area. Recovery Personnel Kansas Assessment Team (KAT) Teams of qualified personnel, including building inspectors, structural engineers, and architects, who will gather information by performing an assessment of all structures and property in the disaster area; and teams of administrative personnel who will compile the gathered information to facilitate the application process for local, state, and federal disaster assistance programs. Community Relations (CR) Team A team that is deployed to disseminate information and collect data to assist disaster-affected communities and eligible individuals in receiving assistance. The primary function of this team is to identify and report unmet human needs and to inform disaster victims of the disaster assistance programs and registration process. Unmet Needs Committee A committee that helps identify unmet needs and possible assistance. Such committees are comprised of volunteer agencies, private sector representatives, and governmental agencies. Human Needs Assessment Team A team that is deployed immediately after a disaster and before the establishment of a Joint Field Office to help counties assess and report the immediate needs of disaster victims. Insurance Department Team Members of the Kansas Insurance Department assist policy owners following a disaster. Recovery Facilities Disaster Recovery Center (DRC) Centers that are set up in a disaster area to provide information on the complete range of disaster assistance that is available. The responsibility for managing these centers is jointly shared by the state, Federal Emergency Management Agency and the county where the center is located. Donations Management Warehouse & Distribution Center- A Donations Management Warehouse is a large facility equipped to receive unsolicited goods, which have not been directed to a specific location. The center is co-managed between the Kansas Division of Emergency Management and the Salvation Army (TSA). A local distribution center is a site in or 24

31 near the disaster area where goods are dispersed directly to disaster victims. Public Assistance (PA) Activities A Presidential Disaster Declaration initiates a process that begins with applicants filing a Request for Public Assistance at an applicant's briefing. These briefings are publicized through the media and notifications to county emergency management directors in accordance with 44 CFR-206 Subpart G & H. Project worksheets are prepared for eligible emergency costs and eligible costs for restoration of damaged facilities The federal share for reimbursement under most federal declarations is 75 percent. The 25 percent non-federal share is normally provided from a combination of State and local sources in accordance with policies established by the Executive Office of the Governor and the Kansas Legislature In addition, the federal government does provide for an administrative cost allowance for each eligible project that is 100 percent federally funded The State serves as the Grantee and eligible applicants are Sub-grantees under the federal disaster assistance program Contractual agreements with the Kansas Division of Emergency Management are executed with applicants with all reimbursements coming through the Division Documentation, record keeping, inspections, and final closeouts are overseen and approved by the Kansas Division of Emergency Management Individual Assistance (IA) activities Once a Presidential Declaration has been issued that authorizes Individual Assistance, the State Individual Assistance Officer will coordinate with a federal counterpart on all related individual assistance programs, as defined and prescribed in 44 CFR, Part 206, Subparts D, E, and F. The primary means of applying for Individual Assistance will be made through a National Tele-registration toll-free number. Disasters that do not support the criteria for requesting Individual Assistance as part of a Presidential Disaster Declaration may meet the criteria for other federal assistance. 25

32 Mitigation State Mitigation programs (pre-disaster) The National Flood Insurance Program (NFIP) The Department of Agriculture, Division of Water Resources (DWR), provides technical assistance to the public and communities on the National Flood Insurance Program. The National Flood Insurance Program provides flood insurance to communities that agree to implement land use planning and construction requirements to reduce flood damage in their jurisdiction. These land use and construction requirements apply to all new construction and substantial improvements to existing structures in the community s Special Flood Hazard Areas (SFHAs). Additionally, the Division of Water Resources provides technical assistance to local communities on the Community Rating System (CRS). The Community Rating System is an integral part of the National Flood Insurance Program. Through reduced flood insurance premiums, the Community Rating System provides incentives to communities that go beyond the minimum flood plain management requirements established through the National Flood Insurance Program. The Flood Mitigation Assistance Program (FMAP) Kansas Division of Emergency Management administers the Flood Mitigation Assistance Program. This program makes federal funds available pre-disaster to fund mitigation projects in communities participating in the National Flood Insurance Program. These funds have a 25 percent non-federal match requirement. The overall goal of the Flood Mitigation Assistance Program is to fund cost effective measures that reduce or eliminate the long-term risk of flood damage to National Flood Insurance Program insurable structures. This is accomplished through the reduction of the number of repetitively or substantially damaged structures. State Hazard Mitigation Planning - The State Hazard Mitigation Plan is updated annually or in the aftermath of a disaster at the direction of the State Hazard Mitigation Officer (SHMO) as necessary. Additionally, the mitigation staff continues to provide technical assistance to communities on the development, implementation, and maintenance of local mitigation strategies. State Mitigation activities (post-disaster) Post-disaster mitigation activities at the Joint Field Office require a wellorchestrated and coordinated effort among the various levels of governments. This Public Assistance Program assures that the mitigation opportunities provided under Section 404 of the Stafford Act are realized. Also, Section 406 of the Stafford Act provides for direct federal assistance for repairs and improvements to eligible damaged public facilities. Mitigation measures 26

33 (improvements) must be identified in the Project Worksheets (PW s).the award of Section 406 hazard mitigation projects is at the discretion of the Federal Emergency Management Agency Regional Director. Succession of Authority County Commission Chairperson Vice Chairperson Secretary Emergency Management Agency Director Deputy Director County Administrator Municipal Governments Mayor or City Manager Council Chairperson Council Vice Chairperson Delegation of Emergency Authority Resolution , passed on , adopts the National Incident Management System and its Incident Command System component as the standard for incident response in Saline County. Under the Incident Command System the Incident Commander has ultimate authority and responsibility for everything occurring with the incident until that authority or responsibility is delegated to someone else. Emergency Actions Some emergency actions are the responsibilities of all department/agency directors, as well as individual employees. 27

34 BEFORE There are preparatory and precautionary actions that should be taken before an emergency occurs, including but not limited to: Mitigate hazards and their ill effects Alert personnel of an emergency situation Provide protection for personnel and property Report an emergency situation quickly Establish and maintain lines of succession Maintain an alert roster of key departmental personnel Maintain inventory and sources of equipment and supplies, which might be needed during an emergency Maintain a roster of contacts for outside assistance Conduct personnel emergency training programs Familiarize all personnel with emergency duties Plan, prepare, maintain, and implement internal departmental emergency operating procedures. DURING There are other common actions that are to be taken during emergency operations: Provide food, appropriate clothing, supplies, equipment, and facilities for emergency workers Provide medical monitoring of personnel who are exposed to hazardous materials. Rotate emergency workers to avoid excess fatigue Perform specific tasks assigned by proper authority Remain composed, collected, and cooperative; do not panic. NOTE: Department/agency directors are charged with the responsibility of comprehensively documenting all costs and expenditures associated with emergency operations. This is necessary to support a claim for state/federal assistance, should those monies become available. A careful record must be maintained of the work hours of personnel and equipment. Obtain detailed receipts for all purchases including meals. Keep a record of parts and supplies used from inventories. All such records are subject to audit, so completeness and accuracy are essential. An activated Emergency Operations Center will be staffed with a Finance Officer who will be able to assist you regarding expenditures. 28

35 AFTER After the emergency: clean, repair, and replenish supplies, equipment, and facilities. At the conclusion of the emergency, be prepared to submit an After Action Report to the Emergency Management Agency regarding the effectiveness of the Saline County Basic Plan. It will be essential to know what went well and what needs to be changed. Cooperatively, we will revise plans to be ready for the next one. Emergency Management is a process that never ends. Preservation of Records It is the responsibility of tasked agency officials to ensure that important documents are safeguarded in accordance with agency Standard Operating Procedures and county records management policies. Protection of Government Resources The City of Salina and Saline County both have Continuity of Operations Plans (COOP) which outline procedures for emergency relocation and the recovery of services for City and County Departments and Agencies. This Continuity of Operations Plans also outlines the Succession of Authority for each Department or Agency. Support Requests for state or federal assistance will be made through the Kansas Division of Emergency Management. Exceptions to this are detailed in federal, hazard-specific contingency plans and procedures. Agreements and Understandings All agreements and understandings entered into for the purchase, lease, or otherwise use of equipment and services will be in accordance with the provision of state law and procedures. The declaration of a local emergency, issued by the Board of County Commissioners, may suspend selected rules and regulations that impede emergency response and recovery operations. Reports and Records Upon determination of need, the Governor or Division of Emergency Management may authorize and impose additional emergency recording and reporting requirements applicable to local governments and state agencies. 29

36 Expenditures and Recordkeeping Deliberate financial tracking is required to help ensure state and federal reimbursement in the event of a Presidential disaster declaration. During disaster operations, all agencies will: Maintain records of all expenditures to provide clear and reasonable justification for budget requests or reimbursement Develop procedures to ensure financial records clear and unambiguously identify disaster-related expenditures Use available resources and personnel as reasonable to cope with the emergency situation Maintain sight of the mission identified in this County Emergency Operations Plan when taking actions and incurring costs Under the provisions of the Emergency Management Assistance Compact (EMAC), Kansas is responsible for the reimbursement of expenses incurred by responding states during the delivery of mutual aid or for the out-of-state sheltering or repatriation of Kansas residents. Kansas is likewise responsible for the computation and submission of bills for reimbursement of expenses incurred while responding to a requesting state. After Action Review In consultation with appropriate support agencies, the agency having primary lead responsibility will develop a written critique report following the conclusion of a significant emergency event/incident or exercise, which will be provided to the Emergency Management Director. The critique conducted will entail both written and verbal input from all appropriate participants, including field personnel. Plan Development, Maintenance and Execution All tasked agencies will be responsible for the development and maintenance of their respective responsibilities of the plan. Tasked agencies are responsible for maintaining internal plans, standard operating procedures, and resource data to ensure prompt and effective response to an incident of significance. The County Emergency Management Director is responsible for coordinating an annual review of the County Emergency Operations Plan by all agencies involved. Tasked agencies will make notification of necessary changes. 30

37 Resolutions LINK TO RESOLUTIONS List of Acronyms LINK TO ACRONYMS Glossary of Terms LINK TO GLOSSARY 31

38 RESOLUTIONS Sec Establishment. There is hereby established in the county an emergency management agency for the purpose of assuming as the designated disaster agency, responsibility for coordinating the mitigation of, preparedness for, response to and recovery from disasters. (Res. No , 1, ) Sec Responsibilities and powers of county officials. (a) The board of county commissioners having a disaster agency, shall notify the state division of emergency management of the manner in which the county is providing or securing disaster planning and emergency management. Any changes to this resolution shall be provided within ten working days to the state division of emergency management. (b) The board of county commissioners shall appoint an emergency management director to take charge of the emergency management agency and shall notify the state division of emergency management within ten working days of any change of said appointment. (c) The board of county commissioners shall provide for the establishment, staffing, operation and support of the emergency management agency. In addition to employing the emergency management director, such support shall, at a minimum, consist of the following: (1) County-provided office space and clerical support sufficient to perform the required emergency management functions. (2) County-provided transportation or reimbursement for private transportation used for official duties. (3) County-provided portable radio, pager, cellular telephone or other communications arrangements for 24-hour-a-day notification of the emergency management agency. (4) The designation of one or more persons to act as an alternate emergency management agency head when the director is not available. (d) The chair of the board of county commissioners shall be responsible for the issuance of proclamations of local emergency as provided in K.S.A (Res. No , 2, ) Sec Appointment of emergency management director. (a) There is hereby created the position of emergency management director for the county. (b) The emergency management director shall be appointed by the board of county commissioners to head the emergency management agency and to serve as the advisor to the board of county commissioners on all emergency management matters. (c) The emergency management director is hereby delegated sufficient authority to effect coordination and accomplish all actions required incident to the functions and duties described herein. (Res. No , 3, )

39 RESOLUTIONS (continued) Sec Responsibilities and functions. (a) Coordination of response and recovery activities during and following a disaster emergency. (b) Development and maintenance of a county hazard analysis. (c) Development of a local emergency planning program and maintenance of an allhazard emergency operations plan for the county. (d) Implementation of a local technological hazards program which includes participation on the local emergency planning committee as provided for in K.S.A and the development and coordination of a radiological protection system for the county. (e) Development and maintenance of an active public education program, both through direct public presentations and contacts with the local news media. (f) Development and coordination of a county emergency exercise program to test the capability of the county to implement the emergency operations plan. (g) Development and coordination of a county emergency management training program. (h) Development and coordination of county hazard warning and notification systems. (i) Coordination of all requests by the county for assistance from other jurisdictions and the state and federal governments during a disaster emergency. (j) Identification of mitigation actions necessary within the county to prevent hazards or to lessen their impact. (Res. No , 4, ) Sec Authority to accept services, gifts, grants and loans. Whenever the federal government or any agency or officer thereof or person, firm or corporation shall offer through the state or directly to the county, services, equipment, supplies, materials or funds by way of gift, grant or loan, for purposes of emergency management, the county, acting through its chair of board of county commissioners or the board of county commissioners, may authorize any officer of the county, in coordination with the emergency management director, to receive such services, equipment, supplies, materials or funds on behalf of the county subject to the terms of the offer and the rules and regulations, if any, of the agency making the offer. (Res. No , 5, )

40 ACRONYMS AHJ ARC ASCS ASTRA CC CD CDC CEOP CEPR CERCLA CERT CHEMTREC COOP COW CP CR CRP CRS CSP DAC DHS DIC DMORT DOC DOD DOE DRC DWI DWR EAS EM EMAC EMP EMS EMT EOC EP EPA EPCRA EPI ESF FAA - Authority Having Jurisdiction - American Red Cross - Agricultural Stabilization and Conservation Service - Automated Statewide Telecommunications Record Access - Compassion Center - Civil Defense - Center of Disease Control - County Emergency Operations Plan - Commission on Emergency Planning and Response - Comprehensive Environmental Response, Compensation, and Liability Act - Community Emergency Response Team - Chemical Transportation Emergency Center - Continuity of Operations Plan - Communications on Wheels - Command Post - Community Relations - Crisis Relocation Plan - Community Rating System - Community Shelter Plan - Disaster Assistance Center - Department of Homeland Security - Disaster Information Center - Disaster Mortuary Team - Departmental Operations Center - Department of Defense - Department of Energy - Disaster Recovery Center - Disaster Welfare Information - Division of Water Resources - Emergency Alert System - Emergency Management - Emergency Management Assistance Compact - Electro Magnetic Pulse - Emergency Medical Service - Emergency Medical Technician - Emergency Operations Center - Emergency Preparedness - Environmental Protection Agency - Emergency Planning and Community Right-to-Know Act - Emergency Public Information - Emergency Support Function - Federal Aviation Association 1

41 ACRONYMS (continued) FAC FAD FBI FCO FCP FEMA FHWA FMAP GAR HAZMAT HIPAA IA IC ICS IFSAC IR IRAR JFO JIC JIS KAR KAT KCJIS KDEM KDHE KDHE-BEDP KDOT KFDA KHP KRP KS-EDSS KS-HAN KSA LEPC MARS MERGe MRC MSA NAWAS NDMS NFIP NFPA - Family Assistance Center - Foreign Animal Disease - Federal Bureau of Investigation - Federal Coordinating Officer - Forward Command Post - Federal Emergency Management Agency - Federal Highway Administration - Flood Mitigation Assistance Program - Governor s Authorized Representative - Hazardous Materials - Health Information Portability and Accountability Act - Individual Assistance - Incident Commander - Incident Command System - International Fire Service Accreditation Congress - Increased Readiness - Increased Readiness Actions and Reports - Joint Field Office - Joint Information Center - Joint Information System - Kansas Administrative Regulation - Kansas Assessment Team - Kansas Criminal Justice Information System - Kansas Division of Emergency Management - Kansas Department of Health and Environment - Kansas Department of Health and Environment Bureau of Epidemiology and Disease Prevention - Kansas Department of Transportation - Kansas Funeral Directors Association - Kansas Highway Patrol - Kansas Response Plan - Kansas Electronic Disease Surveillance System - Kansas Health Alert Network - Kansas Statues Annotated - Local Emergency Planning Committee - Military Affiliate Radio System - Medical Emergency Response Group - Medical Reserve Corps - Multipurpose Staging Area - National Warning System - National Disaster Medical System - National Flood Insurance Program - National Fire Protection Association 2

42 ACRONYMS (continued) NGO NIMS NOAA NRC NRP NRT NSS NUDET NWS OPA PA PDA PIO PW RI/M&C RM RDO RPP RRT SARA SBA SCO SEOC SFHA SHMO SNS SOP SRS TAG TSA TSCA UHF USACE USAR USDA WAN WERS - Non-governmental - National Incident Management System - National Oceanic and Atmospheric Administration - Nuclear Regulatory Commission - National Response Plan - National Response Team - National Shelter Survey - Nuclear Detonation - National Warning System - Oil Pollution Act - Public Assistance - Preliminary Damage Assessment - Public Information Officer - Public Worksheet - Radiological Instrumentation/ Monitoring and Calibration - Radiological Monitor - Radiological Defense Officer - Radiological Protection Plan - Radiological Response Team - Superfund Amendments and Reauthorization Act - Small Business Administration - State Coordinating Officer - State Emergency Operations Center - Special Flood Hazard Area - State Hazard Mitigation Officer - Strategic National Stockpile - Standard Operating Procedures - Social and Rehabilitation Services - The Adjutant General - The Salvation Army - Toxic Substance Control Act - Ultra-High Frequency - United States Army Corps of Engineers - Urban Search and Rescue - United States Department of Agriculture - Wide-Area Network - Weapons Effects Reporting Stations 3

43 GLOSSARY OF TERMS ALERT: A procedure for notifying key officials of the possible need to extend operations to cope with a pending emergency or disaster. DAMAGE SURVEY TEAM: A joint local-state-federal team for the purpose of defining the extent of damage, and whose findings are detailed in the Damage Survey Report. DAMAGE ASSESSMENT/SURVEY: The process of gathering information regarding the nature, location, severity and cost of damage caused by an emergency or disaster. This assessment provides reliable estimates of damage, which serve as a basis for any subsequent State or Presidential declaration; and as a basis for effective implementation of disaster assistance programs, should a declaration be made. DISASTER (state definition): The occurrence or imminent threat of widespread or severe damage, injury, or loss of life of property resulting from any natural or man-made cause, including but not limited to fire, flood, earthquake, wind, storm, epidemic, air contamination, blight, drought, infestation, explosion, riot, or hostile military or paramilitary action. DISASTER FIELD OFFICE (DFO): An office established by either the State Coordinating Officer, Federal Coordinating Officer, or both, usually at a central location within the disaster area from which to coordinate the State and Federal relief effort. Under a Presidentially Declared Emergency or Major Disaster, the responsibility to operate and maintain disaster field offices is that of the Federal Coordinating Officer. DISASTER APPLICATION CENTER (DAC): A facility in which local, State, and volunteer relief organizations may be represented for the purpose of assisting disaster victims in obtaining the assistance to which they are entitled. When a Presidential Declaration has been granted, the Federal Emergency Management Agency (FEMA) is responsible for the management of the center(s). Federal agencies that have disaster programs will be located within the center(s), making the process of a "one-stop center" for the disaster victim to learn what recovery help is available and how to apply for that aid. DISASTER UNEMPLOYMENT ASSISTANCE (DUA): Monetary payments for unemployed persons not eligible for regular UI payments and displaced by a Presidentially declared disaster.

44 GLOSSARY OF TERMS (continued) EMERGENCY {Federal Definition as stated in Title V of P.L , Section 102(1)}: An emergency is an occasion or instance for which, in the determination of the President, Federal Assistance is needed to supplement State and local efforts and capabilities to save lives and to protect property and public health and safety for emergencies other than natural disasters. Under Title V, the President may direct the provision of emergency assistance either at the request of a Governor [Section 501(a)] or upon determination by the President that an emergency exists for which the primary responsibility rests with the United States [501(b)]. EMERGENCY INFORMATION CENTER: The site manned by public information personnel from which interested citizens and the media are provided information regarding emergency/disaster operations. EMERGENCY MANAGEMENT: Measures taken to minimize the probability or severity of disasters; the organization for carrying out all emergency functions, other than functions for which military forces or other Federal agencies are primarily responsible; and the prevention or minimization of injuries and damages resulting from disasters. EMERGENCY MANAGEMENT DIRECTOR: The person responsible for preparing, coordinating, training, organizing, and planning of emergency management functions for the county, cities, or inter-jurisdictional entity. EMERGENCY MASS CARE: Food, drink, clothing, shelter, and medical assistance provided for communal care of individuals or families made homeless by an emergency or major disaster. EMERGENCY OPERATIONS CENTER (EOC): A site from which civil government officials (municipal, county, State and Federal) exercise direction and control in an emergency or disaster. EVACUATION: The action taken by government officials to either order or advise citizens to withdraw from an area for protective or strategic purposes. FEDERAL ASSISTANCE: Aid to disaster victims or State or local governments by Federal agencies under provisions of Public Law FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA): The agency responsible for overall disaster-related Federal programs involved in Mitigation, preparedness, response, and recovery to natural and man-made disasters or nuclear attack.

45 GLOSSARY OF TERMS (continued) FINAL DAMAGE REPORT: A report filed by the County Emergency Management Director within 72 hours of an emergency/disaster, which delineates the type of damage, area of damage, dollar amount of damage, and the percent of insurance coverage. FORWARD COMMAND POST: A centralized and identified base of operations established near the site of the incident. The location at which primary command functions are executed. HAZARDOUS WASTE: Waste or combinations of waste which, because of their quantity, concentration, physical, chemical or infectious characteristics are dangerous to human health or present a substantial existing and/or potential hazard to the environment if improperly managed. HAZARDOUS MATERIAL: Any substance or material in a quantity or form which may be harmful or injurious to the health and safety of humans, animals, crops, or property when released into the environment. Hazardous materials include, but are not limited to: explosives; radio-active materials; blood borne pathogens, disease-causing agents; flammable liquid, solids, or gases; combustible liquids; poisons; poisonous gases; oxidizing materials; corrosive materials; irritants; non-flammable gases; and blasting agents. This definition encompasses acutely toxic chemicals. IMMINENT DANGER: A crisis condition of immediate urgency in which it would be dangerous to delay necessary action by waiting for instructions from higher authority despite the fact such instructions are requested through channels by the most expeditious means of communication available. INCIDENT: conditions. An objectionable event growing out of earlier happenings or INCIDENT COMMAND SYSTEM: An organizational and tasking concept designed to control field emergency response operations by establishing functional areas under the direction of an Incident Commander. The Incident Command System is the combination of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure with responsibility for the management of assigned resources to effectively accomplish stated objectives pertaining to the incident. INCIDENT COMMANDER: The person in overall control of the incident site who leads the Incident Command System and who is responsible for the management of all incident operations.

46 GLOSSARY OF TERMS (continued) INITIAL DAMAGE REPORT: This report is designed to provide the Adjutant General's Department, Division of Emergency Management, with basic damage information about a disaster situation. INITIAL ASSESSMENT TEAM: A team organized by the County Appraiser or Emergency Management Director consisting of local personnel with experience in assessment for the purpose of determining the extent of damage and whose findings are detailed in the Initial Damage Report (stating what, when, where, type of damage, and estimates of costs). MAJOR DISASTER (Federal Definition as stated under P. L ): Any natural catastrophe, (including any hurricane, tornado, high water, wind-driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, or drought), or, regardless of cause, any fire, flood, or explosion, in any part of the United States, which in the determination of the President causes damage of sufficient severity and magnitude to warrant major disaster assistance under this act to supplement the efforts and available resources of States, local governments, and disaster relief organizations in alleviating the damage, loss, hardship, or suffering threatened or caused thereby. SHELTER-IN-PLACE: A action taken by government officials to either order or advise citizens to remain indoors and take protective steps in lieu of evacuation. STATE OF DISASTER EMERGENCY: The condition proclaimed by the Governor when, in his judgment, the actual occurrence or threat of a disaster in any part of the State is of sufficient severity and magnitude to warrant disaster assistance by the State to supplement the efforts and available resources of the several localities and relief organizations in preventing or alleviating the damage, loss, hardship, or suffering threatened or caused thereby. STATE OF LOCAL DISASTER EMERGENCY: A condition declared by the Chairman of the Board of County Commissioners of any county, or his authorized designee(s), upon finding that a disaster has occurred or the threat thereof is imminent within such county. STANDARD OPERATION GUIDES (SOG's) or in some instances titled STANDARD OPERATION PROCEDURES (SOP's): This outline provides tasking for response personnel, organizations, and agencies, addressing specific emergency authorities that may be assumed by a designated successor when they become effective, terminated, etc.

47 GLOSSARY OF TERMS (continued) WARNING: The dissemination to appropriate government officials, and ultimately to the general public, of a forecast or prediction of natural phenomenon or man-made situations which could result in loss of life, extreme hardship and suffering, or extensive property damage. WEATHER WATCH: Alerting message between the National Weather Service and an area potentially threatened indicating that conditions favor the development of severe weather. WEATHER WARNING: A message from the National Weather Service indicating the probability of a threatening occurrence of a threatening phenomenon within a short time (i.e. A tornado warning issued when a tornado has actually been sighted or is indicated by radar in an area).

48 RECORD OF CHANGES CHANGE NUMBER DATE OF CHANGE COMPLETED BY DATE COMPLETED