Asbestos Management Plan

Transcription

1 Asbestos Management Plan Effective from 01 March 2014 Version Number: 4.0 Author: Health & Safety Officer Estates & Property Services

2 University of Salford Asbestos Management Plan V4.1 Document Control Information Status and reason for development Revised, incorporating new legislation and directive from Senior Management, Departmental re-organisation. Replaces: Estates Asbestos Management Procedure V3 (2008) Revision History e Date Author Summary of changes Version No. Jan S Howard S Howard Update from Procedure to Plan Review and rewrite V4.0 V3.0 Code of Practice Management and Responsibilities Owner: The Head of Operations, Estates & Property Services is responsible for keeping the plan up to date Author: Health & Safety Officer, Estates & Property Services Others with responsibilities (please specify): As contained in the associated Asbestos Policy V9.0. Staff or Contractors who may come in contact with asbestos must comply with the policy and this supporting Asbestos Management Plan. Assessment Cross relevant assessments Cross if not applicable Equality Analysis Legal Information Governance Academic Governance X Consultation Staff Trades Unions via Estates H&S Committee Students via USSU Any relevant external bodies (please specify).. Cross relevant consultations Authorised by: Stephen Talboys, Executive Director, Estates & Property Services Date authorised: e.g. 20 February 2014 Effective from: e.g. 01 March 2014 Review due: The effectiveness of this Asbestos Management Plan will be reviewed every 2 years from date authorised, if there is any significant change or, as a result of the outcome of any investigation or review. Document location: University Policy & Procedures page Document dissemination and communications plan All levels of University Staff and students. - US online, Contractors pre tender documentation and pre start meetings Page 2 of 27

3 University of Salford Asbestos Management Plan V Purpose 2.0 Scope 1.1 To identify in detail the Estates Plan for managing asbestos in respect of: - Asbestos Surveys Asbestos Records Prioritising Remedial Works Methods of Compliance Training & Information Sharing Accidental Fibre Release Property Acquisitions and Disposals This Management Plan is a regulated requirement that identifies the University s procedures for controlling the hazard of asbestos on premises under its control by complying with Regulation 4 of the Control of Asbestos Regulations 2012 (CAR). This Plan applies to all staff, students, contractors and third parties working on behalf of the University who may come into contact with asbestos in University buildings in the course of their work. There is also a requirement on everyone to co-operate as far as is necessary to allow the University to comply with the above requirements. This plan details how the University will meet its obligations under the relevant legislation and specifically includes the arrangements that have been put in place to comply with the purpose of the plan listed in 1.1 above. 3.0 Plan Statements 3.1 General Conditions The University acknowledges the serious risk to health and safety caused by exposure to asbestos and the need for effective management systems to be in place to control the hazard and reduce the risk as far as is reasonably practicable. The University will: - presume materials contain asbestos unless there is strong evidence that they do not; keep an up-to-date record of the location and condition of the asbestos containing materials (ACM) or materials which are presumed to contain asbestos; assess the risk of anyone being exposed to fibres from the materials identified; prepare a plan that details how the risks from these materials will be managed; take the necessary steps to put the plan into action; periodically review and monitor the plan and the arrangements to act on it so that the plan remains relevant and up-to-date; provide information on the location and condition of the materials to anyone who is liable to work on or disturb them. Page 3 of 27

4 University of Salford Asbestos Management Plan V4.1 The flow chart at Appendix 2 sets-out the steps to be followed before initiating any maintenance work in buildings constructed before Types of Asbestos Survey Asbestos surveys in University Buildings are carried out by UKAS accredited consultants, in accordance with the HSE document HSG Management Survey The Management Survey is a combination of the old type 1 and type 2 surveys, which includes for sampling but does not require it. Generally, samples are only taken where the presumption of asbestos could create difficulties or unnecessary expense for the building s duty holder. The regulations specify that where absence of asbestos has not been confirmed it must be presumed to exist Refurbishment / Demolition Survey This was previously named as Type 3 asbestos survey. It is required on all locations that are undergoing major refurbishment or are due for demolition and is known as a Demolition/Refurbishment survey. This is an intrusive survey and may involve some damage to decorative finishes and even the fabric of the building, since the surveyor will be looking to reduce potential asbestos risks to demolition or refurbishment contractors/staff and others where possible. This type of survey involves extensive asbestos sampling works and is often restricted to those areas in a building likely to be affected by demolition or refurbishment works, with the remainder of the building being subject to a less intrusive management survey. 3.3 Asbestos Register The University maintains a register of known or presumed asbestos containing material (ACM) for each building, built prior to the year 2000, that it maintains and occupies. These registers are compiled predominantly from a programme of management surveys, results of other surveys, works and inspections are included where appropriate. The registers list the types, condition and locations of ACM s and make prioritised recommendations for action (e.g. removal, encapsulation or regular re-inspection). They also contain plans which detail the locations of ACM s. 3.4 Location of the Asbestos Registers One uncontrolled hard copy of the Asbestos Register is kept in the building to which it relates, along with a hard copy of this Asbestos Management Plan, under the stewardship of the Building Manager and can be accessed by contacting the Building Manager. Three further uncontrolled hard copies of all the registers and this Asbestos Management Plan are kept in: - Page 4 of 27

5 University of Salford Asbestos Management Plan V4.1 The operatives brew-room in Maxwell Well, (owned by the Assistant Engineer) The E&PS Offices, Ground Floor, Crescent Building, (owned by the Building Surveyor) The security Control Room in Maxwell Well (Owned by the Head of Security) They are accessible from the Head of Operations (HoO), Estates & Property Services, the Estates Help Desk or Security. A controlled electronic version of the entire register is maintained on the E&PS V Drive and can be accessed by contacting the HoO. 3.5 Priority Categories of ACMs Asbestos identified in surveys is categorised A, B, C, D or E, based on guidelines using a numerical rating. This rating is calculated from algorithms specified in the guidance for material and priority assessments (details are contained in HSG 264). These assessments use given parameters (e.g. condition, accessibility, friability, treatment, content and analysis result). Combination of the scores from each parameter results in a number that falls into one of the five priority categories, which are detailed in appendix 3, the higher the number, the higher the risk. 3.6 Methods of Complying with Survey Recommendation Following the completion of each biennial Management Survey, or interim inspection, E&PS will arrange for the removal or encapsulation of any ACM identified as high risk, (i.e. Category A or B {See appendix 3}), in a timely manner. ACM s categorised as C or D (See appendix 3) will be managed in line with the recommendations in the survey report and re-inspected as stipulated Removal Where removal has been recommended the HoO will decide if this can be completed by in house trained staff or if a licenced contractor is required. Where the HoO is not available then guidance can be sought from the H&SO or other competent person. Financial arrangements will be organised by the HoO or his deputy in conjunction with the Head of Finance or through the Associate Director, Estates & Property Services. Wherever practicable the ACM s removal will be arranged within the timescales specified in the survey. (See sections 3.8 & 3.9 for the organisation of removal). Once the works are completed the HoO will ensure that the register is fully updated and recirculated Remedial Works Where remedial works are recommended (e.g. Encapsulation, sealing, etc.) the HoO will decide if this can be completed by in house trained staff or if a licenced contractor is required, and the Project Manager/Lead (PM) will commission the relevant works in a timely manner. Where the HoO is not available then guidance can be sought from the H&SO or other competent person. Once the works are completed the HoO will ensure that the risk algorithms are recalculated and the register is fully updated and recirculated. Page 5 of 27

6 University of Salford Asbestos Management Plan V Re-inspection Where re-inspection is recommended the HoO will be responsible for arranging for the resurveying of the identified materials within the specified timescales. Following the survey, the HoO will ensure the risk assessment algorithm values are recalculated and the relevant asbestos register is updated and recirculated and/or will ensure any remedial works identified in the inspection are actioned (see and above). Further inspections will be programmed at appropriate intervals as specified in the most recent inspection. 3.7 Demolition, Refurbishment or Maintenance Demolition or Significant Refurbishment Where full demolition or proposed refurbishment will entail demolition, or exposure of parts of the structure or fabric, that could not have been seen during the management survey, the PM or other person in control of the work must have a pre-project refurbishment/demolition survey completed. The recommendations and findings of that survey must be made known to the contractor before any work is started (See 3.8 below). Any ACM liable to be disturbed during any project must be removed prior to the refurbishment or demolition work starting Maintenance Where minor maintenance is to be carried out in an area where there is a risk that ACMs or presumed ACMs might be disturbed, it is the responsibility of the person raising the order (i.e. PM, Engineer, Team Leader, Building Manager etc.) to ensure that a check of the asbestos register is made, and that the work intended is carried out in a way that will not expose anyone to the risks of asbestos. A written risk assessment must be completed by the contractor and approved by the PM or other competent person before work commences. Generic Risk Assessments have been undertaken for work routinely carried out by in-house staff. They have been issued to staff and are available on the Central Directory of the E&PS V Drive. If the generic risk assessment does not fully apply then a further assessment in writing must be completed by a competent person before work commences. If there is any doubt about the information in the work order or the method to be adopted then work should not be started and should be queried in the first instance with the PM, Engineer, Team Leader or Building Manager etc. in charge, who will refer the matter to the HoO or the H&SO for advice. 3.8 Information Exchanges Licenced Works All work with asbestos on University premises will be carried out in accordance with CAR 2012 and as most work with asbestos is subject to licensing, then where the risk assessment Page 6 of 27

7 University of Salford Asbestos Management Plan V4.1 requires the work to be completed by a licenced contractor, the tenderers for the work will be selected from the University contractor framework. To enable adequate costing s for the work, contractors must be given all appropriate information on the buildings and facilities, such as: - Descriptions, plans and drawings of the buildings and facilities; Known hazard/risk information including details of both presumed and actual asbestos; Existing surveys; Health and Safety files (CDM); Details of previous works carried out. The selected contractor will be instructed to: - Carry out the works in accordance with the requirements of the CAR 2012 and other relevant legislation. Comply with alternative arrangements to control disruption to fire or other emergency procedures. Where removal or encapsulation is to be completed then the following information is required from the contractor prior to commencement of works: - Written risk assessment and site specific safe system of work (SSoW). Copies of training records, medical certificates, and face fit tests Copy of asbestos form ASB5 or if applicable waiver application to the H.S.E. Upon completion of the works the following information is required before re-occupation: - a. copies of the consignment notes for each load removed to certify that the asbestos is disposed of correctly at a licensed tip, b. certificate of acceptable air quality and cleanliness, provided by the appointed asbestos consultant. c. statement of what work has been carried out Non Licensed Work Some types of non-licensed asbestos work now have additional requirements (i.e. notification of work, medical surveillance and record keeping). This work is known as notifiable nonlicensed work (NNLW) and the University has taken the view that this work should only be completed by licenced contractors. For NNLW the process for Licenced works (3.8.1 above) will be followed. The illustration of asbestos work categories chart gives some examples of what work falls into the categories of licensed, notifiable non-licensed and non-licensed work. All work with asbestos, including non-licensed work, needs to be carried out with the appropriate controls and training in place, to protect those doing the work (and others in the area) from the risks to health that exposure to asbestos can cause. Page 7 of 27

8 University of Salford Asbestos Management Plan V4.1 Where the assessment has confirmed that the work can be completed by unlicensed staff and does not require notification, then suitably trained and competent University staff can be instructed to complete the work. Before work commences they will be provided with a copy of the section of the survey or register relevant to the area of work and be included in the development of a task specific risk assessment and SSoW, which they will be required to follow in completing the works. The SSoW will be developed in conjunction with the relevant sections of Asbestos Essentials. Upon completion of the works the following information must be provided before reoccupation: - Copies of consignment notes for each load removed to certify that the asbestos is disposed of correctly at a licensed tip, Where necessary, a certificate of acceptable air quality and cleanliness, provided by an appointed UKAS approved asbestos consultant. A written statement of what work has been carried out (This could be a completed CAFm work ticket as long as it details the materials removed and their locations etc.). Examples of non-licensed work are contained in Asbestos Essentials. 3.9 Procedure for Working with Asbestos It is University Policy that where work has the potential to disturb or damage ACM s then access to that area will be restricted. Only suitably trained and competent operational staff or contractors will be permitted access into the area whilst work is being undertaken. Contractors or operational staff are required to carry out their works in full compliance with the agreed SSoW. Where there is a need to deviate or change from the agreed arrangements, due to unforeseen circumstances, work will be temporarily suspended and a written caveat to the SSoW will be provided to, and agreed by, the PM or person controlling the works on behalf of the University before work is permitted to continue Permit to Work The PM or competent deputy will use the permit to work for any works on ACMs, or where there is a risk that ACMs may be disturbed during the course of any works. As a minimum the person raising the permit will ensure that before the permit is issued: - There is an acceptable risk assessment and safe system of work in place. All potentially affected parties have been informed. Access to the work area is adequately restricted. Relevant notices are erected. All appropriate University procedures have been followed including notification of the proposed works to the HoO and where appropriate the HSE. Page 8 of 27

9 University of Salford Asbestos Management Plan V4.1 In certain cases more detailed information may be required, dependant on the extent of the works. Contractors are required to report to the Estates Reception in Crescent House during normal working hours to collect a contractors work authorisation and any necessary permits before any work commences and must return the duly completed permits with clearance certification etc. when work is finished Use of Consultants/Analytical Laboratories/Contractors In addition to the University s standard terms of employment within Estates and Property Services, the following will apply to all asbestos related contracts Consultants Only consultants who have appropriate accreditation can be employed. There are a number of accredited consultants who have satisfied the University s competence requirements and are part of the University s approved supplier list. The following details must be provided to, and approved by, the University before any work is commissioned: - Adequate evidence to meet the requirements of the University competency questionnaire Public liability, employers liability and professional indemnity cover. Site Specific risk assessments and safe system of work Analytical Laboratories Any laboratory must be accredited by UKAS and to ISO for air sampling fibres in air and be members of the Regulatory Inter-laboratory Counting Exchanges (RICE). For bulk sampling analysis laboratories are required to provide proof of accreditation by UKAS for the testing of bulk samples Contractors Contractors must be members of the Asbestos Removal Contractors Association (ARCA) or the Asbestos Control and Abatement Division of the Thermal Insulation Contractors Association (TICA) and must provide a copy of their HSE asbestos licence, along with: - Adequate evidence to meet the requirements of the University competency questionnaire, public liability, employers liability and professional indemnity cover, Site Specific risk assessments and safe system of work Labelling of ACMs Page 9 of 27

10 University of Salford Asbestos Management Plan V4.1 The University generally uses labels to mark where asbestos containing material has been confirmed and is in an area where such a label will not cause undue alarm. However it must be clearly understood that the absence of a label must not be taken as proof that asbestos does not exist, and if there is any doubt about the type of material, then a specialist analysis must be undertaken. Advice can be obtained from the HoO, H&SO or other competent person What to do in an Emergency If suspected ACM s are damaged or unexpected potential ACMs are encountered then staff, contractors and consultants are required to stop work immediately, secure the area to prevent further access and seek the advice of the HoO, the H&SO or other competent person. Further details of the process following an unplanned event are detailed in Appendices 3 & 5. Some examples of where ACM s can be found are contained in appendix 8 but this list should not be considered exhaustive. In the event of fire the Building Manager must ensure that a copy of the relevant asbestos register is made available to the emergency services Acquisitions and Disposals Acquisitions: - When a University division or school acquires premises (by purchase, rental, lease or other) the person entering into the contract on behalf of the University must ensure that all reasonable enquiries and surveys have been made in order to identify the presence of ACM. Findings must be recorded in an Asbestos Register. The results must be acted on in order that the occupants and others remain free from exposure to the identified hazards. Disposals: - Where buildings become the subject of disposals, information relating to the presence of asbestos must be made available to the landlord or purchaser of that building. Prior to the undertaking of any dilapidations or recovery of technical equipment, plant, cables, furniture and fittings etc, the Asbestos Register must be consulted and a detailed report provided Use of Personal Protective Equipment (PPE) and Respiratory Protective Equipment (RPE) In certain routine maintenance tasks the wearing of PPE and RPE is required. The standard and type of equipment will be contained in the processes detailed within asbestos essentials or will have been stipulated in the task specific risk assessment. To ensure the wearer has the correct device, the initial selection of RPE includes fit-testing. RPE should have a tight-fitting face piece (filtering face pieces are usually known as disposable masks, half and full-face masks). Fit-testing will be repeated if anything changes. For example, if the model or size of face piece is changed or there are significant changes to the individual wearer s facial characteristics due to weight gain/loss, facial hair or dentistry etc. Employees are required to ensure that: - PPE is worn and used in accordance with the instructions provided to them Page 10 of 27

11 University of Salford Asbestos Management Plan V4.1 They take all reasonable steps to ensure that PPE is returned to the accommodation provided for it, after it has been used. PPE is examined before use Any loss or obvious defect is immediately reported to their team leader They take reasonable care of any PPE provided to them They do not carry out any maintenance unless trained and authorised Summary of Procedures and Responsibilities Compliance with Asbestos Survey and Register Recommendation PM to obtain budget authority and initiate project in conjunction with the HoO. PM to arrange removal or other remedial action as agreed with the HoO. Administration Officer to programme the Facilities Management Software (CAFm) to produce planned preventative maintenance tickets at specified intervals to remind the HoO when re-inspections are due. HoO to arrange re-inspections and revise the register as appropriate and advise the Administration Officer where the Planned Preventative Maintenance requires attention. Administration Officer to update Planned Preventative Maintenance as advised Updating Registers HoO will update the electronic copy of the register, in a timely manner, as changes are required and notify the owners of the hard copies of the changes. Hard copy owners are responsible for maintaining their copy Providing Information PM or other person controlling the works to ensure contractors, consultants and University staff have consulted the register before work commences. PM or other person controlling the works must ensure instructions regarding work in close proximity to ACM s are clear and unambiguous. PM to notify building manager and health and safety officer of planned work on ACM s Refurbishment PM to arrange refurbishment survey as necessary. Guidance to be sought from the HoO. PM to ensure compliance with recommendations in the survey report. Permit to work required from the PM or HoO for work on ACM s Planned Removal Works PM to instruct consultants, analysts and contractors as necessary. PM to ensure adequate risk assessments and safe systems of work are provided by the above and ensure that all relevant notices are given to the HSE in a timely manner. Permit to work is required from PM or HoO Page 11 of 27

12 University of Salford Asbestos Management Plan V Routine Maintenance Engineer to ensure a task specific risk assessment is undertaken. Engineer to ensure safe practices (e.g. PPE, type H Vacuum cleaner, damping down etc. as detailed in Asbestos Essentials.) are followed as necessary Engineer and trained asbestos operatives consult with HoO when necessary A permit is required from the HoO or Head of Maintenance for work with ACM s Emergencies Whoever is carrying out the work, or identifies a potential hazard will immediately report the incidence to their line manager, PM, HoO, or the H&SO. Work must stop immediately and the area secured, if there is a potential risk to health. The Building Controller/ Security will make a copy of the register available to Emergency Services in the event of fire etc Permit to Work Any asbestos removal, remediation or work likely to disturb ACM s will require a Permit to Work issued by the PM, HoO or other competent person. 4.0 Related Documentation University Policies and Procedures Asbestos Policy Health and Safety Policy Relevant legislation and guidance Control of Asbestos Regulations 2012 (CAR) Regulation 4 supported by; the Approved Code of Practice (L127) and HSE Guidance Note HSG227 (A Comprehensive Guide to Managing Asbestos in Premises). HSE document HSG 264 (Managing Asbestos in Buildings The Survey Guide). Asbestos Essentials. 5.0 Monitoring and Performance of this document 5.1 The Asbestos Policy and this Asbestos Management Plan will be monitored on a regular basis by the HoO and will include: - The level of information provided in the asbestos register and how it is being updated, The condition of ACM s left in situ and the adequacy and frequency of re-inspections and compliance with the recommendations of the asbestos register, The provision of information to those who need it, The effectiveness of the procedures for the removal of asbestos, ACM labelling, Communication with and training of Project & line Managers, trades staff and contractors, Page 12 of 27

13 University of Salford Asbestos Management Plan V4.1 Effectiveness of training and awareness for all staff Review of any accident of incident records and lessons learned The use of PPE and any related issues 6.0 Training and Support 6.1 Training is provided for those involved in the operation of this asbestos management plan. The HoO is responsible for identifying, co-ordinating and monitoring E&PS asbestos training. All E&PS staff have attended training on asbestos awareness to cover: - An understanding of the use of asbestos in buildings How to avoid exposure Risks posed to staff What to do if asbestos is suspected What to expect from maintenance staff and contractors 6.2 All PMs, line managers, team leaders and trades staff, in addition to the above have received further training in: - What asbestos products are and where they are likely to be found, How to ensure that work is not undertaken on any material without knowing if it contains asbestos, The procedures to follow before any work is started where asbestos material could be disturbed, What work can and cannot be done on ACM s Safe working methods for working on ACM s How to undertake an individual risk assessment. Page 13 of 27

14 University of Salford Asbestos Management Plan V Appendices Appendix 1: Appendix 2: Appendix 3: Appendix 4: Appendix 5: Appendix 6: Appendix 7: Appendix 8: Glossary of Terms Control of Building Works & Maintenance Tasks Risk Assessment Priority Categories Accidental Fibre Release University of Salford, Asbestos Exposure Record Form University Emergency Procedure Flowchart HSE Asbestos Guidance EM1 Asbestos Containing Materials in Buildings Page 14 of 27

15 University of Salford Appendix 1 Glossary of Terms Duty Holder Competent Person ACM Asbestos Management Policy Asbestos Management The duty holder is defined in the regulations as having contractual maintenance or repair responsibilities, or in the absence of a contract or tenancy, those that are in control of the premises. Someone who has appropriate, qualification [for example the BOHS P405 Certificate], knowledge of premises and buildings and experience in managing asbestos related issues. Asbestos Containing Material for example, pipe lagging, asbestos cement gutters and pipes, insulation board, certain types of roofing felt, fire protection to steelwork etc. Examples of where ACM s can be found in buildings can be found in appendix 7. The overall organisation and arrangements for the management of the asbestos hazard and the residual risk The document which expands on the arrangements detailed in the Policy. It s contents provide details of: - The keeping of an asbestos register. The keeping of information for the emergency services, The control of contractors through permit to work restrictions. Asbestos Register HSE E&PS A record of the premise survey, including the location of ACM s, risk assessments, and appropriate control measures. The Health and Safety Executive who are the regulating authority Estates and Property Services CAR Control of Asbestos Regulations PM HoO Project Manager or the Person in Control of the Works on behalf of the University Head of Operations The Estates and Property Services Nominated Person Page 15 of 27

16 University of Salford Appendix 1 H&SO Health and Safety Officer CDM SSoW ASB5 NNLW CAFm UKAS RICE ARCA TICA PPE/RPE Construction Design and Management Safe System of Work The prescribed form for notification of Asbestos Works to the HSE Notifiable non-licenced works The E&PS electronic facilities management system. The United Kingdom Accreditation Service is the sole national accreditation body recognised by government to assess, against internationally agreed standards, organisations that provide certification, testing, inspection and calibration services. The Regular Inter-laboratory Counting Exchange (RICE) scheme assesses the proficiency of laboratories counting asbestos fibres in air. Asbestos Removal Contractors Association. Asbestos Control and Abatement Division of the Thermal Insulation Contractors Association. Personal protective equipment (PPE) and respiratory protective equipment (RPE) Page 16 of 27

17 University of Salford Appendix 2 CONTROL OF BUILDING WORKS & MAINTENANCE TASKS Define scope of works! Could the works affect the fabric of the building or require work in voids or ceilings? Yes No Check the asbestos register! Yes Are the works to be undertaken liable to affect ACM or expose materials not classified in the register? No Confirm scope of works to Head of Operations Unsure Seek further guidance from Head of Operations or H&S Review System of work Asbestos Suspected or unsure Confirmed Free of Asbestos As Necessary - Commission a new survey. Confirming type i.e. Management/Sampling or Refurbishment /Demolition Confirmation of second survey report Implement job specific work recommendations Remediation works required Yes No Work can proceed Remediation works completed and clearance certificate issued Page 17 of 27

18 University of Salford Appendix 3 Risk Assessment Priority Categories Category A: 18 Points Materials within this category warrant urgent consideration. Materials with such a high rating indicate that persons may currently be exposed to significant levels of respirable asbestos fibres. This potential exposure will vary according to local conditions, for example, the intensity of use of a heating system or the nature of air flow and movement around a damaged ceiling. Due to the potential for exposure, materials, which fall into this category, should be remedied as soon as practicable. In most circumstances, immediate plans for removal of the asbestos concerned should be implemented, or at least the rapid encapsulation/sealing of the affected materials. Category B: Points Inclusive Situations within this category warrant urgent consideration, since any change in one of a number of contributory factors may result in an unacceptable risk to health. It is therefore necessary for the asbestos to be treated as recommended (See Section 6) within a specified timescale. It is recommended that the maximum period for any recommended action should be as stipulated in the report and that, in the meantime, emergency repair and sealing operations should be undertaken where any deterioration or damage may be anticipated. Category C: 9-13 Points Inclusive Situations within this category do not pose an imminent risk and the likelihood of exposure was perceived to be low at the time of the survey. It would be appropriate for materials within this category to be monitored, as deterioration may occur over time. It is recommended that the maximum period for any recommended action should be as stipulated in the survey report, the material subsequently inspected periodically if appropriate. Category D: Less than 9 Points Situations within this category are low priority. The situation should be monitored as recommended in the survey report to ascertain any change in risk. Category E: 0 Points No asbestos was identified. No further action is considered necessary. Page 18 of 27

19 University of Salford Appendix 4 Accidental Fibre Release Any person, who discovers damage to the fabric of University premises or any material which may contain ACM, must report it to their line manager immediately and take the following actions: - Immediately clear the area of all persons. If the emergency is contained in a single area, such as a room, isolate the room by closing all the doors, windows and any ventilation to the room. Depending upon the gravity of the situation, plans to decant residents to temporary accommodation may need to be considered. Notify the Project Manager/Lead who is representing E&PS or the E&PS Head of Operations. Inform the HS&W Help Desk (Ext 55425) and the Estates Help Desk (Ext 54444) or, out of hours, Maxwell Security (Ext 53333) who will contact the appropriate staff. The Project Manager/Lead will keep a record of the following: - Location of the suspected accidental release The circumstances of the potential release The person reporting the suspected release and their contact number The date and time of the suspected release The date and time of the report of the suspected release The names and contact details of all persons potentially affected. and Will arrange for the material to be analysed by a UKAS approved laboratory Will make any subsequent arrangements that are deemed necessary (See section 6 above and Appendices 5 & 6). Following any incidents where persons may have been exposed to asbestos at premises managed by, or on behalf of, the University of Salford, the University Asbestos Exposure Record Form (Appendix 4) must be completed by their line manager. Page 19 of 27

20 University of Salford Appendix 5 University of Salford Asbestos Exposure Record Form Record of Suspected Exposure to Airborne Asbestos: Date of Suspected Exposure: A copy of this form should be given to the employee and the original kept on the employee s personnel record. This record should be kept by the employer for 40 years. Name: Job Title: : School or Department: Address: National Insurance No.: Date of Birth Payroll No.: GP s Name: GP saddress: Name of Establishment/Address where exposure suspected to have occurred: Details of Circumstances leading to the alleged exposure Signature of Member of Staff: University Health and Safety Officer to complete. Follow up action required: Name of Supervisor: Name of H&SO Signature of Supervisor: Signature Page 20 of H&SO 27

21 University of Salford Appendix 6 University Emergency Procedure Flowchart Discovery, damage or disturbance of suspected asbestos based material Evacuate area if asbestos is damaged. Report facts to Head of Operations/Health and Safety Officer Confirmed as non-asbestos REOCCUPY AREA Head of Operations to refer to premises records/register No asbestos present If emergency work is required to make the area safe, Project Manager/Lead to engage Asbestos Removal Contractor No records or confirmation that product contains asbestos Head of Operations Contacts Asbestos Consultant/analyst to investigate and take samples Presence of asbestos confirmed and risk assessment carried out by competent person Risk assessment indicates asbestos can be left as found Risk assessment indicates asbestos requires removal and cannot be left as found Risk assessment indicates asbestos requires sealing or encapsulating Asbestos left in place, presence recorded in the register and management programme implemented REOCCUPY AREA Asbestos Consultant/Head of Ops prepares specification for removal works Contractor selected from approved list Contractor prepares plan of work for asbestos removal Consultant/Head of Ops prepares specification for encapsulation works Asbestos is sealed, presence recorded in the register and management programme implemented Consultant/Head of Ops agrees plan of work Asbestos removal works carried out Re-occupation Certificate given by Consultant REOCCUPY AREA Page 21 of 27

22 University of Salford Appendix 7 HSE ASBESTOS GUIDANCE EM1 What to do if you suspect asbestos materials or they are damaged during the task. DESCRIPTION During WORK you may come across asbestos materials which had not been found before you started. Also, when working on asbestos materials they may be accidentally damaged. In either case it is important to know what to do to: - decide who must do the work; minimise the spread of contamination to nearby areas; keep exposure as low as reasonable practicable; and clean up the contamination The following Line Diagram outlines the actions you can take in these circumstances. STOP WORK IMMEDIATELY Prevent anyone entering the area Have you any dust or debris on you or your clothing? Yes Remove Clothing and place in a plastic bag If possible take a shower, or wash thoroughly Make sure the washing facilities are cleaned No Report the problem to the person in charge as soon as possible Arrange for a sample of the material to be taken for analysis Does it contain asbestos? No NO ACTION REQUIRED Return to work & amend the Register YES Is the material asbestos which requires notification of the work? No Yes Employ a specialist contractor licensed by HSE The work can be carried out by someone who is appropriately trained but without a licence from HSE Assess the job and use the Asbestos Essentials task guidance sheets to develop a safe system of work Page 22 of 27

23 University of Salford Appendix 8 APPENDIX 7 - ASBESTOS-CONTAINING MATERIALS IN BUILDINGS Asbestos product Location / Use Asbestos content and type/date last used Ease of fibre release and product names Loose insulation Bulk loose fill, bulk fibre filled mattresses, quilts and blankets. Also 'jiffy bag' type products used for sound insulation. Bulk loose fill insulation is now rarely found but may be encountered unexpectedly, e.g. DIY loft insulation and fire-stop packing around cables between floors. Mattresses and quilts used for thermal insulation of industrial boilers were filled with loose asbestos. Paper bags/sacks were also loose filled and used for sound Usually pure asbestos except for the lining/bag. Mattresses and quilts were usually filled with crocidolite or chrysotile. Acoustic insulation may contain crocidolite or chrysotile. Loose asbestos may readily become airborne if disturbed. If dry, these materials can give rise to high exposures. Covers may deteriorate or be easily damaged by repair work or accidental contact. Sprayed coatings Dry applied, wet applied and trowelled finish. Thermal Insulation Hand applied, thermal lagging, pipe and boiler lagging, pre-formed pipe sections, slabs, blocks. Also tape, rope, corrugated paper, quilts, felts, and blankets. insulation under floors and in walls. Thermal and anti-condensation insulation on underside of roofs and sometimes sides of industrial buildings and warehouses. Acoustic insulation in theatres halls etc. Fire protection on steel and reinforced concrete beams/columns and on underside of floors. Over spray of target areas is common. Thermal insulation of pipes, boilers, pressure vessels, calorifiers etc. Sprayed coatings usually 55%- 85% asbestos with a Portland cement binder. Crocidolite was the major type until Mixture of types including crocidolite until mid Asbestos spray applications were used up to All types of asbestos have been used. Crocidolite used in lagging until Amosite was phased out by the manufacturers during the 70s Content varies 6-85%. Various ad hoc mixtures were hand applied on joints and bends and pipe runs. Preformed sections were widely used e.g. ' 85% magnesia contained 15% ammonite, 'Caposil' Calcium silicate slabs and blocks contained 8-30% amosite while 'Caposite' sections contained ~ 85% amosite. Blankets, felts and papers were usually ~ 100% chrysotile. The surface hardness, texture and ease of fibre release will vary significantly depending on a number of factors. Sprays have a high potential for fibre release if unsealed, particularly if knocked or the surface is abraded or delaminates from the underlying surface. Dust released may then accumulate on false ceilings, wiring and ventilation systems. 'Limpet' (also used for non-asbestos sprays). The ease of fibre release often depends on the type of lagging used and the surface treatment. Often will be encapsulated with calico and painted (e.g. PVA, EVA, Latex, bitumen or propriety polymer emulsions or PVC, Neoprene solutions) e.g. 'Decadex' finish is a propriety polymer emulsion. A harder chemical/weather resistant finish is known as 'Bulldog'. Page 23 of 27

24 University of Salford Appendix 8 Asbestos product Location/use Asbestos content and type/date last used Ease of fibre release and product names Asbestos Boards 'Millboard' 'Millboard' was used for general heat insulation and fire protection. Also used for insulation of electrical equipment and plant. Crocidolite was used in some millboard manufacture between 1896 and 1965; usually chrysotile. Millboards may contain 37-97% asbestos, with a matrix of clay and starch. Asbestos 'Millboard' has a high asbestos content and low density, so is quite easy to break and the surface is subject to abrasion and wear. Insulating board Insulating board in cores and linings of composite products Paper, felt and cardboard Used for fire protection, thermal and acoustic insulation, resistance to moisture movement and general building board. Found in service ducts, firebreaks, infill panels, partitions and ceilings (including ceiling tiles), roof underlay, wall lining external canopies, and porch linings. Found in fire doors, cladding infill panels, domestic boiler casings, partition and ceiling panels, oven linings, and suspended floor systems. Used of thermal insulation and sometimes as acoustic attenuators. Used for electrical/heat insulation of electrical equipment, wiring and plant. Also used in some air conditioning systems as insulation and acoustic lining. Asbestos paper has also been used to reinforce bitumen and other products and as a facing / lining to flooring products, combustible boards, flame resistant laminate. Corrugated cardboard has been used for duct and pipe insulation. Crocidolite used for some boards up to 1965 amosite up to 1980, when manufacture ceased. Usually 15-25% amosite or a mixture of amosite and chrysotile in calcium silicate. Older boards and some marine boards contain up to 40% asbestos. Crocidolite used for some boards up to 1965, amosite up to 1980, when manufacture ceased % amosite or a mixture of amosite and chrysotile. Asbestos paper contains ~ 100% chrysotile asbestos but may be incorporated as a lining, facing or reinforcement for other products, e.g.: Roofing felt and damp-proof courses steel composite wall cladding and roofing, (see asbestos bitumen products below) vinyl flooring. Asbestos paper is also sometimes found under M.M.M.F. insulation on steam pipes. Page 24 of 27. AIB can be readily broken, giving significant fibre release. Also significant surface release is possible by abrasion but surface is usually painted or plastered. Sawing and drilling will also give significant releases. 'Asbestolux', 'Turnasbestos', 'LDR', 'asbestos wallboard', 'insulation board'. Marine boards known as 'Marinite' or 'Shipboard' Can be broken by impacts; significant surface release possible by abrasion but usually painted or plastered. Sawing and drilling will also give significant releases. 'Asbestolux'. Paper materials if not encapsulated / combined within vinyl, bitumen, or bonded in some way can easily be damaged and release fibres when subject to abrasion or wear (e.g. worn flooring surface with paper backing). Asbestos paper, asbestos felt, Novilon flooring, Durasteel laminates vinyl asbestos tile, roofing felt and damp-proof course etc. 'Pax felt'. 'Viceroy' (foil-coated paper). 'Serval'

25 University of Salford Appendix 8 Asbestos product Location/use Asbestos content and type/date last used Ease of fibre release and product names Textiles Used as lagging on pipes (see above) jointing and packing materials and as Crocidolite and chrysotile were widely used due to length and flexibility of fibres. Other types of Weaving reduces fibre release from products but abrading or cutting the Ropes and yarns heat/fire-resistant boiler, oven and flue asbestos have occasionally been used in the past. materials will release fibres, likely to sealing. Caulking in brickwork. Plaited asbestos tubing in electric cable. Chrysotile alone since at least Asbestos content approaching 100%, unless combined with other fibres. degrade if exposed, becoming more friable with age. If used with caulking, fibres will be encapsulated and less likely Cloth Gaskets and washers Thermal insulation and lagging (see above), including fire-resisting blankets, mattresses, and protective curtains, gloves, aprons, overalls etc; curtains, gloves, etc, were sometimes aluminised to reflect heat. Used in domestic hot water boilers to industrial power and chemical plant. All types of asbestos have been used in the past. Since the mid 1960s the vast majority has been chrysotile. Asbestos content approaching 100%. Variable but usually around 90% asbestos, crocidolite used for acid resistance and chrysotile for chlor- alkali, some gasket materials will continue be used after asbestos prohibition takes effect. Strings Used for sealing hot water radiators Strings have asbestos contents approaching 100% to be released. Fibres may be released if material is abraded. May be dry and damage easily when removing. Mainly a problem for maintenance workers. 'Klingerit', 'Lion jointing', 'Permanite', 'CAF ' - compressed asbestos fibre or It in German gaskets Friction products Resin-based materials Transport, machinery and lifts, used for brakes and clutch plates % chrysotile asbestos bound in phenolic resins. Used up to Low friability, dust may build up with friction debris. Drive belts / conveyor belts Engines, conveyors. Use chrysotile textiles encapsulated in rubber. Low friability except when worn to expose textile. Page 25 of 27

26 University of Salford Appendix 8 Asbestos product Location/use Asbestos content and type/date last used Cement products: Roofing, wall cladding, permanent 10-15% asbestos (some flexible boards Profiled sheets shuttering, cooling tower elements. contain a small proportion of cellulose). Crocidolite ( ) and amosite ( ) have been used in the manufacture of AC products, although chrysotile (used until 2000) is by far the most common type found. Semi-compressed flat sheet and partition board Fully compressed flat sheet used for tiles, slates, board Pre-formed moulded products and extruded products Partitioning in farm buildings and infill panels for housing, shuttering in industrial buildings, decorative panels for facings, bath panels, soffits, linings to walls and ceilings, portable buildings, propagation beds in horticulture, domestic structural uses, fire surrounds, composite panels for fire protection, weather-boarding. As above but where stronger materials are required and as cladding, decking and roof slates (e.g. roller skating rinks, laboratory work tops). Cable troughs and conduits. Cisterns and tanks. Drains and sewer pressure pipes. Fencing. Flue pipes. Rainwater goods. Roofing components (fascias, soffits, etc) Ventilators and ducts. Weatherboarding. Window cills and boxes, bath panels, draining boards, extraction hoods, copings, promenade tiles etc. As above % asbestos. Also 10-25% chrysotile and some amosite for asbestos wood used for fire doors etc. Composite panels contained ~ 4% chrysotile or crocidolite. Page 26 of 27 Ease of fibre release and product names Likely to release increasing levels of fibres if abraded, hand sawn or worked on with power tools. Exposed surfaces and acid conditions will remove cement matrix concentrate unbound fibres on surface and sheet laps. Cleaning AC roofs may also release fibres. Asbestos cement, Trafford tile, 'Bigsix', 'Doublesix', 'Supersix', twin twelve Combined sheet, Glen six '3 ' & 6'' corrugated', Fort', 'Monad', 'Troughsec', 'Major tile & Canada tile', Panel sheet, Cavity decking Flat building sheets, partition board, Poilite. As for profiled sheets. AC roofing slate, (e.g. 'Eternit ', 'Turners', 'Speakers'), 'Everite', 'Turnall', 'Diamond AC', JM slate ', Glasal AC', 'Emalie, Eflex',,'Colourglaze', Thrutone, Weatherall. As for profiled sheets. 'Everite', ' Turnall', 'Promenade tiles'

27 University of Salford Appendix 8 Asbestos product Location/use Asbestos content and type/date last used Other encapsulated Decorative / flexible coatings on 3-5% chrysotile asbestos. materials. walls and ceilings. Textured coatings Bitumen products Flooring Roofing felts and shingles. Semirigid asbestos bitumen roofing. Gutter linings and flashings. Bitumen damp-proof courses (dpc). Asbestos/bitumen coatings on metals. [Car body underseals] Bitumen mastics and adhesives (used for floor tiles and wall coverings). Thermoplastic floor tiles. PVC vinyl floor tiles and unbacked PVC flooring. Chrysotile added up to 1984 but nonasbestos versions were available from the mid-seventies. Chrysotile fibre or asbestos paper (Approximately 100% asbestos) in bitumen matrix, usually 8% chrysotile. Used up to Adhesives may contain up to a few % chrysotile asbestos. Used up to Up to 25% asbestos. Normally 7% chrysotile. Paper backing approximately 100% chrysotile asbestos Used up to Ease of fibre release and product names Generally fibres are well contained in the matrix but may be released when old coating is sanded down or scraped off. 'Artex', 'Wondertex', 'Suretex', 'Newtex', 'Pebblecoat', 'Marblecoat'. Fibre release unlikely during normal use. Roofing felts, dpc and bitumen-based sealants must not be burnt after removal. See felts and papers. Fibre release is unlikely to be a hazard under normal service conditions. Fibre may be released when material is cut, and there may be substantial release where flooring residue, particularly paper backing, is power sanded. Asbestos-paper-backed PVC floors. 'Novilon', 'Serval asbestos' Reinforced PVC Panels and cladding. 1-10% chrysotile asbestos. Fibre release is unlikely. Reinforced plastic and resin composites Used for toilet cisterns, seats, banisters, window seals, lab bench tops. Brakes and clutches in machines. Plastics usually contain 1-10% chrysotile asbestos. Some amphiboles were used to give improved acid resistance, e.g. car batteries. Resins were reinforced with woven chrysotile cloth, usually contain 20-50% asbestos. Fibres unlikely to be released, limited emissions during cutting. 'Sindanyo',' Siluminite','Feroasbestos'. Minor emissions when braking, most asbestos degrades with frictional heat. Page 27 of 27