Procedural Standards and Checklist for Accreditation of Ambulatory Facilities

Transcription

1 Procedural Standards and Checklist for Accreditation of Ambulatory Facilities AMERICAN ASSOCIATION FOR ACCREDITATION OF AMBULATORY SURGERY FACILITIES, INC.

2 AMERICAN ASSOCIATION FOR ACCREDITATION OF AMBULATORY SURGERY FACILITIES, INC. Procedural Standards and Checklist for Accreditation of Ambulatory Surgery Facilities Version 3 August Revised Publication 2008 and 2010 American Association for Accreditation of Ambulatory Surgery Facilities, Inc. 1

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4 TABLE OF CONTENTS Page # Facility Identification 5 Current Staff Identification 7 The AAAASF Procedural Facility Accreditation Program 13 Definition of AAAASF Facility Classes 17 Facility Director s Attestation 21 AAAASF Procedural Program Standards Section # 100 Basic Mandates Procedure Room Policy, Environment and Procedures Post-Anesthetic Procedure Recovery Area General Safety in the Facility IV Fluids and Medications Medical Records Quality Assessment / Quality Improvement Personnel Anesthesia 81 Answer Sheets 3

6 AAAASF FACIILTY IDENTIFICATION FORM Washington Street P.O. Box 9500 Gurnee, IL No Information Changes Facility Identification Number Information Changes Noted Below Facility Class: CLASS A CLASS B CLASS C-M CLASS C (Check one) Name of Facility Name of Facility Director (must be M.D. or D.O.) Name of Office Manager or Head Nurse Address Suite City State Zip Phone Fax Website Name of Facility Owner, Controlling Stockholder and/or Beneficial Ownership (List additional names on separate sheet) Facility Licensure Date Not Previously Accredited by Other Accrediting Organization Previously Accredited by Other Accrediting Organization Name(s) of Other Organization: Initial Inspection Date Class Last Re- Inspection Date Class X Facility Director s Signature 5 Date

8 AAAASF CURRENT STAFF IDENTIFICATION FORM Washington Street P.O. Box 9500 Gurnee, IL Please list all practitioners performing any procedures in the facility Name of Practitioner (Please Indicate Credentials - M.D., D.O., M.D./D.D.S., D.P.M.) State Medical License # Specialty(s) ABMS/AOABOS Certifying Board Year Certified or Year Eligible Local Accredited or Licensed Acute Care Hospital at Which Doctor Has Current Admitting Privileges Department or Section Has or has held unrestricted privileges in their specialty at an accredited or licensed acute care hospital within 30 minutes of this facility for all procedures that they perform at this facility? NO YES List Hospital(s) Name of Practitioner (Please Indicate Credentials - M.D., D.O., M.D./D.D.S., D.P.M.) State Medical License # Specialty(s) ABMS/AOABOS Certifying Board Year Certified or Year Eligible Local Accredited or Licensed Acute Care Hospital at Which Doctor Has Current Admitting Privileges Department or Section Has or has held unrestricted privileges in their specialty at an accredited or licensed acute care hospital within 30 minutes of this facility for all procedures that they perform at this facility? NO YES List Hospital(s) 7

14 The AAAASF Procedural Facility Accreditation Program The American Association for Accreditation of Ambulatory Surgery Facilities, Inc. (AAAASF) conducts a procedural facility accreditation program that verifies that a facility meets nationally recognized safety standards. The procedural facility accreditation program is conducted by physicians and nurses who determine the standards under the direction of a Board of Directors. The procedural facility accreditation is intended for ambulatory facilities performing procedures under sedation in which therapeutic and diagnostic procedures are carried out, which would include gastroenterologists, urologists, gynecologists, pain management physicians, and others. These procedures may include minimally invasive procedures and minor surgical procedures. (e.g. Intra-oral maxillo-facial procedures, minor urological procedures to include circumcisions, vasectomies, etc.) The AAAASF strives for the highest standards of excellence for its facilities by regularly revising and updating its requirements for patient safety and quality of care. Both procedural and surgical standard facilities are accredited in classes (A-C) determined by anesthesia criteria. Basic Mandates Patients receiving anesthetic agents other than topical or local anesthesia should be supervised in the immediate post discharge period by a responsible adult for at least hours, depending on the procedure and anesthesia used. Changes in facility ownership must be reported to the AAAASF Office within thirty (30) days of the change. Any death occurring in an accredited facility, or any death occurring within thirty (30) days of a procedure performed in an accredited facility, must be reported to the AAAASF office within five (5) business days after the facility is notified or otherwise becomes aware of that death. In addition to this notification, the death must also be reported as an unanticipated procedure sequela in the semi-annual Peer Review report. In the event of a death occurring within thirty (30) days of a procedure done in an AAAASF accredited facility, an unannounced inspection may be done by a senior inspector. The facility director is responsible for establishing and enforcing policies that protect patients. The director monitors all members of the medical and facility staff for compliance with this policy. AAAASF Patient s Bill of Rights should be posted, followed and promoted. All individuals using the facility must meet one of the following criteria (throughout this document the terms physician, medicine and medical apply to both M.D. and D.O. degrees): 1. A physician certified or eligible for certification by one of the member boards of the American Board of Medical Specialties (ABMS). 2. A Doctor of Osteopathy certified or eligible for certification by the American Osteopathic Association Bureau of Osteopathic Specialists (AOABOS). All physicians practicing in an AAAASF accredited facility must hold, or must demonstrate that they have held, unrestricted hospital privileges in their specialty at an accredited and/or licensed acute care hospital within thirty (30) minutes of the accredited facility for all procedures that they perform within the facility. Only procedures included in those hospital privileges may be performed within the AAAASF accredited facility. A physician must be present when anesthesia other than strictly local is being administered in Class B, Class C-M or Class C accredited facilities. If pediatric patients are treated in the facility, a minimum of one staff member who is PALS certified (Pediatric Advanced Life Support Course), must be present in the facility until all pediatric patients recovering from anesthesia have met criteria for discharge from the facility. Failure to adhere to the basic mandates of AAAASF will result in referral to the Investigations Committee. Sanctions by the Board of Directors may result in emergency suspension and revocation. 13

15 Pain Medicine (PM) is the medical discipline concerned with the diagnosis and treatment of the entire range of painful disorders. Because of the vast scope of the field, pain medicine is a multidisciplinary sub-specialty. The expertise of several disciplines is brought together in an effort to provide the maximum benefit to each patient. Although the care of patients is heavily influenced by the primary specialty of physicians who subspecialize in pain medicine, each member of the pain treatment team understands the anatomical and physiological basis of pain perception, the psychological factors that modify the pain experience, and the basic principles of pain medicine. (Reprinted from the 2009 American Board of Anesthesiology website.) Practitioners of Pain Management would be required to meet all of the following criteria: 1. Have an M.D. or D.O. degree 2. Appropriate fellowship training in pain management 3. Possess ABMS Board certification in one of the following specialties: Anesthesiology, Physical Medicine and Rehabilitation (PM&R), Psychiatry/Neurology 4. Possess a sub-specialty certification from the American Board of Anesthesiology or the AOABOS 5. All physicians practicing in an AAAASF accredited facility must hold, or must demonstrate that they have held, unrestricted hospital privileges in their specialty at an accredited and/or licensed acute care hospital in the area of the accredited facility for all procedures that they perform within the facility. Only procedures included in those hospital privileges may be performed within the AAAASF accredited facility. 14

16 Onsite Inspection A facility is inspected every three years. The facility inspector will review any deficiencies with the facility director and forward the Standards and Checklist answer sheet to the AAAASF Central Office. To be accredited by AAAASF, a facility must meet every standard for its Class (A, B, C-M or C). Onsite Inspection Privacy Policy Onsite AAAASF Inspections typically involve the attention of the facility Medical Director, the anesthesia provider, and the facility staff working intently with the AAAASF surveyor(s). The inspection process must remain focused, and therefore, AAAASF has directed that equipment representatives not be present during AAAASF s announced or unannounced inspections/surveys. Accreditation consultants may be present during the surveys; however AAAASF asks that consultants remain silent during the inspection process until it is completed. All AAAASF surveyor(s) have the authority to request any participants to leave the inspection process if interference becomes a problem. AAAASF greatly appreciates the cooperation of all concerned parties by complying with this directive. Self-Evaluation Inspection A facility is evaluated by the facility director each year between inspections, and the Standards and Checklist answer sheet is sent to the AAAASF Office. A facility s AAAASF accreditation remains valid if it continues to meet every standard for its Class (A, B, C-M or C). Otherwise, accreditation is revoked. 15

17 Denial or Loss of Accreditation The AAAASF will deny or revoke accreditation of a facility if the facility fails to satisfy every standard for its Class (A, B, C-M or C), or if any physician performing procedures at the facility that: Has had their privileges to perform procedures restricted or limited by any hospital at which the physician has privileges, related to lack of clinical competence, ethical issues, or professional problems other than economic competition. Has been found to be in violation of the Code of Ethics of any professional medical society or association of which they are a member. Has had their right to practice medicine limited, suspended, terminated or otherwise affected by any state, province, or country, or if they have been disciplined by any medical licensing authority. Non-reporting of any of the above to the AAAASF. Hearing Any facility whose accreditation has been revoked or denied by the AAAASF has the right to a Hearing at which it may present such information as it deems advisable to show that it has satisfied the requirements for accreditation. The Hearing process is described in the AAAASF Bylaws available from the AAAASF Central Office. Emergency Suspension or Emergency Probation The AAAASF may place a facility on Emergency Suspension or Emergency Probation status upon receiving information that a state medical or osteopathic board has taken action, or begun formal proceedings which may result in it taking action against a license held by a physician practicing at the facility, or the Board of Directors determining that the facility may no longer meet AAAASF standards for accreditation. A facility that has been placed on Emergency Suspension or Emergency Probation status will remain in such status pending an investigation and possible Hearing, conducted in accordance with AAAASF procedures that are available from the AAAASF Central Office. 16

18 Definitions of Facility Classes Class A: In a Class A Facility, all endoscopic and/or pain management procedures may be performed under the following anesthesia: 1. Topical Anesthesia 2. Local Anesthesia If oral medications are used, only minimal and moderate sedation levels are permitted in Class A Facilities. Class A Facilities must meet all Class A standards. Class B: In a Class B Facility, all endoscopic and/or pain management procedures may be performed under the following anesthesia: 1. Topical Anesthesia 2. Local Anesthesia 3. Parenteral Sedation 4. Regional Anesthesia 5. Dissociative Drugs (excluding Propofol) Agents 3 thru 5 may be administered by: - A Physician - A Certified Registered Nurse Anesthetist (CRNA) under physician supervision if required by state or federal law, or by policy adopted by the facility - An Anesthesia Assistant (as certified by the National Commission for the Certification of Anesthesiologist Assistants) under direct supervision of an Anesthesiologist - A Registered Nurse, only under the supervision of a qualified physician The use of Propofol, Spinal Anesthesia, Epidural Anesthesia, Endotracheal Intubation Anesthesia, Laryngeal Mask Airway Anesthesia, and/or Inhalation General Anesthesia (including Nitrous Oxide) is prohibited in a Class B facility. Class B Facilities must meet all Class A and Class B standards. 17

19 Class C-M: In a Class C-M facility, all endoscopic and/or pain management procedures may be performed under the following anesthesia: 1. Topical Anesthesia 2. Local Anesthesia 3. Parenteral Sedation 4. Regional Anesthesia 5. Dissociative Drugs (including Propofol) 6. Spinal Anesthesia 7. Epidural Anesthesia Agents 3 thru 5 may be administered by: - A Physician - A Certified Registered Nurse Anesthetist (CRNA) under physician supervision if required by state or federal law, or by policy adopted by the facility - An Anesthesia Assistant (as certified by the National Commission for the Certification of Anesthesiologist Assistants) under direct supervision of an Anesthesiologist - A Registered Nurse only under the supervision of a qualified physician (excluding Propofol) Propofol, Spinal Anesthesia and Epidural Anesthesia may be administered only by: A - CRNA (under physician supervision if required by state or federal law or by policy adopted by the facility) - An Anesthesia Assistant (as certified by the National Commission for the Certification of Anesthesiologist Assistants) under direct supervision of an Anesthesiologist - An Anesthesiologist The use of Endotracheal Intubation Anesthesia, Laryngeal Mask Airway Anesthesia, and/or Inhalation General Anesthesia (including Nitrous Oxide) is prohibited in a Class C-M facility. Class C-M facilities must meet all Class A, Class B, and Class C-M standards. 18

20 Class C: In a Class C facility all endoscopic, and/or pain management procedures may be performed under the following anesthesia: 1. Topical Anesthesia 2. Local Anesthesia 3. Parenteral Sedation 4. Regional Anesthesia 5. Dissociative Drugs (including Propofol) 6. Epidural Anesthesia 7. Spinal Anesthesia 8. General Anesthesia (with or without Endotracheal Intubation or Laryngeal Mask Airway Anesthesia) Agents 3 thru 5 may be administered by: - A Physician - A Certified Registered Nurse Anesthetist (CRNA) under physician supervision if required by state or federal law, or by policy adopted by the facility - An Anesthesia Assistant (as certified by the National Commission for the Certification of Anesthesiologist Assistants) under direct supervision of an Anesthesiologist - A Registered Nurse only under the supervision of a qualified physician (excluding Propofol) Propofol and agents 6 through 8 may be administered only by: - A Certified Registered Nurse Anesthetist (CRNA) under physician supervision if required by state or federal law, or by policy adopted by the facility - An Anesthesia Assistant (as certified by the National Commission for the Certification of Anesthesiologist Assistants) under direct supervision of an Anesthesiologist - An Anesthesiologist Class C facilities must meet all Class A, Class B, Class C-M, and Class C standards. 19

21 Important Notice Maximal patient safety has always been our guiding concern. We are proud that our Standards may be considered the strongest of any agency that accredits ambulatory surgery facilities, and that many consider them to be the Gold Standard. We recognize, however, that they need to be part of a living document, and we continually re-evaluate and revise these Standards in the light of medical advances and changing legislative guidelines. The AAAASF Accreditation Program requires 100% compliance with each Standard to become and remain accredited. There are no exceptions. However, when a Standard refers to appropriate or proper or adequate, reasonable flexibility and room for individual consideration by the inspector is permitted as long as patient and staff safety remain uncompromised. Definition Adequate is meant to encompass size, space, maintenance, cleanliness, free of clutter, lighting, appropriately equipped, etc. The facility director must attest that the facility meets all local, state, and federal regulations, since such governmental regulations may supersede AAAASF Standards. Please note, however, that the stricter regulation applies, whether it is the federal, state, local, or AAAASF standard. Please complete and sign the following Facility Director s Attestation document and return it to the AAAASF office. 20

22 Facility Director s Attestation As director of the (name of facility), located at, I attest that this facility meets all applicable local, state and federal zoning, licensure and construction codes and regulations, including Certificate of Need requirements and laboratory regulations if mandated. I further acknowledge that wherever governmental regulations or codes differ from AAAASF Standards, the stricter rule is applicable. Facility director s signature Date Print name of facility director Return this signed and completed form to: AAAASF P.O. Box 9500 (mailing address) Gurnee, IL Toll-free: Phone: Fax:

24 The following Standards are the property of the Association For Accreditation of Ambulatory Surgery Facilities, Inc. Unauthorized use in prohibited. Copyright 2011 American Association For Accreditation of Ambulatory Surgery Facilities, Inc. All rights reserved. AAAASF P.O. Box 9500 (mailing address) Gurnee, IL Toll-free: Phone: Fax: Web: FOR THE SURVEYOR VERSION ONLY Each Standard Question Must Have a Response! If a standard for the Class (A, B, C-M or C) does not apply to the situation in this facility, indicate such by marking N/A on the answer sheet. Each numbered Standard question in this booklet must have a response. If a Standard for a facility does not apply to the situation in the facility, the inspector must indicate such by marking N/A on the answer sheet. For every N/A, there must be an explanation noted by the inspector on the answer sheet to justify that response. All NO answers should be discussed with the facility director or appropriate staff, and the inspector should make recommendations as to how the deficiencies should be corrected. 23

26 100 Basic Mandates Basic Mandates and Facility Classifications Patients receiving anesthetic agents other than topical or local anesthesia should be supervised in the immediate post discharge period by a responsible adult for at least hours, depending on the procedure and anesthesia used Changes in facility ownership must be reported to the AAAASF office within thirty (30) days of the change Any death occurring in an accredited facility, or any death occurring within thirty (30) days of a procedure performed in an accredited facility, must be reported to the AAAASF office within five (5) business days after the facility is notified or otherwise becomes aware of that death. In addition to this notification, the death must also be reported as an unanticipated procedure sequela in the semi-annual Peer Review report. In the event of a death occurring within thirty (30) days of a procedure done in an AAAASF accredited facility, an unannounced inspection may be done by a senior inspector AAAASF Patient s Rights should be posted, followed and promoted All practitioners using the facility must meet one of the following criteria (throughout this document the terms physician, medicine and medical apply to both M.D. and D.O.): 1. A physician certified or eligible for certification by one of the member boards of the American Board of Medical Specialties (ABMS). 2. A Doctor of Osteopathy certified or eligible for certification by the American Osteopathic Association Bureau of Osteopathic Specialists (AOABOS). 25

27 100 Basic Mandates The facility director is responsible for establishing and enforcing policies that protect patients. The director monitors all members of the medical and facility staff for compliance with this policy All physicians practicing in an AAAASF accredited facility must hold, or must demonstrate that they have held, unrestricted hospital privileges in their specialty at the nearest accredited and/or licensed acute care hospital in the area of the accredited facility for all procedures that they perform within the facility. Only procedures included in those hospital privileges may be performed within the AAAASF accredited facility. A physician must be present when anesthesia other than strictly local is being administered in Class B, Class C-M or Class C accredited facilities Onsite AAAASF Inspections typically involve the attention of the facility Medical Director, the anesthesia provider, and the facility staff working intently with the AAAASF surveyor(s). The inspection process must remain focused, and therefore, AAAASF has directed that equipment representatives not be present during AAAASF s announced or unannounced inspections/surveys. Accreditation consultants may be present during the surveys; however AAAASF asks that consultants remain silent during the inspection process until it is completed. All AAAASF surveyor(s) have the authority to request any participants to leave the inspection process if interference becomes a problem. AAAASF greatly appreciates the cooperation of all concerned parties by complying with this directive A Class A: In a Class A Facility, all endoscopic and/or pain management procedures may be performed under the following anesthesia: 1. Topical Anesthesia 2. Local Anesthesia If oral medications are used, only minimal and moderate sedation levels are permitted in Class A Facilities. Class A Facilities must meet all Class A standards. 26

28 100 Basic Mandates B Class B: In a Class B Facility, all endoscopic and/or pain management procedures may be performed under the following anesthesia: 1. Topical Anesthesia 2. Local Anesthesia 3. Parenteral Sedation 4. Regional Anesthesia 5. Dissociative Drugs (excluding Propofol) Agents 3 thru 5 may be administered by: A Physician A Certified Registered Nurse Anesthetist (CRNA) under physician supervision if required by state or federal law, or by policy adopted by the facility An Anesthesia Assistant (as certified by the National Commission for the Certification of Anesthesiologist Assistants) under direct supervision of an Anesthesiologist A Registered Nurse, only under the supervision of a qualified physician The use of Propofol, Spinal Anesthesia, Epidural Anesthesia, Endotracheal Intubation Anesthesia, Laryngeal Mask Airway Anesthesia, and/or Inhalation General Anesthesia (including Nitrous Oxide) is prohibited in a Class B facility. Class B Facilities must meet all Class A and Class B standards. 27

29 100 Basic Mandates C-M Class C-M: In a Class C-M facility, all endoscopic and/or pain management procedures may be performed under the following anesthesia: 1. Topical Anesthesia 2. Local Anesthesia 3. Parenteral Sedation 4. Regional Anesthesia 5. Dissociative Drugs (including Propofol) 6. Spinal Anesthesia 7. Epidural Anesthesia Agents 3 thru 5 may be administered by: A Physician A Certified Registered Nurse Anesthetist (CRNA) under physician supervision if required by state or federal law, or by policy adopted by the facility An Anesthesia Assistant (as certified by the National Commission for the Certification of Anesthesiologist Assistants) under direct supervision of an Anesthesiologist A Registered Nurse only under the supervision of a qualified physician (excluding Propofol) Propofol, Spinal Anesthesia and Epidural Anesthesia may be administered only by: A CRNA (under physician supervision if required by state or federal law or by policy adopted by the facility) An Anesthesia Assistant (as certified by the National Commission for the Certification of Anesthesiologist Assistants) under direct supervision of an Anesthesiologist An Anesthesiologist The use of Endotracheal Intubation Anesthesia, Laryngeal Mask Airway Anesthesia, and/or Inhalation General Anesthesia (including Nitrous Oxide) is prohibited in a Class C-M facility. Class C-M facilities must meet all Class A, Class B, and Class C-M standards. 28

30 100 Basic Mandates C Class C: In a Class C facility all endoscopic, and/or pain management procedures may be performed under the following anesthesia: 1. Topical Anesthesia 2. Local Anesthesia 3. Parenteral Sedation 4. Regional Anesthesia 5. Dissociative Drugs (including Propofol) 6. Epidural Anesthesia 7. Spinal Anesthesia 8. General Anesthesia (with or without Endotracheal Intubation or Laryngeal Mask Airway Anesthesia) Agents 3 thru 5 may be administered by: A Physician A Certified Registered Nurse Anesthetist (CRNA) under physician supervision if required by state or federal law, or by policy adopted by the facility An Anesthesia Assistant (as certified by the National Commission for the Certification of Anesthesiologist Assistants) under direct supervision of an Anesthesiologist A Registered Nurse only under the supervision of a qualified physician (excluding Propofol) Propofol and agents 6 through 8 may be administered only by: A Certified Registered Nurse Anesthetist (CRNA) under physician supervision if required by state or federal law, or by policy adopted by the facility An Anesthesia Assistant (as certified by the National Commission for the Certification of Anesthesiologist Assistants) under direct supervision of an Anesthesiologist An Anesthesiologist Class C facilities must meet all Class A, Class B, Class C-M, and Class C standards. 29

31 100 Basic Mandates ABMS certified or eligible medical specialists who perform surgical procedures within the accredited facility may perform only those surgical procedures delineated in their ABMS board certification and/or covered by AMA Core Principle #7. AOA certified or eligible physicians who perform surgical procedures within the accredited facility may perform only those surgical procedures delineated in their AOA Board Certification and/or covered by AMA Core Principle #7. Podiatrists certified or eligible for certification who perform surgical procedures with accredited facility may perform only those surgical procedures delineated in their ABPS Board Certification and/or covered by AMA Core Principle #7. The AMA Core Principle #7 (from AMA Resolution dated April, 2003): AMA Core Principal #7 - Physicians performing office-based surgery must be currently board certified/qualified by one of the boards recognized by the American Board of Medical Specialties, American Osteopathic Association, or a board with equivalent standards approved by the state medical board. The surgery must be one that is generally recognized by that certifying board as falling within the scope of training and practice of the physician providing the care. The physician's hospital has the right to limit the type of procedures the physician may perform within the specified scope of practice. This limitation will apply to the AAAASF certified facility as well. Granting of hospital privileges outside the scope of training and practice recognized by the individual practitioner certifying board will not apply to the AAAASF accredited facility Practitioners of Pain Management would be required to meet all of the following criteria: 1. Have an M.D. or D.O. degree 2. Appropriate fellowship training in pain management 3. Possess ABMS Board certification in one of the following specialties: Anesthesiology, Physical Medicine and Rehabilitation (PM&R), Psychiatry/Neurology 4. Possess a sub-specialty certification from the American Board of Anesthesiology or the AOABOS 5. All physicians practicing in an AAAASF accredited facility must hold, or must demonstrate that they have held, unrestricted hospital privileges in their specialty at an accredited and/or licensed acute care hospital in the area of the accredited facility for all procedures that they perform within the facility. Only procedures included in those hospital privileges may be performed within the AAAASF accredited facility. 30

32 100 Basic Mandates Practitioners of Interventional Radiology would be required to meet all of the following criteria: 1. M.D. or D.O. 2. Board certification by the American Board of Radiology 3. Fellowship training as approved by the American Board of Radiology 4. Current certificate of added qualifications in Interventional/Vascular Radiology 5. All physicians practicing in an AAAASF accredited facility must hold, or must demonstrate that they have held, unrestricted hospital privileges in their specialty at an accredited and/or licensed acute care hospital in the area of the accredited facility for all procedures that they perform within the facility. Only procedures included in those hospital privileges may be performed within the AAAASF accredited facility. 31

33 200 PROCEDURE ROOM POLICY, ENVIRONMENT AND PROCEDURES Written Policies A policy for a procedure pause or a time out protocol is in place and practiced prior to every procedure. This protocol should include: Pre-procedure verification process to include medical records and imaging studies to be reviewed by the procedure room team. Missing information or discrepancies must be addressed at this time. Marking the procedure site where appropriate Procedures must include site marking for any procedure that involves laterality, or multiple structures (ovaries, eyes, fingers, toes, etc.) must be marked while the patient is awake and aware, if possible. The person performing the procedure should do the site marking. The site must be marked so that the mark will be visible after the surgical area(s) has been prepped and draped. Time Out immediately before starting the procedure - Conduct a final verification by at least two (2) members of the procedure team confirming the correct patient, procedure, site marking(s) and, as applicable, special equipment or requirements. As a fail-safe measure, the procedure is not started until any and all questions or concerns are resolved Environment The facility displays a professional appearance in keeping with a medical facility designed to carry out procedures. The facility must be neat, comfortable and clean and should include a waiting area, business office and sanitary lavatory facilities. One or more dedicated exam rooms must be available that provide for privacy and treatment in a sanitary, orderly environment There is a room dedicated for use as a procedure room A An exam room may function as a procedure room. 32

34 200 PROCEDURE ROOM POLICY, ENVIRONMENT AND PROCEDURES The procedure room(s) is adequately ventilated and temperature controlled There is adequate procedure room storage space to hold equipment, supplies and medications. Storage space should be adequate to minimize the need to leave the procedure room for frequently used supplies, equipment and/or medications Storage space provides easy access for identification and inventory of supplies The procedure room(s) is properly cleaned, maintained and free of litter and clutter Each procedure room is of a size adequate to allow for the presence of all equipment and personnel necessary for the performance of the procedures, and must comply with applicable local, state or federal requirements. There must be ample clear space on each side of the procedure table to accommodate emergency personnel and equipment in case of emergency, and permit the safe transfer of the patient to a gurney for transport. -or- Facility personnel can physically demonstrate to the inspector that the emergency criteria, as stated above, can be met in the procedure room space available There are no overloaded wall plugs or extension cords in use, no altered grounding plugs in use, and wires are not broken, worn or unshielded. 33

35 200 PROCEDURE ROOM POLICY, ENVIRONMENT AND PROCEDURES Unauthorized individuals are deterred from entering the procedure room by locks, alarms, or facility personnel Sterile supplies are stored away from potential contamination in closed cabinets/drawers or if not, away from heavy traffic areas Sterile supplies are labeled to indicate sterility, and are packaged and sealed to prevent accidental opening Each sterilized pack is marked with the date of sterilization and, when applicable, with the expiration date. When more than one autoclave is available, each pack must be labeled to identify in which autoclave it was sterilized If one sink is used both for dirty instruments and to scrub for procedures, there is a written policy to clean and disinfect the sink prior to scrubbing hands Procedures - Sterilization The facility has at least one autoclave which uses high pressure steam and heat, or all sterile items are single use disposable. 34

36 200 PROCEDURE ROOM POLICY, ENVIRONMENT AND PROCEDURES Gas sterilizers and automated endoscope reprocessors (AER) must be vented as per manufacturer s specifications All instruments used in patient care are sterilized, where applicable A room with acceptable ventilation and space that is separate from the procedure room is required for reprocessing of scopes. If the facility is unable to use two separate rooms they must be able to document that they are using a closed reprocessing system with ventilation that exchanges the room air times per hour or an active charcoal filtration system is in place. All situations must meet requisite standards (OSHA, CDC, Federal, State, etc.) for air exchange ratios and vapor particle standards A written protocol is in place and followed that specifically addresses and requires enumerated steps to accomplish the below goals: - The cleaning of the scope. The location of the manual rinsing and cleaning of endoscopes prior to HLD may be carried out in the procedure room away from the patient. Specific steps must be in place to minimize spraying and aerosolizing of the bio-burden. - Processing of the scopes must be in the location that meets requisite standards of air exchange ratios and vapor particle standards. For example, a room that is separate from the procedure room is required for manual HLD reprocessing of endoscopes. This room must be adequate sized and segregated from patient and staff. Necessary protective equipment for personnel performing this function must be included in the protocol as well as readily available. - Scope cleaning functions should be limited to properly trained personnel. - If there is not a separate room (see previous standard) being utilized for processing of the scopes, then the protocol must include steps that directs that the contaminated equipment will be cleaned and placed in the reprocessor prior to bringing the next patient into the room. In addition, the clean scope coming out of the reprocessor is to be removed only when the room is clean and free of dirty instruments. - Cross contamination should be avoided no matter where cleaning and processing takes place. There must always be some distinct type of separation of clean and dirty areas in any location. - Clean (reprocessed) endoscopes should be stored in a closed cabinet exclusively dedicated for scope storage to avoid contamination prior to use. 35

37 200 PROCEDURE ROOM POLICY, ENVIRONMENT AND PROCEDURES High-level disinfection is used only for non-autoclavable endoscopic equipment, and in areas that are categorized as semi-critical where contact will be made with mucus membrane or other body surfaces that are not sterile. At all times the manufacturer s recommendations for usage should be followed Monitoring records are retained for the sterilization or other disinfection process and should be reviewed and stored for a minimum of three (3) years A weekly spore test, or its equivalent, is performed on each autoclave and the results filed and kept for three (3) years. The sterility of each load in the autoclave is checked with indicator tape, chemical monitors, or other effective means both on the outside and inside of the pack If a spore test is positive, there is a protocol for remedial action to correct the sterilization process. 36

38 200 PROCEDURE ROOM POLICY, ENVIRONMENT AND PROCEDURES Asepsis Instrument handling and reprocessing areas are cleaned and maintained There is strict segregation of dirty procedure equipment and instruments that have been cleaned and are in the preparation and assembly area A written protocol is present for the reprocessing all instruments and equipment used in patient care Between cases, the procedure room(s) is cleaned with disinfectants Personal protective equipment is available for all appropriate procedures Hand hygiene is performed in accordance with current CDC guidelines The facility policy manual should include infection control policies and procedures that are consistent with current CDC guidelines. 37

39 200 PROCEDURE ROOM POLICY, ENVIRONMENT AND PROCEDURES Reuse of single-use disposable biopsy forceps is strictly prohibited. Purchase records must be retained for 3 years and available for comparison to procedural and pathology specimen logs Maintenance and Cleaning The entire procedure room suite is cleaned and disinfected according to an established schedule adequate to prevent cross-contamination All blood and body fluid spills are cleaned using germicides that are virucidal, bactericidal, tuberculocidal and fungicidal A written protocol has been developed for use by housekeeping personnel for cleaning of floors, tables, walls, ceilings, counters, furniture and fixtures of the procedure suite All openings to outdoor air are effectively protected against the entrance of insects, animals, etc Surfaces The floors are covered with an easily cleaned material which is smooth and free from breaks or cracks. If the floors contain seams or individual tiles, they are sealed with an impermeable sealant other than silicone. 38

40 200 PROCEDURE ROOM POLICY, ENVIRONMENT AND PROCEDURES Equipment A bio-medical technician annually inspects all equipment (including electrical outlets, breaker/ fuse boxes, and emergency light and power supplies) and reports in writing that the equipment is safe and operating according to the manufacturer s specifications Only inspected equipment is used in the procedure room The equipment s specifications are kept in an organized file All equipment is on a maintenance schedule with records kept for a minimum of at least three (3) years. Stickers may be placed on individual equipment; however written records must be maintained All equipment repairs and changes are done by a bio-medical technician with records kept for a minimum of three (3) years There is an adequate procedure room table or chair The procedure room is provided with adequate lighting in the ceiling. 39

41 200 PROCEDURE ROOM POLICY, ENVIRONMENT AND PROCEDURES Procedure Room Equipment List Self inflating (Ambu ) bags, if used, are capable of delivering positive pressure ventilation with oxygen A reliable source of oxygen, adequate for the length of the surgery (back up should consist of at least one full E cylinder). Back up oxygen source should have a regulator on it and be ready to use If a central source of piped oxygen is used, the system must meet all applicable codes Sufficient space to accommodate the necessary personnel, equipment and monitoring devices is available There is an adequate and reliable source of suction An EKG monitor with pulse read-out is present Pulse oximeters must be present in both the procedure room and recovery area if both rooms are being used simultaneously. 40

42 200 PROCEDURE ROOM POLICY, ENVIRONMENT AND PROCEDURES Blood pressure monitoring equipment is present A standard defibrillator, or an Automated External Defibrillator unit (AED), is present which is checked at least weekly for operability, and the test results are kept for a minimum of three (3) years Oral and nasopharyngeal airways for each size of patient treated in the facility are present Nasopharyngeal airways are present Laryngoscope is present Endotracheal tubes are present Endotracheal stylet is present. 41

43 200 PROCEDURE ROOM POLICY, ENVIRONMENT AND PROCEDURES C If present, mechanical ventilator should have a continuous use device which indicates a disconnect from the O2 source via an audible signal When uni-polar electrocautery is used, a single use disposable grounding pad is used Medical Hazardous Waste All medical hazardous wastes are stored in OSHA (Occupational Safety and Health Act) acceptable containers, and separated from general refuse for special collection and handling Used disposable sharp items are placed in puncture-resistant containers located close to the area in which they are used There is a written policy for cleaning of spills which may contain blood borne pathogens Emergency Power The procedure room has an emergency power source, (e.g., a generator or battery powered inverter), with capacity to operate adequate monitoring, anesthesia, procedure equipment, cautery and lighting for a minimum of thirty (30) minutes. If two of more procedure rooms are used simultaneously, an adequate emergency power source must be available for each procedure room. (OR in case of a power failure, the facility has back-up power on all monitoring equipment.) 42

44 200 PROCEDURE ROOM POLICY, ENVIRONMENT AND PROCEDURES The emergency power source is able to begin generating ample power to operate essential electrical equipment used in the procedure room within thirty (30) seconds of a power failure The emergency power equipment is checked monthly to insure proper function, and the test results are filed and kept for a period of three (3) years. 43

45 300 POST-ANESTHETIC PROCEDURE RECOVERY AREA Post-Anesthetic Recovery Area There is an adequate recovery area within the procedure suite The recovery area is equipped and readily accessible to handle emergencies All recovering patients must be observed and supervised by trained medical personnel in the recovery area. A physician, CRNA, P.A. or R.N. currently licensed and certified in Advanced Cardiac Life Support (ACLS) is immediately available until the patient has met PACU discharge criteria for discharge from the surgical facility A separate pulse oximeter is available for each patient in the recovery area There is a recovery record that includes vital signs, sensorium, medications and nurse s notes The procedure room may be used for patient recovery if only one procedure is scheduled that day, or if the recovering patient meets all discharge criteria prior to beginning the next procedure, or if there is another procedure room available for the next procedure. 44

46 300 POST-ANESTHETIC PROCEDURE RECOVERY AREA Patients transferred to the post-anesthetic recovery area are accompanied by a member of the anesthesia team who is knowledgeable about the patient Patients transferred to the post-anesthetic recovery area will be continually evaluated and monitored as needed during transport Evaluation in the recovery area following an anesthetic procedure will include: Documentation of patient s time of arrival Assessment of the patient by the anesthesia recovery staff, as well as by a responsible physician Transmission of a verbal report on the patient to the recovery staff from a member of the anesthesia team who accompanies the patient Transfer of information concerning the pre-procedure condition of the patient and the procedure anesthesia course A member of the anesthesia team remains in the post-anesthesia area until the post-anesthesia care nurse accepts responsibility for the patient. 45

47 300 POST-ANESTHETIC PROCEDURE RECOVERY AREA A minimum of one ACLS certified staff member must be present in the facility until all patients recovering from anesthesia have met criteria for discharge from the facility. 46

48 300 POST-ANESTHETIC PROCEDURE RECOVERY AREA Discharge from the post-anesthetic procedure recovery area There is a written policy that whenever parenteral sedation, dissociative drugs, epidural, spinal or general anesthesia is administered, a physician is immediately available until the patient is discharged from the recovery area Approved and standardized discharge criteria are used A physician determines that the patient meets discharge criteria based upon input from the post-anesthetic procedure recovery staff. That physician s name must be noted on the record Written instructions, including procedures for emergency situations, are given to an adult who is responsible for the patient s care and transportation following a procedure Unless a patient is having only local anesthesia, they must be discharged from the facility in the company of a responsible adult Personnel assist with discharge from the recovery area. 47

49 300 POST-ANESTHETIC PROCEDURE RECOVERY AREA Procedure Room Equipment List C An anesthesia machine is required if volatile agents or nitrous oxide are available in the facility. If total intravenous anesthesia (TIVA), spinal or epidural anesthesia is used exclusively, and no inhalation agents (volatile or nitrous oxide) are available, an anesthesia machine is not required Sufficient electrical outlets are available, labeled and grounded to suit the location (e.g.; wet locations, cystoscopy-arthroscopy) and connected to emergency power supplies where appropriate Adequate illumination for patients, machines and monitoring equipment, which can include battery powered illuminating systems Emergency cart is available with defibrillator, necessary drugs and other CPR equipment Quality of Care A licensed or qualified anesthesia provider supervising or providing care in the facility should participate in quality assurance and risk management in the facility The physician and the anesthesia provider should concur on the appropriateness of procedures performed at the facility. This is based on the medical status of the patients and qualifications of providers and facility resources. 48

50 300 POST-ANESTHETIC PROCEDURE RECOVERY AREA A patient who, by reason of pre-existing or other medical conditions, is at significant risk for outpatient procedure in this facility should be referred to alternative facilities. 49

51 400 GENERAL SAFETY IN THE FACILITY AAASF is committed to establishing guidelines to provide safe and effective outpatient procedure care. The Facility must comply with all applicable Occupational Safety and Health Administration (OSHA), Centers for Disease Control and Prevention (CDC), National Fire Protection Association (NFPA), federal, state and local codes and regulations. The facility must comply with the stricter regulation (whether it is the AAAASF Standard or local, state, or federal law) General There is a Facility Safety Manual The Facility Safety Manual contains all applicable requirements of OSHA The Facility Safety Manual is in accordance with other federal and state regulations The Facility Safety Manual provides employees with information about hazardous chemicals used and methods to minimize hazards to personnel There is a written exposure control plan which is reviewed and updated at least annually There is a written chemical hazard communication program which is reviewed and updated annually If a laser is used, safety measures are taken to protect patients and staff from injury. 50

52 400 GENERAL SAFETY IN THE FACILITY If x-ray equipment is used, safety measures are taken to protect patients and staff from injury Warnings and signs exist to warn patients and staff when x-ray or laser equipment is in use Staff maintains dosimetry badges and records, if applicable, for at least three (3) years Facility must be compliant with guidelines listed in the CDC Standard Precautions for cross-contamination of syringes, multi-use and single use vials. (Refer to CDC Preventing Transmission of Infectious Agents in Healthcare Settings 2007) Emergency Protocols There must be a written protocol for security emergencies, such as an intruder in the facility, an unruly patient or visitor, a threat to the staff or patients There must be a written protocol for fires and fire drills There must be a written protocol for the return to the procedure room for patient emergencies. 51

53 400 GENERAL SAFETY IN THE FACILITY There must be a written protocol for Cardiopulmonary resuscitation There must be a written protocol for a situation in which the physician becomes incapacitated There must be a written protocol for a situation in which the person administering anesthesia becomes incapacitated There must be a written protocol for response to power failure emergencies There must be a written protocol for transferring patients in an emergency There must be a written protocol for a plan for emergency evacuation of the facility Transfer Agreement There is a written transfer agreement with a local accredited or licensed acute care hospital within 30 minutes driving time and is approved by the facility's medical staff, or the physician has privileges to admit patients to such a hospital. 52

54 400 GENERAL SAFETY IN THE FACILITY Hazardous Agents All explosive and combustible materials are stored and handled in a safe manner according to state, local and/or National Fire Protection Association (NFPA) codes Compressed gas cylinders are stored and handled according to state, local and/or National Fire Protection Association (NFPA) codes Hazardous chemicals are labeled as hazardous Fire Controls The facility is equipped with heat sensors and/or smoke detectors An adequate number of fire extinguishers are available Fire extinguishers are inspected annually and conform to local fire codes. 53

55 400 GENERAL SAFETY IN THE FACILITY Exits Fire exit signs are posted and illuminated consistent with state, local and/or the NFPA codes and OSHA codes There are sufficient emergency lights for exit routes and patient care areas in case of power failure Hallways, stairways and elevators are sufficiently wide to allow emergency evacuation of a patient by emergency personnel and their equipment If requested, the facility s personnel can demonstrate safe evacuation of a patient. 54

56 500 IV FLUIDS AND MEDICATIONS Intravenous Fluids AAAASF Procedural Version Intravenous fluids such as Lactated Ringer s solution and normal saline are available in the facility Medications Emergency Drug Box - all emergency medications as noted in the following must be available in the facility at all times, and procedure room personnel know their location There is a dated narcotic inventory and control record which includes the use of narcotics on individual patients. Such records must be kept in the form of a sequentially numbered bound journal from which pages may not be removed, or in a tamper-proof and secured computer record, consistent with state and federal law. A loose leaf notebook does not fulfill this regulation The inventory of narcotics is verified by two licensed members of the procedure room team at least weekly, and on any day that narcotics are administered, and according to state regulations All narcotics and controlled substances are secured and locked under supervised access Outdated medications are removed. 55

57 500 IV FLUIDS AND MEDICATIONS ACLS Algorithm AAAASF Procedural Version A copy of the current ACLS Algorithm must be available on the emergency cart. The following medications must be available in the facility at all times as required by current ACLS Algorithms: Epinephrine Lidocaine plain Vasopressors, other than epinephrine (example - Ephedrine) Narcotic antagonist (e.g. Narcan ) Seizure arresting medication (a benzodiazepine; example - Midazolam) Bronchospasm arresting medication (inhaled beta agonist; example - Albuterol) 56

58 500 IV FLUIDS AND MEDICATIONS AAAASF Procedural Version Intravenous corticosteroids (example - Dexamethasone) Oral Nitroglycerine Other drugs IV Antihistamines (example- Diphenhydramine) Short-acting beta-blocker (example - Esmolol or Labetalol) C Neuromuscular blocking agents including non-depolarizing agents such as rocuronium or depolarizing agents such as succinylcholine Benzodiazepine reversing agent (e.g. Mazicon, Flumaz, Cenil ) Atropine 57

59 500 IV FLUIDS AND MEDICATIONS Malignant Hyperthermia AAAASF Procedural Version 3 The MHAUS malignant hyperthermia algorithm must be available on the emergency cart. If potential malignant hyperthermia triggering agents such as isoflurene, servofluane, and desflurane, and the depolarizing muscle relaxant succinylcholine, are ever used, or are present in the facility, the following requirements apply: C-M,C A minimum of 1000 ml (IV bag or similar container) of preservative free H2O diluent for dantrolene A minimum of four (4) 50cc ampules of NaHCO C-M,C A minimum of twelve (12) vials of dantrolene C-M,C An additional twenty four (24) vials of dantrolene and diluent are stored in the facility, or the facility has a written agreement with another source that will provide those twenty four (24) vials of dantrolene and diluent on a STAT basis within fifteen (15) minutes C-M,C There must be adequate screening for MH risk that includes but is not limited to a family history of unexpected death(s) following general anesthesia or exercise; a family or personal history of MH, a muscle or neuromuscular disorder, high temperature following exercise; a personal history of muscle spasm, dark or chocolate colored urine, or unanticipated fever immediately following anesthesia or serious exercise C-M,C The facility director and all physicians and anesthesiology providers should be aware of genetic and/or CHCT (Caffeine-Halothane Contracture Testing) for MH and refer patients for appropriate testing if there is a suspicious history as above prior to permitting procedures to take place in the facility. 58

60 500 IV FLUIDS AND MEDICATIONS AAAASF Procedural Version C-M,C The medical director should be able to demonstrate that all physicians and anesthesia providers have familiarity with the early recognition of impending MH crisis as defined by MHAUS C-M,C The medical director will insure that all staff are trained and annual drills are conducted for MH crisis and management including actual dilution of at least one vial of actual Dantrolene (expired OK). Staff should be assigned roles prior to drills and a written protocol outlining those personnel and their roles is on file. Documentation of drills is required. 59

61 600 MEDICAL RECORDS General AAAASF Procedural Version Medical records must be legible, documented and completed accurately Medical records must be retained the number of years as required by state and/or federal law; or a minimum of three (3) years to comply with the AAAASF three year inspection cycle Medical records are filed for easy accessibility, and must be maintained in the procedural facility regardless of the location of the physician s office Medical records must be kept secure and confidential, consistent with HIPAA regulations Medical clearance should be recorded, if applicable. A current history and physical examination by the physician, anesthesia provider, or the patient s personal physician is recorded within two weeks of procedures on all patients for major procedures, and for those patients for minor procedures who require a physical exam. The medical record must contain a current medical history taken on the same day as the procedure, and recorded by the physician or anesthesia provider prior to the administration of anesthesia The history and physical examination should cover the organs and systems commensurate with the procedure(s). The pre-procedure medical record includes the following information: 60

62 600 MEDICAL RECORDS AAAASF Procedural Version Drug allergies/sensitivities Current medications Previous serious illness Current and chronic illness Previous surgery Bleeding tendencies Treating physicians or consultants are contacted in cases where the history and physical examination warrant Appropriate laboratory procedures are performed where indicated. 61

63 600 MEDICAL RECORDS Informed Consent Forms AAAASF Procedural Version An informed consent is always obtained which authorizes the physician by name to perform the procedure(s) and describes the procedure(s) Expectations, alternatives, risks and complications are discussed with the patient, and these are documented The informed consent provides consent for administration of anesthesia or sedatives under the direction of the physician, or CRNA Laboratory, Pathology, X-Ray, Consultation and Treating Physician Reports Printed or written copies of these reports are kept in the medical record All laboratory results must be reviewed by the registered nurse or physician. All abnormal results must be reviewed and initialed by the physician within one (1) week of receipt of results All other reports, such as pathology reports and medical clearance reports, must be reviewed and initialed by the physician. 62

64 600 MEDICAL RECORDS AAAASF Procedural Version Outside clinical laboratory procedures must be performed by a licensed and accredited facility The name of the pathologist must be on all pathology reports. 63

65 600 MEDICAL RECORDS Procedure Room Records (Major Cases) AAAASF Procedural Version A separate procedure log of major cases is maintained, either in a hard copy bound log with sequentially numbered pages, or in a secured computer log. Procedures done solely under local anesthesia are not required to be recorded in this log A procedure log must include: Sequential numerical listing of patients either consecutive numbering from the first case carried out in the facility or consecutive numbers starting each year A procedure log must include: Date of procedure A procedure log must include: Patient s name and/or identification number A procedure log must include: Procedure(s) A procedure log must include: Physician s name. 64

66 600 MEDICAL RECORDS AAAASF Procedural Version A procedure log must include: Type of anesthesia A procedure log must include: Name of person(s) administering anesthesia A procedure log must include: Name of person(s) assisting physician, (M.D., registered nurse, scrub tech/circulating registered nurse, physician s assistant) A separate anesthesia record is maintained in which: Vital signs are recorded during procedures A separate anesthesia record is maintained in which: All medications given to a patient are recorded including date, time, amount and route of administration A separate anesthesia record is maintained in which: All intravenous and subcutaneous fluids given pre-procedurally, intra-procedurally, and post-procedurally are recorded. 65

67 600 MEDICAL RECORDS AAAASF Procedural Version A separate anesthesia record is maintained in which: Post-procedure vital signs are recorded until the patient is discharged from the facility A separate anesthesia record is maintained in which: There is a procedure report which includes procedure technique and findings A separate anesthesia record is maintained in which: Post-procedure progress notes are recorded. 66

68 700 QUALITY ASSESSMENT/QUALITY IMPROVEMENT Quality Improvement The facility has a written quality improvement program in place which should include surveys or projects which: Monitor and evaluate patient care Evaluate methods to improve patient care Identify and correct deficiencies within the facility Alert the Medical Director to identify and resolve problems Peer Review Note: To be HIPAA compliant, a copy of the Business Associates Agreement must be signed by each physician participating in Peer Review, and a copy retained on file in the facility. For an example of a generic HIPAA Business Associates Agreement, contact the AAAASF Central Office Peer review is performed at least every six (6) months (biannually) and includes reviews of both random cases and unanticipated sequelae using the AAAASF forms and reporting format. Peer Review must be reported on line at or submitted to AAAASF in hard copy for AAAASF staff to manually enter on line for an additional processing fee. A random sample of the cases for each physician must include the first case done by each physician each month during the reporting period for a total of six (6) cases. If a physician using the facility has done less than six (6) cases during a reporting period, all of that physician s cases during that period must be reviewed. 67

69 700 QUALITY ASSESSMENT/QUALITY IMPROVEMENT If peer review sources external to the facility are used to evaluate delivery of medical care, the Business Associates Agreement is so written as to waive confidentiality of the medical records Peer review may be done by a recognized peer review organization or a physician, other than the physician doing the procedure Random Case Review A minimum of six (6) cases per physician utilizing the facility are reviewed every six months. If a physician does less than six cases for that period, then all of that physician's cases must be reviewed Random case reviews must include at a minimum: Adequacy and legibility of history and physical exam Random case reviews must include at a minimum: Adequacy of consent Random case reviews must include at a minimum: Presence of laboratory, EKG and radiographic reports. 68

70 700 QUALITY ASSESSMENT/QUALITY IMPROVEMENT Random case reviews must include at a minimum: Presence of a written procedure report Random case reviews must include at a minimum: Anesthesia and recovery record (with IV sedation or general anesthesia) Random case reviews must include at a minimum: Presence of instructions for post-procedure care Random case reviews must include at a minimum: Documentation of complications Unanticipated Procedure Sequelae All unanticipated procedure sequelae which occur within thirty (30) days of procedures are reviewed, including but not limited to: Unplanned hospital admission Unscheduled return to the procedure room for a complication of a procedure Complications such as infection, bleeding, or injury to other body structure. 69

71 700 QUALITY ASSESSMENT/QUALITY IMPROVEMENT Cardiac or respiratory problems during stay at facility or within forty eight (48) hours of discharge Allergic reactions Patient or family complaint Equipment malfunction leading to injury or potential injury to patient Death occurring within 30 days of a procedure done in an AAAASF accredited facility and must be reported to the AAAASF office within 5 days of notification of the death. Each Unanticipated Operative Sequelae chart review must include the following information, in addition to the procedure performed: Identification of the problem Immediate treatment or disposition of the case. 70

72 700 QUALITY ASSESSMENT/QUALITY IMPROVEMENT Outcome Reason for problem Assessment of efficacy of treatment. 71

73 700 QUALITY ASSESSMENT/QUALITY IMPROVEMENT Patient s Bill of Rights A copy of the Patient s Bill of Rights is prominently displayed, or a copy is provided to each patient. The Patient s Bill of Rights content is also adhered to by facility personnel. 72

74 800 PERSONNEL Medical Director The Medical Director must have an M.D. or D.O. degree The Medical Director must be a physician currently licensed by the state in which the facility is located The Medical Director must be a physician certified or eligible for certification by either an American Board of Medical Specialties (ABMS medical specialty certifying boards), or by The American Osteopathic Association Bureau of Osteopathic Specialists (AOABOS) The Medical Director must be actively involved in the direction and management of the facility Staff Physicians Each physician using the facility is credentialed and qualified for the procedures they perform Each physician using the facility has core privileges in their specialty at a licensed acute care hospital. 73

75 800 PERSONNEL Physicians who perform procedures in facilities accredited by AAAASF must hold or demonstrate that they have held valid, unrestricted hospital privileges in their specialty at an accredited and/or licensed hospital. Only procedures included within those hospital privileges may be performed within the AAAASF accredited facility. If the privilege-granting hospital does not possess equipment or technology to allow a physician to be credentialed for a specific procedure, the physician may provide alternative evidence of training and competence in that procedure. Individual consideration will be given if the physician no longer possesses or cannot obtain such privileges, and can demonstrate that loss of, or inability to obtain such privileges was not related to lack of clinical competence, ethical issues, or problems other than economic competition If the physician does not hold admitting privileges at the nearest acute care hospital, there must be a signed and dated document from a person in the same specialty who has admitting privileges in the nearest acute care hospital that indicates their willingness to admit the patient to the hospital All individuals using the facility must meet one of the following criteria: 1. A Doctor of Medicine certified or eligible for certification by one of the member boards of the American Board of Medical Specialties. (ABMS). 2. A Doctor of Osteopathy certified or eligible for certification by the American Osteopathic Association Bureau of Osteopathic Specialists (AOABOS). ABMS certified or eligible medical specialists who perform procedures within the accredited facility may perform only those procedures delineated in their ABMS board certification and/or covered by AMA Core Principle #7. AOA certified or eligible physicians who perform procedures within the accredited facility may perform only those procedures delineated in their AOA Board Certification and/or covered by AMA Core Principle #7. The AMA Core Principle #7 (from AMA Resolution dated April, 2003): AMA Core Principal #7 - Physicians performing office-based procedures must be currently board certified/qualified by one of the boards recognized by the American Board of Medical Specialties, American Osteopathic Association Bureau of Osteopathic Specialists, or a board with equivalent standards approved by the state medical board. The procedure must be one that is generally recognized by that certifying board as falling within the scope of training and practice of the physician providing the care. 74

76 800 PERSONNEL Each physician must currently be licensed by the state in which they practice. A copy of each physician s current license must be maintained on file in the facility Any change in the physician s staff must be reported in writing to the AAAASF Central Office within thirty days of such changes. Copies of the credentials of any new staff, including their current medical license, ABMS Board Certification, AOABOS Board Certification or other approved Boards, letter of eligibility or equivalent documentation, and current documentation of hospital privileges or satisfactory explanation for the lack thereof must also be sent to the AAAASF Central Office Any action affecting the current professional license of the facility director, a member of the medical staff, a member of the physician s pain management staff or other licensed facility staff must be reported in writing to the AAAASF Central Office within ten days of the time the facility director becomes aware of such action Anesthesiologist/CRNA If anesthesiologists and/or CRNA s participate in patient care at the facility, they are qualified for the procedures they perform and their credentials have been verified Must be licensed or accredited by the state in which they practice C-M,C Must be responsible for the administration of dissociative anesthesia with propofol, spinal or epidural blocks, or general anesthesia and monitoring of all life support systems. 75

77 800 PERSONNEL Ensure that all anesthesia equipment is in proper working order Cannot function in any other capacity (e.g., procedure assistant or circulating nurse) during the procedure Practitioners of Pain Management would be required to meet all of the following criteria: 1. Have an M.D. or D.O. degree 2. Appropriate fellowship training in pain management 3. Possess ABMS Board certification in one of the following specialties: Anesthesiology, Physical Medicine and Rehabilitation (PM&R), Psychiatry/Neurology 4. Possess a sub-specialty certification from the American Board of Anesthesiology or the AOABOS 5. All physicians practicing in an AAAASF accredited facility must hold, or must demonstrate that they have held, unrestricted hospital privileges in their specialty at an accredited and/or licensed acute care hospital in the area of the accredited facility for all procedures that they perform within the facility. Only procedures included in those hospital privileges may be performed within the AAAASF accredited facility Procedure Room Personnel All procedure suite personnel are under the immediate supervision of a physician, registered nurse or physician s assistant Must meet acceptable standards as defined by their professional governing bodies, where applicable This person is responsible for the operation of the procedure room suite and patient care areas. 76

78 800 PERSONNEL Personnel Records IMPORTANT: Individual or personal information such as previous employment, health information (except state required immunization and tests), disabilities, performance reviews and employment are protected and of no interest to the AAAASF inspector. However, the inspector does need to confirm that an adequate file is kept on each employee relating to the items listed below. Please have only this data available for each employee, separate from employee files There is a manual outlining personnel policies The manual contains personnel policies and records which are maintained according to OSHA and Hipaa guidelines. IMPORTANT: Employee information must remain strictly confidential. Personnel records should contain the following: Any health problems of the individual which may be hazardous to the employee, other employees or patients, and a plan of action or special precautions delineated as needed Resume of training and experience Current certification or license if required by the state. 77

79 800 PERSONNEL Date of employment Description of duties Record of continuing education Inoculations or refusals Personnel records document training in the following Hazard safety training Blood borne pathogens Universal precautions. 78

80 800 PERSONNEL Other safety training (such as the operation of a fire extinguisher) At least Basic Cardiopulmonary Life Support (BCLS) certification, but preferably Advanced Cardiac Life Support (ACLS) for each procedure room and recovery team member Knowledge, Skill & CME Training The procedure room personnel have knowledge to treat cardiopulmonary and anaphylactic emergencies. At least one member of the procedure room team, preferably the physician or the anesthesia care giver, holds current ACLS certification The procedure room personnel are familiar with equipment and procedures utilized in the treatment of the above emergencies If a gas sterilizer or AER is used, personnel are thoroughly familiar with the operating instructions Personnel Safety If a gas sterilizer or AER is used, appropriate personnel are badge tested to insure that there is no significant ethylene oxide or glutaraldehyde exposure. 79

81 800 PERSONNEL C Personnel are properly trained in the control procedures and work practices that have been demonstrated to reduce occupational exposures to anesthetic gases There is a written policy for what is considered to be personal protective equipment for specific tasks in the facility (e.g., instrument cleaning, disposal of biological waste, procedures, etc.). 80

82 900 ANESTHESIA Delivery of Anesthesia All anesthetics other than topical or local anesthetic agents are delivered by either an anesthesiologist or by a CRNA (under physician supervision if required by state or federal law or by a policy adopted by the facility), or by an anesthesiology assistant (as certified by the National Commission for the Certification of Anesthesiologist Assistants) under direct supervision of an anesthesiologist. Parenteral sedation, other than propofol, may be administered by a registered nurse under the supervision of a qualified physician The physician responsible for supervising the administration of anesthesia must have knowledge of anesthetics and resuscitative techniques. The following anesthesia standards apply to all patients who receive anesthesia or sedation/analgesia. In extreme emergencies or life-threatening circumstances, these standards may be modified, and all such circumstances should be documented in the patient s record Pre-Anesthesia Care If children are operated upon in the facility, there should be a written policy defining the unique and peri-procedure care of pediatric patients. This is based upon considerations of age, risk categories, procedure, and facility equipment and capability Written policy for pediatric patients is available and current A physician is responsible for determining the medical status of the patient and must examine the patient immediately before procedures A physician must verify that an anesthesia care plan has been developed and documented. 81

83 900 ANESTHESIA A physician must verify that the patient or a responsible adult has been informed about the anesthesia care plan A physician must be present when any anesthetic agent, other than topical or local anesthesia, is administered The anesthesia care plan is based on: A review of the medical record The anesthesia care plan is based on: Medical history The anesthesia care plan is based on: Prior anesthetic experiences The anesthesia care plan is based on: Drug therapies The anesthesia care plan is based on: Medical examination and assessment of any conditions that might affect the pre-procedure risk. 82

84 900 ANESTHESIA The anesthesia care plan is based on: A review of the medical tests and consultations The anesthesia care plan is based on: A determination of pre-procedure medications needed for anesthesia The anesthesia care plan is based on: Providing pre-procedure instructions Anesthetic Monitoring Continual is defined as "repeated regularly and frequently in steady, rapid succession", where as continuous means "prolonged without interruption at any time." If responsible for supervising anesthesia or providing anesthesia, the qualified physician must be present in the procedure suite throughout the anesthetic. Patient monitoring during anesthesia will consist of: Oxygenation C Assessment by O2 analyzer. If an anesthesia machine is used during general anesthesia, the anesthesia machine has an alarm for low O2 concentration Pulse oximetry. 83

85 900 ANESTHESIA Circulation Monitoring Circulation may be monitored by one or several of the following: Continuous EKG during procedures Arterial blood pressure Heart rate every five (5) minutes (minimum) C-M,C Heart auscultation C-M,C Temperature should be monitored when clinically significant changes in body temperature are expected Transfers/Emergencies Anesthesia personnel should review and be familiar with the facility s emergency protocol for cardiopulmonary emergencies and other internal and external disasters. 84

86 900 ANESTHESIA Anesthesia personnel should be trained and knowledgeable about the facility's protocols for safe and timely transfer of a patient to an alternative care facility when extended or emergency services are required. 85

87 Please fill out the attached score sheets as part of your 2nd Year or 3rd Year Self Survey. Once completed, fill in the Facility ID and Facility name. Also, have the Director fill in his name, sign, and date. Note that you will be responsible for any updates to the Standards during your 2nd and 3rd Year Self Surveys. Facility ID Facility Name Director (print) Director (signature) Date 1

88 Basic Mandates and Facility Classifications Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A AAAASF Procedural Version Written Policies Compliant Deficient N/A Environment Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Procedures - Sterilization Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Asepsis Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A 2

89 Compliant Deficient N/A Maintenance and Cleaning Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Surfaces Compliant Deficient N/A Equipment Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Emergency Power Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Procedure Room Equipment List Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Medical Hazardous Waste Compliant Deficient N/A 3

90 Post-Anesthetic Recovery Area General Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Evaluation in the recovery area following an anesthetic procedure will include: Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Discharge from the post-anesthetic procedure recovery area Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Procedure Room Equipment List Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Quality of Care Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Emergency Protocols Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Transfer Agreement Compliant Deficient N/A Hazardous Agents Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Fire Controls Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Exits Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A 4

91 Compliant Deficient N/A Intravenous Fluids AAAASF Procedural Version Compliant Deficient N/A Compliant Deficient N/A Medications General Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A ACLS Algorithm Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Other drugs Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Malignant Hyperthermia Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Informed Consent Forms Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Laboratory, Pathology, X-Ray, Consultation and Treating Physicia Reports Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Procedure Room Records (Major Cases) Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A 5

92 Compliant Deficient N/A Compliant Deficient N/A AAAASF Procedural Version Quality Improvement Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Peer Review Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Random Case Review Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Unanticipated Procedure Sequelae Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Patient s Bill of Rights Compliant Deficient N/A 6

93 800.5 Medical Director in the following Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Staff Physicians Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Anesthesiologist/CRNA Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Knowledge, Skill & CME Training Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Personnel Safety Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Procedure Room Personnel Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Personnel Records Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Personnel records document training 7

94 Delivery of Anesthesia Compliant Deficient N/A Compliant Deficient N/A Pre-Anesthesia Care Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Anesthetic Monitoring Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Circulation Monitoring Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Compliant Deficient N/A Transfers/Emergencies Compliant Deficient N/A Compliant Deficient N/A AAAASF Procedural Version 3 8

95 ! THE AMERICAN ASSOCIATION FOR ACCREDITATION OF AMBULATORY SURGERY FACILITIES, INC. AAAASF OFFICE MAILING ADDRESS: P.O.BOX 9500 GURNEE, IL TOLL-FREE: PHONE: FAX: